Job Responsibilities:

• Handle Tutor-related administrative work (eg. Relief arrangements, Tutor-related Administration and Recruitment, Maintaining and updating tutors’ information and database).
• Manage and update centre schedules (arrange make-up lessons with tutors, notify changes in schedule).
• Assist relief teachers with queries and lesson materials.
• Handles enquiries (phone calls and emails).
• Handle curriculum-related administrative duties (e.g. Assist in procurement processes, distribution and packing of resources, compilation and alignment of worksheets, resources and materials).
• Any other ad-hoc duties assigned

Requirements:

• Education level - NITEC, Polytechnic Diploma and above.
• Proficient in Microsoft Office, Publisher, Excel, Adobe PDF.
• Able to work in a fast-paced environment & multi-tasking.
• Problem solver, independent & able to work with little supervision.
• 5-day work week.
• Must be able to work on weekends to take calls from tutors and arrange for relief on Saturdays and Sundays.

1. Support the Operations department

• Assist to procure ship essentials;
• Assist to collate the procurements and vessel's location;
• Update of required information;
• Update and filing of vessel's certificates;
• Liaise with crews for crew's seaman book and passport;
• Delivery of documents to shipyard whenever necessary;
• Billing.

2. Support the Logistics department

• Assist to get quotation from freight forwarding companies;
• Assist to arrange for crane/trucking etc whenever required;
• Required to attend to loading / unloading of cargos at times;
• Collate all documents/jobs for billing.

3. Office support

• Booking of hotels for customers, restaurants etc;
• Arrangement of buffets for office functions;

Job Description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Payroll and CPF contribution for employees.
• Monthly compilation and filing of Company expenses, accounts.
• Organise travel plans for Director such as flight and hotel arrangements.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Requirements

• Minimum GCE ‘A’Levels or local polytechnic diploma.
• Meticulous and well-organised, able to work independently.
• Proficient in Microsoft Word, Excel, Powerpoint and Outlook.
• Maintain confidentiality of clients' personal information.

Benefits

• Monthly basic pay up to $2,800. Negotiable

Job Duties & Responsibilities

To assist academic department in daily administrative routines or any ad hoc duties assigned by the department heads.

Requiredment

- "N" or "O" Level

- Basic IT Literacy ( MS Exel / Word / PPT )

- Team player

- Meticulous in work

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for College of Integrative Studies (CIS / IPCC Working Group II Technical Support Unit).
• Provide administrative support to the Working Group II Co-Chairs and TSU.
• Serve as the office manager for the TSU located in Singapore.
• Manage local logistics, including coordination with the host organization, for administrative and financial matters.
• Handle personnel administration for both temporary and full-time staff, ensuring compliance with hostorganization rules and administrative procedures.
• Establish annual budgets, prepare financial reports, and maintain cost controls.
• Implement and manage an efficient central document filing system.
• Support the TSUs production process, including the compilation of drafts, reference management, qualitycontrol checks, and preparation of reports for publication.
• Work closely with the Administrative Officer located in the Netherlands to support all products andactivities of Working Group II during the Seventh Assessment cycle.
• Provide secretarial support to the Co-Chairs, including organizing their international travel and logisticalsupport for local and international meetings and sessions of the Working Group.

• Bachelors or Masters degree in a related field of study with at least 3 years work experience after conferment of first degree, or 10 years experience in an administrative role.
• Experience in managing a secretariat with a multi-cultural team;
• developing and organizing complex processes;
• writing and editing of scientific or technical documents;
• reference management software.
• Excellent knowledge of standard office software.
• Experience in accounting and cost control;
• document filling and archiving
• preparing and editing documentation;
• organizing meetings.
• Proficient in oral and written English.
• Excellent communication and interpersonal skills and ability to interact with the international science community.
• Fluency in another UN language would be an advantage.
• High degree of stress-resistance and capacity to work to deadlines.
• Willingness to travel internationally.
• Experience working with UN processes, in particular the IPCC, would be an asset.

#LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

Accounting & Management firm at Beach Road (3 minutes walk from Nicoll Highway Circle Line Station) requires Administrative Executive cum Typist.

Responsibilities:

• To handle phone calls and perform general administrative duties.
• To perform administrative duties such as typing of accounts, maintain proper filing and records.
• To provide strong and effective support to the audit, accounts and secretary department.
• To perform other ad-hoc basic accounting duties such as data entry as assigned.

Requirements:

• Proficient in Microsoft Office (Word and Excel) is a MUST
• Minimum GCE “O” Levels
• At least 1 year of relevant working experience
• Experience in CPA firm and/or possess accounting knowledge is an advantage
• Ability to type on good speed and accurate with figures
• Good command of English
• Ability to understand and speak Mandarin
• Detailed, meticulous, organized and able to multi-task
• Preferably able to commence work within short notice
• 5-day work week (8.15am to 5.45pm)
• Singaporeans and SPR preferred

Interested candidates please send your detailed resume and expected salary to: [email protected]

Visit our website at www.csk.com.sg for company profile and location.

Law firm invites applications for the post of Junior Secretary / Administrative Assistant.

Applicants should possess the following requirements:

· GCE ‘O’ and ’A’ Levels, Polytechnic Diploma and above. Those with relevant experience but not the requisite paper

qualification may also apply.

· Proficiency in MS Word, MS Excel, MS Outlook and Adobe Acrobat

· A good team player with good working attitude

· Good command of written and spoken English

Job Responsibilities:

· Provide efficient secretarial and administrative support

· Assisting with opening, maintenance and closing of cases

· Drafting correspondences and Court documents

· Familiar with e-Services (eLitigation / MinLaw / etc)

· Any other administrative / secretarial duties as assigned

Training is provided, so if you have no relevant experience but prepared to be trained, please submit your CV for consideration.

5-day work week.

Only shortlisted applicants would be notified.

About Us

LiquidX is an application layer-focused venture studio dedicated to pioneering innovation in the digital realm. Our approach involves building 5–6 transformative companies through a dual strategy: independent innovation and collaborative entrepreneurship.

Our Building Blocks:

• Independent Innovation: We take charge of the entire lifecycle, leading the conception, development, and realisation of ventures that align with our forward-thinking vision.
• Collaborative Entrepreneurship: We partner with exceptional founders, actively taking on tech and product roles within the founding team. This collaborative approach enables us to harness diverse talents for unparalleled success.

Our Current Portfolio:

• Pixelmon - Gaming-First IP Studio: Immerse yourself in the world of gaming with Pixelmon, our independent venture focusing on cutting-edge gaming-first intellectual properties.
• Kasagi Labo - Anime Publishing and Licensing: Unleash the power of storytelling with Kasagi Labo, our collaborative venture that brings captivating anime content to a global audience.
• Gvrn (“Govern”) - Web3 LegalTech Company: Navigate the intersection of law and technology with Gvrn, our pioneering legaltech venture in the Web3 landscape.

About the role:

• Efficiently sort and deliver communications
• Schedule and organize meetings and appointments
• Troubleshoot office-related issues and promptly respond to requests
• Maintain inventory of office supplies and order when necessary
• Coordinate the purchasing and delivery of pantry and office items for the Singapore office
• Cultivate and maintain trustworthy relationships with suppliers, customers, and colleagues
• Handle logistics matters, including assisting with hotel bookings and flight tickets
• Hybrid of HR Admin and Admin role
• Perform ad-hoc administrative tasks as required

• Seeking a part-time candidate to work 3 to 4 days per week, with availability to be in the office on working days.
• Must possess a strong command of the English language.
• Prior administrative or assistant experience is required.
• Familiarity with office management systems and procedures is a plus.
• Excellent time management skills and the ability to handle multiple tasks and prioritize work effectively.
• Immediate availability to begin work.
• Highly organized and detail-oriented.
• Strong communication and interpersonal skills, with the ability to collaborate effectively at all levels.
• Personable and able to interact with clients, such as for scheduling purposes.

• We Listen. Your voice, ideas, and suggestions matters to us, as we continuously evolve
• Our People. You’ll be working with a diverse, multicultural, international, talented, fun, supportive, and innovative people and teams. We are people you can be proud to work with
• On The Edge of Innovation. Working on the latest technological, social and financial trends that is web3 and blockchain
• Flat Organisation. our team is a community, we work together as a team from all levels in true decentralised spirit

Job Description：

• Edit, update or change the employee records and their relevant paperwork.
• Timely maintenance of HR Databases while adding additional relevant information, including sick leaves, paid leaves, days off, vacations, etc.
• Administer employee benefit programs and address benefit-related inquiries.
• Prepare reports and presentations on HR-related metrics

Qualifications and Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience in human resources and administrative roles.
• Excellent interpersonal and communication skills.
• Strong organizational and time-management abilities.
• Strong adapbility to the working environment and company culture.

Four Seasons Hotel Singapore

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

Housekeeping Associate (Administrative Assistant)

The Housekeeping Associate (Administrative Assistant) acts as the main point of contact in the Housekeeping Operation. This position assigns rooms to Room Attendants, dispatches Houseman and Runners on requests and supports the overall day-to-day efficiency of the Housekeeping Operation.

Individuals who possess a high level of attention to detail and a strong work ethic. Strong communication skills are required. The ability to multitask and prioritize is essential.

Join us Now!

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/disability/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in a dedicated employee restaurant

Part-time position

5 hours per day from Monday to Friday

Job scope:

- Admin duties

- Handle email communications

- Preparation of corporate documents

- City trips (government bodies, embassies, notary, banks)
- Sourcing for candidates for our Recruitment agency line

- Initial Interview with potential candidates

- ACRA filings

- Communications with goverment bodies of Singapore

The nearest public transport stations:

Bus station Marshall Lane - 450m (bus 16)

Bus station Before Joo Chiat Place - 140m (bus 33)

Paya Lebar MRT Station - 1500m (green and orange lines)

This position is the office manager to the consuls and vice consuls in the Consular Section and serves as a visa assistant.

Main Responsibilities:

• Responsible for assisting with all the administrative requirements of the section.
• Responsible for all aspects of nonimmigrant (NIV) visa processing. Duties include screening incoming documentation and information from a variety of sources; organizing and tracking visa requests according to a relatively complicated set of laws and procedures; assisting the Consular Officers in ensuring that all legal requirements for visas have been met; and serving as a language interpreter.
• This position has the responsibility to handle cases with increasing complexity and problem-solve with a degree of independence once at full performance level.

Requirements:

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item in their application. Failure to do so may result in a determination that the applicant is not qualified.

• Successful completion of secondary school or graduating high school education is required.
• At least three (3) years of progressively responsible experience involving the application of complex regulatory or legal material in an administrative, government, or para-professional setting required.
• Must have good working knowledge of oral and written English language skills.
• Must have good working knowledge of oral and written in at least one designated language (Mandarin, Malay, Tamil, Burmese, or Hindi).
• Ability to work quickly with minimum supervision.
• Must have strong oral communication skills in the areas of routine transmission of information and possess good writing skills.
• Must have the skills to handle and respond to sensitive and complex situations with diplomacy and tact, care and compassion.
• Must be able to provide high standard of customer service.
• Competence in Microsoft Office programs (Outlook, Excel, Word, Teams) and possess good keyboard skills that include both speed and accuracy.

Additional job details can be requested by emailing [email protected]

Please note:

• Emailed applications and resumes are no longer accepted.
• To maintain an open and fair recruitment process, the U.S. Embassy only accepts applications that are completed in full and submitted via the Electronic Recruitment Application (ERA) website: https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms
• To apply for the above position: Please complete the on-line ERA form and upload any supporting documents (including educational certificates and/or transcripts related to the position requirements state above) using this site https://erajobs.state.gov/dos-era/sgp/vacancysearch/searchVacancies.hms by February 13, 2024.

Only shortlisted candidates will be notified. Thank you for your interest in U.S. Embassy Singapore.

• Provide support in fundraising event planning
• Provide admin support relating to fundraising matters
• Assist in maintenance of fundraising donor management system
• Ad-hoc duties as assigned

• GCE "A" Levels and above
• Possess experience in administration
• Proactive and independent worker
• Able to commit immediately till end July 2024

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

We apologise that only shortlisted candidates will be notified.

Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to hire.

Overview:

We are looking for a proactive and skilled Administrative and Marketing Specialist to join our team in Singapore. The ideal candidate will be able to effectively manage administrative duties while playing a key role in developing and implementing LinkedIn-based marketing strategies. This role is tailored for individuals who have a passion for social media marketing and are adept at fostering professional relationships online.

Responsibilities:

1. Administrative Duties:

• Oversee daily office operations, including organizing schedules, handling correspondence, and maintaining filing systems.
• Provide administrative support to the team, such as preparing documents and managing databases.
• Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment.
• Liaise with Government agencies relevant funding, grants applications, and claims.
• Any other ad-hoc duties as assigned.

2. Marketing Duties:

• Develop and implement a LinkedIn marketing strategy aligned with our brand's goals.
• Create engaging LinkedIn content, including posts, articles, and company updates to enhance brand visibility and engagement.
• Foster connections and interactions on LinkedIn to build a professional network and increase the company's reach.
• Analyze LinkedIn insights and metrics to refine strategies and report on performance.
• Collaborate with other marketing initiatives to ensure a cohesive online presence.
• Any other ad-hoc duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Proven experience in an administrative role; experience in social media or digital marketing, particularly LinkedIn, is highly preferred.
• Strong organizational, planning, and time-management skills.
• Excellent communication skills, both written and verbal, with a flair for professional social media communication.
• Proficiency in Microsoft Office Suite and LinkedIn analytics tools.
• Ability to work independently with minimal supervision and collaboratively in a team.
• Creative thinker with attention to detail and an understanding of branding principles.
• Familiarity with the global market, with a primary focus on Singapore and China, and understanding their respective business etiquettes.
• Ability to write and converse in English and Mandarin.

Job scope:

- Admin duties

- Handle email communications

- Preparation of corporate documents

- City trips (government bodies, embassies, notary, banks)
- Sourcing for candidates for our Recruitment agency line

- Initial Interview with potential candidates

- ACRA filings

- Communications with goverment bodies of Singapore

6 hours per day from Monday to Friday

The nearest public transport stations:

Bus station Marshall Lane - 450m (bus 16)

Bus station Before Joo Chiat Place - 140m (bus 33)

Paya Lebar MRT Station - 1500m (green and orange lines)

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

We're looking for team players with a passion for sustainable environment change to join our team on a full-time basis. The ideal candidate is someone who loves the environment, enjoys being outdoors but also able to function in an office environment.

The society operates on weekends, so applicants must be able to commit to work during weekends (either Saturday or Sunday). In essence, it will be a 5.5 day work week, with a 0.5 workday on either of the weekend days.

Our team is lean and the successful candidate will be taking on multiple roles across different job functions which include:

• Business development
• Administration
• Marketing
• Education and outreach
• Volunteer management

Job description

• Run environmental programmes for schools and corporates
• Present at educational talks and exhibitions
• Handles communication with staff, volunteers and public
• Administrative work which includes but is not limited to coordinating and managing volunteers with various background and age groups; update various systems (Salesforce, Excel, PowerPoint, etc).
• Leadership quality to lead patrols and educational programmes on foot, bicycles and kayaks would be an advantage.

Required skills

• Proficient in written and spoken English to liaise with businesses, schools and members of the public
• Able to cycle to lead cycling patrols and activities
• A plus if you do hold a 1 Star kayaking certification
• Able to multi-task and work independently where required
• We are also looking for someone who is an excellent communicator.

Key Responsibilities:

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users’ feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative supports whenever is needed at night or weekend.
• Work closely with Finance on payment and fee collection matters.
• Ad hoc admin support whenever requested by the Executive Director.

Requirements:

• GCE “O” Level and above
• Work or volunteer experience with non-profits will be an added advantage.
• Preferably with three years’ experience in administrative field.
• Good communication and interpersonal skills.
• Customer-focused.
• A good team player.
• Proficient in IT-related troubleshooting, and Microsoft Office applications, especially Excel, PowerPoint, and Outlook.
• Able to multi-task and be flexible to cover front-desk duties.

* Note: Only shortlisted candidates will be notified.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to management, assisting in daily office needs and managing company's general administrative activities.

Job responsibilities:

- Assist to coordinate meetings and arrange follow up on minutes and memos

- Assist in the preparation of regularly scheduled reports

- Update and maintain official documents

- Act as the point of contact for internal and external stakeholders

- Assists in preparation for payrolls

- Assists to monitor clinical related deadlines and any adhoc admin duties assigned by Manager

Requirements

- Proficiency in MS Office (MS Excel and MS PowerPoint).

- Ability to prioritize work.

- Good written and verbal communication skills

- Task oriented and trustworthy

- 5.5 working days week

ACS (International) is looking for an Administrative Executive who is incredibly organized and have a keen eye for details. We believe that being able to multitask, manage time wisely and highly motivated is paramount to the role. Therefore, we are looking to appoint an individual who is a team player, enthusiastic and flexible.

The start date is preferably end February 2024, or by arrangement.

We are looking for someone who:

- is a qualified individual with at least a Diploma in Business Administration or equivalent with 3 to 5 years of relevant experience (preferably in school environment);

- has proven success in a secretarial role;

- has exceptional written and verbal communications skills;

- is able to deal with emergencies in a timely and effective manner;

- can work well in a team and individually;

- possess professional personal presentation and high stress tolerance;

- can prioritize responsibilities in a fast-paced work environment;

- is willing to be flexible and undertake further training / development opportunities;

- respects that the school is founded on and adheres to Christian (Methodist) values;

Benefits:

- a professionally stimulating environment, working alongside motivated colleagues from around the world;

- continuing professional development;

- competitive salary package.

- Applications to [email protected] must be accompanied by a covering letter, a C.V., a completed application form and names (including contact details and email addresses) of two referees (with at least one of them is/was your reporting officer).

- Full details including an application form are available on our school website: www.acsinternational.edu.sg

- Shortlisted candidates will be contacted by email for further details and to schedule an interview.

Company Profile:

We are a company focusing on stock software analysis and software course learning, with a strong technical research and development team and an excellent sales team. We provide comprehensive stock software solutions and professional stock software course training, have served hundreds of customers, and have been highly praised by customers.

Job Description:

• Responsible for daily administrative affairs, including but not limited to file arrangement, file archiving, data management, etc.;
• Assist the live broadcast team with daily work, video editing, etc.;
• Responsible for the maintenance, upkeep and repair of the company's internal office equipment;
• Assist the Human Resources Department in following up on the recruitment process;
• Complete other tasks assigned by the company;

Job Requirements:

• Diploma or above, administrative management and other related majors are preferred;
• More than 1 year relevant work experience, with certain administrative work experience and management ability;
• Proficiency in office software, such as Excel, ME, Power Point.
• Have good communication, coordination and teamwork skills;
• Meticulous and serious work, strong sense of responsibility, good ability to resist pressure and self-motivation;
• Able to communicate with colleagues in Chinese;

If you are inexperienced but love to learn and are interested in the stock market and the financial industry, you are welcome to join us.

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives of $3000 per successful placement (subject to terms and conditions)

Role Summary

• Responsibilities: Providing administrative and organisational support to several members of our senior management and leadership team, offering the best possible service to reduce their administrative burden
• Requirements: No prior experience is required for this role. Instead, we are looking for candidates who possess a range of soft skills like attention to detail, strong communication, organisational skills, customer service, and more
• Salary: $2,500 to $3,500 per month, depending on your previous experience
• Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, comprehensive travel insurance and more
• Role Type: Full-time, permanent
• Start Date: We are currently recruiting for start dates in 2024
• Location: Please note that this role is available in our Singapore office

About the Role

This is an exciting time to join the Costello Medical team as we are growing rapidly both in Singapore and internationally. This growth has been driven by our commitment to delivering exceptional levels of customer service and high-quality work. We are seeking a proactive and enthusiastic individual to provide support to our senior management team in our Singapore office. You will take on significant responsibility for their administration to ensure the continued success of the running of the Singapore office, and you will also play an instrumental role in coordinating a variety of exciting projects.

As a Personal Assistant at Costello Medical, you will support several members of our leadership team. You would also be responsible for acting as the first point of contact for internal and external queries and requests. As well as supporting senior colleagues with diary management, collating agendas, attending meetings and taking minutes, you will also be responsible for:

Key responsibilities will include:

• Managing the diaries of those you support, including scheduling and rearranging meetings, adding important events and project deadlines, arranging meeting rooms, and more
• Minute taking in meetings and assisting in following up on agreed actions afterwards, to support project delivery
• Scheduling events, including researching costs and providing budgets, liaising with venues, and booking facilities
• Assisting with the organisation of both domestic and international travel, as well as preparing itineraries for those you support
• Drafting, and reviewing the accuracy of, documents and presentations
• Contributing to the wider aims of the company, wherever possible
• Copying scientific details between different document types
• Answering telephones and taking messages
• Making purchases and processing expenses
• Proactively identifying additional ways in which the administrative burden on those you support can be lessened
• Responding to personal administrative tasks
• Other ad-hoc tasks in support of the rest of the Operations division and the wider Singapore office, including scheduling and arranging of interviews

A Day in the Life of a Personal Assistant

To learn more about a typical day for a Personal Assistant at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/pe...

Career Profile

We offer many opportunities for personal and professional development at Costello Medical. Please click below to read first-hand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at...

About You

At Costello Medical, our approach to recruitment focuses on entry-level recruitment and developing talent from within. Our Personal Assistant role is no exception, and we welcome applications from candidates with no prior experience who are looking to make the first step in their career. You will work closely with the wider Personal Assistant team based across the UK and around the globe, receiving continuous on-the-job training, mentorship, and guidance throughout your career. This comprehensive internal training will enable you to quickly take on increasing responsibility in support of your senior colleagues. There will also be fully funded external training opportunities available as you continue to build your career as a Personal Assistant.

You will be hard-working, motivated, and thrive in a fast-paced environment. Most importantly, you will enjoy making a positive difference to the working lives of the managers you support, which will include striving to reduce their administrative burden.

Essential requirements for the role are:

• An excellent level of written accuracy, attention to detail, and the ability to critically review your own work in terms of presentation, style, and content
• Exceptional organisational skills and the ability to apply these in the way you plan your work and approach tasks. This includes planning your own time effectively to ensure deadlines are met
• The ability and desire to understand project objectives, appreciating how individual tasks feed into the bigger picture of the project
• An aptitude for delivering outstanding customer service and the ability to tailor your communication style (such as tone and frequency of interaction) to suit various audiences and situations, while considering the needs of others, both internally and externally
• The ability to present concerns or feedback in an honest yet constructive way
• Skilled in relationship building, displayed both internally and externally
• An excellent level of productivity, whilst effectively utilising time and resource available
• A high degree of tact, discretion and professionalism when dealing with confidential information
• Excellent proficiency in written English and arithmetic
• Fluency in Outlook, Microsoft Word, Excel, and PowerPoint

About Costello Medical

Costello Medical is a rapidly growing global healthcare agency specialising in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. Our mission is to be a community of the very best people, building trusted partnerships across the healthcare sector by delivering an exceptional service. Our vision is to be a leading global partner consistently striving for meaningful and outstanding contributions that improve people’s health and lives.

We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for over six consecutive years.

On 27th May 2022 Costello Medical received its certification as a B Corporation. We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.

The Recruitment Process

Our recruitment process includes an assessment for you to complete in your own time, followed by a telephone interview with a member of the Talent Acquisition team. If successful, you will be invited to an interview with senior members of the Singapore office. Our standard recruitment process lasts around 2 to 4 weeks, however this can be adapted if necessary.

As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via [email protected] should you require reasonable adjustments at any stage.

We are currently recruiting for a start date in 2024 and you will be asked to state your availability on your application form. We can also consider applications from those seeking a deferred start date in 2024. Whilst there are no set application deadlines, we would strongly recommend applying as early as possible so that we can begin processing your application, as the role will close when a suitable candidate is found.

Please note that this role is available in our Singapore office. You can learn more about our office locations here: www.costellomedical.com/careers/locations

What We Offer

• A starting salary of S$2,500 to S$3,500 per month, depending on your previous experience. Salary increases are typically awarded after 12 months and will then be reviewed on a yearly basis
• 18 days’ annual leave plus public holidays
• Private medical insurance
• Flexible benefits scheme offering additional holiday, cash payments and wellbeing benefits
• Paid study leave and funding for external qualifications
• Comprehensive travel insurance
• Flexible working hours
• Regular company-funded social activities

Please click here to learn about our reward package and the other benefits of working for Costello Medical: https://www.costellomedical.com/careers/benefits-package-in-singapore/

How to Apply

You are required to submit your CV and a cover letter via our online application form. In your cover letter, you must explain why you think you would be suited to the role and why you would like to join Costello Medical, with examples to support both. As written communication is a vital skill for this role, if your cover letter is suspected to have been generated by artificial intelligence (AI), your application is likely to be disqualified.

Please contact the Talent Acquisition team at [email protected] if you have any questions about the role or application process.

Visa Sponsorship

Please note that we are unable to support Employment Pass applications for this role and you will therefore need the right to work in Singapore independently from the company.

Job Description

Documentation and Record-Keeping

• Maintain accurate and organized records of F&B inventory, orders, and supplier information.
• Assist in updating and managing menus, pricing, and promotional materials.
• Prepare and maintain reports related to sales, expenses, and other relevant F&B data.

Order Processing and Coordination

• Collaborate with suppliers to place and track F&B orders, ensuring timely delivery and stock availability.
• Work closely with the kitchen and service staff to communicate any changes or updates to orders.

Event Support

• Provide administrative support for F&B events, including coordination of catering services, room setups, and guest lists.
• Assist in planning and executing special promotions and themed events.

Communication

• Facilitate effective communication within the F&B department and with other departments.
• Respond to inquiries from customers, suppliers, and team members promptly and professionally.

Expense Management

• Assist in tracking F&B expenses, processing invoices, and reconciling financial records.
• Collaborate with the finance department to ensure accuracy in financial reporting.

Compliance

• Ensure compliance with health and safety regulations, as well as any other relevant industry standards.
• Assist in implementing and maintaining F&B policies and procedures.

Job Requirement

Qualifications

• Min. GCE ‘O’ level or equivalent

Experience

• 1 – 2 years of relevant administrative experience

Skills & Knowledge

• Excellent communication and interpersonal abilities
• Proficient in MS Word & Excel
• Ability to multitask and work in a fast-paced environment
• Strong organizational skills with attention to detail