COMPANY DESCRIPTION

Grocery Logistics Singapore (GLS) a wholly owned subsidiary of FairPrice Group Supply Chain, is a well-established logistics player in the Fast Moving Consumers Goods (FMCG) segment, incorporated since January 1993. Other than being the key logistics provider for NTUC FairPrice and its subsidiaries, we had serviced the Dairy Farm Group, Royal Ahold Group (since exited from Singapore Markets) and many small supermarket chains since our establishment.

RESPONSIBILITIES

• To ensure department expenses and billing cycles are completed timely and accurately, especially mid-month and month-end billing submission and reporting, and follow all SOPs and meet project KPIs
• To handle all department administrative work, manage resources, including office supplies and equipment, and oversee budgetary aspects related to the administrative function.
• To plan and execute daily works efficiently, and achieve high productivity and accuracy.
• Assists in purchase orders and invoicing
• Manages correspondences by answering emails and sorting mail
• To observe and give feedback on the process for optimization.
• To train and supervise subordinates (if applicable)

• A diploma in accounting, administrative or business related field.
• A minimum of 2 years' experience in supervisory role or a related field.
• Proven experience in administrative /accounting field
• Excellent documentation skills, provision knowledge of Microsoft office, G Suites
• Excellent planning, organizational, and time management skills.
• Ability to Work Without Supervision
• Strong Attention to Detail
• Ability to Handle Confidential Information
• Strong Record Keeping Skills
• Ability to Multitask
• Good Attitude and fast learner

• Work location: 37 Joo Koon Circle, Singapore 629062
• Working hours: 8.15am to 5.35pm (Monday to Friday)
• Contract duration: 4 months with chance of conversion

5 Days Work Week

Admin in Automobile Industry

Job Description:

1) Data Entry of day-today transactions in to company books.

2) Facilitation of loan application for sale of vehicle

3) Simple book keeping

4) Issueing of invoices, payment vouchers and receipts

5) Inventory tracking and management (motorcycles)

6) Any other ad-hoc duties as instructed by management

Responsibilities include performing basic administrative tasks such as:

• Data entry
• Order Processing in SAP
• Invoicing in SAP
• Issuance of Credit Note

Requirement

• Strong in Excel
• Strong in Pivot Table / VLOOKUP
• Preferably with SAP knowledge
• At least 3 years related experience
• 5.5 days week
• Location near Boon Lay MRT Station

-contact between the executives and internal/external clients

-Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate person

-Handle requests, feedback and queries quickly and professionally

-Maintain daily order, arrange delivery schedule and provide reminders as needed

-Monitor office supply levels; reorder when appropriat

-Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services

-Develop and carry out an efficient documentation and filing system for both paper and electronic records

-Delegate tasks as appropriate to other members of the team

Minimum 3 years’ experience as an Administrative Assistant, clerk or in other position

-Knowledge of office management systemsand procedures

- Bilingual, Proficiency in English; second language a plus

-Ability to stay calm and on-task in high-stress situations

-Current in today’s office technology, and computer software including MS Office

-Ability to multitask and prioritize daily workload

Administrative Assistant

Job Description & Requirements

Roles & Responsibilities

- General administrative duties and tasks.

- Preparing delivery orders and inventory tracking

- Process invoices and billing to customers

- Follwing up with customers for orders and bills of quantities

- Sending statement of accounts to customers

- Monthly payment collections

- Handling day to day enquiries

Working hours from 9.30am to 5pm

Mondays to Fridays.

Working location Woodlands

Job Description

• Provide general administrative and human resources support including data entry, copying and up-to date leave application, training matters, petty cash and timesheet checking.
• Ensure that accurate and complete accounting, reporting and internal control application and systems are functioning and that relevant records are properly maintained.
• Perform all administrative matters which includes filing and documentation, order office supplies etc.
• Facilitate internal communication including emails, letters, disseminate of information and etc.
• Update & tabulating monthly manpower report.
• Assist project manager on general administrative support to site project.
• Under the Workplace Safety & Health Act, employees have a duty to keep their workplace and colleagues safe by following safety and health procedures; reporting unsafe acts and incidents; and not tampering with safety devices or performing willful/reckless acts.
• Any other duties that may be assigned from time to time.

Job Requirements

• A minimum of GCE N/O Levels/Diploma in any field or equivalent with at least 1 year of relevant work experience.
• Good people and communication skills with ability to interact with people of all levels.
• A good team player who possesses drive, initiative and ability to work independently.
• Resourceful, adaptable, well-organised and meticulous with an eye for detail.
• Ability to multi-task and work in a fast pace environment to meet tight deadlines.
• Competent in MS Office.
• Comfortable to travel to site office as and when required.

Local SME is expanding and we are looking for:-

Adminstrative Support Executive

- Supporting Adminstrative & Documentation Duties

- Answering and directing phone calls

- Prepare Quotation

Our client, a well-established MNC is seeking for a Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

• Typing of inspection reports/certificates.
• Printing and recording of inspection reports/certificates.
• Data entry of clients’ details for invoicing purposes.
• Sorting of reports and ensuring that all order acknowledgement, instruction to surveyors and/or instruction for laboratory analysis are in job files prior to putting it into the file cabinets.
• Preparing of invoices for approval.
• Data entry of inspectors’ overtime records.
• Dispatching of completed reports to clients and recording the dispatched details.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in sending of fax messages and telexes.
• Liaise with affiliates on ICC invoicing matters.
• Receive, check and confirm CBA.
• Transmit CBA for local clients.
• Process inter- Affiliate invoices for payment/settlement.
• Co-ordinate with affiliate on invoice query.
• Liaise with finance dept on status of payment.
• Investigate problem invoices and report back to clients.
• Perform any other tasks when required from time to time.

Requirements:

• Min ‘O’ Level
• Proficient in Microsoft Office
• Able to coordinate and be a team member towards a common goal
• Able to work independently and to coordinate several activities simultaneously
• Able to interact with all levels of management, affiliates, suppliers and clients
• Applies judgment and acts according to the SGS standards of ethics and integrity
• Knowledge of ISO systems and procedures

Job Responsibilities:

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences / drawings / documents / reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy
• accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required Requirements

Job Requirements:

• Minimum GCE O level
• Minimum 3 years experience of Document Control in Construction industry
• Proficient in MS Office - Good Knowledge of Aconex & Newforma is preferred
• Good interpersonal and communication skills
• Self-motivated team player who is result oriented and independent

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, quotations, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• helps to maintain the attendance, evaluate preparation of time sheet and calculation of salary
• Expediate the phone calls to sales after received the order or related things
• coordinate with directors, supervisors, drivers and if there any

Job Responsibilities

• Handle standard office tasks such as filing, copying,and mailing.
• Schedule meetings, trips, and appointments for the Directors
• Manage incoming calls & email, noting messages and answering queries.
• Create, review, and update documents for accuracy.
• Manage both digital and physical files, prioritizing data security and confidentiality
• Prepare and share meeting minutes; produce required reports.
• Support in arranging and coordinating office events and meetings.
• Arrange/coordinate meeting appointments and business schedule.
• Translate documents, conduct research and prepare documents for review to Director
• Perform some office duties and general administrative support.
• Maintain strict confidentiality and interact professionally with all level of Management, staff, business partners and external parties.
• Organize lunches, dinners arrangements for Director
• Organize travel arrangement, itinerary, accommodation, airport and ground transfers
• Travel & Accommodation Booking for Company Directors
• Involvement in HR team’s engagement initiatives and programmes such as social activities, staff wellness/welfare initiatives, company trip, teambuilding events etc

Job Requirements

• Skilled in MS Office (Word, Excel, PowerPoint, Outlook) and using office tools.
• Highly discreet with sensitive information.
• Strong written and spoken communication.
• Organized with a knack for multitasking.
• Detail-oriented and adept at solving problems.
• Willing to work follow Company Director schedule
• Positive working attitude & high initiative

Responsibilities:

• Perform daily operational and accounting duties including AR and AP.
• Handle data entries & filling for sales invoices and supplier invoices.
• Prepare payment vouchers, statement of accounts and update banking transactions.
• Perform bank accounts reconciliation.
• Liaise with suppliers and internal departments on invoices and payments.
• Check, verify and process invoices, expense claims & reimbursements.
• Ensure accurate and assist on timely closing of accounts.
• Assist in financial audits and schedules preparation.
• Other accounting related duties as required.

Requirements:

• Professional Certificate/NiTEC/Diploma in any discipline, preferably in Business/Commerce/Accounting
• Effective communication and written skills
• Meticulous and detail-oriented person
• Diligent, responsible, and positive person
• Good competency in Microsoft office and accounting software packages (MYOB)
• Short notice or immediate availability would be an added advantage.
• Open to part time or full-time commitment

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

• Provide admin support in training and material preparations and other logistics purposes.
• Assist in training, marketing, and execution of both physical and virtual training events (e.g., webinars, talks and workshops)
• Assist in managing the training calendar to ensure all training programmes are running smoothly and timely.
• Coordination of all course registrations and enrolments.
• Assist in handling trainers, clients, and end-users feedback, enquires, and correspondences.
• Provide support in answering incoming calls, appointment bookings, and administrative support whenever is needed.
• Ad hoc admin support whenever requested by the Executive Director.

Responsibilities:

1. Generate and process invoices accurately and in a timely manner.
2. Assist with administrative tasks such as data entry, filing, and document preparation.
3. Collaborate with team members to streamline processes and improve efficiency.
4. Review billing data for accuracy and completeness, identifying and resolving any discrepancies.
5. Maintain billing records and documentation in accordance with company policies and procedures.
6. Respond to billing inquiries from clients in a prompt and professional manner.
7. Collaborate with other departments, such as sales and finance, to ensure accurate billing information and resolve any billing-related issues.
8. Assist in the development and implementation of billing procedures and policies to improve efficiency and accuracy.
9. Prepare reports and analysis related to billing activities as requested by management.

Qualifications:

1. Min Secondary 4 and above.
2. Proven experience in billing and administration role.
3. Proficiency in accounting software and Microsoft Office applications, particularly Excel and google sheet.
4. Strong attention to detail and accuracy in data entry and record-keeping.
5. Excellent communication and interpersonal skills, with the ability to interact effectively with clients and colleagues.
6. Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
7. Knowledge of billing regulations and compliance requirements is a plus.
8. Ability to maintain confidentiality of sensitive financial information.

Benefits

- Competitive salary with performance bonuses.

- A dynamic and supportive work environment

- 5.5 days week

- Transport pick up and drop off at nearest MRT

· Manage and handle employee and workers' records

· Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance

· Perform daily HR duties from on-boarding to off-boarding

· Coordinate on hiring plans, resignations, confirmation and all HR related matters

· Manage leave & attendance record

· Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

· Ensure timely & accurate submissions in all government and related claims, e.g. CPF, Childcare Leave, Maternity/Paternity Leave, NS makeup claims, income tax (IR8A & IR21) matters etc.

· Prepare weekly/monthly reports in a timely and accurate manner

· Provide advice and handle all employee inquiries on HR-related matters

· Undertake any ad-hoc projects assigned by the superior/management team from time to time

Job Description

• Administrative Support for the office and Management staff
• Maintain the filing system with proper backup for all files
• Perform general Reception duties for office incoming calls and emails
• Knowledge of basic computer office skills for MS Office and Outlook
• Excellent time management skills and able to multitask
• Standard written and verbal communication skills in English
• Responsible and willing to learn on the job
• Working hours: 5.5 days (alternate saturday off)
• - Monday - Friday: 9am to 6pm
• - Saturday: 9am to 1pm

Job Requirements

• Computer literate

• Proficient in MS Office

• Bilingual & good communication skills

• Meticulous and willing to learn

• Able to multitask and a team player

• Handle incoming calls & general administrative work such as HR administrative works, License renewal and documentations etc
• Issue invoices, purchase orders, delivery orders, and arrange for delivery
• Ensure accurate data entry into system
• Check in-coming suppliers’ invoices
• Any other ad-hoc duties as assigned

Job Description :

• General administrative duties
• Data entry of daily budget report and delivery orders
• Ordering of monthly stationery
• Posting of weekly sales order and transfer order
• Manage petty cash (Driver's cash card, etc)
• Ordering of chemical, utensils and kitchen tools
• Any other ad-hoc duties as and when assigned.

Requirement :

• Min. GCE N level and above
• Good attitude and willing to learn
• Mature with pleasant disposition and able to work independently
• Organized meticulous and able to multi task

Job Descriptions

• Full Time - Contract Basis ( 6 Months - Renewable)
• Knowledge in MOM matters for Foreign Workers is advantageous. Eg. WP Applications, Issuance, Renewals, Cancellations
• Perform data entry and assist in HR administrative matters. Eg. Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2200 - $2500

Job Requirements

• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills.
• Possess effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast-paced environment.
• Able to start work immediately or with short notice.

Job Description:

- Handle application, submission and processing of work passes.

- Work closely with site administrative staff on human resources & Administrative matters.

- Manage timesheets and e-leave portal.

- Point of contact to the administrative staff from site office.

- Liaise with training section on the registration.

- Liaise with procurement section on safety shoe, uniform etc.

- Keep proper records of employees’ personal file.

- Handle the errand movement for migrant workers at dormitory.

- Perform regular updating of migrant records on WPOL/EPOL.

- Levy computation and updating.

- Manage company vehicles.

- Update HR Invoices to the system.

- Other ad-Hoc assignments.

Requirements:

- 1 to 2 years or more years of working experience in similar capacity.

- Nitec/Diploma in business admin, social science, human resource or equivalent qualification in admin/hr environment.

- Good communication skills.

- Pleasant personality.

- Adaptable and diligence.

- Meticulous and pro-active.

- Knowledge of the local employment act, EFMA, WIC, etc.

- Able to handle difficult situation.

- Able to join with short notice

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors

- Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills - Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised

- Enjoy communicating with people

Your Role:

· Invoicing, quotation, purchasing and maintain inventory.

· Data entry and filing of documents.

· Answering and directing customer calls.

· Perform other ad-hoc admin tasks as assigned.

Job requirements:

· Candidates with at least 2 years’ experience may apply. (Senior applicants welcome)

· Have good proficiency in both English and Mandarin.

· Must have good attitude, meticulous, able to multi-task and work independently.

Job Responsibilities

- Provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments

- Management of email correspondences, drafting of replies

- Attending to guests and visitors - Preparation for meetings

- Maintain proper filing system and proper record keeping of clients/contact information for the Management Office.

- General office administrative duties includes attending to walk-ins, assisting to answer phone calls

- Perform any ad hoc duties as assigned by management

Requirements

- Fresh graduates are welcome

- Preferably with 1 year of relevant experience in the F&B industry

- A positive work attitude and willingness to learn

- Good interpersonal and communication skills

- Self-driven and highly-motivated

- Able to work under pressure and in a fast-paced environment

- Have initiative, independent and well-organised - Enjoy communicating with people

Are you ready to drive your career forward in the driving world of transportation? Our company is in search of an Administrative Assistant to join our team and play an important role in our ongoing success.

5 days’ work week
8:30AM to 5:30PM
Work Location: 8 Gul Circle
Company Transport Provided (From Joo Koon MRT)

Your responsibilities will include but not limited to:

• Answering calls, responding to emails and managing correspondence
• Drivers' salary computation
• Consolidating and meticulously recording delivery orders and related documents
• Inputting data into the system for invoicing and liaison with the finance department
• Coordinating payment transactions to clients to ensure timely payment
• Compiling and preparing reports for the Department Manager
• Data recording of drivers’ daily trip details, trailer usage and diesel consumption data for team reports
• Maintain weekly report updates
• Schedule and coordinate appointments, meetings and arrangements for department members
• Assisting in the preparation and organization of departmental documents and reports
• Maintain accurate records and databases including filing and data entry

To succeed in this role, you should possess the following qualifications and skills:

• Minimum a full GCE “O”/”N” level certificate
• Minimum 2 years of relevant working experience preferably in the transportation or logistics industry
• Proficiency in data entry and in Microsoft Office applications
• Excellent communication and interpersonal skills
• Meticulous attention to detail and ability to multitask
• Capability to work both independently and collaboratively in a fast-paced environment

If you are a dedicated individual with a positive attitude and ready to begin an exciting journey with a forward-thinking company and make a real impact in the transportation sector, we would love to hear from you!

Let's drive excellence together!

To apply, click the "Apply" button or alternatively, send your updated resume via whatsapp to +65 9878 7617 and state the job position you are applying for.

Note: ONLY shortlisted candidates will be contacted for further selection processes.