The Role

To develop a thorough understanding of Toll’s business through practical involvement in sales activities. Sharing that knowledge with Japan Post and identifying opportunities for introducing Toll’s services to Japan Post customers and potential Japanese customers.

• Representing Toll Group throughout the sales process with a focus on more complex sales opportunities or opportunities with major clients.
• Identifying new sales opportunities, particularly for current Japan Post customers, and Japanese companies. Creating and developing the sales business strategies for further growth of Toll’s business with Japan Desk sales team.
• Monitoring and managing the sales performance of Japan Desk with using KPI and/or other index. Retaining existing businesses of Japan Desk by closely managing the relationship with clients with a focus on Global Logistics in Asia.
• Analysing competitor activity. Developing a strong understanding of Toll’s business. Communicating with Japan Post to further develop broader understanding of Toll’s business and service offerings.
• Assisting management on their business decision making by carrying out day-to-day administrative activities.
• Senior functional managers of both Toll and Japan Post. Japan Post management and business development team. Global Logistics and Global Forwarding management and sales team of Toll

To be successful, you will need:

• Relevant bachelor degree or equivalent employment experience
• Native Level in Japanese (written and verbal) and good command in English (written and verbal) to communicate with stakeholders in Japan Post
• Significant experience in a technical sales environment
• Actively participate in Toll WHS Policy and Program to ensure own health and safety and the health and safety of others in the workplace
• Ensure compliance with safe work practices, not to put others at risk. Use and maintain equipment properly and ensure that the work area is free of hazards
• Report all incidents, injuries and near misses. Report any hazard or accident to the OHS officer as soon as it becomes apparent

The successful applicant will be responsible for the day-to-day administration of the music programme. To ensure that all music tutors, staff, parents and students are supported by correct procedures and the resources are in place to run successfully. The role reports to the Director of Music through the Music Manager.

Requirements:

• Diploma holder or equivalent
• Minimum relevant experience of two years and above
• Experience and general knowledge of music would be an advantage
• Proficient in Google, Microsoft Office Applications & Excel
• Pleasant disposition with excellent interpersonal, organisational, communication, co-ordination and administrative skills; and a good command of English
• Strong people management skill
• Positive attitude and positive approach to working with peopl
• Able to work independently as well as a good team player with good initiative

Key Responsibilities

1. Activities

• Develop a sound working knowledge of the Music Programme and its requirements;
• Manage the Music Tuition registrations, withdrawals and waitlist;
• Be the first point of contact for parents, students and staff visiting the music department;
• Monitor daily attendance of music lessons via SOCS;
• Produce and update the Music Tutor Handbook to include up-to-date information;
• Assist with the planning of the annual tutors meeting;
• Ensure the Tutor’s contact information is current;
• Maintain the instrument inventory and monitor servicing and maintenance of all instruments;
• Daily communication with parents, tutors and students and
• Responsible for keeping the music common areas and tuition teaching rooms operational.

2. Communication

• Liaise daily with the following people:

o Music tutors

o Heads of Music and Music Faculty

o Music Manager

o Director of Music

o Whole School – teachers, students, front offices and parents

• Monitor the tuition timetables in conjunction with the terms and conditions of the programme;
• Notify tutors of upcoming calendar events;
• Communicate with Tutors in regards to attendance to ensure communication with parents is accurate;
• Promote choices available to students and their parents;
• Deal with enquiries from parents regarding the tuition programme and Music Ensembles;
• Assist Tutors when required with outstanding payments;
• Implement ad hoc timetable changes when required and
• Work with Co-curriculum team on regular basis.

3. Administration

• Demonstrate proficiency in computer skills to administer the music tuition programme;
• Ensure full customer relations are adhered to all times with parents;
• Processing claim forms & invoices for the Music Department
• Assist students and tutors daily when lessons or activities are cancelled;
• Ensure all records of student changes for lessons are updated;
• Ensure all Instrument borrowing is collated and kept up to date, to include inventory servicing and returns and
• Maintain fire Drill records for tutors.

4. Special projects

• Assist with external music exams;
• Assist with the lesson timetabling as needed;
• Assist with the Music Recital series;
• Facilitate all music enrichment programmes.

5. General

• Have a sound knowledge of Tanglin systems, including code of conduct for students;
• Ensure full duty of care for students is adhered to at all times;
• Work with a positive attitude to the needs of the student;
• Adopt a flexible approach to working hours based on the needs of the music tuition programme and
• On an annual basis complete the Review and Development exercise and undertake identified development opportunities. Maintain an accurate and up to date record of all Professional Development opportunities.
• Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.
• Embrace the School’s commitment to creating a diverse and inclusive environment.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

5-day week with 30 days leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at [email protected] for any enquiries regarding the role.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Position Overview:

The Administrative Manager is responsible for overseeing the administrative operations of the organization, ensuring smooth and efficient functioning. This role involves managing administrative staff, developing and implementing policies, and coordinating various office activities.

Key Responsibilities:

• Leadership and Management:Supervise and manage administrative staff, providing guidance and support.
  Conduct performance evaluations and provide feedback to staff.
  Recruit, train, and onboard new administrative employees.
  
• Office Management:Oversee daily office operations and procedures.
  Develop, implement, and update administrative policies and procedures.
  Ensure office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  
• Budgeting and Financial Management:Prepare and manage the administrative budget.
  Monitor office expenses and manage vendor relationships.
  Negotiate and manage contracts for office supplies and services.
  
• Communication and Coordination:Act as the primary point of contact for internal and external stakeholders.
  Facilitate communication between departments and provide administrative support as needed.
  Coordinate and schedule meetings, conferences, and events.
  
• Facility Management:Ensure the office environment is well-maintained and safe.
  Oversee maintenance and repair of office equipment and facilities.
  Manage office space allocation and ensure compliance with health and safety regulations.
  
• Document Management:Oversee the management and organization of company records and documents.
  Ensure confidentiality and security of sensitive information.
  Develop and maintain filing systems for easy retrieval of information.
  
• Project Management:Plan and coordinate administrative projects.
  Track project progress and ensure timely completion.
  Collaborate with other departments on cross-functional projects.
  
• Performance Improvement:Identify opportunities for process improvement and implement changes.
  Conduct regular reviews of administrative systems and procedures.
  Stay updated with industry trends and best practices in office administration.
  

Responsibilities:

• Creation of lease agreements and standard lease variation in Lease Management System
• Update and maintain tenants' contacts, tenancy schedules, floor plans and other lease related documents
• Liaise with tenants and solicitors to facilitate and prepare lease agreements and documents
• Stamping for new leases as well as renewals
• Reconcile audited sales report and prepare GTO billing
• Send out regular reminders to tenants for submission of audited sales, insurance certificates and other documents
• Track status of tenant submissions and general filing of documents
• Verify lease and bank documents to ensure accuracy
• Liaise with finance department on billing enquiries from tenants and deposit refunds
• Oversee and ensure that billing and other financial transactions (such as agency fees, refund of security deposit, tenancy arrears) are followed up timely
• Seek approval and process lease related invoices
• Send internal memos on updates of tenant movements and updates
• Other general administrative and clerical duties
• Any other assigned duties

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures
• Good communications and interpersonal skills
• Proficient in MS Office applications and preferably with lease documentation software experience

SENIOR ADMINISTRATIVE ASSISTANT

WHO ARE WE LOOKING FOR?

We are seeking a Senior Administrative Assistant based in Singapore to work closely with the teams across Southeast Asia & India (SEA&I). You will be a strong candidate if you have highly effective communication skills, are a self-starter, have creative problem-solving skills and enjoy working in a dynamic environment.

WHAT WILL YOU WORK ON?

You will be part of the cross-functional admin team, covering one another in any absences and working collaboratively to deliver and achieve results for the SEA&I business, whether is it on daily operational matters or ad-hoc projects.

On any given day, you will manage administrative and operational matters such as the onboarding process for new hires, overall business presentation reports and organization charts, maintaining office supplies inventory, PO creation and resolution, and any other business support matters. You will support 5 functional leaders in business travel arrangements, budget tracking and reports, meeting and room requirements, expense claims, maintaining email distribution lists and ad-hoc project management.

Periodically, you will also be involved in executing end-to-end event management for the leadership team, including planning, liaising with vendors, invites, set-up, actual day live support, payment-related matters, and post-action review.

WHO WILL YOU WORK WITH?

You will be reporting to the Senior Director, Brand Marketing SEA&I, located in Singapore. Operationally, you can lean on the cross-functional Admin team to support 5 functional leaders and their teams on the various business support matters. You will be working across teams and levels with a variety of management styles, as well as managing outside suppliers and vendors.

WHAT YOU BRING

• At least 3 – 5 years of relevant experience working in a large, matrixed multinational company

• Strong communication skills in both written and verbal English

• Highly proficient in Microsoft PowerPoint, Word and Excel applications

• Efficient in managing across different and/or conflicting priorities

• Team player with a positive attitude

• Proactive, meticulous and well-organized

• Able to multi-task, work well in a dynamic environment and deliver within tight timelines

Responsibilities

• PC literate & proficient in Microsoft Office including Outlook, Excel and Word.
• Positive working attitude, willing to learn, have strong sense of responsibility, and good team player
• Proactive, demonstrate good initiative and work independently with minimum supervision
• Salary shall commensurate with qualifications and working experience
• Fast learner, multi-tasker & able to work in fast pace environment

Requirements

• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports,
• Preparation of invoices for submission to various portal
• Develop and maintain filing system
• Liaise with executive and senior administrative assistants to handle requests and queries from management
• Handle daily office operation and administrative services as well as daily office reception
• Undertake ad-hoc administrative duties as assigned by seniors and executives.

Description

• Provide general clerical, data entry and administration support in sections of the Marina
• Maintain all filing systems
• Perform secretarial duties (ie. correspondence, taking messages, typing memos, handle telephone calls, faxes and contacts) for the Marina Administrative Executive and Marina Manager
• Work with the Administrative Executive in organising, formulating and co-ordinating book-keeping procedures for profit centre
• Maintaining and dispersing of all personal documents
• Responsible for mail distribution of both incoming and outgoing material to their respective departments
• Ordering office supplies through the correct procedures
• Co-ordinate the display of all necessary license requirements i.e. radio, fuel, filing requirements and legal obligations to display the same
• Any other duties as assigned by the Marina Manager

Job Requirements

• Positive work attitude, team player, good interpersonal skills and ability to multi-task
• On Job Training provided

Other Information:

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park
• Permanent role with attractive benefits
• Meals provided
• Company transport provided (Clementi MRT Station)

Singapore Raffles Music College (SRMC) is a leading institution committed to nurturing creative talents and professionals in the music, dance, and creative arts scene. We believe in the transformative power of arts education and are dedicated to excellence in preparing our students to become leaders in their respective fields. Join our mission to inspire the next generation of artists and musicians in a work environment that is fun, fast-paced, and focused on outcomes.

We are looking for someone with skills in organization, communication and multitasking, with an emphasis on detail orientation and the ability to work in a dynamic environment.

Job Description:

• Facilitate the processing of agent / student application forms and improvement of internal processes
• Conversion of leads to long-term programme
• Handling student attendance
• Handling lecturer claims and event expenses
• Coordinating Raffles Talent Academy's (RTA) events
• Managing budget of RTA events/projects
• Interact with Lecturer, students’ parent, students
• Organise activities and workshops for students or public
• Gather feedbacks from stakeholders, able to investigate and resolve feedback/complaints efficiently and tactfully
• Assist in business development of RTA
• Handle logistical coordination with teachers, staff, and third parties
• Handle customer inquiries and support across multiple channels
• Manage communications with current clients
• Follow up on sales leads and inquiries

Job Requirements:

• Able to start work within short notice
• Able to work on Saturday (5-day work week)
• Detail-oriented, meticulous, responsible, independent and able to multitask in a fast-paced environment
• Strong organizational and time-management skills
• Positive, hardworking and friendly attitude
• Good interpersonal and communication skills
• Effectively bilingual in English and Chinese to handle Mandarin-speaking clients

Why Join Us?

• Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence
• Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution
• Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact on students’ lives

Job Responsibilities:

• Assist in enrolling staff for training based on organisation/department needs and staff development plans. Follow through the whole registration process from registration to course confirmation to actual attendance to invoice processing and payment, and government grant application if applicable
• Coordinate with vendors to arrange catering services for training sessions.
• Communicate with vendors to arrange the printing of course handouts before the training.
• Provide on-site training support, including tasks such as taking attendance and setting up the training venue.
• Generate post-course evaluation reports following the completion of training sessions.
• Manage the preparation and distribution of training certification.
• Process invoice payment and staff claims.
• Maintain training supplies, tools and equipment.
• Maintain and update course catalogue and staff training records in the Learning Management System.
• Assist with other training administration and logistical matters as required or requested.

Job Requirements:

• Minimum Diploma or ITE Higher Nitec qualification.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong attention to detail and meticulous in work.
• Good interpersonal skills that enable you to work with people at all levels.
• Good written and spoken communication skills that allow you to inform and advise others clearly.

Why Join Us?

• Encouraging Work-Life Balance.
• Good Career Development Opportunities.
• Work with a Small and Vibrant Team.
• Opportunity to Wear Many Hats and Gain Different Sets of Skills.
• Employee Referral Fee
• Career Progression

Location: 10 Pandan Crescent (near to Clementi MRT Station)

Part-time Administrative Assistant (Warehouse) Responsibilities

• To perform picking, packing based on outlet orders.
• To ensure good receiving in order and verifying the quality and quantity of each item.
• To record warehouse stock and monitor inventory control.
• To perform sorting, organizing and keeping stock in the right location.
• To ensure the warehouse is organized and clean.
• To perform monthly stock count every end of the month.
• Any ad-hoc duties assigned by the superior.

Workday: Monday, Wednesday and Friday

Work Time: 9 am to 5 pm

A great opportunity to be part of a dynamic and progressive mid-size SME healthcare provider with a regional presence, as MD Pharmaceuticals Pte Ltd continues on its growth and expansion plans in Singapore, Malaysia, Hong Kong, Thailand, Myanmar and other parts of Asia in the coming years.

Main responsibilities

Administrative duties:

• Handle order processing, invoicing and quotations, as well as manage goods inventory using the company’s SAP system.
• Assist customers professionally with their enquiries via emails and phone calls.
• Manage company's goods inventory, including forecasting and planning. and dealing with suppliers.
• Co-ordinate import/export shipments with overseas customers, suppliers, freight forwarders and also the company’s warehouse team.
• Provide administrative support to the Sales team and other departments within the company.
• Other ad-hoc duties as assigned by management.

Accounts Support and Other duties:

• Assist with certain accounting and finance duties, including entry of accounts transactions, handle receivables and payables, general ledger and bank reconciliation, etc.
• Prepare certain monthly financial and other company reports for management.
• Handle basic HR-related matters, including monthly payroll, CPF contributions, staff leave, etc.
• Provide support with regards to internal and external queries.

Key requirements

• At least 3 years previous relevant experience handling corporate administration and accounts.
• Good basic accounting knowledge and well-versed in Microsoft Office, especially Excel. Prior knowledge of utilizing SAP would be highly helpful as well.
• Positive attitude, responsible and able to work under the pressure of tight deadlines.
• Strong sense of own initiative, organised and meticulous with high degree of efficiency and accuracy.
• Good interpersonal communication and analytical skills.
• Singaporeans and Permanent Residents only.

Interested candidates, please submit your updated resume with expected monthly salary to us through the “Apply Now” button.

• Liasie with project teams to prepare a progress claims to Clients and from Sub-Contractors
• Assist Project Department for all site administrative works including filing, typing, material requsition, keep tracking of orders and necessary site reports etc

Responsibilities and Duties:

General Purchasing

· Work with users to understand user’s requirement, source for product and services according to the requirement and facilitate product and service evaluation.

· Process purchase requisitions and prepare purchase orders / contracts for all approved requisitions

· Liaise with vendors on prompt and complete deliveries

· Verify suppliers’ invoices against delivery orders/service reports and purchase orders and submit to Finance for payment processing

· Monitor outstanding purchases and ensure all purchases are fulfilled timely

ITQ / ITT process administration

· Advise users ITQ/ ITT process, timeline, and required information to launch a successful ITQ/ITT in a timely, effective and compliant manner.

· Prepare ITQ / ITT documentation

· Facilitate site briefings and tender clarifications

· Consolidate proposal submission; and conduct price comparison and compliance checks

· Facilitate tender interviews and tender evaluations

· Consolidate tender evaluation scoring, analyze evaluation outcome

· Prepare Letter of Award, etc

· Ensure all information and documentation are complete and updated in procurement systems.

Contract Management

· Forecast, plan and monitor contract purchases for consumables, hospital supplies, building services and preventive maintenance services for biomedical equipments

· Ensure timely renewal of contracts

· Review contracts to ensure that all contracts secured are competitive and are recent

Vendor Management

· Solicitate user’s feedback on vendors performance and product/ service quality to improve the performance and product/service quality

· Ensure that vendors are compliant to the hospital’s safety requirements

Job Requirements:

· Diploma holder with minimum 3 years working experience as a purchaser or similar role, preferably from a healthcare industry

· Experienced in contract management, tender management and project buying is preferred

· Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

· Understanding of supply chain procedures

· Proficient in MS office

Job Responsibilities:

• Configuring and maintaining the networked computer system, including hardware, system software, and applications.
• Ensuring data is stored securely and backed up regularly.
• Diagnosing and resolving hardware, software, networking, and system issues when they arise.
• Replacing and upgrading defective or outdated components when necessary.
• Monitoring system performance to ensure everything runs smoothly and securely.
• Researching and recommending new approaches to improve the networked computer system.
• Providing technical support when requested.
• Documenting processes within computing system.

Job Requirements:

• Diploma in Information systems or information technology with at least 2-3 years of healthcare administrative experience.
• High-level knowledge of commonly used software, hardware and applications
• Experience in using Microsoft 365 suite of software and tools, SAP and other IT Systems for operations such as CCTV, Access Control, Visitor Management, Procurement, Data Analytics.
• Basic understanding in healthcare subsidies is a bonus
• Proficient with Microsoft Office applications.

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Job Overview

We are seeking a dedicated and organized individual to join our team as a Plant Sale and Administrative Assistant. The primary responsibilities of this role include coordinating plant sales activities, assisting with administrative tasks, coordinating deliveries, and providing excellent customer service. The ideal candidate will have a passion for plants, strong communication skills, and the ability to multitask effectively.

Responsibilities :

1. Coordinate all aspects of plant sales, including inventory management, pricing, and customer inquiries. Coordinates offsite and seasonal sale.

2. Assist customers in selecting plants, providing information on care and maintenance, and ensuring a positive shopping experience.

3. Maintain a clean and organized sales area, including restocking shelves and arranging displays.

4. Process sales transactions accurately and efficiently using our point-of-sale system.

5. Assist with administrative tasks, not limiting to answering phones/emailsenquiries, marketing taskand filing paperwork.

6. Assist with special projects and events, including promotional activities and community outreach efforts.

7. Collaborate with team members to ensure smooth operation of the plant sales area and administrative functions.

8. Adhere to company policies and procedures, including safety protocols and customer service standards.

Requirements:

1. Weekend working hours with weekday off. Flexibility to work weekends, holidays, and occasional overtime as needed.

2. N-level or equivalent or higher; additional education or training in horticulture or business administration is a plus.

3. Previous experience in retail sales, customer service, or administrative support preferred.

4. Knowledge of plants, gardening techniques, and horticultural principles is desirable.

5. Strong interpersonal skills with the ability to communicate effectively with customers and colleagues.

6. Excellent organizational skills and attention to detail.

7. Ability to work independently and as part of a team in a fast-paced environment.

8. Proficiency in basic computer skills, including Microsoft Office and point-of-sale systems.

9. Physical ability to lift and carry plants and other merchandise, and to stand for extended periods.

10. A positive attitude and a passion for providing outstanding customer service.

Working Hours:

• Monday- Friday 8:30am to 5:30pm
• Saturday: 8:30am to 12:30pm

Job Scope

• Prepare Presentation and documents for meetings and interviews
• To source for business opportunity from Gebiz, Sesami etc. and register for site show if applicable.
• Prepare and submit tender documents and print tender results
• To prepare transmittal form for return of tender drawings/ documents.
• Attend to emails and calls
• Preparing Purchase order and ordering of items, arranging for delivery.
• Prepare Quotations
• Inform Director of his daily program
• Provide Admin Support to the team
• Enrol workers for course and other miscellaneous
• Keeping track of our Track Record and Warranty

Requirements

• Candidate must possess at least GCE O level/Diploma
• Required language(s): English
• No work experience required.
• Required Skill(s): microsoft office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent

-Conducting research on potential products, vendors, and services and comparing price and quality to ensure the best deal

-Handle orders & inquiries with efficient manner

-Handle the procedures of all orders & shipping documents accurately

-Manage the general office administration functions together with other administrators

-Filing and maintaining of documents

-Perform any other ad-hoc duties as assigned

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Job Description:

• Provide administrative support to the office and purchasing manager.
• Provide support for office administrative duties, data-entry and filing of documents.
• Answer incoming phone calls and emails.
• Performing general office duties such as setting up filing systems, data entry, typing, copying.
• Manage employee training and other HR matters.
• Ad hoc duties as assigned.

Requirements:

• Proficient in Microsoft Office.
• Candidate must possess at least a Diploma in Business Studies administration or human resource management or equivalent.
• Responsible, mature, meticulous and good team player.
• Good communication and interpersonal skills and able to communicate well with all levels of people.

Office Admin Tasks

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Proficient in Mandarin, as this role requires frequent liaison with stakeholders from/in China HQ
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

• Receive guests and be the ‘face’ of the company - perform front desk duties when required
• Point person for office administration work including maintenance, mailing, shipping, supplies, equipment, bills and errands
• Manage relationships with office vendors, building management, service providers and other stakeholders, ensuring that all items are invoiced and paid on time
• Assist in booking facilities for meeting and/or facilitating for online meetings
• Handle business travel issues such as arrangements of air tickets / accommodation for staff
• Provide timely support for managers on administration matters and tasks
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

HR Admin Tasks -

• Handle onboarding and offboarding employees
• Provide support for staff engagement activities and events
• Assist in assigned HR admin duties such as staff claims, letters issuance, staff records updates, work pass application/renewal/cancellation, payroll etc.
• Any other HR admin duties that may be assigned on ad-hoc basis

Requirements:

• Possess at least a min. Diploma, in any field
• Min 3 years of relevant work experience
• Proficient in Microsoft Office suite
• Good interpersonal and communication skills
• Meticulous and detailed oriented
• Ability to handle highly confidential information of critical nature
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Able to work night shift and split shift
• Able to work OT on weekends and public holiday
• · Must be able to work night shift and split shift
• · Must be able to work extra hours or weekend if needed

Responsibilities:

• Provide general clerical duties and administrative support
• Sort, scan and file documents
• Basic accounting reconciliation task
• Any other job assigned by the management

Requirements:

• No experience required and job is suitable for older workers.
• Able to multitask effecticely and work independently as part of a team
• Proficient in Microsoft Office such as Excel and Word

The core responsibilities of the Administrative Assistant is to provide support to our building management team on the day-to-day administrative and errand duties.

There shall be a completion bonus upon completing the 3 months of service which is above $500, depending on base salary.

Job Scope & Responsibilities – Administrative Executive

• To provide general office and administrative support to the team
• Undertake the tasks of receiving calls and taking of messages
• Handle and attend to tenants' requests and queries appropriately
• To assist the team with administrative task such as processing of Purchase Request/Order, invoice and work order management.
• To handle access card and facial recognition-related enquiries and requests.
• Assist with tracking and monitoring of building-related facilities e.g. security, car park and cleaning etc.
• Other ad-hoc events and work being assigned when needed

Requirements

• GCE "O" Level and above
• At least 3 years of working experience
• Positive attitude and willingness to render help whenever required

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job

• Assist with leasing sales admin process and coordinating with inter-department for day-to-day work
• Handling of incoming calls and providing customer service
• Administer and handle the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Responsible for accuracy data entry input; filing for all data record documentation in the ERP & CRM systems
• Prepare printed materials and compilation of reports
• Liaising with vendors, suppliers & partners for administrative & payment arrangements
• Good problem solving and analytical skills
• Excellent understanding of processes and able to quickly grasp system flows
• Follow up closely with the team's work progress

Requirements

• Min qualification diploma with 2 years’ experience in admin work
• Similar experience in the automotive industry is an advantage
• Strong computer skill, including Microsoft Word, Excel and Power Point
• Strong in English, able to write, type and speak
• Able to converse in Mandarin with customer
• Fast in respond and able to handle multiple task efficiently in a fast-paced environment
• Flexible, resilient and positive mindset