Admin

- Review and verify the day-end report to ensure accuracy and completeness.

- Generating of monthly GTO for inventory sales.

- Opening and processing of supplier invoice to facilitate seamless financial transactions.

- Generate detailed audit report for inventories, facilitating financial accountability.

- Maintain and regular keep track of bank records, ensure accurate and up-to-date financial documentation.

Logistics

- Check on all shipments and arrange delivery on time.

- Record and document incoming inventory through the Goods Receipt, maintaining accurate stock records.

- Report product issues to the merchandising team promptly for immediate resolution.

Other ad-hoc duties assigned.

• Processing customer orders to completion and respond to customer progress inquiries within expected timescales with sales administration like purchase order, delivery order and raise bills.
• Responsible in handling and processing of local & overseas customer inquiries,formulation of quotations, order entry and after-sales administration.
• Liaise with clients on men power & delivery arrangements.
• Acknowledging and resolving customer complaint whenever needed.
• Preparing tax invoices and / or post-delivery documents.
• Liaise with suppliers, issue purchase order to suppliers & coordinate the purchases. If needed, to look for new suppliers; obtain quotations from suppliers, comparison of pricing and follow up till items delivered.
• You shall provide administration support to another department.
• You are responsible for all duties assigned to you by the Directors of the Company in the capacity for which you are employed.
• You shall co-ordinate and co-operate with all your co-workers as and when necessary. You shall cover duty for administrative assistant whenever they are on leaves.
• You shall report to the Directors and or any other officials designated by the Directors for the discharge of your duties.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Government Portals.

• Assisting the Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Singpass.

• Assisting Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.

Purpose of Job:

• Providing administration support to the Social Service Centre.

Key responsibility areas:

• Perform general administrative and clerical duties like filing, maintaining records and data entry.
• Attend to telephone/email enquiries. Refer to the relevant staff for follow up if necessary.
• Mailing/email blasting of marketing materials.
• Support team’s programmes and activities (both offline and online).
• Undertake any other duties assigned by the supervisor.

Requirements:

• GCE O-Level and above
• Minimum 2 years of administrative experience, preferably in a Social Service Organisation
• Fluent in English in both written and spoken
• Basic proficiency in Microsoft Office Excel and Word

Reporting to Manager, the incumbent is responsible for all administration and operational matters within the company office inclusive of, but not limited to: Communication, purchasing, sales / after sales, administration and reception, quality assurance procedure, and will assist the Director in daily operational work.

Admin

• In charge of Staff's PPE and training.

• In charge of Flight booking and hotel reservations.

• Assist in administrative duties, eg: ordering office supply

• Liaise with customers on order processing.

• List with all vendors & service providers

• Assist the Manager in the preparation of marketing materials.

• Liaise with relevant government bodies like WDA, MOM and etc on HRM.

Quality Assurance:

• In charge of Bizsafe, ISO.

Operations:

• Assist in daily operation work.

• Ensure accuracy for all expenses and documents in the project.

• Provide support in fundraising event planning
• Provide admin support relating to fundraising matters
• Assist in maintenance of fundraising donor management system
• Ad-hoc duties as assigned

• GCE "A" Levels and above
• Possess experience in administration
• Proactive and independent worker
• Able to commit immediately till end July 2024

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

We apologise that only shortlisted candidates will be notified.

Our organisation is committed to protecting children and young people from harm. We require all applicants to undergo an extensive screening process prior to hire.

• Co-ordinate and manage administrative functions.
• Arrange logistics aspect of project and support project teams.
• Liase effectively with clients, contractors and vendors.
• Purchasing of equipment and materials

• Diploma or Degree in Business Admin / Management
• Relevant admin experience will be an added advantge
• Good communications and interpersonal skill with strong sense of responsibility
• Ability to think strategically and work independently
• Good command of English and MS office

Responsibilities

· Provide administrative support in the areas of documentation, data entry, filing, reports for operations.

· Procurement and issuance of proforma invoice.

. Negotiation with current and new vendors.

Requirements

· Min GCE ‘O’ Level

· 1 to 2 years of admin support experience

· Good Customer Service Skills

· Proficient in MS Excel and Words

· Able to multi-task, meticulous and independent

· Able to start work on short notice

- Knowledge in office management systems and procedures including ISO & EHS systems

- knowledge in Accounts & HR practices.

- should posses strong knowledge in microsoft office tools

- To Perform administrative duties in process and construction industry

- Excellent written and verbal communication skills

- To maintain files & Records

- should have minimum 2 years experince in related industries such as construction or process or marine sector.

- An ability to work well under pressure.

- Problem-solving skills.

- Efficiency and organisation.

- Teamworking skills.

- knowledge in local statutory requirements.

• To perform general administrative duties such as data entry, filing and preparing of reports.

• To coordinate and liaise with customers (internal & external) on repair estimate and quotation.

• To coordinate, preparing of sales order, shipment packing list, commercial invoices for export shipment.

• Assist with general administrative duties and data entry.

• Collaborate with other team members to ensure smooth office operations.

• Undertake other ad hoc assignments as required.

• Hands-on, highly motivated, proactive and independent.

• Proficient in Microsoft Office and Email.

• Self-motivated, reliable, trustworthy and hardworking

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

Only shortlist candidates will be notified.

We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)

Job Description:

• Attend phone calls
• Assist to provide administrative support to the contracts departments
• Able to perform data entry, updating of pricing, printing and filing duties
• Able to keep track of material delivery and movements, and quality records
• Any other ad-hoc duties as and when assigned from time to time
• 5 Days work
• Contract basis 3 to 6 months

Job Requirements:

• At least GCE 'N' or 'O' Level, NITEC, or equivalent
• Proficient in MS office (Excel, Word, Powerpoint)
• Meticulous
• Proactive, take initiative and well organised

Responsibilities:

• Efficiently handle diary management, encompassing the arrangement of both internal and external meetings.
• Coordinate the onboarding and offboarding processes seamlessly.
• Offer comprehensive support by managing application access requests, securing necessary approvals for business activities.
• Document client meetings in Compass, register events in the Global Event Management System, and create roadshows for business travelers.
• Compile supporting documents for Travel and Expenses reimbursement reports and ensure timely follow-up actions.
• Book and organize all essential arrangements and documents for business travel.
• Effectively oversee office supplies management.
• Provide timely ad hoc administrative support as needed.

Requirements:

• Open to Junior candidates with at least 2 years of relevant experience
• Strong experience in Calendar Management, exposure in different time zones is a plus.
• Proven experience in travel management, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Solid knowledge of office management in terms of systems and supply.
• Must be discrete and maintain confidentiality.
• Outstanding organizational skills.
• Proactive, flexible, and eager-to-learn individual.

Manage full spectrum of Human Resources functions including monthly payroll, CPF submission, IR21 tax clearance, income tax reporting, training and development, employee relation and performance management.

· Provide support in recruitment and selection process including arranging for interview and staff orientation.

· Liaise with government bodies CPF Board, MOH and MOM (Work permit, S-pass and Employment Pass application matters).

· Maintain all employee data and update of information changes.

· Administrative duties, data-entry and filing of documents.

· Assist in process documentation and system audits

· Any other ad-hoc duties as assigned

Requirements:

· Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Human Resource Management.

· At least 3 year(s) of working experience in the related field is required for this position

· Familiar with Employment Act and HR related policies.

· Familiar with Microsoft Word and Excel.

· Good interpersonal and written communication skills (English & Mandarin is a must)

Duties & Responsibilities

· Perform administrative work.

· Managing & submission of claims.

· Daily incoming & outgoing recording.

· NEA Monthly & quarterly documentation and submission

· ALBA Monthly reporting

· All general office administrative works and support the team.

· Any other duties as assigned.

Requirements

· Minimum “O” level or relevant certification.

· Waste Management experience will be highly prioritized.

· Pleasant personalities.

· Positive team player.

· Ability to multi-task, prioritizes, and manages time effectively.

Working Location:

Sungei Kadut

· Free shuttle Bus from Chua Chu Kang MRT & Yew Tee MRT to Gain City Megastore @ Sungei Kadut

Note:

· Only shortlisted candidates will be notified.

Job Description & Requirements

Join the Company that operates Chemical Tankers on Global Trade:

Requirements

· At least GCE’O’ Level or relevant working experience

· Familiar with Marine purchase environment

· Competent in operating MS Word, Excel Job description

Purchaser Responsibilities

· To source and procure ship spares and stores locally and overseas.

· Sourcing suppliers based on price, availability, quality , delivery schedule and logistical expenses

· Liaising with various departments to ensure that they meet vessel requirements.

· Liasion of Ship spares/stores loading cum freight arrangements

· Coordinating with shipping agencies and sellers to ensure timely deliveries and oversee the integrity and quality of delivered goods and services

· Provide Purchase Orders and follow up on delivery Status.

· Monitor deliveries to ensure compliance with contracts. If goods are defective or unacceptable, to contact vendors to work out concessions and solutions.

· Authorizing payments and managing purchasing expenses with meticulous record-keeping

Responsibilities:

To liaise with clients and subcontractors pertaining orders, deliveries, payment & etc

Manage and monitor deliveries schedules

Handle all aspects of administrative management which includes logistics, accounting and general office administration

Stock management

Provide support to specific project(s) within company

Prepare weekly report for clients

Support any other adhoc duties assigned by Management being of her skill level and his qualification

Requirement:

Knowledgeable in Microsoft Office

Meticulous in work

Possess can do attitude and eager to learn

At least 1 year of experience in order processing and invoicing

Experience in SAP would be an advantage

Daily Job Scope

• Manage company fleet of vehicles
• Manage HR System & staff enquiries, HR arrangements
• Manage worker's HR attendance/Leave application/enrolment/resignation & other related enquiries
• Ensure that basic book-keeping is in order
• Other administrative work
• Assist in sales & marketing related work (e.g. trade shows/promotions)

Requirements

• Basic computer skillset (including MS Office, Google Workspace, Canva Design, Infotech, Business Central)
• Able to correspond in both English & Chinese
• Able to work independently
• Good attitude

Other administrative work which is not listed may be assigned ad-hoc basis.

Responsibilities

· Provide administrative support in the areas of documentation, data entry, filing, reports for operations.

· Procurement and issuance of proforma invoice.

. Negotiation with current and new vendors.

Requirements

· Min GCE ‘O’ Level

· 1 to 2 years of admin support experience

· Good Customer Service Skills

· Proficient in MS Excel and Words

· Able to multi-task, meticulous and independent

· Able to start work on short notice

Job Scope

• Assist in the management of common land area within the Complex
• Conduct regular site inspections on Company-owned facilities and coordinate with internal & external stakeholders
• Coordinate minor building maintenance
• Coordinate with contractors and provide supervision during works
• Ensure optimal housekeeping standards and adherence to safety regulations for areas under charge
• Prepare and manage Permit-to-Work (PTW) system
• Assist to manage Septic Tank maintenance, Visitor Carpark, Fuel station and Groundwater Monitoring Wells
• Oversee the bicycle management system
• Handle mail dispatch, office safety & security, and occasional driving tasks
• Assist in Jurong Island / Visitor Management System / Safety Induction Training applications
• Provide support in safety initiatives, including active participation in Behaviour Based Safety (BBS) activities, and contribute to the PCS Employee Participation Scheme (PEPS)
• Other ad-hoc duties assigned

Requirements

• Higher NITEC and/or equivalent experience, preferably in Facilities Management
• Minimum 2 years of relevant work experience
• Strong organisational and coordination skills
• Good communication and interpersonal skills

Our tuition centre is looking for an administrative executive who can perform the following tasks:

1. Customer enquiries and sales matters.

2. Attendance matters.

3. Payment matters.

4. Lesson notes matters.

Must be:

1. IT Saavy- possess basic knowledge of using computer, social media apps.

2. Proficient in written and spoken English & Mandarin.

3. Creative and innovative.

4. Team player.

5. Microsoft excel and word proficient.

No prior working experience required. Training will be provided.

Location: Near Admiralty MRT

Working hours: Wed-Fri 2-10pm. If you want, can also work Sun and Mon as well.

Rates: $10-$12/hr

Whatsapp me and drop me your resume.

Piinacle Servovalve Services Pte Ltd.,

Piinacle Servovalve Services is a Joint Venture between Piinacle Pte Ltd.,(www.piinacle.com.sg) and Servovalve Srl Italy(www.servovalve.it) for Industrial automation and services. It’s a new start up company set up at 5 Pioneer Sector Lane, S628323. We would like to invite applications from Singaporeans and PR who would be able to contribute for the growth of the company, the following positions is up for grabs and we plan to recruit ASAP.

1. JOB DESCRIPTION

Job Title

Administration Assistant

Job Description & Requirements

PIINACLE SERVOVALVE PTE LTD. Singapore

Primary Condition:

We are looking for an Administration Executive.

Educational background related to administration and basic accounting.

Fluent in English both in speaking and writing.

Administration Responsibilities:

a) Responsible for general administration tasks within an office environment.

b) Maintain employees’ records, leave records and daily attendance records etc.

c) Maintain a proper filing system.

d) Coordinate and oversee all office activities, and warehouse activities.

e) Liaise and coordinate with Government bodies relating to work Permits & S Pass, IRAS and CPF etc.

f) Maintains office services by organizing office operations and procedures.

g) Liase with Workshop and WP employees.

Accounts Responsibilities:

a) Performing clerical tasks, including processing payments to external parties, processing bank deposits and recording transactions;

b) Prepare, send and filing of invoices and other accounting related documents;

c) Scan and send accounting related documents eg. Invoices, bank statements and payment vouchers etc to the outsourcing party for processing;

d) Identify and address discrepancies with the outsourcing party;

e) Assist with accounts payables and receivables;

f) Contact clients and send reminders to ensure timely payments;

g) Handle and record the petty cash expenses and submit to the outsourcing party;

h) Preparation and checking of staff expense claims.

i) Abiding by all company procedures and accounting principles.

Basic Requirements:

a) An initiator with a strong work ethic.

b) 3 years of experience in administrative accounting.

c) An educational background related to basic accounting.

d) Knowledge of logistics to handle project shipments.

Bukit Timah Saddle Club is one of the leading equestrian clubs in Singapore. We are looking for the right candidate to join us in a permanent full-time position.

Main Responsibilities

· Primarily to provide administrative and secretarial support to the Riding School Office and General Manager.

· Manage day-to-day administrative duties.

· Attend to email, phone and walk-in enquiries.

· Maintain proper filing of documents and other office systems.

· Provide support for Club’s events such as competitions and corporate events.

· Other administrative duties as assigned.

Requirements

· Working Days: 5 Days Work Week (Off on Mondays and Sundays).

· Working Hours: 8.30am – 6.00pm.

· Diploma holder with at least 3 years of relevant work experience.

· Proficiency in MS Excel, Word, PowerPoint. Basic knowledge of desktop publishing software MS Publisher and web design using Wordpress will be an added advantage.

· Good written and oral communication skills in English are essential. Fluency in a second language will be an added advantage.

· Self-motivated and able to work independently with minimum supervision at times.

· Good interpersonal skills; flexible/adaptable and able to work with all levels in the club.

· A supportive team player and possesses a strong customer service mindset, resourceful with good organisational skills.

· Prior working experience with horses/animals are not essential but must be comfortable working in an environment with animals and occasionally outdoors during events.

· Preferably possess own transport; office located at Kranji.

· Able to start work immediately or within short notice.

· Open to Singaporeans & Singapore Permanent Residents only.

How to Apply

Please submit your resume in a detailed MS Word format to us which includes:

· Personal Particulars

· Working Experiences

· Last Drawn Salary

· Expected Salary

· Reason for Leaving

· Availability to Commence Work

We regret that only shortlisted candidates will be notified.