Are you a recent graduate with a passion for organization and innovation? Do you have a background in human resources and are ready to kickstart your career? If so, we want you on our team!

**Key Responsibilities:**

- Assist in daily administrative tasks and office operations

- Support HR functions, including recruitment coordination, onboarding, and employee record management

- Organize and maintain files, documentation, and office supplies

- Coordinate meetings, appointments, and travel arrangements

- Support various projects and contribute innovative ideas to improve efficiency

- Assist in maintaining a clean and organized office environment

**Qualifications:**

- Director speaks Chinese, requires proficiency in both Chinese and English.

- Diploma in Human Resources, Business Administration, or a related field

- Recent graduates with strong organizational skills and innovative thinking are encouraged to apply

- Previous experience in a human resources role is a plus

- Excellent written and verbal communication skills,

- Proficiency in Microsoft Office Suite and familiarity with HR software

- Strong multitasking abilities and attention to detai

Are you a recent graduate with a passion for organization and innovation? Do you have a background in human resources and are ready to kickstart your career? If so, we want you on our team!

**Key Responsibilities:**

- Assist in daily administrative tasks and office operations

- Support HR functions, including recruitment coordination, onboarding, and employee record management

- Organize and maintain files, documentation, and office supplies

- Coordinate meetings, appointments, and travel arrangements

- Support various projects and contribute innovative ideas to improve efficiency

- Assist in maintaining a clean and organized office environment

**Qualifications:**

- Director speaks Chinese, requires proficiency in both Chinese and English.

- Diploma in Human Resources, Business Administration, or a related field

- Recent graduates with strong organizational skills and innovative thinking are encouraged to apply

- Previous experience in a human resources role is a plus

- Excellent written and verbal communication skills,

- Proficiency in Microsoft Office Suite and familiarity with HR software

- Strong multitasking abilities and attention to detai

The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role involves handling a wide variety of administrative tasks, assisting with scheduling, managing communications, organizing office resources, and providing clerical support to various departments or managers. The ideal candidate should be highly organized, proactive, and possess strong communication skills.

Key Responsibilities:

1. Office Administration:
   • Perform general office duties, including answering phones, managing emails, and greeting visitors.
   • Organize and maintain office files, records, and databases.
   • Coordinate office supplies and ensure necessary inventory is stocked.
   • Ensure the office environment remains organized, clean, and well-maintained.
2. Communication and Correspondence:
   • Draft, proofread, and send emails, letters, and other correspondence on behalf of executives or the department.
   • Handle incoming inquiries via phone, email, and in-person, providing timely responses or redirecting as necessary.
   • Assist in creating reports, presentations, and documents as required.
3. Support to Management and Staff:
   • Provide administrative support to senior staff or managers, including task prioritization and project coordination.
   • Assist in data entry, report generation, and other clerical tasks.
   • Handle administrative aspects of HR, including scheduling interviews, assisting with onboarding, and maintaining employee records.
4. Customer and Client Support:
   • Act as the first point of contact for clients or visitors.
   • Provide general information about company services and direct visitors or callers to the appropriate person.
   • Maintain positive relationships with clients, vendors, and external stakeholders.
5. Event Planning and Coordination:
   • Assist in organizing company events, conferences, and meetings, including booking venues, coordinating logistics, and preparing materials.
   • Manage event registrations and communications.
6. Project Assistance:
   • Support ongoing projects by providing logistical, administrative, and organizational assistance.
   • Assist in tracking project timelines, deliverables, and progress.

Qualifications:

• Education: High school diploma or equivalent required; associate's or bachelor's degree in business administration, office management, or a related field is preferred.
• Experience in similar role will be an advantage

Key Competencies:

• Time Management: Effective in prioritizing tasks and managing multiple responsibilities.
• Adaptability: Ability to adjust to a variety of tasks and shifting priorities.
• Attention to Detail: Ensuring all tasks are completed with accuracy and precision.
• Communication: Strong ability to communicate clearly with internal teams, clients, and vendors.
• Professionalism: Representing the organization positively in all interactions.

About Us

M-DAQ Global is a pioneering fintech group specialising in foreign exchange (FX) & payment solutions that facilitate seamless cross-border transactions for businesses worldwide. Our proprietary technology empowers both large enterprises and SMEs to navigate international trade with FX clarity, certainty, and payment mobility.

Headquartered in Singapore with an expanding presence across 7 countries and territories, M-DAQ Global provides a comprehensive suite of FX, collections, and payment solutions, as well as value-added services such as AI-driven KYB onboarding and enhanced risk management solutions, enabling businesses to transact across borders with ease amidst evolving needs.

For more information, please visit: www.m-daq.com.

Responsibilities

• Primarily responsible for day to day support of Ecommerce Platform Application,
• FX clients and Stock Brokers using FX.
• Perform monitoring using available tools and media
• Write Monitoring Tools in Unix, Python, SQL or Lambda, strictly adhering to the
• monitoring framework
• Assist Clients Success Team with onboarding activities.
• Trouble shoot incidents, providing enough in-dept details which would assist
• developers to quickly zoom into codes to identify any bugs
• Manage incidents following internal incident management process and
• procedures till they are resolved
• Ensure incidents are logged and root cause analysis updated and concerned
• parties are advised
• Involved in Problem Management
• Ensure timely email responses and stake holders updates
• Participate in depth QA/Testing of the application at the end of a Sprint
• Able to grasp the permutation of inputs to develop Test Cases and Test Scenarios
• for exhaustive testing against new applications or new functionalities
• Code Test Cases using Selenium, Cucumber, Scripts, Python and Postman
• Ensure production system are adequately monitored

Requirements

• Degree in Computer Science / Info Technology
• Able to code in Java, Python and Unix/Bash is a must
• Able to code in Selenium would be an advantage
• Some knowledge in AWS platform/tools would be an advantage
• Some knowledge on FX, Payment and E-Commerce business knowledge would be
• an advantage
• Equipped with analytical and problem-solving skills
• Able to learn new functionalities and new systems quickly and present testing
• permutations for Test Cases and Test Scenarios
• Essential but not a must to have knowledge of FIX Protocol
• Result driven and customer oriented
• Prior experience in managing clients from China and Japan will be advantageous
• Proficient in spoken and written Simplified Chinese
• Ability to speak/write Japanese will be advantageous
• Team player, resourceful, independent and a good communicator

Why Us?

• Make a positive impact to the world’s economy by creating a World without Currency Borders™
• Innovation Mindset, People-Oriented
• Challenging environment, offering great opportunities to learn and grow
• Creative and Innovative Workplace
• We offer competitive remuneration, including employee stock options and employee benefits

About Us

M-DAQ Global is a pioneering fintech group specialising in foreign exchange (FX) & payment solutions that facilitate seamless cross-border transactions for businesses worldwide. Our proprietary technology empowers both large enterprises and SMEs to navigate international trade with FX clarity, certainty, and payment mobility.

Headquartered in Singapore with an expanding presence across 7 countries and territories, M-DAQ Global provides a comprehensive suite of FX, collections, and payment solutions, as well as value-added services such as AI-driven KYB onboarding and enhanced risk management solutions, enabling businesses to transact across borders with ease amidst evolving needs.

For more information, please visit: www.m-daq.com.

About the Role

As Admin Executive, you will play a role in ensuring efficient operations within our Client Experience team. This temporary position offers a unique opportunity to contribute to our client management process. You will be reporting to the Client Experience Manager.

Key Responsibilities

• Data Entry: Inputting and maintaining accurate client information and sub-merchant details into our database system.
• Basic Chinese to English Translation: Assisting with the translation of essential documents and communications from Chinese to English, ensuring clarity and accuracy.
• Company Profile Research: Conducting detailed company profile searches on Google and other platforms to gather relevant information for our client database.

Job Requirements

• Diploma holder / Bachelor’s degree in any field
• Proficiency in both Mandarin and English languages
• Strong attention to detail and accuracy in data entry tasks
• Familiarity with conducting online research and utilising Google for information gathering
• Ability to work efficiently within a dynamic team environment
• Exceptional organisational skills and ability to handle multiple priorities in a fast-paced environment
• Available for a 4-month temporary assignment (5 days per week)
• Open to part-time staff (up to 3 days per week)
• This position requires staff to work on-site daily for at least the first month

Why Us?

• Make a positive impact to the world’s economy by creating a World without Currency Borders™
• Team Innovation Mindset, People-Oriented
• Challenging environment, offering great opportunities to learn and grow
• Creative and Innovative Workplace

Job Scope:

• Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.

• Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.

• Finance matters – Follow up with parents on outstanding bills on a monthly basis.

• Staff matters – Update leave and medical leave on the staff movement board.

• Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.

• Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.

• Attend to sick and injured students

• Answering telephone calls and directing the calls to relevant staff.

• Attend to incoming parcels and school emails

• Any other duties as and when assigned by the school.

Requirements:

• Able to work well under pressure and maintain a positive attitude even when under stress.

• A pleasant personality and a team player with good inter-personal skills.

• An independent worker with initiative.

• Has an eye for details, and has good organisation and time management skills.

• Proficient in Microsoft Office, especially in Word and Excel.

• Relevant experience in school financial administration.

Contract Period: 1 Jan 2025 to 31 Dec 2025 (option to extend till 2026)

Salary: $2000/month

Working Arrangement:

• Mondays to Thursdays: 9.00am to 6:30pm, inclusive of 1hr lunch break

• Fridays: 9:30am to 6:30pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

EA License No: 96C4864

Reg. No.: R24121728

Job Description

• Customer Service – Front counter duties, such as attending to students, parents, walk-in customers, vendors, etc
• Call Management – Make and answer telephone calls, record messages, direct calls, and relay messages to relevant school personnel as necessary
• Record keeping – Assist in data entry and compilation
• Logistics – Assist with ad-hoc staff requests, such as preparation of school materials, facility booking, etc
• Student Services – Collate student data, administer applications for financial assistance and other support schemes
• Any other duties as and when assigned by the School.

Work Schedule:

• Salary:

- $2390 (from 1 Jan 2025 to 30 June 2025)

- $2580 (from 1 July 2025 to 31 Dec 2025)

• Contract Period: 1 Jan 2025 to 31 Dec 2025
• Nearest MRT: Tampines
• Working days: Mon to Fri
• Working hours: Mondays to Fridays: 7:30 am to 5:00 pm, inclusive of 1hr lunch break.

*Service not required on Saturdays, Sundays and gazetted public holidays*

Job Requirement:

• At least N-level passes in English and Mathematics or relevant WSQ certificates
• Strong interpersonal and communication skills
• Customer service-oriented mindset with the ability to handle inquiries professionally and courteously
• Ability to interact effectively with students, parents and stakeholders
• Ability to multi-task and manage time effectively
• Ability to handle basic issues independently
• Good teamwork skills and a collaborative attitude
• Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)
• Relevant working experience in similar roles, preferably in a primary school

EA License No.: 96C4864

Reg. No.: R24121728

1. Document Control and manage Factory audits.

2. Local and Overseas Procurement

3. Inventory Management

4. Perform cost margin analysis of product lines to ensure within budget

5. Excellent MS Xcel skills and knowledge ( at least 8 out of 10 competency)

6. High EQ, able to work well under pressure and deliver under tight timelines.

7. Ability and track record of working with cross functional teams to deliver results.

8. Excellent oral and written ( email, whatsapp ) communications skillsets.

9. Tenacious, resourceful and able to at a very short time connect the dots to form a big picture.

Provide world class customer care experience and support sales team in achieving team's sales targets on a monthly basis

You will:

• Provide sales reps with 100% administrative support to ensure they achieve monthly team targets
• Manage large amounts of incoming phone calls.
• Identify and assess customers’ needs to achieve satisfaction.
• Build sustainable relationships and trust with customer accounts through open and interactive communication.
• Provide accurate, valid and complete information by using the right methods/tools.
• Meet personal/customer service team sales targets and call handling quotas.
• Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution.
• Keep records of customer interactions, process customer accounts and file documents.
• Follow communication procedures, guidelines and policies.
• Take the extra mile to delight customers.

We’re looking for someone with:

• Proven customer support experience or good ability to learn.
• Strong phone contact handling and active listening.
• Familiarity with CRM systems and practices.
• Ability to start and get things done
• A team player who works effectively in a team-based organisation, collaborates cross-functionally, and builds support and alignment around goals and objectives.
• Focus on delighting customers. Be maniac about customer experience. Does the CEO pay the bill? People Ops (HR)? No! The customers pay the bill. An excellent way to achieve this is to understand the problems our customers are facing intimately, treat them the way we would like to be treated, and make products we will actually use ourselves.
• Pursue excellence. Hold yourself and everyone to the highest standards. Care about every single detail. Every detail matters when you want to achieve greatness. Good standards are contagious. (Unfortunately, bad standards are too).
• Embrace openness. Put your honest thoughts on the table with each other, have thoughtful disagreements and exchange controversial ideas while caring deeply about each other. This kind of tough love helps us grow.
• Be extremely reliable. Always do what you say you will do. This is the best way to build up trust quickly. Be on time and present. Don’t give bullshit excuses. Don’t make the same mistake twice.
• Attention to detail. Does not let important details slip through the cracks or derail a project.
• Grit. Demonstrates tenacity and willingness to go the distance to get something done.
• Work ethic. Possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.
• Communication. Speaks and writes clearly and articulately.

What’s in it for you:

• Work with a fast growing, at the same time, lean and mean team, to make real world impact.
• Have a lot of ownership and drive your own results and progression.
• Smart people who sweat the details and push for the highest standards.
• Training, mentorship, buddies, in-house programs to help you grow.
• Other benefits include competitive compensation package and birthday leave.

You should include these in your application:

• CV or LinkedIn profile
• Tell us about a time you had to work on a highly challenging task. How did you overcome it?
• What motivates you?
• What's your favourite food and where do you get it? Why?
• A good way to start is to read about what it is like working at Grain: https://grain.notion.site/Working-at-Grain-96bff3b..

Overview

As an administrative assistant, you will provide essential support to our team, handling various administrative tasks with efficiency and attention to details. Your role will involve organising documents, managing communication, and assisting in day-to-day operations. You will also be working closely with the operation director, facilities manager, and other team members to ensure that the services as agreed under the contract have been properly executed and delivered to the required standards.

Responsibilities:

• Handling and transferring of phone calls and emails.
• Facility management support includes total well-being and all matters relating to the office facilities such as maintenance schedules, pest control, cleanliness, security, pantry, assets, IT related matters etc.
• Provide administrative support to office and operations department including documentation, claims, quotations, stationary inventory, filing, photocopying, scanning etc.
• Assisting in project related works, including preparation of contractual document and upkeep projects progress status.
• Liaise with ground team in relation to facility maintenance to ensure smooth operation in the office/sites.
• To support customer service whenever required.
• Any other duties as assigned from time to time.

Requirements:

• Candidate must possess at least an O level/NITEC qualification.
• Fresh graduates from ITE are welcome to apply.
• Proficient in Microsoft Office (Microsoft Word, Excel, and PowerPoint.
• Well organized, meticulous, detailed and a good team player.
• Ability to work independently with minimum supervision and under pressure at times.
• Effective at prioritizing, organising, and meeting task deadlines.
• Possess a positive and keen to learn attitude.

Interested applicants please indicate your availability, expected salary and reason for leaving your previous employments in your resume.

We regret to inform that only shortlisted candidates will be notified.

Responsibilities

· Handling suppliers’ billings with supporting documents (e.g., purchase orders, delivery orders) to ensure accuracy and resolve discrepancies.

· Input relevant data into the SAP system, maintaining up-to-date records of purchases and vendor information on a daily basic

· Raise purchase requisitions in the SAP system, ensuring accuracy and compliance with company policies

· The admin assistant provides crucial support to the purchasing executive by assisting with procurement activities, vendor management, and administrative tasks.

· Enter Delivery Orders (DO) and photos of goods into the SAP system

· Maintain day-to-day raw materials incoming data, ensuring accurate and timely updates.

· Compile and update In-House Cube results and relevant data onto MS Excel spreadsheets on a daily basis.

· Check and update the Log of Deliveries (LOD) and company drivers' trip records daily.

· Assist in managing payroll processing and ensuring timely and accurate salary payments.

· Administer employee benefits, including insurance, leave, and other entitlements.

· Maintain and ensure employees’ data and files are updated.

· Provide administrative support to the HR team

· Oversee office administration, facilities, and vendor management.

· Any other ad hoc duties as assigned.

Requirements

· Minimum Diploma or Degree in Procurement/Supply Chain/ Business Administration/ Finance or equivalent/relevant discipline in any field

· Self-starter at tasks and resourceful answer finder

· Good working knowledge of the use of MS Office Software

· Possess initiative, good working attitude, and have a strong sense of responsibility

· Meticulous with good interpersonal and communication skills

· Team player with the ability to work independently with all levels of staff

Job Description:

• Answer phone calls, route callers, and respond to inquiries
• Sort and distribute incoming mail
• Receive goods delivered to the office
• Schedule servicing and maintenance of aircon/ water dispenser/ office equipment
• Ordering office (stationery & pantry) supplies and managing stocks
• Raise Purchase Requisitions & Goods Receiving Notice daily
• Filing of documentations including scanning
• Attend to any other admin office related matters
• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)
• Administer and update employees’ database timely and accurately;
• Assist and support in the tracking of employees’ appraisal, contract and work pass renewals;
• Handling full process and follow up employment applications for Work Permits, SPass and process NTS Workers’ repatriations and air tickets;
• Arranging onboarding and offboarding for employees;
• Arranging courses for employees;
• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;
• Handling matters relating to Workers’ Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;
• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;
• Maintain efficient filing system of internal, external and confidential documents;
• Keeping abreast of changes in statutory HR regulations and ensuring compliance;
• Other ad-hoc duties as assigned by the Management.

Job Requirements:

• At least GCE “N”/”O”/”ITE” qualifications
• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills

Job Scope:

You will support the line department in the administration of the Climate Friendly Households Programme (CFHP). You will be responsible for assisting in the following:

• Conduct of administrative duties, including printing of documentation in support of the CFHP, carrying out verifications and checks, and other administrative duties as assigned.
• Manage / attend to general enquiries over calls

Job Requirements:

· 1-2 years of relevant working experience

· Proficient in Microsoft Office Word and Excel

· Able to work well in a team

· Good interpersonal communication skills

· Meticulous

· IT-savvy or familiar with MS Excel functions (Vlookup)

Location: SCOTTS ROAD

Salary: $13/hour

Contract Period: 3 months + 3 months

Working Arrangement: Mon-Fri

EA License No: 96C4864

Reg. No.: R24121728

Job Scope:

Event Management

• Manage logistics for client

Student and Alumni liaison

• Draft email correspondences to alumni on alumni activities and events to communicate with students and alumni on activities and events
• Management of student Outreach and Alumni databases
• Communicate Work-Study Scheme processes to students

Vendor management

• Propose and source for vendor, event locations for suitable items as corporate gifts, marketing collaterals or sponsorship items for the Alumni Events, Student Club and external parties etc
• Communicate with vendors for scheduling appointments/enquiries, procurement and deliveries of items

Stock management

• Maintain the database of all physical corporate giveaways

EDM & General Marketing

• Perform general marketing activities including putting up electronic direct mail (EDM) using design software

General Administrative Duties

• General administrative support, notwithstanding the arrangement of appointments, preparation of letters, scheduling of courses, processing of payments, in relation to Alumni and related programs

Working Arrangement:

Location: Near Kent Ridge

Working Hours:

• Mondays to Thursdays (8.30am to 5.45pm)
• Fridays (8.30am to 5.15pm)

Salary: $3200 - $3700/Month

Duration: Imm - Mar 2025

Job Requirements:

1. Degree holders with 2-3 years of relevant admin, with some digital marketing and/or events experience
2. Familiarity with Sitefinity CMS, WordPress
3. General working knowledge: Mailchimp, Brevo, Adobe Suite, Canva

EA License No.: 96C4864

Reg. No.: R22110485

Our Company specialiases in Manufacturing , Sourcing , Manufacturing & Customisation of Corporate Gifts for all events .

Our clienteles includes mainly Governments, Banks, Corporations , Religious Organisations & SMEs for their gifting needs.

We are looking for passionate Administrative Personnel to help liase with local & overseas Suppliers to follow up on Purchasing Accounts Payable and Invoices

Tracking of shipment dates to ensure on time delivery to customers

Assist the boss in managing the company's personnel and administrative work, accounting records, and document management.

Assisting other adminitrative role in office management

Able to read , write and converse proficiently in mandarin

Working days Mondays to Fridays , 9am-6pm

Job Responsibilities:

• Assist in all administrative duties assigned.
• Assist Administrative Manager in appointment/administrative duties.
• Any ad hoc duties assigned.

Requirements:

• GCE ‘O’ Level or above
• Minimum 1 year of Admin experience
• Proactive, committed and able to work in fast paced, high volume processing working environments
• Positive attitude, hardworking, possess initiative & ability to work independently
• Computer literacy in Microsoft Excel & Microsoft Words.
• Ability to organize and manage multiple priorities and able to meet deadlines
• Meticulous and detailed oriented, good filing system
• Possess and inquisitive and analytical mind and proactive in problem finding and resourceful in problem solving
• Excellent inter-personal skills, problem solving skills and a team player

Interested applicants please email your detail CV including your qualifications, working experience, current and expected salary to [email protected]

Job title: Administrative Assistant / Officer (Only for Local Chinese / Malaysian)

Job type: Full time(5.5days a week)

Working hours: 9am to 6pm

Salary: $1600-$2200

Location: Taiseng(walking distance from MRT)

Responsibilities:

-General administrative support

-Attend to whatsapp queries and emails

-Handling basic book keeping, account and invoices

-Basic account management(SOA,Invoices etc)

-General task assigned by director

Requirements:

-Proficient in Microsoft Office

-Organized and detail-oriented

-Strong communication skills

-Proficient in verbal and written English/Mandarin

-Ability to work independently

Job Scope:

• Front Desk duties
• Handle telephone calls and inquiries.
• Assist with daily administrative duties such as documentation, data entry work and managing correspondences.
• Support in matters related to finance, administration and operational management.
• Attend and administer first aid to the students who are feeling unwell or are injured.

Requirements:

• GCE ‘O’ Level or its equivalent
• Good communications and interpersonal skills
• Able to multi-task
• Good team player with high level of initiative
• Proficient in MS Office (Words, Excel and Powerpoint)
• 3 years experience in School administration
• Familiar with at least 2 school/MOE based computer/ online systems
• Certified First Aider and AED CPR

Contract Period: From 1 Jan 2025 to 31 Dec 2025 (option to extend till Dec 2026)

Salary: $2000/month

Mondays to Thursdays: 7:00am to 4:00pm

Fridays: 7:00am to 3:30pm

Service not required on Saturdays, Sundays and gazetted public holidays

Key Responsibilities:

Human Resources:

• Assist with the full recruitment cycle, including posting job ads, screening resumes, scheduling interviews, and conducting reference checks.

• Coordinate foreign employee onboarding and offboarding processes.

• Maintain and update employee records in the HR management system.

• Tracking attendance and leave.

• Ensure compliance with labor laws and company policies.

• Manage employee benefits, such as medical insurance and leave entitlement.

• Assist in organizing training programs and employee engagement activities.

• Address employee queries regarding HR policies and procedures.

• Support performance appraisal and other HR projects.

Administrative Support:

• Perform general office administration tasks such as answering phone calls, managing correspondence, and filing documents.

• Coordinate meetings, book conference rooms, and assist with preparing meeting materials.

• Manage office supplies inventory and place orders when necessary.

• Support travel arrangements, including booking flights and accommodation.

• Assist in organizing company events, such as meetings, workshops, and celebrations.

• Ensure that office facilities are well-maintained, and that equipment is functioning.

• Provide administrative support to senior management when required.

Requirements:

• Diploma or related fields.

• At least 2 years of experience in HR and/or office administration.

• Familiarity with HR practices and Singapore labor laws.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent organizational skills with attention to detail.

• Strong communication and interpersonal skills.

• Ability to handle sensitive and confidential information with discretion.

• Capable of working independently and as part of a team.

• Strong time management skills and ability to prioritize tasks in a fast-paced environment.

Working locations: Yishun

Monday to Friday

8.30am to 5.30pm

Job Responsibilities:

Reception Duties:

• Greet and assist incubatees, visitors, and guests.
• Handle inquiries and provide information professionally.

Email Management:

• Monitor incoming emails and review content.
• Forward relevant emails to appropriate colleagues.

Event Assistance:

• Support planning and execution of office events (talks, workshops, seminars).
• Coordinate logistics and assist with on-site event management.

Facility Management:

• Oversee maintenance and cleanliness of office facilities.
• Address facility-related issues and ensure common areas are well-maintained.

Pre-requisites:

• Experience in administrative or similar roles.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and basic office equipment.
• Effective multitasking and prioritization abilities.
• Attention to detail and organizational skills.
• Customer-focused with a professional demeanor.
• Ability to work independently and as part of a team.
• Proactive problem-solving skills.

Location:

Blk 71, Ayer Rajah Crescent #04-01, Singapore 139951

Duration:

9 Weeks

Working Hours:

Mondays, Wednesdays, Fridays: 8.30am – 6pm

Salary:

$10/hr

Job Responsibilities:

· To help support the administrative processes for various admissions exercises, applications and enrolment/event for Ngee Ann Poly

Pre-requisites:

· Minimum A level

· Good team player

· Attention to detail and problem-solving skills

· Proficient in Microsoft Office

· IT savvy

· Preferred those have experience in customer service

· Excellent communication skills

Location:

Ngee Ann Polytechnic, 535 Clementi Road, Singapore 599489

Duration:

7 months

Working Hours:

Mon – Thur: 8.30am – 6pm, Fri: 8.30am – 5.30pm (Working Hours subject to change if required to support events)

Salary:

$10/hr

Your responsibilities include management of employment agency office files and filing systems, performs data entry of biodata and managing biodata database on a daily basis. You will assist to liaise with service partners and sales team for the arrival and deployment process.

You will need to perform administrative support to Sales and Customer Service Teams which includes assisting in the preparation of deployment documents, answer and direct phone calls as well as general office administration.

Candidate must possess at least ‘O’ Level / Business Studies / Administration or equivalent with at least 1 year of working experience in related field. You should possess good spoken and Written English with knowledge of MS Office (Words and Excel) and Cloud Data Processes.

Job Scope:

Logistics arrangement for training

• Scheduling FMMD officers for training. This includes schedule officers for training, liaising with training provider/ officers for re-scheduling.
• Coordination and logistics arrangement for internal training such as DTC, FFP. This includes booking of room, liaise with trainers for available schedule, set-up of room, arrange for IT/AV equipment, printing training materials, liaise with trainers for uploading of updated training materials, manage scheduling of participants for training, informing participants and provide support during training to trainers, etc.
• Preparing training statistics. This includes generation of data, inputting formulas to generate statistics, presenting statistics on graphs and powerpoint slides.

Handle IT-related administrative functions

• Manage user (new and transfer) in IT system access. Applies to Resignation / Internal Posting / External Posting / On Long Leave / On Secondment
• Update CRO, OMC and CRM licensed users list
• Monthly Invoice/Payment verification
• Assist in other miscellaneous duties

Requirements:

• Basic communication and administrative skills, experience with common computer software e.g. Microsoft Word and Excel
• Written and spoken English a must.
• Experience in coordinating training and performing administrative duties are preferred

Working Hours:

Monday to Thursday: 8.30 am to 6 pm

Friday: 8:30 am to 5:30 pm

Salary:

$2500/mth

Completion bonus: 1.0 months

Job Objective:

• To provide timely administrative support to the respective teams / departments

Core Responsibilities:

Office Administration

• Perform company’s general administrative functions such as handle incoming calls, visitors etc
• Procure and manage office & pantry supplies, sundries, stationeries, office equipment, personal protective equipment (PPE), etc
• Coordinate with external vendors for servicing of aircon, water dispenser etc
• Assist in organizing / coordinating company events and activities as and when required
• Office housekeeping – Daily checking to ensure office is well maintained
• Coordinate with other departments to ensure compliance with established policies and office consistency.

Project Support Administration

• Assist in all administrative functions in the Project Delivery Team
• Assist in creating / releasing project related documents / folders
• Assist in up keeping of project progress status
• Assist in submission and following up on projects progressive claims to claims certification
• Take pictures of completed project and update project references

Others

• Assist to match invoices with the documents entry into system
• Perform other ad-hoc duties as assigned
• Assist in tender administration as and when required

Job Specifications:

Education Qualification:

• Minimum Diploma in any discipline

Experience:

• Minimum 1 year of related experience
• Knowledge of MS Office, Teams
• Able to work independently
• Able to start work immediately

Provide world class customer care experience and support sales team in achieving team's sales targets on a monthly basis

You will:

• Provide sales reps with 100% administrative support to ensure they achieve monthly team targets
• Manage large amounts of incoming phone calls.
• Identify and assess customers’ needs to achieve satisfaction.
• Build sustainable relationships and trust with customer accounts through open and interactive communication.
• Provide accurate, valid and complete information by using the right methods/tools.
• Meet personal/customer service team sales targets and call handling quotas.
• Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution.
• Keep records of customer interactions, process customer accounts and file documents.
• Follow communication procedures, guidelines and policies.
• Take the extra mile to delight customers.

We’re looking for someone with:

• Proven customer support experience or good ability to learn.
• Strong phone contact handling and active listening.
• Familiarity with CRM systems and practices.
• Ability to start and get things done
• A team player who works effectively in a team-based organisation, collaborates cross-functionally, and builds support and alignment around goals and objectives.
• Focus on delighting customers. Be maniac about customer experience. Does the CEO pay the bill? People Ops (HR)? No! The customers pay the bill. An excellent way to achieve this is to understand the problems our customers are facing intimately, treat them the way we would like to be treated, and make products we will actually use ourselves.
• Pursue excellence. Hold yourself and everyone to the highest standards. Care about every single detail. Every detail matters when you want to achieve greatness. Good standards are contagious. (Unfortunately, bad standards are too).
• Embrace openness. Put your honest thoughts on the table with each other, have thoughtful disagreements and exchange controversial ideas while caring deeply about each other. This kind of tough love helps us grow.
• Be extremely reliable. Always do what you say you will do. This is the best way to build up trust quickly. Be on time and present. Don’t give bullshit excuses. Don’t make the same mistake twice.
• Attention to detail. Does not let important details slip through the cracks or derail a project.
• Grit. Demonstrates tenacity and willingness to go the distance to get something done.
• Work ethic. Possesses a strong willingness to work hard and sometimes long hours to get the job done. Has a track record of working hard.
• Communication. Speaks and writes clearly and articulately.

What’s in it for you:

• Work with a fast growing, at the same time, lean and mean team, to make real world impact.
• Have a lot of ownership and drive your own results and progression.
• Smart people who sweat the details and push for the highest standards.
• Training, mentorship, buddies, in-house programs to help you grow.
• Other benefits include competitive compensation package and birthday leave.

You should include these in your application:

• CV or LinkedIn profile
• Tell us about a time you had to work on a highly challenging task. How did you overcome it?
• What motivates you?
• What's your favourite food and where do you get it? Why?
• A good way to start is to read about what it is like working at Grain: https://grain.notion.site/Working-at-Grain-96bff3b..