To provide essential administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Office Management: Manage office supplies, handle mail, and maintain filing systems.
• Scheduling: Organize and coordinate meetings, appointments, and events.
• Communication: Respond to inquiries, draft correspondence, and provide general administrative support.
• Financial Tasks: Prepare and submit expense reports.

Eligibility:
Open to Singaporean and Malaysian applicants. Quota available.

Application:
Please email your resume to [email protected]

Job Description:

• Duties may include fielding telephone calls, receiving and directing visitors.
• Performs administrative and office support activities.
• Assist with calculations of monthly workers' pay, allowances, OT etc.
• Submission of daily manpower report.
• Monitor daily attendance and leave record for Staffs and Workers.
• Handle administrative and other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least "O" Level.
• At least 2 Year(s) of working experience in the related field is required for this position.
• Excellent time management skills and ability to multi-task and prioritizes work.
• Friendly can-do attitude.
• A team player who works well with others.
• Proficiency in MS Office.
• Willing to work on Alternate Full Saturdays
• Site Office at Farrer Park Road / Jurong West

Job Purpose

To carry out all administrative and reception duties of Boys' Town.

Responsibilities

• To support reception duties, visitors’ management and coordinate and sorting of all incoming mail.
• To answer calls from the public and provide accurate, satisfactory answers to their queries and concerns.
• To handle end-to-end administrative matters.
• Ensure proper filing, documentation and data entry as directed.
• To send/collect letters and other documents to the Post Office daily.
• Sort and distribute incoming mail.
• Other ad-hoc duties as assigned (e.g. banking, collection/dispatch of documents etc.).
• To apply administrative policies, processes, and practices (Corporate governance).
• To manage office inventory, track and monitor office inventory to ensure office functionality using Odoo Inventory Management System.
• Submit admin-related invoices in the AG system and expense tracking.
• To support and maintain contract e-filing system.T
• To execute new projects for the Admin department.
• To participate in Task Forces and/or committees assigned by the Manager of Finance & Admin and/or Assistant Director of Corporate Services, when necessary.
• To assist in events planning (eg Board meetings, company events etc)
• To ensure/ support/ monitor the relevant SOPs and/ or participate in the internal or external audit requirement or MSF case management/ audit process.
• To monitor, update and track Admin expenses and provide regular updates to Manager of Finance & Admin and/or Assistant Director of Corporate Services.
• To monitor and track the budget allocated.
• Any other duties assigned.

Job Requirements

• Minimum O Level or Diploma
• At least 2 years of relevant working experience.
• Good in record keeping (filing/documentation etc.).
• Proficient in Microsoft Outlook, Excel, Word, PowerPoint.
• Good interpersonal and communication skills.

• Work day: Monday to Friday
• Work time: 9.00 am to 6.00 pm
• Work Life Balance
• Near MRT Station

Roles & Responsibilities:

• Assist in office administration, documentation, and issuing of PO.
• Assist in machinery / material inventory movement.
• Assist in ISO & BizSafe Audit
• Support in filing, photocopying and updating data.
• Ad-hoc duties as assigned.

Requirements:

• N or O Level / NITEC
• Entry-Level are welcomed to apply
• Training will be provided
• Willing to learn & pleasant disposition.

** Salary depending on job experiences

** Able to join immediately

At Knight Frank, we are leaders in real estate advisory services, driven by our commitment to delivering exceptional property and facilities management services. Our success is built on the expertise of our people, and we strive to create a culture where innovation, teamwork, and a client-first approach are at the forefront of everything we do.

We believe that our people are our greatest strength. We seek passionate, dynamic, and motivated professionals to join our team and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer the opportunity to grow and thrive in a collaborative and progressive work environment.

Be part of a company that values continuous learning, career development, and a relentless commitment to excellence. If you’re ready to make a meaningful impact in the world of property and facilities management, we invite you to explore our exciting opportunities.

About the Role

As an Administrative Assistant at Knight Frank Strata Management business unit, you’ll be the key person in supporting both residents and team. Reporting to the Site Head, you will facilitate the onboarding of new residents, coordinate service requests and maintain an organized filing system. This position is ideal for a proactive individual with excellent interpersonal skills.

What you will be doing:

• Resident Support: Act as the first point of contact for residents and tenants, answering phone calls, handling enquiries and complaints with professionalism.
• Onboarding New Residents: Assist new owners and tenants in the application process for card access, keys and manage move-in/move-out logistics to ensure a seamless transition into their new homes.
• Service Coordination: Coordinate on-site inspections for Technician and Property Executive to promptly address residents’ service requests.
• Administrative Excellence: Manage petty cash vouchers and facility bookings. Provide administrative support by compiling weekly and monthly submissions for HQ Accounts. Establish and maintain an efficient filing system to streamline documentation and operations. Keep an accurate inventory of office stationery and track equipment maintenance records.

What we’re looking for someone who’s:

• Strong communication and interpersonal skills.
• Positive attitude with a can-do mindset.
• Detail-oriented.
• Proficient in Microsoft Office and comfortable using technology to streamline property management tasks.
• Candidates from residential development, service industry or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Knight Frank?

• Lots of opportunities for growth and career development.
• A supportive, collaborative team that values what you bring to the table.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.

If you’re ready to make an impact and grow your career in property management, we’d love to hear from you!

• Manage daily office administrative tasks.
• Assist the Chief Operating Officer (COO) with daily operations.
• Coordinate meetings, events, and travel arrangements.
• Assist Chief Executice Office (CEO) with maintaining and filing records and databases.

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

A leading and dynamic French organization is looking for a Part-Time Administrative Assistant to join its Travel Retail team.

This is an hourly paid Part-Time contract position (3-4 times a week). Working hours (5-6 hours /day or Full day or half days) can be discussed and mutually agreed upon with the hiring manager.

This role will assist in administrative and support role for the Travel Retail APAC business.

• Consolidate and update sales reports
• Courier arrangement
• Administrative support to logistics and billing arrangement

REQUIREMENT

• Good coordination and communication skills in both written and oral English and Chinese
• Good working knowledge on Microsoft Excel, Word.

The Services required are set out as follows:

Customer Service – Front counter duties, such as attending to students, parents, walk-in customers, vendors, etc

Call Management – Make and answer telephone calls, record messages, direct calls and relay messages to relevant school personnel as necessary

Record keeping – Assist in data entry and compilation

Logistics – Assist with ad-hoc staff requests, such as preparation of school materials, facility booking, etc

Student Services – Collate student data, administer applications for financial assistance and other support schemes

Any other duties as and when assigned by the School.

• Procurement – procurement of adhoc small value items,including stationery, food catering, bus bookings.
  Student administration – Help to process applications for financial
  assistance and related schemes for students from low-income families.
  Finance matters – Follow up with parents on outstanding bills on a monthly basis.
  Staff matters – Update leave and medical leave on the staff movement board.
  Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.
  Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.
  Attend to sick and injured students
  Answering telephone calls and directing the calls to relevant staff.
  Attend to incoming parcels and school emails
  Any other duties as and when assigned by the school.
  
  Qualification
  
  GCE ‘O’ Level Certificate or its equivalent, in the English medium.
  Good communication skills in English, and preferably be conversant in Mandarin.
  Able to work well under pressure and maintain a positive attitude even when under stress.
  A pleasant personality and a team player with good interpersonal skills.
  An independent worker with initiative.
  Has an eye for details, and has good organisation and time management skills.
  Proficient in Microsoft Office, especially in Word and Excel.

DESCRIPTION

This is an exciting opportunity for you to be an integral part of the Quality Management department to optimise patient care and outcome.

The Administrative Executive is responsible for providing administrative support to ensure the smooth and efficient functioning of the department initiatives within the hospital. This role involves the coordination and maintenance of accurate records, meetings, and supporting the implementation of quality management projects.

RESPONSIBILITIES

Documentation Management:

• Maintain accurate and up-to-date records related to quality management.
• Organize and file documentation in compliance with regulatory standards.

Data Entry and Analysis Support:

• Assist in data entry for quality metrics and performance indicators.
• Generate basic reports and assist in data analysis under senior staff guidance.

Meeting Coordination:

• Schedule and coordinate meetings for the Quality Management team.
• Prepare meeting agendas and distribute relevant materials.

Communication and Correspondence:

• Facilitate communication between internal and external stakeholders including team members, other departments, external healthcare institutions, among others.
• Draft routine correspondence and respond to inquiries as directed.

Assist in Quality Projects:

• Support the implementation of quality management projects.
• Collaborate with team members to ensure project timelines and deliverables are met.

QUALIFICATIONS/REQUIREMENTS

• Minimum Diploma.
• At least 2 years working experience.
• Good speaking and writing skills
• Proficient in computer skills including Microsoft Office (e.g. Excel, Words etc.)
• Self-disciplined, motivated, self-starter, Meticulous
• Ability to work collaboratively in a team environment

Interested candidates, please apply with your updated resume, expected salary and notice period.

We regret that only shortlisted applicants will be notified.

NOTE: CRAWFURD HOSPITAL IS NOT IN COLLABORATION WITH ANY EMPLOYMENT AGENCY NOR CONSULTANT FOR OUR POSITIONS OPENING.

Location: Beatty Secondary School, 1 Toa Payoh North, Singapore 318990

Contract Duration

• Contract Period: 1 Jan 2025 to 31 Dec 2025
• Option to Extend: The contract may be extended for a further 12 months (1 Jan 2026 to 31 Dec 2026) at the Authority's discretion.

Working Hours

• Monday to Thursday: 9:00 am – 6:30 pm (1-hour lunch break)
• Friday: 9:30 am – 6:30 pm (1-hour lunch break)
• No service required: Saturdays, Sundays, and public holidays

Key Responsibilities

1. ProcurementHandle ad-hoc procurement of small-value items (e.g., stationery, catering, transport bookings).
   
2. Student AdministrationAssist in processing applications for financial assistance and other schemes for students from low-income families.
   
3. Finance AssistanceFollow up monthly with parents on outstanding bills and payment matters.
   
4. Staff MattersUpdate staff movement board for leave and medical leave records.
   
5. Record KeepingMaintain accurate monthly records of utilities, telecommunications, and photocopy usage.
   Track contract expiry dates for key agreements and services.
   
6. Front Desk and Visitor SupportAttend to walk-in visitors, parents, vendors, and students requiring assistance.
   Provide first aid and support to sick or injured students.
   
7. Telephone and Email ManagementAnswer and direct phone calls to appropriate staff members.
   Manage incoming parcels and general office emails.
   
8. Other DutiesPerform additional administrative duties as assigned by school leadership.
   

Qualifications, Skills & Experience

• Education: Minimum GCE ‘O’ Level Certificate or equivalent (English medium).
• Language: Proficient in English, with Mandarin as a preferred secondary language.
• Skills:Strong communication and interpersonal skills, with a pleasant and team-oriented attitude.
  Ability to work effectively under pressure, maintaining professionalism and positivity.
  High attention to detail, with solid organization and time management abilities.
  
• Technical Skills: Proficient in Microsoft Office (Word and Excel).
• Experience: Candidates with school financial administration experience will be prioritized.

Hype Media Pte. Ltd., is actively seeking a part-time Administrative Assistant to manage payroll, handle government permit submissions, oversee petty cash management, on-boarding and off-boarding of staff and facilitate the issuance of Delivery Orders (DO) and Purchase Orders (PO)

We would prefer someone with prior administrative experience, however no experience is also welcomed, as on the job training is provided.

The successful candidate will be notifed via message for an interview.

Requirements:

• No prior administrative experience is necessary; on-the-job training will be provided.
• Basic computer skills and a willingness to learn are essential.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Ability to handle confidential information with utmost discretion.
• Proficiency in Microsoft Excel.
• Proficiency in English and Mandarin, both written and spoken

Work Hours:

• Monday to Friday ( Fixed Work From Office )
• 2:30 pm to 7:00 pm

Job Scope

• Assist in the management of common land area within the Complex
• Conduct regular site inspections on Company-owned facilities and coordinate with internal & external stakeholders
• Coordinate minor building maintenance
• Coordinate with contractors and provide supervision during works
• Ensure optimal housekeeping standards and adherence to safety regulations for areas under charge
• Prepare and manage Permit-to-Work (PTW) system
• Assist to manage Septic Tank maintenance, Visitor Carpark, Fuel station and Groundwater Monitoring Wells
• Oversee the bicycle management system
• Handle mail dispatch, office safety & security, and occasional driving tasks
• Assist in Jurong Island / Visitor Management System / Safety Induction Training applications
• Provide support in safety initiatives, including active participation in Behaviour Based Safety (BBS) activities, and contribute to the PCS Employee Participation Scheme (PEPS)
• Other ad-hoc duties assigned

Requirements

• Higher NITEC and/or equivalent experience, preferably in Facilities Management
• Minimum 2 years of relevant work experience
• Strong organisational and coordination skills
• Good communication and interpersonal skills

Job Description & Requirements

We are currently seeking a talented individual to join our team as an Administrative and Accounting Staff. This role will involve a combination of administrative and accounting duties to support the smooth operation of our organization.

Responsibilities:

- Perform general administrative tasks such as answering phones, scheduling appointments, and filing documents

- Assist with accounting tasks including processing invoices, tax preparation and compliance, reconciling accounts, and preparing financial reports

- Maintain accurate records of financial transactions and ensure compliance with company policies and procedures

- Provide support to other team members as needed

Qualifications:

- Fresh graduates are welcomed to apply

- Experience in both administrative and accounting roles would be prioritized

- Strong organizational skills and attention to detail

- Proficiency in Microsoft Office applications, particularly Excel and QuickBooks

- Excellent communication and interpersonal skills

- Ability to work independently and prioritize tasks effectively

If you are a motivated and skilled individual with a passion for both administration and accounting, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience and qualifications.

2. SKILLS

Microsoft Office Corporate Governance Treatment ACCA Financial Transactions Administration Payroll Sales ProcessInternal Controls QuickBooks Accounting Attention to Detail Financial Statements Commercialization Scheduling Back OfficeIron OreFinancial Reporting Credit Analysis

• Company: Consulting Organization (Science related)
• Location: One North (Nearest MRT Station)
• Position: Administrative Staff (Job ID: 19266)

Job Description:

Japanese technical startup company is currently in need of an Administrative Assistant who will be in charge of doing back-office tasks related to the operation of the company - to support the activities of Science Bridge Communicators.

Responsibilities:

• Understand all projects being run by the company for back-office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
• Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
• Support recruiting activities (e.g. drafting of LOAs.)
• Internal Audit (Accounts close at the end of Nov, shareholders' meeting at the end of Feb.)
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed
• Possibility of providing back-office support to group companies and the start-ups which this company supports

Job Requirements:

• Bachelor’s degree or Diploma holder
• At least 1-2 years of Accounting experience
• Experience in Payroll is a plus
• Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts
• Knowledge and experience of systems used in the back office is an advantage
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus
• Science background or interest in science is a plus

Required Mindset:

• Empathy with the vision of this company
• Has the will to grow the company with the current members.
• Will think about what is best for the company's growth.
• Will be able to think about how to achieve what has not been decided or what is not there.
• Respect for other cultures
• Tries to accomplish things without giving up
• Likes the process of building up together, rather than an organization with a structure and manual.

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Location: Jurong East, West Region, Singapore

Company Overview: Francyn Atelier is a dynamic start-up company revolutionising the Design & Architecture industry in Singapore. Committed to creativity, excellence, and client satisfaction. This is an exciting opportunity to join a fast-paced start-up environment and play a key role in shaping the future of Design & Architecture industry in Singapore.

Key Responsibilities:

• Client Communication: Handle correspondence with clients, schedule meetings, and maintain accurate client records.
• Document Management: Maintain and update project files, contracts, and invoices.
• Scheduling: Organise project timelines, meetings, and appointments for sales team and designers.
• Data Entry: Accurately enter and maintain project-related data in internal databases.
• Support to Team: Provide all administrative support to the team such as preparing documents, and managing submissions.
• Accounts Support: Assist to liaise with finance department with invoice and receipt processing, tracking payments, and preparing expense reports.
• Vendor Coordination: Liaise with suppliers and contractors to obtain quotes, coordinate deliveries, and ensure materials are available for projects.
• Office Management: Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
• Other Duties: Perform additional administrative tasks as required.

Requirements:

• Diploma or degree in Business Administration or related field.
• Minimum of 3 years of experience in an administrative.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Ability to multitask and prioritise tasks efficiently.
• Detail-oriented and capable of working independently.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.
• High level of professionalism and discretion.
• Ability to adapt to changing priorities and work efficiently under pressure.
• A good team player.
• Working rights required for this role.
• Preferably able to start work immediately.

What We Offer:

• Competitive salary with performance-based incentives.
• Collaborative and inclusive work environment.
• Opportunities for professional development and career advancement within a dynamic SME environment.
• Opportunity to make a significant impact and drive growth within a growing interior design SME.

Job Scope:

• Procurement – procurement of adhoc small value items, including stationery, food catering, bus bookings.

• Student administration – Help to process applications for financial assistance and related schemes for students from low-income families.

• Finance matters – Follow up with parents on outstanding bills on a monthly basis.

• Staff matters – Update leave and medical leave on the staff movement board.

• Record keeping – e.g. utilities and telecommuniations monthly usage, photocopy monthly usage, maintain list of expiry dates of contracts and agreements.

• Attend to walk-in visitors (parents, vendors, etc) and students requiring assistance at the General Office.

• Attend to sick and injured students

• Answering telephone calls and directing the calls to relevant staff.

• Attend to incoming parcels and school emails

• Any other duties as and when assigned by the school.

Requirements:

• Able to work well under pressure and maintain a positive attitude even when under stress.

• A pleasant personality and a team player with good inter-personal skills.

• An independent worker with initiative.

• Has an eye for details, and has good organisation and time management skills.

• Proficient in Microsoft Office, especially in Word and Excel.

• Relevant experience in school financial administration.

Contract Period: 1 Jan 2025 to 31 Dec 2025 (option to extend till 2026)

Salary: $2000/month

Working Arrangement:

• Mondays to Thursdays: 9.00am to 6:30pm, inclusive of 1hr lunch break

• Fridays: 9:30am to 6:30pm, inclusive of 1hr lunch break

Service not required on Saturdays, Sundays and gazetted public holidays

EA License No: 96C4864

Reg. No.: R24121728

We are a pest control company with stable development and growing team. We are committed to serving the public with sincerity and are looking for two administrative service personnel with the same philosophy.

Job scope:

Follow up with customer queries and provide excellent customer service(whatapp and email)

Liaise with the relevant department /staff arrording to resolve the customer's requests/feeback in a timely and professional manner

Proactively handle the customers feedbacks and recovery channel and customer satisfaction

Prepare and manage invoices,ensuring accuracy and timely processing

Organize customer contacts and sales date efficiently

Daily administrative duties as per assigned

Requirements:

Having a positive attitude and take pride in your work

self motivated and meticulous

willing to learn and adapt

Good interpersonal and communication skills

5.5 days work week

13th month annual bonus

Job Responsibilities

• Arrange, manage, coordinate and maintain Managing Director’s schedule including internal meetings and external appointments with clients, business associates or partners. Keep track and remind Managing Director of the daily meeting schedule and appointments.
• Attend meetings with clients and internal stakeholders. Take meeting notes.
• Arrange travel arrangements for Managing Director. Plan for business trips, including flights, accommodation and ground transportation
• Maintain and update Managing Director’s contact and email accounts; and confidential files.
• Prepare documents, briefing papers, reports and presentations for the Managing Director.
• Communicate, coordinate, and deliver Managing Director's instructions and work arrangements to all company departments
• Meet and greet visitors meeting the Managing Director or directing them to the appropriate person or department.
• Perform administrative and office support, including internal events.
• Assist with the submission of Managing Director the claims and expenses for reimbursement
• Manage incoming mails and emails.
• Any ad-hoc matters as assigned

Job Requirements

• Diploma or Degree holder
• At least 1-2 years of work experience in a similar role.
• Fluent in English and Mandarin (require to deal with Chinese colleagues and clients)
• Familiar with Microsoft Office, Gmail, Google Drive, One Drive
• Able to work under pressure and on tight deadlines as required.

Administrative Executive / Office Administrator (1 Year Renewable Contract)

• Provide support for administrative tasks such as printing, scanning, filing, data entry, reception/mailroom.
• Good in Administrative / Coordination duties.
• Must be detailed and merticulous.
• Demonstrated administrative duties experience.
• Min. 2-3 years of Administrative experience in a Bank/ Financial Institution.
• Having basic receptionist experience.
• Working Hours: 9am to 6pm(Monday to Friday).
• Work location: Raffles Place
• Working experience in Financial/Banking instituition or MNC is preferred.
• Contract is rewable depending on Performance/ Business needs.

If you have meet the job requirements that we are looking for or wish to find out more on this role, please contact us or apply in-confidence to us with you updated MS Word Resume to : [email protected]

Kelvin (Reg. No. R1872625)

STAR CAREER CONSULTING PTE LTD (EA License: 20C0353)

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

On behalf of the hiring company, we are looking for suitable personnel to join them as an Administrative Executive

Responsibilities

• Inventory Management: Maintain accurate and up-to-date inventory records.
  Conduct regular physical inventory counts and reconcile discrepancies.
  Monitor stock levels to identify potential shortages or overstocks.
  Implement and maintain inventory control systems and procedures.
  
• Purchasing and Procurement: Process purchase orders and track deliveries.
  Coordinate with suppliers to ensure timely deliveries.
  Negotiate favorable terms with suppliers.
  
• Data Entry and Reporting: Accurately input inventory data into the inventory management system.
  Generate reports on inventory levels, usage, and purchasing trends.
  Analyze data to identify areas for improvement and cost reduction.
  
• Operations: Coordinate with warehouse staff to ensure efficient workflow.
  Maintain a clean and organized warehouse environment.

Qualifications:

• Diploma or equivalent.
• Minimum 1 year of relevant experience
• Proficiency in inventory management software
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Work location: East (short working distance to MRT)

EA License: 22C0971 | R21101298

CSM Academy was established in 2005 as a Private Education Institute dedicated to delivering Service Management programmes, with a strong focus on healthcare services education. We have developed our own intellectual property programmes in Aged Care, Healthcare (Therapy), and Biomedical Science. Additionally, we partner with esteemed universities from the UK and Australia to offer their BSc Nursing & Health, Gerontology & Mental Health courses. To date, we have trained thousands of staff from hospitals and nursing homes across Singapore, emphasizing the application of knowledge and skills competency in the workplace

QUALIFICATIONS, EXPERIENCE AND ATTRIBUTES

Job Descriptions:

• Maintain employee records (soft and hard copies)
• Update HR databases (e.g. new hires, resignations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus (if applicable) and leave applications
• Prepare paperwork for HR policies and procedures
• Process employees’ requests and provide relevant information
• Coordinate HR projects, meetings and training seminars
• Manage the department’s telephone centre and address potential students’ enquiries accordingly
• Assist student services department to recruit and enrol students. Training will be provided by a Senior staff and in future to help apply for Student Passes for foreign students via Immigration and Customs Authority portal called SOLAR PLUS.
• Provide orientations for new employees by sharing orientation packages and explaining company policies
• Any other duties assigned by immediate Supervisor or Deputy CEO.

Job Requirements:

• Candidate must possess at least a GCE “O” or “N” Level Certificate with passes in English and Maths.
• Computer Skills for Microsoft’s Word and Excel software is a must.
• At least 2- 3 Years of working experience in the related field is required
• Strong passion to help students achieve their lifelong learning goals
• Must be opened to learning new processes and standards.
• Must be student oriented. And enforce strict attendance requirements. Good presentation and communication skills
• Have good organizing & planning skills, high work standards, and able to adapt to changes.
• Able to problem solve, have high-stress tolerance & good decision-making skills.

ABOUT CSM ACADEMY INTERNATIONAL

CSM Academy now has over 20 courses ranging from certificates to master’s programmes, in healthcare and service management. CSM Academy offers many opportunities for individuals at different stages of their careers.

CSM Academy International is a 4-Year EDUTRUST certified Institute by SSG.

We are looking for a proactive and organized Administrative Support professional to assist with day-to-day office operations. You will play a vital role in ensuring the smooth functioning of the office by providing administrative assistance to various departments. If you have excellent organizational skills and enjoy multitasking, we would love to hear from you!

Key Responsibilities:

• General Administrative Support: Assist with day-to-day administrative tasks such as answering phone calls, responding to emails, and handling correspondence.
• Document Management: Organize and maintain filing systems, both digital and physical, ensuring all documents are properly stored and easily accessible.
• Data Entry: Enter and update information in databases and spreadsheets, ensuring data accuracy and timely input.
• Assist with Reports: Support the preparation of reports, presentations, and other documents as needed by management and other departments.
• Handle Invoices and Payments: Assist with basic finance-related tasks, such as processing invoices, expense reports, and payments in coordination with the finance department.
• Support Events and Meetings: Assist in organizing company events, meetings, and conferences, including booking venues, preparing materials, and managing attendance.
• Customer and Client Support: Provide basic support to customers or clients by addressing inquiries or redirecting them to the appropriate departments.
• Maintain Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

Qualifications and Skills:

• Previous experience in an administrative or office support role.
• Proficient in MS Office (Word, Excel, PowerPoint) and basic familiarity with office management software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in completing tasks.
• Ability to work independently and as part of a team.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive salary
• Opportunities for professional growth and development
• Supportive and collaborative work environment