-Working with sales and purchase ledgers and journal.

-preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed-

-sorting out incoming and outgoing daily post and answering of queries

-controlling credit and chasing payment

- 1 to two years at admin experience

-5.5 working days per week-able to work on sunday and public holiday

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Job Title: Solar Energy Company Administrative Executive

Job Summary: We are seeking a highly organized and efficient Administrative Executive to support our residential solar energy company’s operations. The Administrative Executive will manage office procedures, support various departments, handle correspondence, and ensure seamless daily operations. This role requires a strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Prepare proposals, quotes, contracts, or presentations for potential solar customers.
• Provide customers with information like quotes, orders, sales or warranties.
• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the Executive Director.
• Organize and schedule meetings and appointments, managing calendars for executive staff.
• File and retrieve documents and reference materials.
• Conduct research, collect data, and prepare papers for consideration and presentation by executives.
• Manage and maintain executives' schedules and appointments
• Arrange and coordinate meetings and events.
• Answer and manage incoming calls and respond to inquiries.
• Record, transcribe, and distribute minutes of meetings.
• Monitor, screen, respond to, and distribute incoming communications.
• Liaise with internal staff at all levels.
• Interact with external clients and partners.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Oversee and supervise the administrative department's workflow.
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
• Manage executive office budget, ensuring accurate and timely reporting.
• Provide general administrative support to the executive team.

Qualifications:

• Diploma/Degree Equivalent.
• Proven experience as an administrative executive or senior administrative assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office and familiar with accounting software.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.

Preferred Skills:

• Experience in the solar energy industry or a related field.
• Project management experience.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
• Sensitivity to confidential matters is required.

Work Conditions:

• Office environment; may require extended hours to accommodate deadlines or special meetings.

The Role

Reporting to the Administrative Manager, you will oversee and coordinate the administrative functions of the organization, ensuring efficient office operations. This role involves managing schedules, preparing reports, organizing meetings, and supporting senior management with various administrative tasks.

Role Summary

Office Administration

• Assist with day-to-day office and employee administration tasks.
• Manage office supply inventory and place orders when necessary.
• Perform basic clerical duties such as photocopying, scanning, and filing.
• Maintain and update contact lists and databases.
• Coordinate with vendors for office maintenance and repairs.
• Handle and distribute incoming and outgoing mail and packages.
• Respond to general inquiries via phone, email, and in person.
• Assist with budgeting, expense tracking, and financial reporting.

Visitor and Event Coordination

• Greet and welcome visitors in a friendly and professional manner
• Schedule and coordinate appointments for clients and visitors
• Assist in organizing company events or meetings

Employee Support

• Serve as a point of contact for employees regarding administrative and IT-related inquiries.
• Set up door access for new hires.
• Printing of name cards for new hires and existing staff.
• Assist with onboarding new employees, assign workstation, setting up laptops and office tools.

Travel Arrangements

• Travel arrangements, flights and hotel bookings.

Other Duties

• Perform any other duties as assigned by the Reporting Manager.

The Requirements

• Minimum a Diploma in any discipline.
• Minimum 3 years of administration experience.
• Proficient in MS Office Suite (Word, PowerPoint, Excel and Outlook).
• Strong communication and interpersonal skills, essential for effective stakeholder engagement.

Duration: 6 months

Location: Tampines

Working Hours: Monday - Friday 830am to 6pm

Responsibilities:

• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hour
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

Requirements:

• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlineStrong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Eager and willing to learn new tasks and share knowledge with the team

Should you be interested in this position, please contact Mandy at 9640 2934 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Job Duties:

• Greet and assist customers, directing them to the self-help kiosk for queue tickets.
• Verify customer transactions and appointment times, providing necessary assistance.
• Coordinate meeting room bookings.
• Address basic inquiries from customers.
• Support the Customer Service Center operations
• Ensure timely collection and processing of documents.
• Follow up with customers regarding documents collection

Job Requirements:

• Minimum Diploma and above
• At least 1 year of experience in customer service/ administrative functions
• Proficient in MS Office

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

About Korls Arts and Tech Innovation

At Korls Arts and Tech Innovation, we're passionate about revolutionizing the event industry in Singapore. We create sustainable and unforgettable experiences, blending creativity with a uniquely Singaporean spirit. Our team is dedicated to excellence, innovation, and environmental responsibility.

About the Role

We are seeking a highly organized and enthusiastic individual to fill the role of Personal Assistant on a maternity cover contract from November 2024 to May 2025. You will be an integral part of our dynamic team, providing essential support to our management and ensuring the smooth operation of our office and events. This is a fantastic opportunity to contribute to a company that is making a positive impact on Singapore's event landscape.

Responsibilities:

• Administrative Support:Manage emails, calendars, and appointments for the management team.
  Prepare reports, presentations, and correspondence.
  Coordinate travel arrangements and accommodations.
  Maintain an organized filing system.
  
• Event Coordination:Assist in the planning and execution of events.
  Liaise with clients, vendors, and team members.
  Manage event budgets and track expenses.
  Respond to event-related inquiries.
  
• Sustainability Initiatives:Support the implementation of our sustainability practices.
  Research and source eco-friendly materials and suppliers.
  Assist in sustainability reporting.
  
• Communication and Team Support:Facilitate communication between management and team members.
  Assist with internal and external communications.
  Contribute to a positive and inclusive work environment.
  

Qualifications:

• Proven experience as a Personal Assistant or Administrative Executive.
• Excellent organizational and multitasking skills.
• Strong written and spoken English communication skills. Proficiency in Chinese is a plus.
• Proficiency in Microsoft Office Suite and Google Workspace.
• A passion for sustainability and a commitment to eco-conscious practices.
• Ability to thrive in a fast-paced and creative environment.
• A proactive and positive attitude with a strong work ethic.
• High sense of initiative with a track record of self-started (and completed) projects.

Benefits:

• Join a dynamic and passionate team dedicated to sustainability and innovation.
• Be part of a company that is shaping the future of events in Singapore.
• Enjoy a fun, inclusive, and supportive workplace culture.
• Contribute to meaningful sustainability initiatives.
• Gain valuable experience in the event industry.

Note:

Possibility to convert to a full time role at the end of coverage

To Apply:

If you are excited about this opportunity and meet the qualifications, please submit your resume and a cover letter highlighting your relevant experience and passion for sustainability.

We look forward to hearing from you!

Job Description:

We are seeking an Entry-Level Administrative and Sales Assistant in the Bird Control industry to help us cope with our day-to-day operational needs and assist in actively promoting our services.

Responsibilities:

1. Administrative Assistance:

- Supporting daily administrative functions including data entry, documenting, and filing.

- Conduct basic accounting tasks such as preparing invoices, updating financial records.

- Assisting in scheduling appointments or meetings, and tracking project timelines.

2. Surveying and Research:

- Conducting field and online surveys to acquire data on bird activities, migrations, and habits.

- Analyzing survey findings and preparing detailed reports, providing feasible solutions for bird control.

3. Sales Support:

- Assisting in the preparation and delivery of marketing and sales materials, often personalized for individual clients.

- Addressing prospective client inquiries over the phone, via email or during meetings.

- Promoting and selling bird control services to potential clients, aiming to meet or exceed sales targets.

Requirements:

- Ability to prioritize tasks and time management skills.

- Excellent communication skills, both written and verbal.

- Strong organizational skills and attention to detail.

- Proficiency in using Microsoft Office Suite.

- Willingness to travel for field surveys.

- No specific previous experience required, although any experience in administrative, sales, or field research position would be a plus.

- Interest in or knowledge about ornithology will be advantageous but not mandatory.

The Entry-Level Administrative and Sales Assistant role offers an excellent opportunity for building a rewarding career in the bird control industry. Join our team and play a key role in our operations and growth. We are an equal opportunity employer and encourage all qualified candidates to apply.

We are looking to hire a temporary administrative coordinator to be outsourced to various healthcare organizations!

Job description:

· Review and maintain written and computer files, plus conduct data entry

· Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties

· Research and collect information

· Assist with all budget activities, including accounting

· Help implement new programs, procedures, methods, and systems

· Conduct fiscal reviews, surveys, and collect information on administrative matters

· Responsible for preparation of confidential documents and reports

· Maintain meeting minutes

· Coordinate and schedule meetings and conferences

· Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal

· Maintain complete stock of all office supplies and accuracy of inventory

· Connect with building vendors to carry out fixes and improvements

Job requirements:

· Minimum O levels/diploma/A levels

· Candidates with administrative support experience will be preferred.

· Excellent communication skills

· Meticulous and organized

Apply now by sending your resume to [email protected], or call Chloe at 6736 3280 for more enquiries.

We regret to inform you that only shortlisted candidates will be notified.

Chloe Cheong | Outsourcing Team | EA License Number: 99C4599

Recruit Express Pte Ltd Company Reg. No. 199601303W

Job Description & Requirements

Founded in 1996 and headquartered in Singapore, APRW is one of Singapore's largest and oldest agency. APRW is IPREX’s sole representative in Southeast Asia and represents Singapore, Thailand, Indonesia, The Philippines, Vietnam and Malaysia. IPREX is a global platform of communications agencies that delivers successful responses to communication challenges and solutions.

APRW's core values:

FUN - We work in a happy & vibrant environment, surrounded by awesome friends.

BOLD - We pursue excellence without fear, supported by passionate colleagues.

GROW - We acquire knowledge & experience, mentored by inspiring leaders.

Job Summary: The Administrative Assistant provides administrative support and works closely with Associates, Senior Associates, Assistant Managers, Managers and Directors to facilitate the seamless operation of the team. This role involves coordinating activities, managing communications, and assisting with various tasks.

Key Responsibilities and Duties

1. Administrative Excellence:

• Handle correspondence and communication, responding to inquiries promptly and professionally.
• Provide support to the team with packing of Media Drops and Courier Delivery.
• Coordinate with team members and the director in charge of handling requests and queries.
• Assist the team with material preparation and coordinate logistics (if required)

2. Media Relations:

• Assist team with media monitoring.
• Assist with Clipping/Scanning and calculating Media Values.
• Prepare reports on media outcomes.
• Maintain and update Excel.

3. Special Projects / Functions:

• Assist in the planning and execution of special projects and events.

4. Collaboration:

• Collaborate with team members to accomplish organizational goals.
• Provide support to other teams as needed

5. When needed, provide general assistance.

6. Other Ad-hoc Administrative Tasks (if any)

Requirements:

• No requirement for prior work experience
• Minimum Education Level: GCE ‘O’/’N’ Levels/Nitec.
• Proficient in Microsoft Office Applications.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently with minimal supervision.
• Good communication skills.

Salary & Working Hours:

Working Location: 86A Amoy Street, Singapore 069905

Working Hours: 9 am to 6 pm (Onsite)

Monthly Salary: $1,950.00

To Apply:

Please attach your resume with the following information:

· Reason for leaving last/ current employment

· Last drawn and Expected salary

· Notice period

Interested and qualified candidates please email your resume to [Neha Khare: [email protected]]

Key Responsibilities:

Administrative Duties:

· Provide full spectrum of secretarial & administrative support

• Assist with preparing and processing expense related documents and reports.
• Handle office supplies procurement and asset management.
• Coordinate internal and external comunications, including liaising with vendors and clients.
• Perform daily / monthly reconciliation and payments for corporate credit / membership cards
• Provide administrative support for travel management and hotel bookings
• Facility management which includes managing in-house cleaners and contractors
• Point of contact in coordination of office renovation (if applicable)
• Provide support to company-wide events
• All other office facilities related vendor communications
• Submit reports and prepare proposals/ memos and presentations as needed
• Overseeing the upkeep and maintenance of office facilities and equipment
• Assist in basic HR duties

Accounting Duties (good to have):

• Assist in maintaining full set of accounts including preparation and posting of journal entries
• Assist in bank statements reconciliation to ensure accurate financial records.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Record-keeping and management of monthly budget expenditures
• Participate in annual budgeting exercises

Qualifications:

• Min Diploma in Business or a related field with 5 to 7 years of relevant experience in the banking and financial industry or MNCs
• Good understanding of basic accounting principles and bookkeeping would be an advantage.
• Excellent organizational skills with attention to detail and accuracy.
• Ability to manage multiple tasks and prioritize effectively.
• Strong communication skills and the ability to work collaboratively with team members and other departments.
• Demonstrated problem-solving skills and a proactive approach to tasks.
• Able to write and converse in Korean Language is an advantage to assist in translating and writing documents in Korean

We regret that only shortlisted candidates will be notified.

What we offer:

• Comprehensive medical benefits
• Competitive benefits package
• Multi-cultural diverse team

JOB SUMMARY:

Assist the MDT Manager/leaders in the day-to-day operations of the Masterfile team. Organizes and collaborates with all commercial businesses to implement and execute master data Standard Operating Procedures and works closely with the leaders on assigned tasks to achieve the company's goals and meeting personal KPIs. Responsible for ensuring the accuracy, completeness, and reliability of master data in the system.

KEY RESPONSIBILITIES:
• Understand and specialized with various data maintenance
• Ensure accuracy and filing of all maintenance forms
• Ensure Masterfile data is clean and up to date.
• Perform Master Data cleansing on a regular basis
• Handling simple IT related issues feedback from banners and IT helpdesk (within 24 hours)
• Read email promptly and act within 24 hours
• Assist in master file cleanup when necessary
• Training of team members on compliance
• Perform UAT as required
• Other Ad hoc tasks assigned by supervisor/MDT Manager

REQUIREMENTS:
• Minimum Diploma in Business Administration, Retail or a related discipline
• Proficient in MS Office applications, especially MS Excel (e.g. VLOOKUP, Pivot Table, etc.)
• Dynamic, self-motivated, able to work under pressure, prioritize tasks, and meet tight deadlines
• Strong administrative skills; organized and systematic
• Clear and effective communication skills
• Positive attitude with effective problem-solving abilities and attention to detail
• Fast, accurate, and meticulous
• Eager and willing to learn new tasks and share knowledge with the team

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

https://go.persolkelly.com/job/apply/8219

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22108817 Lin JingYuan

Student Care Administrative Assistant (Half day) in Yishun area.

· Working Hours (Full Time) 7 hours per day - (Monday to Friday)

· Able to commit for minimum 1 year

· $1,800 - $2,500/Month & Bonus

· Clear Salary Progression & Annual Salary Review

Main Job Responsibilities:

· Assistant of the supervisor, assist with day-to-day Admin and operations of centre

· Ensure the management and delivery of quality student care centre and that the daily operations, assist management of the centre are carried out effectively.

· Work within the centre's policies, philosophy and procedures.

· Substitution for student care teacher when needed

· Liaise with the school and parents regarding student's progress and behaviour

· Prepare and deliver activities for students (eg, arts and crafts, character building, holiday excursions)

· Move around from class to class to assist and monitor students and teachers

· Complete the admin work before 1 pm

· Adhoc work as per supervisor

Requirements/ qualifications:

· At least 2 Years (s) of working experience in the industry.

· English & Chinese speaker

· WSQ Introductory Student Care Certificates

· Singapore Citizens & PR, Malaysia citizen may apply

Interested parties please WhatsApp your full details to 90275862 (9 am-5 pm, Mon-Fri) and/or send an email resume to the [email protected].

*Serious applicant only.

*Shortlisted candidates will be invited for an interview to assess their suitability for this role.

URGENT

Location : New Bridge Road - A Division (Cantonment Complex)

Position: Temp Executive - investigation support and administrative functions -8 pax

The details of the job request are as follows:

To perform various investigation support and administrative functions at investigation branches.

Employment Duration - A period of 12 months expected to be between 1 January 2025 and 31 December 2025, or earlier.

Working hours : Mon – Fri : 9am – 6pm excluding public holidays (ie 40 hour work week)

Candidate Requirements

a. Singaporean or Singapore Permanent Resident;

b. Must not be a subject of an ongoing criminal investigation at the time of application for the job;

c. Was not terminated from service from the Singapore Police Force or any civil service;

d. Observe confidentiality at all times for all documents and information received and handled during the course of work;

e. Possess at least Diploma / A’level qualifications, and will be assessed based on a mixture of experience, aptitude and qualifications; Maximum salary budget is $3,750 per month depending on qualification and relevant working experience.

f. Preference for candidates with relevant working experience in law enforcement agencies

g. Meticulous, organised, and able to work independently;

h. Possess strong interpersonal and communication skills (both spoken and written)

i. Understand simple legal documents, for the purpose of attending to work assignments;

j. Possess basic computer literacy skills including Microsoft Office applications, and comfortable with learning and using computerized investigation management systems;

k. Be flexible and adaptable to any process changes;

Job Description

a. Prepare relevant documents and letters as requested by police officers;

b. File and/or duplicate Court documents, media files, and other documents;

c. Process completed investigation case files for filling;

d. Proofread documents/transcripts to check for accuracy;

e. Answer calls from members of public and re-direct calls to the relevant officers;

f. Liaise with members of public for appointments with police officers;

g. Administrative processing of case exhibits;

h. Any other administrative tasks, such as planning unit-level events, collating KPIs, etc;

If you meet the above, please email your resume to [email protected].

EA License No: 96C4864 Reg. No.: R1106922

You report directly to the Principal and so you are required to be a highly condential person.

Your Primary role is to create and maintain a clean and pleasant work environment ensuring high levels of organisational effectiveness, communication and safety.

Responsible for planning, coordinating the school office services and other related office activities to achieve efficient utilization of available resources.

Coordinate the daily activities and operations of the administrative office.

Schedule and prioritise office activities to meet operating requirements.

Ensure adherence to quality standards.

Perform administrative support functions such as data entry and management, generating reports, drafting correspondences, preparation and distribution of minutes of meetings.

Handle incoming emails, mail and other materials.

Maintain security, integrity and confidentiality of data.

Coordinate the flow of information both internally and externally.

Operate, maintain all office equipment and manage office supplies.

Assist to plan in-house or off-site activities, parties, celebrations, and conferences.

Create content including text posts, videos and images for use on social media.

Work with cross-functional classrooms to develop communication strategies and build awareness for various internal and external information.

Plan, edit, write, and post content for internal communication channels, such as employee intranet, staff announcements, and weekly email newsletters.

Plan, edit, write, and publish content over social media platforms, such as Facebook, Twitter, LinkedIn, Instagram, and various other digital marketing tools.

Design and develop content for a social media calendar if necessary.

All other assignments given by your Superior

Must be a highly organised and meticulous person who ensures diligence in delivery tasks assigned.

Take pride in completing each task professional and on time.

Multi-tasking and a team player.

Able to work in a team and individually and independently.

Highly confidential person.

1. Assist the Active Ageing Centres Manager by:

· Executing administrative processes needed to ensure the smooth operation and functioning of AAC services and ensuring compliance with audit requirements

· Data entry, data collation and reconciliation to submit statistics and progress reports for grant claims to Agency for Integrated Care (AIC).

· Assist in AACs’ outreach activities such as carnivals, block parties, door-knocking, etc.

· Answering phone calls and attending to walk-in inquiries.

· Attendance taking

· Assist in administering and preparing programmes and events for seniors or volunteers.

· Manage e-filing of essential documents and ensure current

· Assist in office maintenance, such as, ensuring sufficient office supplies and equipment maintenance.

2. Support the Head of AACs in:

· Coordinating AACs’ training and staff events.

· Participate in regular audits ensuring compliance with audit requirements stipulated by both internal and external parties, such as AIC.

· Support the review and writing of SOPs.

· Covering the duties of the AAC staff when he or she is on leave, as far as possible.

3. Any tasks as assigned by the Head of Active Ageing Centres or the Centre Manager.

4. Being multilingual would be an added advantage.

HR/Administrative/Financial Assistant is responsible for supporting the company's daily human resources, administrative and financial operations to ensure the smooth progress of various affairs. This position requires strong communication skills, organizational skills and a meticulous work attitude.

I. Main Responsibilities

1. Human Resources Support

· Assist in the implementation of the recruitment process, including posting recruitment information, screening resumes, arranging interviews, following up on recruitment progress, etc.

· Maintain and update employee files to ensure the accuracy and timeliness of employee information.

· Assist in the handling of employee entry, resignation, transfer, regularization and other procedures.

· Assist in organizing human resources management activities such as employee training and performance appraisal.

· Assist in handling employee relations affairs, such as employee attendance management, holiday management, welfare distribution, etc.

· Any other HR related admin and project works.

2. Operations - Administrative Support

· Assist in organizing internal company activities and meetings, including booking venues, preparing meeting materials, etc.

· Responsible for the organization, filing and management of documents and files to ensure the confidentiality and standardization of documents.

· Assist in receiving visitors and handling daily communication matters such as phone calls and emails.

· Assist in the drafting and distribution of company documents, notices, and announcements.

· Assist in submission of Quotations and supporting documents to the customer to proceed with work orders for projects.

· Coordinate with various stakeholders in ensuring the smooth operations of work orders.

3. Payroll support

· Assist in attendance and payroll computations in preparation for finance salary disbursement.

Assist in CPF computations and payments.

I. Job Requirements

· Any related certificate in finance, accounting, human resources, administrative management and other related field are preferred.

· Have certain financial knowledge and be familiar with basic financial operation procedures.

· Have strong communication skills and teamwork spirit, and be able to work efficiently under pressure.

· Proficient in using office software such as Word, Excel, PowerPoint, etc.

· Have good time management skills and be able to handle multiple tasks at the same time.

· Be meticulous and conscientious, and have a good sense of responsibility and professional ethics.

II. Others

· Those with relevant work experience will be given priority.

· Need to have a certain sense of confidentiality and be able to handle sensitive information.

This position is an important support role for the company's operations, requiring strong comprehensive ability, meticulous work and a high sense of responsibility.

We are looking for a proactive and detail-oriented Administrative Assistant to support the daily administrative tasks of the company. Fresh graduates with strong communication skills and fluency in English and Hindi are highly encouraged to apply!

Job Responsibilities:

• Handle daily administrative tasks, including document management, meeting scheduling, and data entry

• Manage phone calls and email correspondence

• Assist in interdepartmental communication and coordination

• Responsible for the procurement and management of office supplies

• Help organize and arrange company events

Job Requirements:

• Diploma or higher, preferably in Administration, Business Management, or related fields

• Excellent written and verbal communication skills in both English and fluency in Hindi is a plus

• Proficient in Microsoft Office applications

• Strong communication and teamwork skills

• Detail-oriented, patient, and able to manage multiple tasks efficiently

Job Benefits:

• Fresh graduates are welcome to apply

• Comprehensive training opportunities provided

• Friendly working environment and team culture

• Competitive salary and benefits

Location: Singapore，Paya Lebar

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Salary: Negotiable

If you meet the above requirements and are interested in joining our team, please send your English resume to us. We look forward to meeting you!

Finance and Administrative Manager

Role
The Finance and Administrative Manager supports the CEO and head of departments with various tasks in the management team. The candidate will be primarily responsible for the day-to-day management of all payment and billing cycle activities in a timely and efficient manner. The role is to complete payments, which includes tracking invoices, processing them, verifying and reconciling vendor invoices and incoming receivables. In addition, there are ad-hoc administrative tasks to be completed for the smooth running of the company’s operations.

Responsibilities

Finance

• Process financial transactions such as accounts payable, accounts receivable and general ledger journals.
• Process client billings and categorise costs accordingly.
• Prepare and analyse monthly balance sheet schedule schedules.
• Taxation: Handling regulatory submissions, such as GST returns, and liaising with tax agents.
• Operate as part of an effective team and contribute proactively to the efficient performance of the team.
• Any other ad hoc duties as assigned.

Administration

· Ensure the office is maintained well to provide a productive and professional environment.

· Coordinate the travel arrangements for the office on their travel arrangements and logistics (bookings, visa applications, invitation letters).

· Organize internal and external meetings, conferences, workshops, and events.

Requirement

· Possess relevant Degree in Finance/Accountancy/Business.

· Proficient in Microsoft Office applications like Word, Excel and years.

· Able to work independently as well as within a team in a fast-paced environment.

· Excellent communication and interpersonal skills.

· Experience in family office and wealth management settings will be an added advantage

· Minimum 4 years experience in a relevant role

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description

Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc) • Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the Authority.

Job Description & Requirements

Responsible for all general and basic administrative work assigned by performing the following duties:-

- Responsible for all incoming calls.

- Responsible for all administrative work like filling, typing etc.

- Responsible for preparing preprint invoices/DO.

- Able to perform good customer service via tele-communication.

- Other tasks as directed by your respective Manager.

- Computer knowledge like Microsoft Words/Excel.

- Able to communicate with Chinese client

Working days: 5.5days / 5days

Monday to Friday 9am - 5.30pm

Saturday 9am - 12.30pm (Can be discuss with Boss)

Location: Tuas South

• Position: Events Executive (Administrative/Coordination/Logistics)
• Location: Gul Road (company transport provided)
• Working hours: Monday to Friday (8am - 5.30pm)
• Salary (commensurate with experience): Up to $3,900 + Performance Bonus (Up to 6 months) + Flexi Benefits + OT pay (if required)
• Duration: Permanent
• Industry: Marine & Construction Engineering (Listed & MNC Company)

Main Responsibilities:

• Coordinate and assist company in-house events
• Prepare memo for admin related matters like, condolences, company events, company transport schedule, etc
• Arrange and coordinate company’s driver schedule
• Make travel arrangements for company staffs
• Handling of company official document for postage or courier
• Any other ad-hoc duties assigned

Requirements:

• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only
• Minimum Diploma in any discipline
• At least 2 years of experience in administration
• Proficient in Microsoft Office (Excel, Pivot table, V-lookup, PowerPoint and Word)

Email to: [email protected] for more information.

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***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities:

• Manage and organize daily office operations and procedures.

• Handle correspondence, including emails, phone calls, and mail.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare and edit documents, reports, and presentations.

• Maintain filing systems, both electronic and physical.

• Assist in HR functions such as onboarding new employees.

• Support various departments with administrative tasks as needed.

Requirements:

• Experience as an Administrative Assistant or in a similar role preferred.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management abilities.

• Ability to work independently and as part of a team.

• High level of discretion and confidentiality.

• Attend to phone calls and walk-in enquiries;
• Maintain registry of all incoming & outgoing mails;
• Accept mails/goods on behalf of school and ensure prompt routing to the staff in-charge;
• Printing jobs and issuing of stationery to staff & students; maintain stock of office stationery;
• Attend to students matters including unwell cases, lost & found etc
• Clerical duties such as survey collation, data entry, filing, minutes-writing etc
• Any other duties as assigned by the school.

Requirement:

• Full GCE O Level or A Level certificate or its equivalent
• Good communication and inter-personal skills
• Good team player who is resourceful and has a high level of initiative
• Meticulous and detailed in carrying out tasks
• Proficient in MS Office
• Possess initiative and resourcefulness to handle challenging situations
• Knowledge of first-aid is preferred
• Must have at least 2 years of experience working in a school or related environment