We are seeking a versatile Associate Administrator to ensure that the administrative and operations at PW Connect run efficiently. To ensure success, an Associate Administrator should possess a great track record not only in office administration, and also exhibit advance organizational skills with a good working attitude. Outstanding Administrators are excellent planners whom demonstrates a high level of integrity and professionalism.

Responsibilities:

• Reporting to manager and executing instructions.
• Liaising with manager regarding administrative matters.
• Overseeing maintenance, repair and replacement of tools and equipment.
• Handling and managing shipping and logistics.
• Scheduling and coordinating meetings, conference calls, workshops and events.
• Maintaining confidentiality with sensitive information and correspondence.

Requirements:

• Minimum a Diploma in Business Administration, or similar.
• 1-2 years of experience in a similar administrative role.
• Experience in handling and managing shipping and logistics.
• Excellent written and verbal communication skills, both English and Mandarin
• Proficient in using MS Office.
• Good knowledge of administrative recordkeeping practices.
• Ability to work in a team, to plan, schedule and execute office-related events and operations.

With more than 30 years of history in the automotive industry, we are privileged to be able to provide premier automobile solutions to our loyal and steady clientele.

We are looking a result-oriented team player to join our New Business team. You have to be detail-oriented and provide good service to our customers and business partners.

Why Join Us?

• Dickson Insurance Broker, formerly known as Dickson Insurance Agency, has been awarded brokerage license since July 2023
• Able to learn more than just Motor Insurance, including commercial lines and personal lines and other general insurance products
• Incentives, punctuality allowance, AWS and attractive bonus payout (bonus subject to company and individual performance)
• Marriage and birthday leave entitlements on top of annual and medical leave
• Family-like team spirit within the department, providing assistance whenever a team member needs help

Core Responsibilities:

Your role involves backend administrative support to frontline Motor Insurance sales teams. Your primary duties are to generate Motor Insurance policy premium quotations from our various insurance partners' portals and issue these policies once they are taken up.

• Provide insurance quotations and process motor insurance applications
• Ensure proper documentation, records and filing upon issuance
• Attend to customers' and partners' insurance-related queries
• Update and maintain accurate customer database
• Promote good team spirit and co-operation within departments

Job Requirements:

• Juniors are welcomed (on-the-job training will be provided)
• Similar experience in insurance agencies/brokers will be a bonus
• CGI professional certification will also put your application at an advantage
• Proficient in Microsoft Office applications, with advanced Word, Excel, PowerPoint
• Has a good command of English, with both written and oral communication skills
• Customer-centric and keen to learn with positive work attitude
• Takes accountability of work and good attitude over teamwork
• Possess good interpersonal skills

Responsibilities:

• Contacting customers for orders and making delivery arrangements.
• Ensure timely and accurate processing of orders.
• Generating of invoices and delivery orders.
• Prepare consolidation reports to various customers.
• Perform day to day admin related tasks.
• Other ad-hoc duties as assigned.

Requirements:

• 1 year of relevant admin experience.
• Able to work independently with minimal supervision.
• Proficient knowledge of Microsoft Office application

Working Location: Bukit Batok WCEGA Tower

Working Hours: Mon- Fri 8.00am - 5.00pm

Salary: Up to $2,500

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

We seeking for an Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / East area

Requirements

Min a O or N Level

At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.

Proficient in MS Office and meticulous with numbers

Strong communication and interpersonal skills.

Confident, willing to learn and perseverance.

Independent and team player

Others

Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses

East - Walking distance from MRT station

Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially in Excel)
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

Major Functions:

To provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth office operations in RPI Group.

Major Duties and Responsibilities: Human Resources

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.
• Monitor the implementation of HR policies and procedures followed by managers and staff.
• Answer employees queries about HR-related issues.
• Update and manage employee records.
• Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules).
• Prepare confirmation letters, and monitor contract expiry for renewals.
• Other ad-hoc HR & Admin duties & projects delegated from management and superior.

Major Duties and Responsibilities: Administrative

• Oversee all administrative tasks in the office.
• Acquire and maintain office furnishing, equipment, and supplies, and provides administrative support for the maintenance of the telephone, communication, and computing system.
• Establish and maintain appropriate filing and information flow systems including filing of MOUs and vendor contracts.
• Arrange travel accommodations and process expense forms.
• Coordinate and provide administrative support for meetings.
• Provide administrative support for the team lead such as meeting scheduling and travel arrangements.
• Perform reception duties, address all general inquiries, and attend to office security matters.

Working Location: Tai Seng, 65 Ubi Road 1, Oxley Bizhub, #01-72&73, Singapore 408729

Working Hours: 5 days/Week

Salary package: Negotiable depending on the years of experience (SGD$2,500 – SGD$3,000)

HR duties:

• Application of work passes and renewals
• Set up recruitment ads
• Pre-screening of potential candidates
• Scheduling interview appointments of potential candidates
• Scheduling medical checkups for work passes
• Managing and preparing staff monthly attendance for payroll
• Maintain and ensuring accuracy of employees’ records in HRM system and physical filing
• Facilitates annual leaves, medical leaves and other leaves and claims entry
• Cross-checking and verification of internal documents.

GA duties:

• Liaise with various Government agencies on license applications and waivers
• General purchasing of stationaries, dessert ordering and etc.
• Liasing with external vendors for various genre of quotations, maintenance, and repairs
• Generation of weekly meeting Powerpoint slides
• Cross-checking and verification of various billings(telco, insurance, etc)
• Filling of documents
• Point of contact for incoming correspondence and emails

Sales Team Admin support:

• Creation of weekly and monthly calling list for outlet(s)
• Update and maintaining customer records on CRM and on file
• Update and maintaining online daily sales record entries
• Assisting data entry to POS system when needed for online orders and/or collaboration sales transactions
• Assist after sales transactions follow-up when needed

Requirements:

• Proven work experience as admin assistant
• MS office proficiency
• Excellent verbal and written communication skills
• Preferably bilingual (English&Chinese) as to communicate with colleagues and customers
• Outstanding organisational and time management skills
• Ability to multask and prioritize daily workload

1) Handle Day to day inquiries (phone/email/fax) and support the Management & Site team.

2) Coordinate Between the Site team and Office management team.

3) Update the company policies as needed.

4) Book flight tickets and make travel arrangements for workers and staff.

5) Prepare a master list for Drawings, Documents, and incoming & outgoing correspondences.

6) Submission of documents, drawings, letters, and creating transmittal.

7) Maintain proper organization & production of the filing system and storage of documents and information.

8) Keep electronic filing and archive system for easy issuance, storage, retrieval, and management & production of documents to internal and external parties.

9) Schedule a meeting.

10) Good communication skills.

only for Singaporeans!

We are seeking a dynamic individual to take on a multifaceted role encompassing finance, human resources, logistics, and office operations management. This pivotal position requires a versatile professional capable of overseeing and efficiently managing various facets of our organization. The successful candidate will play a central role in ensuring the seamless functioning and coordination of diverse operational areas.

Responsibilities:

Finance:

• Manage financial transactions, including accounts payable/receivable, expense tracking, and budget management.
• Prepare financial reports, forecasts, and analyses to support decision-making processes.
• Coordinate with external stakeholders, such as auditors and financial institutions, to ensure compliance and smooth financial operations.

Human Resources:

• Oversee HR functions, including recruitment, onboarding, employee relations, and performance management.
• Develop and implement HR policies and procedures to foster a positive and productive work environment.
• Administer payroll, benefits, and leave management processes.

Logistics:

• Coordinate inbound and outbound logistics, including procurement, inventory management, and distribution.
• Liaise with vendors and shipping partners to ensure timely and cost-effective delivery of goods and services.
• Optimize logistics processes for efficiency and cost-effectiveness.

Office Operations Management:

• Manage day-to-day office operations, including facility management, supplies inventory, and equipment maintenance.
• Implement and enhance administrative procedures to streamline workflows and maximize productivity.
• Act as a liaison between different departments to facilitate effective communication and collaboration.
• Ad-hoc tasks assigned by management.

Requirements:

• Bachelor's degree in Finance, Business Administration, Human Resources, or a related field.
• Proven experience (2-3 years) in finance, HR, logistics, and office operations management.
• Strong financial acumen and familiarity with accounting principles and practices.
• Excellent organizational and multitasking abilities to manage diverse responsibilities effectively.
• Proficiency in relevant software and tools for financial analysis, HR management, and logistics coordination.
• Exceptional communication and interpersonal skills to collaborate with internal teams and external stakeholders.

We are an interior construction and M&E contracting firm. We are inviting experienced and self-motivated individuals to join our fast expansion team as:

Administrative Role

· Responsible for handling general administrative and clerical support

· Establish and maintain orderly filling and documentation system, scanning and photocopy of documents

· Answer incoming calls and attend to visitors

· Manage and maintain administrative duties for logistics department

· Manage drivers’ database and record movement chart

· Assist in accident/ incident reporting and insurance submission claims

· Manage and prepare correspondences, quotations and all reports for medical equipment department

· Any other ad-hoc duties as assigned

HR Role

• Handle new worker orientation pre- and post-preparations such as registering PCP, bank account, issue of PPE, T-shirt, etc.

• Prepare documents for workers dormitory registration.

• Maintain and ensure proper documentation of workers database and personnel files.

• Follow up and process of worker work passes, including new application, renewal, transfer and cancellation matters.

• Tabulate & calculate workers OT pay.

• Handle workers medical welfare and all others medical issue (FWMI / WICA claim).

• Monitor and arrange for employees related training.

• All issues related to workers

Requirements:

· At least 2-3 years of relevant working experience

· Candidate must possess at least A level/ Diploma or equivalent

· Possess good written and verbal communications skills in English

· Proficient in MS office applications (Eg, Outlook, Excel, Words)

· Good communications skills, able to interact with people of all levels

· Able to work independently and excellent team player.

Remuneration will commensurate with qualification and experience.

Why Join Us:

• 5 working days
• Work-life balance culture
• Collaborative work environment with a supportive team
• We offer a competitive remuneration package based on qualification and experience.

Overview:
We are seeking a detail-oriented and organized Administrative Assistant to support our printing operations. As an integral part of our team, you will be responsible for managing various administrative tasks essential for the smooth functioning of our printing facility.

Key Responsibilities:

• Generate accurate and timely quotations for printing services based on client requirements.
• Create and manage invoices for completed printing jobs, ensuring accuracy in billing details.
• Coordinate with the production team to generate delivery orders (DO) and arrange timely delivery to clients.
• Communicate with clients to schedule deliveries, address inquiries, and provide updates on orders.
• Handle daily paperwork, including filing, organizing documents, and maintaining records.
• Manage the movement of goods in and out of the facility and maintain accurate inventory records.
• Provide assistance and support to walk-in customers, addressing their inquiries and facilitating order pickups.
• Answer incoming phone calls, addressing customer queries, and redirecting calls as necessary.

Requirements:

• Candidates must possess at least GCE O Level, SPM or equivalent.
• Good conversant in English and Mandarin will be added advantages.
• Proficiency in Microsoft Office and accounting software (e.g. Xero) will be another added advantages too.
• Pleasant personality, hardworking, able to take/understand instruction and detail-oriented.
• Ability to work independently and collaborate effectively within a team.

Admin

• Work on projects related to the Administration function.
• Maintaining office tidiness and liaising with office cleaner.
• Order and maintain the inventory for office supplies such as stationery, pantry items, production welfare items.
• Arrange and coordinate IT issues, repairs, maintenance, and renovations for the office when necessary.
• Provide administrative support on postal and courier services.
• Plan and provide support for company events and activities.
• Collect and distribute mails & documents.
• Updating of information inside Notion/SharePoint/OneNote. (i.e. SOP, Staff handbook, Staff Directory)
• Providing minutes for company meetings.
• Helping out with Finance related activities.

HR

• Posting Job recruitment on websites, liaising with candidates for interview appointments.
• Handle new and renewal of work passes for foreign staffs.
• Provide administrative support relating to employees and staff movement such as logistics for new hires and resignations.

Requirements:

• At least 1-2 years of working experience in administration.
• Proficient in English language.
• Proficient in MS Office (Words, Excel ).
• Possess good interpersonal and communication skills.
• Able to multi-task and work independently

All nationalities welcome

If you have what it takes, join our fast growing and dynamic team!

Responsibilities:

- Handle daily administrative duties such as data entry and filing

- Manage correspondences with key account

- Ensure accurate billing

Requirements:

- GCE O/N Level

- Outspoken and good communication skills

- Ability to work in a fast-paced environment

Benefits:

- 13th month AWS

- Performance bonus

- Medical Insurance coverage

- Dental/Optic allowance

Job Description

• To perform data gathering from client and data entry
• Provide professional and timely advice to the clients for queries relating to our services.
• Provide good customer service
• Actively engage the clients in document retrieving, send reminders to clients
• Actively update the company data tracking system to ensure all work is up to date
• Able to handle simple report write ups
• Work with our business consultants on projects
• Any ad-hoc work by management.

Job requirements

• Experienced in customer service/account management.
• Able to engage client in a positive manner.
• Able to constantly keep track of your work progress and not miss out on tasks.
• Open-minded and be quick to adapt to work style changes when implemented.
• Have acceptable English writing skills.
• Experienced in using Microsoft words, excel, Chat-GPT and etc is preferred.

Job Description:

• Handles enquiries or appointments promptly through phone, email or message
• Assists with customers’ requests
• Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
• Maintain proper filing and disposal of confidential documents
• Any other ad-hoc duties assigned

Requirements:

• Candidates must possess at least O’ Level graduate or similar education level.
• At least 2 Years(s) of experience in car workshop administrations and/or in the related field is required for this position preferably.
• Knowledgeable insurance claim procedures will be preferable.
• Required language(s): English & Mandarin for liaising with associates on general admin duties
• Good interpersonal and communication skills

Job scope

a) Manage administration operations - documentation & filing, extraction of Purchase Orders online & print,

handle of telephone calls

b) accounting operations for multiple entities, including AP/AR invoicing,

c) Process and record staff claims and miscellaneous expenses;

d) Reconcile intercompany transactions and balances monthly;

e) Place order for inventory purchase when necessary.

Position Roles & Responsibilities

• Maintain polite and professional communication via phone, e-mail, and mail
• Maintain polite and professional attitude and service to walk-in customers
• Perform day-to-day basic administrative duties (e.g. issuing of invoices, paperwork filing, updating records, data entry, etc.)
• Any additional ad-hoc duties
• Training provided

Position Requirements

• 5 Days / week
• Basic knowledge in Microsoft Word and Excel
• Independent and self motivated, but willing to work as a team
• Basic knowledge of written and spoken English
• Preferably to be able to converse in Mandarin, as a number of customers speak Mandarin
• Prefer candidates who are able to start work immediately or within short notice

• Leading Asset Management Company
• Vibrant Working Environment
• AWS + Performance Bonus

Responsibilities:

• Managing day-to-day incoming and outgoing calls and maintaining of Company's telephone directory.
• Managing incoming and outgoing mails and parcels.
• Responsible for maintaining all internal meeting rooms to ensure rooms are clean & presentable.
• Receiving, informing and guiding visitors including coordination with employees and serving drinks in a professional and warm manner.
• Monitor and maintain an adequate inventory of office and pantry supplies.
• Placing orders and issuing of all admin-related Purchase Orders (POs).
• Assist with company-wide events management such as department birthdays celebration and quarterly interaction.
• Any other ad-hoc duties as assigned by the Management when required.

Requirements:

• Minimum 2-3 years of relevant front desk/office admin experience.
• Able to work independently, team player, reliable, flexible and proactive
• Pleasant, professional personal presentation and customer oriented
• Proficient knowledge of Microsoft Office application

Working Location: Raffles Place

Working Hours: Mon- Fri 8.30am - 6.00pm

Salary: Up to $3,000

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

We are an interior design company. We are looking to hire a meticulous administrative assistant. Your duty is to complete the daily tasks given promptly and efficiently.

• handle phone calls, filling, and general admin support.
• support ad hoc duties
• liaise with supplier & contractor
• to do up quotation
• assist in submissions to various commercial projects
• perform invoicing and prepare work schedule
• printing of plans
• handling of material delivery
• to perform general clerical duties

What this job involves:

Centralising all logs and requests

What we’re looking for is an expert who can effectively streamline processes and requests. Reporting to the facilities manager, you’ll provide superior call logging services—receiving and logging complaints containing complete details of the requests.

In line with this, you’ll tag each request with unique identity numbers to determine the nature of issues, and to dispatch them to the appropriate department. You’ll also follow up on the progress of each request by coordinating with respective assignees and monitoring their response time.

Furthermore, you’ll keep tabs on feedback and communicate with the requestor to ensure the closure of the task. You’ll also prepare daily and weekly reports on call status, as well as monthly reports on recurring calls. Assisting building engineers in conducting analyses is also within your scope.

Performing other ad hoc tasks

As an expert in the field, you must be flexible in taking other responsibilities aside from your core tasks. Part of your mandate is to contribute to the monthly management report for our clients. Likewise, you’ll work closely with the team in processing invoices.

Likewise, you’ll be working side-by-side with both engineering and facilities departments in handling our contractors and developing operational procedures. Ensuring workplace safety is also within your scope. To do this, you’ll actively participate in health and safety reviews and identify potential risks. You’ll also participate in emergency evacuation procedures as needed.

Sound like you? To apply you need to have:

Proven industry experience

Do you have three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? Are you proficient in common workplace software e.g. Microsoft Office as well as purchase order systems? If you said yes to all these, then we encourage you to apply.

Collaborative mind set

At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Job Responsibilities

• Handling various backend administrative and clerical responsibilities for the frontline
• Provide support in vehicle related processes
• Attend to phone calls, queries and emails from banks or financial institutions
• Provide data-entry support

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE 'O' or 'N' Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially in Excel)
• Great team player with great communications skills
• Able to communicate in Chinese
• Prior experience working in automobile industry will be an advantage
• Able to start work immediately or with a short notice period

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Ave 2, #08-06, Singapore 408898

JD: Processing of invoices and packing of goods for delivery. Data entry of invoices and receipt payments.

Inventory control and office cleanliness.

Work place is at 152 Paya Lebar Road, near to Macpherson MRT.

5 days week, 9- 5.30pm.

Preferably able to work independently alone in office.

Looking for Entry Level Marketing Administrative Executive

Monday-Friday 0900hrs-1800hrs

Saturday 0900hrs-1300hrs

Job Requirement:

- Local Hiring Only

- Min Diploma holder

- Min 21 and above

- Experience with Canva is preferred

- Proficient in English and Mandarin would be an asset

Job Scope:

- Assist in digital marketing activities

- Administrative support for Director and his team

- Liaising with clients

- Follow up on documentations

Duties and Responsibilities

1.1. Scanning, filing and keeping all records and invoices.

1.2. Updating of Stocktake List and Inventory List

1.3. Handling petty cash

1.4. Deposit cash takings

1.5. Liaising with suppliers and dealing with issues involving Invoices, Credit Notes and Statement of Accounts

1.6. Managing of licence requirements, agreements and contracts

1.7. Managing onboarding and offboarding of staff, and leave applications

1.8. Assisting the Management with onboarding and offboarding of staff

1.9. Work with the Management to ensure that high-priority emails are attended to in a timely manner and brought to their attention as appropriate

1.10. Assist with tracking down information and/or drafting responses as appropriate

1.11. Liaise with external agencies and authorities as necessary (advertising, PR, recruitment, training, fire services, police, local council, health and safety inspectors, etc).

Requirements

2.1. Strong organizational skills and attention to detail critical

2.2. Ability to communicate clearly and concisely, both verbally and in writing

2.3. Ability to maintain confidentiality of highly sensitive information.

2.4. Ability to work as part of a team and to work independently on multiple tasks and complete successfully with minimal supervision

2.5. Ability to work effectively under pressure and to prioritize work, often juggling multiple assignments within short timeframe.

2.6. Ability to follow through and meet deadlines

2.7. Broad fundamental Administrative knowledge

2.8. Problem-solving skills

2.9. Good Time management skills

2.10. Strong interpersonal skills

2.11. Computer literate (Excellent knowledge of Excel, Word, Outlook and PowerPoint applications)

Kindly send your CV to [email protected]