About Sheng Hong Arts Institute:

Sheng Hong Arts Institute is a renowned institution dedicated to nurturing artistic talent and promoting cultural enrichment within the community. With a commitment to excellence and a passion for the arts, we offer a range of programs and events designed to inspire creativity and foster artistic growth.

Position Overview:

We are seeking a highly organized and detail-oriented Admin cum Accounts Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth and efficient operation of administrative and basic accounting tasks, including rostering, scheduling, invoicing, simple book-keeping, and maintaining website information. This position offers an exciting opportunity to contribute to the success of our institute and make a positive impact on the arts community.

Key Responsibilities:

• Manage and maintain accurate rosters of students and instructors.
• Coordinate class schedules, rehearsals, and events, ensuring optimal utilization of resources.
• Generate and process invoices, track payments, and manage accounts receivable.
• Provide administrative support to faculty and staff, including scheduling appointments, preparing documents, and managing correspondence.
• Update and maintain website content, including class schedules, event calendars, and program information.
• Assist in the coordination of special events, performances, and exhibitions.
• Respond to inquiries from students, parents, and the public in a professional and timely manner.
• Perform general office tasks such as filing, copying, and data entry.
• Perform book-keeping.
• Collaborate with other team members to support the overall mission and goals of the institute.

Qualifications:

• Proven experience in administrative support roles, preferably in an educational or arts-related setting.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy in data management.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with scheduling software.
• Familiarity with website content management systems (CMS) and basic HTML/CSS knowledge preferred.
• Effective communication skills, both written and verbal.
• Ability to work independently as well as part of a collaborative team.
• Passion for the arts and a commitment to promoting cultural enrichment within the community

• Min 1 year experience in architectural consultancy firm
• Competent in REVIT BIM / AUTOCAD.
• Prepare design proposals in 2D and 3D BIM.
• Assist QP / Lead in running current architectural projects.
• Prepare specification / tendering / construction drawings for projects.
• Prepare submission drawings for various local regulatory departments.
• Able to complete tasks independently and also work within team set up.
• Diligent and eager to learn.

About AP Media

AP Media is a creative media tech company that represents a new multi-disciplinary intersection point in the industry. At a time when audiences are craving for more immersive digital content, we are here to provide the technical expertise, experimental thinking and marketing innovation brands need to thrive.

We aim to make futurealistic experiences across a spectrum of domains, from real-time 3D set mapping, virtual and hybrid activations to interactive live streaming, immersive multimedia and experiential marketing.

We want to make these experiences accessible to everyone. To do that, we help connect the dots across six key dimensions for new brand opportunities you can create today.

We are looking for an open-minded, proactive, resourceful and dynamic individual, to join as an Assistant-Producer / Trainee Producer.

Job Description

• Project management – Assist producer with pre-production management and time management role.
• Assist duties on and off set of production.
• Coordinate production facilities and talents for the shoot.
• Liaise with respective clients and agencies on projects.
• Proposal of concept and ideation.
• Keep track to production timeline as well as client management.
• Coordinate with editors and other stakeholders on post-production matters.

Job Requirements

• ‘Can do’ work attitude to problem solving.
• Proactive and positive individuals preferred
• Some knowledge about industry is preferred
• Some knowledge about digital marketing and interactive knowledge is preferred
• Some production knowledge and experience is preferred
• Enthusiastic and positive team player with a “No task is too small attitude”.
• Highly organized and detail oriented, able to prioritize and meet deadlines.
• Minimum Diploma in Film and Media studies or any other relevant fields of studies.
• Strong communication and human relations skills.
• Experience with Photoshop, Illustrator and Aftereffects is a plus.
• Relevant qualification

​**Creative industry working hours (find out before you write to us)**

• Assist in recruitment efforts by posting job openings, reviewing resumes, scheduling interviews, and conducting initial screenings.
• Coordinate new hire onboarding process, including orientation sessions, paperwork completion, and training arrangements.
• Manage employee benefits programs, including enrollment, changes, and inquiries.
• Maintain HR records and databases, ensuring accuracy and confidentiality.
• Assist in the development and implementation of HR policies and procedures.
• Handle employee inquiries regarding HR policies, procedures, and benefits.
• Support employee relations initiatives, including conflict resolution and disciplinary actions.
• Assist with performance management processes, including goal setting, performance reviews, and feedback sessions.
• Coordinate employee training and development programs.
• Stay updated on HR best practices and legal requirements to ensure compliance.
• Provide administrative support to the HR Manager as needed.

Accounts Assistant

About AP Media

AP Media is a creative media tech company that represents a new multi-disciplinary intersection point in the industry. At a time when audiences are craving for more immersive digital content, we are here to provide the technical expertise, experimental thinking and marketing innovation brands need to thrive.

We aim to make futurealistic experiences across a spectrum of domains, from real-time 3D set mapping, virtual and hybrid activations to interactive live streaming, immersive multimedia and experiential marketing.

We want to make these experiences accessible to everyone. To do that, we help connect the dots across six key dimensions for new brand opportunities you can create today.

We are looking for an open-minded, proactive, resourceful and dynamic individual, to join as an Accounts Assistant.

Job Description:

• Responsible in handling of full set - AR, AP, GL, Bank recon, FA schedule, etc
• Filing
• Project budget & costing
• Able to liaise with English and Mandarin speaking clients
• Good interpersonal and communication skills
• Responsible team player and good work ethics
• Any other responsibilities as assigned

Job Requirements:

• ‘Can do’ work attitude is a must.
• Enthusiastic and positive team player with a “No task is too small attitude”
• Organized and detail-oriented, able to prioritize and meet deadlines.
• Willing to learn
• Minimum Diploma in Accountancy/LCCI or above
• At least 1 year of working experience in accounting field
• Fresh grads are welcome
• Knowledge of XERO accounting software is an advantage
• Required language(s): English, Mandarin

SystemEngineer360 Pte Ltd (“SE360”) Executive Assistance Job Description

About the Position:

As an Executive Administrative Assistant, you are accountable to provide support to ensure efficient operations of the team. You will be responsible for coordination of department meetings and appointments (including logistical and travel arrangements), providing general support on matters related to organization and communication as well as the execution of general administrative duties.

The ideal candidate for our Executive Assistant position will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality, handle sensitive information in confidential manner and the ability to gather information and make decision independently. Being proactive and anticipating the needs of the executive is essential as your priority time, schedules, inquires, and information.

Responsibilities:

· Responsible for defined work or projects with moderate complexity. Follows an individual work plan and meets day-to-day short-term objectives. Has the ability to resolve issues through immediate action or short-term planning.

· Provide overall office management and administrative duties such as phone coverage, call screening, memos, and letters to the executive.

· Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting schedule and extensive travel.

· Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts for the company. Ensure “on the road” time is productive and efficient as well as filling expense reports and ensure timely reimbursement.

· Prepare presentations, reports, spreadsheets, meeting minutes and other business information.

· Assist in managing expense accounts and budgets.

· Provide discrete and confidential coordination of sensitive company information.

· Use discretion in interfacing with all levels of individuals, internally and externally.

· Anticipate needs and accomplishes responsibilities without direction.

· Prepare, evaluate, and edit incoming and outgoing communications for the executive.

· Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments.

· Providing administrative assistant, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.

· Maintaining comprehensive and accurate records.

· Organizing meetings, including scheduling, sending reminders, and managing catering when necessary

· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.

· Maintains calendar and appointment schedules and works with leader to effectively manage time

· May serve on particular projects and committees.

· Opens distributes, reads/handles mail and emails as requested or required.

· Manage the travel budget and book all executive air travel, land transport and accommodations, as well as communicate those arrangements with a high level of detail and follow through.

· Some personal errands on behalf of the executive team will be needed from time to time.

· Perform a broad range of administrative/clerical duties including preparing reports and agendas that may require compilation, layout, and formatting of various data, composing replies to correspondence, and composing letters, memoranda, or reports in final form.

· Determines nature and appropriate destination of incoming phone calls or electronic mail queries.

· Providing general support on matters related to organization and communication as well as the execution of general administrative duties.

· Own the executive calendar; coordinating Team Buildings, Celebration activities, etc. (including logistical and travel arrangements) and provide reminders.

· Curious and proactive: interested in the work out team is doing and finds ways to get involved or help, looks ahead in the calendar and finds opportunities to help the team work more efficiently and effectively

· Maintain inventory of departmental supplies and computing resources; coordinate necessary equipment or facilities repairs or changes.

· Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

· Expert organization: able to manage multiple tasks and competing priorities smoothly, calmly and with positive attitude

Requirements:

· Diploma or bachelor’s degree in any field

· Prior Multi-National Company experience

· Good command of English

· Proficient with Microsoft Outlook, Cisco Webex Teams, Zoom, etc.

· Able to multitask

· Prior experience managing complexities of global travel

· Strong attention to detail and problem-solving

· Strong written communication: able to build a power point presentation, synthesizes large amount of input and able to summarize in pithy bullet points or simple visual

· Experience assisting with project management (helping with release schedules, timeline monitoring, documentation, etc.)

· Willingness and ability to work a flexible schedule when necessary

· Preferred can communicate with Chinese language

Others:

· Company will sponsor the Working Visa in Singapore

· Company will pay one way ticket to Singapore (only for oversea confirmed candidate)

· S$3,000 – 3,500 Singapore Dollars per month

· Project bonus

· 14 days annual leaves

· Flexible working hours

· Unlimited snacks, drinks in office premise

· Up to 7 days paid sick leaves (No hospitalization)

· Up to 30 days paid sick leaves (hospitalization)

· Working Location: 60 Kaki Bukit Place, Eunos Techpark, #05-15, Singapore 415979

· Maintain meeting rooms clean and tidy at all times

· Liaise with various vendors regarding general office equipment and aircon maintenance

· Arrange for outgoing local and worldwide courier

· Organise all incoming mails and distribute accordingly

· Stationary & Pantry stock check and ordering of supplies regularly

· Overall office maintenance responsibility.

· In-charge of all staffs name card printing

· Updating of various vendors/suppliers/contact list timely

· Yearly renewal of staff medical insurances

· Assist Director in filing expense claims

· Able to read and compose in Chinese characters for liaising with Chinese counterparts as well as to follow certain instructions set in mandarin from director

Assist in all other adhoc administrative work if needed

Job Descriptions

• Assisting Chefs to prepare and arrange food ingredients to meet the production schedule demands
• Maintaining and organising kitchen inventory and arrangement and storage of raw ingredients
• Packaging of finished products and organisational of storage facilities
• Operating a variety of kitchen appliances including cutters, knives, mixers and ovens
• Maintaining the cleanliness in the kitchens including cooking surfaces and equipment and utensils

Job Requirements

• 3 to 5 years’ relevant working experience
• Expertise in cooking Nonya cuisine not necessary but an added advantage
• Possess passion and interest in new recipes and products
• A team player who works efficiently to fulfil the production demands
• Willing to keep learning to broaden knowledge and harness new methods of production

Working hours

• 6 days’ work week
• 9 hours work per day including 1 hr lunch break.

Job Descriptions

• Preparing and arranging of food ingredients to meet the daily production demands
• Packaging and organisation of finished products for drivers
• Operating a variety of kitchen appliances including steamers
• Maintaining the cleanliness in the kitchens including cooking surfaces and equipment and utensils

Job Requirements

• 2 to 3 years’ relevant working experience appreciated but not a must as training will be provided.
• Able to work in a team to fulfil the daily production demands
• Independent, efficient, and responsible worker
• Able to work under pressure and time constraints and follow instructions
• Pack products according to given work orders for drivers to deliver their routes

Working hours

• 6 days’ work week
• 12 hours work per day (6pm to 6am)

Job Descriptions

• Preparing and arranging of food ingredients to meet the daily production demands
• Operating a variety of kitchen appliances including mixer and ovens
• Packaging of finished products to be sent to outlets / hotels
• Maintaining the cleanliness in the kitchens including cooking surfaces and equipment and utensils
• R&D new products

Job Requirements

• 2 to 3 years’ relevant working experience appreciated
• Should possess passion and interest in pastry-making
• A team player who works efficiently to fulfil the production demands
• Willing to learn new recipes and harness new methods of production

Working hours

• 6 days’ work week
• 8/9 hours work per day (8am to 5/6pm)

Responsibilities:

• Assist with paperwork processing, including vehicle ownership transfers and financing documents
• Maintain accurate and organized filing systems for dealership records
• Assist with inventory management tasks and managing vehicle documentation

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Proficiency in MS Office Suite (Word & Excel)
• Strong organizational skills with keen attention to detail
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Singaporeans and PRs only

Roles & Responsibilities

· In charge of all necessary submission to relevant authorities such as Building Management and Statutory Depts

· Liaise with client's representatives with regards to all site matters and attend site meetings

· Coordinate with suppliers / sub-contractors for the delivery of products and installation works as well as for defects list and maintenance report. Monitor daily site activities including co-ordination with contractors, sub-contractors, suppliers etc, as well as conduct site survey and measurement works

· Ensure that sub-contractors carry out their works in safe manner and according to the schedule and design

· To monitor daily progress at project site including inspection of quality of material and executing corrective action where necessary

· To prepare and maintain related site reports and progress photos,

· Good understanding of reading the blueprints and review of construction drawings

· Develop a detailed project plan to monitor and track progress, ensure projects meet stipulated quality requirements by closely monitoring and supervising works of sub-contractors

· Ensure that all projects are delivered on-time, within scope and within budget, manage changes to the project scope, project schedule, and project costs

· Be aware of materials usage at site and wastage control

· Prepare weekly site reports on the project

· Maintain comprehensive project documentation

· Prepare and submit Request for Information (RFI) to consultants for clarification

· Develop Site Safety Plan for the project to ensure safe work environment for all employees, contractors, visitors and community

· Assist in the coaching, mentoring and implementation of the HS&E programs in the field. Regularly review and be familiar with all applicable legislation and applicable standards, to ensure compliance.

· Regularly conduct safety audit to the project, to ensure the safety compliances, alignment with project scope and conditions

Qualifications & Requirements

· Work experience of at least 5 years specializing in construction works of Interior Design or Interior Architecture environment (Interior Fit-out Industry). Commercial office ID Fit-Out space is an added advantage, but non-mandatory

· Knowledge in M&E is a must

· Preferably possess Diploma / Higher NITEC qualifications

· Strong knowledge of Microsoft Office Applications, particularly MS Project, MS Word, MS Excel and MS PowerPoint

· Local Singaporean Citizen/ Any other nationalities with valid PR holder

· Self-starter, driven and able to work in fast-changing or ambiguous environments

Location: Macpherson MRT

• *Responsibilities**

- Assist in sending/updating weekly attendance to departments

- Assist in Staffs’ Leaves matters

- Assist in Issuing of HR Letters (inclusive of deductions if any)

- Assist in government-related claim submission.

- Send out attendance daily (inclusive of weekends & PH) to the agency

- Liaise with Ops on agency timesheet discrepancy.

- Send out Bi-monthly / Monthly timesheet to the agency for billing & to finance

- Assist in invoice checking & Finance

only for Singaporeans!

Responsibilities

• Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

Job Description:

1. Determine and define project scope and objectives

2. Predict resources needed to reach objectives and manage resources in an effective and efficient manner

3. Prepare budget based on scope of work and resource requirements

4. Track project costs in order to meet budget as well as manage the P&L for the projects assigned

5. Develop and manage a detailed project schedule and work plan

6. Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress

7. Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables

8. Utilize industry best practices, techniques, and standards throughout entire project execution

9. Monitor progress and make adjustments as needed

10. Measure project performance to identify areas for improvement

11. Any other ad hoc duties as assigned by the Management

Requirements:

• Bachelor's Degree/ Diploma
• Experience in Manpower Planning is an added advantage
• Meticulous and good with numbers

Delibowl Group is a company that commenced its operations in Singapore in 2017. We provide customers with high-quality food, affordable prices, great location through our excellent service and friendly environment. We are looking forward to seeing you on board. You will get more opportunities for career promotion prospects and an attractive incentive package.

Job Title:

Kitchen Assistant

Part time: $12 per hour

Reports to:

Outlet Chef

Position Summary:

Kitchen assistants are responsible for cleaning the kitchen, carrying out basic food preparation tasks, and ensuring that chefs have everything they need. They may also unload deliveries from suppliers and organise the storeroom.

Keeping the kitchen clean and following strict hygiene and health and safety rules is an important part of the work. This involves making sure that equipment, kitchen appliances, work surfaces, floors and walls are kept clean. Kitchen assistants are also responsible for the washing up.

Duties and Responsibilities:

• Properly cleaning and sanitizing all food preparation areas according to established standards of hygiene.
• Washing and appropriately storing all cooking appliances, instruments, utensils, cutting boards, and dishes.
• Assisting the Chef with the preparation of meal ingredients, which includes washing, cleaning, peeling, cutting, and chopping fruit, vegetables, poultry, and meat.
• Sweeping and mopping the kitchen floors as well as wiping down kitchen walls.
• Assisting with the unloading of delivered food supplies.
• Organizing and correctly storing food supplies.
• Promptly transferring meal ingredients from storage areas to the kitchen as per the Chef's instructions.

Job Description

- Manage the maintenance and servicing of company equipment, which includes license renewals, vehicle etc.

- Manage all the company insuarnce and claims

- Manage general procurement for internal use and follow up with suppliers regularly

- Provide full admin support on project team and office

- Perform general administrative duties including phone calls, fax, emails.

- Maintain proper filing /documentation and updating the database regularly via Info-tech system and server

- Handle petty cash and staff claims

- Upkeep of office stationeries & equipment such as photocopier, pantry supplies

- Perform other administrative and ad-hoc duties assigned

Job Requirement

- fresh graduates and no experience all welcome to apply

- Proficient in MS Office skills

- Willing to learn HR job scope

- Able to multi-task, meticulous and independent

- Bilingual in English / Mandarin (required to liaise with Chinese-speaking vendors.)

- Able to start work immediate or at short notice

- 5 days work week

- Macpherson (walking distance from Macpherson MRT)

Please send your Resume to [email protected] or please contact us via Whatsapp at 82282967

JOB TITLE: CLASSROOM ASSISTANT

Links to: Year Leader, Deputy Head of Primary School and Head of Primary School

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

Under the guidance of the classroom teacher, the classroom assistant will facilitate the learning and development of individuals or groups of learners. The job holder is also responsible for maintaining an engaging and purposeful learning environment, ensuring the smooth running of the class and carrying out appropriate administrative tasks.

ROLE AND RESPONSIBILITIES

• Support the classroom teacher to maintain a safe, healthy and stimulating learning environment
• Support the personal and social development of learners
• Help learners to learn as effectively as possible both in group situations and on their own, by assisting through:
  Clarifying and explaining instructions and provide written and verbal feedback
  Ensuring the learners are able to use the equipment and materials provided
  Assisting in motivating and encouraging the learners as required
  Contributing to areas requiring reinforcement or development, such as language development and positive engagement
  Promoting independent learning
• Assume responsibility for supervising groups of children, or individual children on specified activities, including learning tasks, library activities, CCAs, school trips and use of IT
• Provide continuity of adult care of learners, for example, supervising daily playtimes, transition times between classes and at the start/end of the day, support in specialist classes, as well as toileting
• Liaise with the School Nurse for administration of first aid/medicine where necessary
• Assist the classroom teacher in checking communication books and recording class attendance on a daily basis
• Assist with basic record-keeping, including collecting evidence of learning on individual learners, such as taking photographs and making observations
• Assist in the efficient preparation, maintenance and use of classroom teaching materials and equipment, including organising the use of AV and IT equipment, photocopying and laminating
• Attend staff meetings, participate in performance management arrangements and undertake training and development activities
• Be willing to attend and become involved in any professional development opportunities, and adopt an attitude of professional reflection and continuous improvement

QUALIFICATIONS AND SKILLS

• Minimum high school (12 years of schooling) qualification
• A relevant higher level qualification is desirable
• At least two (2) years of relevant working experience
• A demonstrated and genuine passion for education and a desire to facilitate children’s learning
• Possess strong IT skills and knowledge, for example Apple devices and Google applications
• Communicate effectively in Standard English both orally and in writing
• Establish and maintain positive learning-focused relationships with colleagues, learners and parents
• To manage the physical demands of the role (eg: able to lift/carry a child weighing up to 25kg; routinely sitting on child sized chairs, kneeling, bending and crouching)
• High standards and expectations for themselves and the learners
• Understanding and knowledge of principles and practice of inclusion and restorative justice
• Resilient and flexible - no two days are the same!

In addition to the roles and responsibilities outlined above, we may appoint Classroom Assistants with oversight of specific aspects. This will be stated in the job advertisement and may include:

Overseeing sports programmes:

Supporting the PHE and Aquatics departments with the delivery of the curriculum. This involves:

• Assisting teachers by working with learners for both land based and aquatic lessons. (This may include entering the water with learners).
• Taking care of learners’ needs, especially those requiring personalised attention or support.
• Preparing resources and setting up sports equipment as directed by the teacher.
• Being actively involved in events such as sports days, swim meets, cross country and other PHE events.

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

Interested candidates are encouraged to apply via: https://careers.taylors.edu.my/job-invite/3396/

• Managing a team of packers and fulfilling the picking for the daily orders
• Endorsing the receiving inbound of goods and preparing outbound shipments for daily dispatch
• Performing stock reconciliation with accounts departments on the inflow and outflow of inventory on a weekly basis
• Conducting weekly stock taking of inventory
• Overlooking the entire operations of the warehouse from maintaining the equipment, planning workers roasters, house-keeping and opening and closing of the warehouse.
• Liaising with freight forwarders and third party logistics providers through web portals or collection.
• Working closely with the accounts department on the billing, collection, and delivery of the orders
• Liaising with sales department to maintain customers expectations on the physical conditions of goods

The Assistant/Centre Manager serves as the strategic business leader responsible for overseeing all service activities at the Centre. This entails directing day-to-day operations, ensuring high client satisfaction, and achieving performance targets. Additionally, the Assistant/Centre Manager drives profitability optimization, develops innovative plans, and plays a crucial role in delivering exceptional client experiences while upholding service standards throughout the operations.

This includes:

• Leading holistic care management of clients and overseeing all operations-related activities.

• Managing the centre’s capacity rate and analysing its financial performance to establish business strategies.

• Providing guidance to the team and supervising the team to deliver quality services.

• Taking accountability for budgeting and financial management.

• Conducting regular facility inspections and striving for efficient operations and exceptional client service standards.

• Keeping updated on industry trends and implementing innovations.

• Implementing effective manpower planning strategies.

• Providing coaching, training, and counselling to staff.

• Ensuring proper management of resources for cost-effectiveness.

• Upholding quality standards and enhancing productivity.

• Ensuring compliance with licensing laws, health, safety, and other regulations.

• Participating in emergency preparedness exercises.

Qualifications:

Bachelor’s degree in Business Management, Nursing, Social Work, Psychology, Gerontology, or related fields (Candidates with relevant working experience and a Diploma will be considered)

Experience:

• At least 3 years of experience in managing financially sustainable operations.

• Preferably with relevant working experience in a healthcare or charity settings

Skills:

• Strong abilities in planning, leadership, control, and organization.

• Excellent communication, interpersonal, and writing skills.

• Proven track record in achieving revenue/profits.

• Passion for serving the elderly.

The Interior Haus Pte. Ltd. is looking for a Administration Manager who can help to coordinate the company's administrative and general workflow. The Administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures while assisting the project managers and suppliers in adminstration processes.

Roles and Responsibility:

1. Understand the workflow and project life cycle of interior design and be familiar with building codes, regulation and industry standards.

2. Develop, implement and enforce policies to enhance office efficiency and organisation.

3. Assist in the recruitment and onboarding processes of future hires and maintaining employee records with ensuring compliance with HR policies.

4. Assist in budgeting, expense tracking and financial reporting for the company. Trainee will also be able to handle invoicing and billing from suppliers and vendors.

5. Support project managers and supervisors with administrative task related to each individual interior design projects like application of permits required.

6. Communicate and maintain good relations with vendors, suppliers and contractors to ensure timely delivery of goods and services and at the same time negotiate contracts and agreement for their products and services like credit terms and discounts to help the company maintain healthy cashflow.

7. Identify and mitigate potential risk in administrative process and implementing security measures to protect company assets and information while maintaining and organising company reccords, contracts, legal documents and client information with an efficient document filling system.

8. Implement and monitor quality control measures in administrative process and regularly access and improve process for efficiency and effectiveness for the company.

9. Assist project mangers and supervisors in tracking of the project milestones and the status of the deliverables to ensure that progression is on time.

10. Manage internal and external communications. Including emails, phone calls and meetings to liase with the specific departments regarding the context.

Competencies:

1. Knowledge of Interior Design Processes

2. Office Management

3. Human Resources

4. Financial Administration

5. Project Coordination

6. Vendor and Supplier Management

7. Documentation, Record Keeping and Risk Management

8. Quality Assurance

9. Project Tracking

10. Communication

Duration of Attachment: 6 Months

*candidates should possess experience in this same field

* candidates should have minimum 7 years experience in this same field

* candidates should possess worker managing skill

*candidates should be below 30 years of age

* candidates should have knowledge of construcation sites

*candidates should have knowledge of hacking skills

*candidates should have knowlesge of electrical works

Why Join Us:

• 5 working days
• Work-life balance culture
• Collaborative work environment with a supportive team
• We offer a competitive remuneration package based on qualification and experience.

Overview:
We are seeking a detail-oriented and organized Administrative Assistant to support our printing operations. As an integral part of our team, you will be responsible for managing various administrative tasks essential for the smooth functioning of our printing facility.

Key Responsibilities:

• Generate accurate and timely quotations for printing services based on client requirements.
• Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
• Coordinate with the production team to generate delivery orders (DO) and arrange timely delivery to clients.
• Communicate with clients to schedule deliveries, address inquiries, and provide updates on orders.
• Handle daily paperwork, including filing, organizing documents, and maintaining records.
• Manage the movement of goods in and out of the facility and maintain accurate inventory records.
• Provide assistance and support to walk-in customers, addressing their inquiries and facilitating order pickups.
• Answer incoming phone calls, addressing customer queries, and redirecting calls as necessary.

Requirements:

• Candidates must possess at least GCE O Level, SPM or equivalent.
• Good conversant in English and Mandarin will be added advantages.
• Proficiency in Microsoft Office and accounting software (e.g. Xero) will be another added advantages too.
• Pleasant personality, hardworking, able to take/understand instruction and detail-oriented.
• Ability to work independently and collaborate effectively within a team.

COMPANY DESCRIPTION

NTUC Health Co-operative Limited (NTUC Health) is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

RESPONSIBILITIES

The incumbent will provide service coordination management, administrative support, and operations improvement and analysis for our Day Rehabilitation Centres (DRC).

a) Service Coordination Management

• Manage the onboarding process for new clients, assist in appointment scheduling and re-scheduling, subsidies application, and address client inquiries for Rehabilitation and Physiotherapy services.
• Work closely with internal stakeholders (where applicable) to ensure the smooth delivery of service.
• i.e. Active Rehabilitation (AR) service is carried out by Therapists.

b) Administrative Support

• Plan and remind stakeholders of the reassessment of care plans with clients as per their service plan's requirements. This is to determine if the client needs to continue with the service.
• Ensure that proper documentation on the systems and paper filing is completed on a timely basis.
• Provide scheduling and planning support for Day Rehabilitation Centres and Nursing Homes in accordance with planning guidelines.
• Assist the Rehabilitation and Physiotherapy team with client enrolment and center schedule management, and Bumblebee (CMS system) administrative and support tasks.
• Provide any other ad-hoc administrative general support to the Rehabilitation and Physiotherapy team as assigned.

c) Operational Improvement and Analysis

• Extract, measure, and monitor key performance indicators for Rehabilitation and Physiotherapy services.
• Assist Rehabilitation and Physiotherapy centers in driving center utilization metrics.
• Identify areas for operational improvement to increase the efficiency of Rehabilitation and Physiotherapy centers.

d) Additional Responsibilities

• Assist the Care Coordinator team in service coordination management.

• Diploma or Advanced Diploma, preferably in healthcare related disciplines.
• Minimum 3 years' experience working in a healthcare settings in Singapore
• Good knowledge of the geriatrics and community services
• Proficiency in MS Office applications
• Proficiency in Google Workspace applications -
  • Gmail, Google Calendar, Google Docs/Sheets/Slides, Google Drive
• Good interpersonal and writing skills
• Good team player and able to multi-task
• Good communication skills (oral and written)
• Passionate in community services and service-oriented
• Good judgment and decision-making, problem-solving skills
• Independent, resourceful, and self-motivated
• Meticulous with an eye for detail

Additional skills: