Job Description

• To assist Centre Manager/Principal in all administrative matters of the centre
• To maintain and update all office records
• To liaise with Centre Manager/Principal, Teachers, Parents and Regulatory bodies on enrolment, school fees and EC-related subsidy matters
• To attend to telephone calls and walk-in enquiries
• To assist in the ordering of office inventories
• To deliver all other duties assigned by Centre Manager/Principal
• To foster good working relationship with children, parents and colleagues

Job Requirements

• Minimum GCE “O” Levels
• Prior experience in a customer-oriented and front-desk working environment

Locations

• East
• West

Tasks and duties

• Issuing receipts and other accounting documents.
• Assisting in bookkeeping and other basic accounting functions.
• Managing administrative tasks such as filing, typing, copying, binding and scanning.
• Maintaining records, updating paperwork, and documenting procedures as per the requirement of an organisation.
• Coordinating office procedures and administrative systems to assist the smooth running of an organisation.
• Scheduling appointments, supporting planning and coordination of meetings and events.
• Handling requests or queries from senior managers and dealing with correspondence, complaints and queries.
• Assisting in preparation of regular reports on a company’s expenses and office budgets.
• Providing front-desk service including answering phones, responding to emails and greeting visitors.

Our client is seeking a skilled Network Administrator with 2-3 years of experience to join their team. You will handle network monitoring, security system management, including IDP (Intrusion Detection and Prevention) and IPS (Intrusion Prevention System), security technologies (including EDP and XDR), change management documentation, green field implementations, and cloud integration.

Responsibilities:
• Monitor network performance for uptime and security.
• Manage firewalls, including Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).
• Configure VPNs (Virtual Private Network), IPsec, SD-WAN, MPLS, Policy Management, ExpressRoute, and Cloud Connect.
• Work on migration projects and green field implementations.
• Document network changes according to change management procedures.
• Integrate network services with cloud platforms like Azure, Google Cloud, and AWS (Apache Web Server).
• Performing Regular Security Audits on the networks (VAPT)
• Implement EDP and XDR initiatives.

Requirements:
• Bachelor’s degree in computer science or related field.
• 2-3 years of network administration experience.
• Ability in security system management and security protocols.
• Experience with VPNs, SD-WAN, and cloud platforms (Azure, Google Cloud, AWS).

• Familiar with Network Topology.
• Strong troubleshooting skills.
• Ability to document change management procedures.
• Knowledge of Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).

Benefits
• AWS
• Variable bonus
• Mobile allowance

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Job Responsibilities

Fund administrators are primarily responsible for the accounting, monitoring, and reporting transactions and values of the investment portfolio. They look into the management of the performance of funds and attend to the needs of the investors by providing the fund valuation. They prepare timely and accurate fund accounting output, including net asset values, yields, distributions for subsequent review, and accounting for investment portfolios including securities, real estate, or commodities. Their work thus consists of fund accounting and back-office tasks.

• To provide daily support on administrative duties as fund administrator
• To assist in fund accounting activities which includes performance reporting, NAV calculations, annual reporting requirement, subscriptions/redemptions etc
• To provide support in multiple asset classes and funds
• Trade processing and reconciliations
• Develop strong business relationships with both internal and external stakeholder including fund managers, investors, auditors, tax agents etc
• To prepare and generate investment and clients’ asset portfolio reports
• Perform closing of monthly/quarterly/yearly accounts
• Other ah-hoc administrative duties

Job Requirements

• Degree in Accountancy, ACCA, CA or professional qualifications
• Minimum 2 to 3 years of relevant experience (preferably in fund houses and fund administrators)
• Strong knowledge of report standards including IFRS, SFRS and RAP 7.
• Positive attitude with great communication skills, meticulous, analytical and the ability to work effectively in a team.
• Individuals who are detail-oriented, comfortable and meticulous to figures and driven to meet deadlines.
• Accounting software - XERO, Netsuite, Fundcount, Finartis etc
  

Assist Head of Department – Compliance on the following:

AML/CFT compliance

• To monitor AML/CFT Compliance
• To conduct the half yearly audit and liaise with HODs on regular basis to regularise the screening process
• Conduct the New Joiners Training programme quarterly. To do a refresher training for all existing employees along with New Joiners. Conduct one training session for Agents
• To file the Suspicious Transactions with SPF and report to MAS
• Identify the sanctioned entities from the emails received from various regulatory authority and send to the respective departments
• To read through the regulations/guidelines, analyse the existing policy, and liaise with other insurance company AML professionals to get the latest update and modify the policy accordingly
• To identify the EDD cases and work with respective departments to ensure the compliance
• To work with IT department and Lexis Nexis and identify the areas of improvement and solutions for existing issues

PDPA, IRAS, GIA, Companies Act and MAS Compliance

• To follow up with necessary departments, Company secretary and comply with all regulations
• To make a check list of all data submissions (returns & surveys) and monitor them meticulously

S&P Annual credit rating analysis: To collate and ensure delivery of whole data requirement to S&P on time for S&P Annual credit rating analysis. Prepare presentations to S&P team.

• To work on the Enterprise Risk Management.
• Any other jobs relating to regulatory requirements

Requirement:

• Degree/Diploma/Insurance qualification
• At least 5 years of relevant experience.
• Familiar with local market mechanism and practices
• Good working knowledge of underwriting methodology
• Demonstrated sound judgement and initiative in working within underwriting guidelines
• Ability to develop and foster relationships within and outside the company and interact effectively with multiple stakeholders
• Dynamic, organized and possess good written and oral communication skills
• Ability to work independently and collaboratively, think critically, and problem-solve.
• Singaporeans and PR only

Job Descriptions:

• General administrative duties.
• Provide administrative supports to the team.
• Preparing weekly, monthly and ad-hoc reports.
• Storage labelling administration and logistic of documents.
• Other duties as assigned by the Departmental Manager.

Job Requirements:

• Diploma Holders.
• Minimum 1 year of relevant experience.
• Knowledge in Microsoft Office.
• Willing to work alternate 5.5 days and at worksite.

Job Description

• The Project Admin performs all administrative functions concerned with the project.
• Assist Project Manager in updating various manpower schedule and submitting on various government web portal.
• Maintain project filing system for safe keeping important documents including but not limited to drawings,ISO documents, safety documents, correspondence with consultants and government authorities, original site staff attendance records and workers’ time cards.
• Provides administrative support to project Safety Officer in terms of maintaining, updating safety data base, safety training record and report and assist with safety submission.
• Maintains, updates, and distributes environmental/safety policies and procedures documentation.
• Raise acquisition stationery, IT software and hardware procurement. Maintain project fixed assets register and monitoring site stationery usage.
• Manage Photo Copy Machine and keep track of copier and pager usage by site staff and subcontractor staff. Provide monthly usage report to Project Manager.
• Consolidate site workers monthly payroll information from architecture and structure teams. Responsible for monthly worker’s salary compilation and submission.
• Provide basic IT and administrative support to HDB consultant and facilitate various site meeting.
• Compile and submit monthly site petty cash claim.
• Compose correspondence to company personnel and external agencies as required.
• Answers phones and refers calls to appropriate personnel or provides requested information.
• Perform adhoc tasks as assigned

Requirements

• Diploma in related field.
• At least 2 years’ experience as Site Admin or Safety Admin.
• Good command of English in order to liaise with relevant government agencies.
• Excellent verbal and written communication skills.

Architectural Glass Manufacturing Company requires

Sales Administrator

Responsibilities:

· Responsible for order processing via email or phone

· Check data accuracy in orders before releasing them to the Production Department

· Contact customers to obtain missing information or to answer queries

· Liaise with the logistics department to ensure timely deliveries

· Maintain and update sales and customer records

· Expedite orders through internal coordination

· Direct important feedback from customers to relevant departments

· Stay up to date with new products and features

· Provide administrative support and handle other ad-hoc tasks as assigned

Requirements:

· GCE ‘O’ level or high school diploma (or equivalent)

· Previous experience in sales administration or a similar role

· Good interpersonal and multitasking skills

· Proficiency with word processing and spreadsheet software, particularly MS Excel

· A team player with high level of dedication

· Ability to work under strict deadlines

· Strong attention to detail and accuracy

· Candidates who are able to commence on short notice will be preferred

Interested applicants, please send complete CV stating details of qualification, experience, current and expected salaries to:

Singapore Safety Glass Pte Ltd

112 Pioneer Road Singapore 639593

Email: [email protected]

Only shortlisted candidates will be notified

Do you want to work with a global engineering design consulting organization and assist teams by handling administrative responsibilities? Are you a detailed oriented and versatile person who can work effectively? Then join us to take your career to the next level.

Create the solutions that will enable a better tomorrow:

In this role, you will closely work and support the Office Manager by leading smooth daily office operations. Additionally, you will perform a variety of day-to-day administrative tasks and oversee a full spectrum of internal and external events, purchases, and inventory.

Your key responsibilities will be to:

• Perform clerical tasks, receive guests, manage office pantry, and maintain office cleanliness and supplies. Coordinate with office cleaners and ensure proper maintenance of office fixtures and furniture.
• Source vendors, negotiate contracts, and oversee procurement processes. Track and record orders, handle vendor transactions, coordinate payments, and manage documentation.
• Assist employees with inquiries, coordinate onboarding and exit processes, update and maintain employee records, and manage annual leave and expense claims.
• Plan and implement company events, meetings, and conferences.
• Coordinate staff travel arrangements, including visa applications, flights, and accommodations.
• Handle IT requisitions, set up and troubleshoot laptops, manage IT inventory, assist with finance tasks such as depositing cheques and submitting invoices, and support project tenders by completing and organizing tender documents.

Your Skills. Our Team. Together We Design the Future

The first step to success in this role is that you are eager to collaborate with the people around you, whether they are colleagues, partners or customers. Developing ties with others is something you do by acting respectfully and delivering on your promises. And you never get set in your ways but keep exploring new insights and ways to improve.

On top of that, you will have:

• At least an "O" level, ITE, or Polytechnic qualification with 1-2 years of working experience, preferably within a civil or structural engineering firm or consultancy.
• Advanced verbal communication skills and proficiency in written and spoken English and Chinese (preferred).
• Time-management and multitasking abilities, meticulous attention to detail, and a proactive, positive attitude towards tight deadlines.
• Proficiency with office applications and a willingness to learn new software and systems.
• Ability to plan, coordinate, and complete tasks efficiently.
• Sensitivity, understanding, versatility, openness to change, and the ability to maintain confidentiality of company information.
• Good knowledge of the local Employment Act and Regulations (preferred).

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America and India, we are currently 7,300 people who bring their expertise in engineering, architecture, energy and environment into play.

Got more questions?

If you have any unanswered questions about the role or what we have to offer, please reach out to Office Manager Ms. Sani Ng at [email protected].

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

Office Administrator

Responsibilities

• Prepare purchase requisiteions and purchase orders for all direct & indirect purchases
• Must be resourceful to source for reliable forwarders or other vendors and negotiate on good pricing & payment term
• In-charge & verify PO created/ inspect incoming goods and do reconcile discrepancies if any
• Build good business relationship with vendors
• Coordinate continuously with suppliers to ensure timely delivery & resolve any issues or discrepancies that may arise
• Work with the operations/logistics team to ensure incoming orders are processed and stored in our warehouse in a timely manner.
• Collaborate with warehouse department in vendor audit, investigation, issues, follow up on the implementation of corrective actions
• Prepare and analyze monthly procurement reports
• Process sales/SO/invoice/AR/AP
• Sending out SOA regularly and follow up closely on status
• supervise office operations
• maintaining policies and procedures etc
• Any other accounts/admin tasks as per assigned

Requirements

• Advanced diploma in any field with basic accounting knowledge
• At least 1 year of relevant working experience
• Supervisory experience (Preferred)
• Able to converse in English and Mandarin
• Proficient in MS office applications.
• Good communication and negotiation skills.
• Possess initiative and able to work independently with minimal supervision.
• Able to work under pressure and meet tight deadlines

Interested candidate may send in their resume to: [email protected]/ whatsapp: 96518935

Position: Database Administrator

Duration: 12 months ( renewable)

Location: Singapore

Key Responsibilities :

• Design the database’s architecture and modelling strategies to ensure that the database is secure, scalable and

performs reliably.

• Work with the application development team to define the application data model and work on tuning and optimizing database related operation.

• Be point of contact to principal vendors for software and hardware.

• Provide production support and responsible for the resolution of database related issues and duty rotation for after office-hours support.

• Provide support on to application team on database related matters (e.g. data patching, application deployments, extracting data from database for reporting)

• Plan and strategize data mapping for migration of data from legacy systems to support the deployment of the project, ensuring no data loss during conversion.

• Review data mapping/conversion/integration specs between systems to ensure appropriate mapping quality and

adherence to modelling strategies.

• Ensure timeliness and accuracy of data sync during co-existence with legacy systems.

• Develop and maintain database-related codes / scripts such as data sync scripts, data masking scripts, stored

procedures etc.

• Ensure database services and servers availability.

• Install and configure Database and associated products.

• Provide operational support including:

o Ensuring database patches are performed in accordance with the patch release cycle.

o Troubleshoot and remediate security vulnerabilities reported by security scan.

o Reviewing and maintaining of database accounts.

o Monitoring and optimising database performance, such as optimising queries, creating indexes etc.

o Capacity planning.

o Configuring backup on database.

o Ensuring database is hardening in accordance with Authority standards.

Requirements:

• Past track records with Oracle/MSSQL/DB2/MySQL/Postgres/Maria/Mongol databases including setting up and managing the environment.
• 5+ years experience in DBA
• Experience in setting up and managing databases in a high availability active-active setup will be added advantage.
• Knowledge in PL/SQL scripting will be added advantage.
• Knowledge in working with ETL and data co-existence technology with legacy systems will be added advantage.
• Knowledge with DB audit and security will be added advantage.
• Knowledge with data masking products will be added advantage.

Please refer to U3’s Privacy Notice for Job Applicants/Seekers at https://u3infotech.com/privacy-notice-job-applicants/. When you apply, you voluntarily consent to the collection, use and disclosure of your personal data for recruitment/employment and related purposes.

Job Description & Requirements

This job role is to support the Accounts and Procurement Team's administrative tasks.

1. Reconciliation of delivery orders with purchase orders and invoice.
2. Checking subcontractor's billing.
3. Creating POs, uploading DOs on in-house system.
4. Updating repair list for vehicle and machinery.
5. Monthly preparation of labels for site usage.
6. Scanning, photocopying and filing.

Qualifications and Experience:

1. 1-2 years of experience in office admin work
2. N-Levels and above.
3. Proficiency in Microsoft Office 365. High level of competence in Excel will be favoured.
4. Highly detailed.
5. Quick and accurate in processing data.
6. Strong analytical skills and able to organise data to convey information clearly.
7. Highly organised; uses calendar or sticky notes to set alert for tasks
8. Ability to follow SOP strictly.
9. Takes the initiative and self-driven.
10. Strong problem solving skills

Working hours:

Monday - Friday, 8:30am - 5:30pm

Saturday, 8:30am - 12:30pm (WFH when required)

Working Location: Henderson Road

Salary: Up to S$2,900

Company Overview:

• Singapore-based SME specializing in regional trade and logistics. Our team supports the seamless movement of goods across Asia, including heavy machinery, raw materials, and food products, ensuring efficient operations from source to destination.

Job Overview:

• We are looking for a Sales Admin to support our growing sales and marketing team. This role involves managing administrative tasks, processing orders, and providing excellent customer service. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Greet visitors, customers, and suppliers; assist the office manager with general admin tasks.
• Customer Service: Handle customer inquiries, resolve issues, and support sales events.
• Order Processing: Process sales orders, coordinate deliveries, and manage transaction documentation.
• Sales Support: Prepare quotes, proposals, and assist during promotions; gather market insights and feedback.
• Database Management: Update customer records, track inventory, and manage stock levels.

Requirements:

• At least 1-2 years of experience in sales administration or a similar role.
• Proficient in Microsoft Office Suite.
• Strong organizational skills with attention to detail.
• Effective communication and multitasking abilities.
• Team player with a positive attitude.

Brandon Lim | EA Registration No: R21102894

EPS Consultants Pte Ltd| 95C5630

Your next opportunity

Be a part of the dynamic trust team that acts as the key contact point for clients to/assist and resolve clients’ issues. We are seeking a dedicated individual who is passionate about delivering exceptional service to our valued clients and exceeding their expectations at every turn.

Key Responsibilities:

• Trust and Estate Administration: Managing the day-to-day administration of trust portfolios, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and investment management.
• Carry out periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Maintaining accurate and updated trust records. Create Viewpoint Master files, set up and uploaded all trust documents into ViewPoint and maintenance of all necessary principal records and trust files.
• Acts as a primary point of contact for trust clients and ensures transparency in trust administration by providing high-quality customer service to clients, building strong relationships, and maintaining a client-focused approach.
• Ability to draft trustee minutes, resolutions, or any trust related documents.
• Administration of trusts and foundations, including its underlying structure and portfolios.
• Work closely with other departments to coordinate services for clients.
• Collaborate with professional advisors, investment managers and banks in the management of the assets of the trusts and foundations.

Qualifications Requirements:

• Bachelor's degree in business administration, law, finance, accounting, or relevant field.
• Minimum 2 years of experience in Trust Administration or relevant. 1 year+ of experience in solid Trust Administration will be considered and are strongly encouraged to apply (remuneration will commensurate with experience)
• Solid understanding of relevant trust laws and regulations related to trusts, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent communication skills, both written and verbal.
• Ability to work in a discreet and utmost confidentiality with high ethical standards to protect clients' data.
• STEP qualification will be an added advantage.

We regret to inform you that only shortlisted candidates will be notified.

DUTIES & RESPONSIBILITIES

• Commissioning activity safety management.
• Provide input to planning schedule for completions activities.
• Package FAT. documents review and verification of punch items against received equipment.
• Develop working relationships with operations team to facilitate smooth handover transition.
• Review and develop method statements / philosophies as required.
• Communication with commissioning manager as single point of contact for all commissioning activities
• Attend training programs on management and discipline based topics as directed.
• Establishing instruction and performance of the commissioning engineers and technicians.
• The commissioning co-ordination engineer is responsible for the safety of personnel working under his supervision and to ensure that work is planned and executed in accordance with HBA's policies for Health and Safety, Quality and Environmental protection.
• Provision of support and training to HBA site personnel, ensuring personnel are competent in PIMS software.
• Ensure all Mechanical Completion data, documentation and handovers are in accordance with agreed project procedures and schedules and to the required standard.
• Liaise with Construction and Commissioning Teams in the development of project handover strategy and sequence.
• Interface with Project Management and Client Representatives on all matters applicable to Mechanical Completion, providing accurate reporting on status including identification of issues or concerns, which may impact project delivery.
• Ensure uniformity of Completions Process across all Fabrication Sites
• Maintain Safety Registers’ data within PIMS
• Maintain a master set of Coloured Boundary limit drawings to quantify Mechanical Completion scope at site.
• Definition and verification of Mechanical Completion scope of work in PIMS.
• Ensure provision of Bar-coded check-sheets to Sub-Contractors.
• Review Management of change documentation associated with the completions process, including liaison with Design regarding AFC documentation.
• Ensure regular software updates, maintenance & backups of database & associated software.
• Verify database inputs from engineering lists and vendor data to ensure alignment with engineering drawings (P& ID’s etc.).
• Coordinate and prepare suite of HUC documents for offshore scope to include but not be limited to, Execution Strategy, Scope of Work, Organisation, Handover and Performance testing.
• Review Factory Acceptance Tests results for vendor package equipment as required.
• Monitor mechanical completion, pre-commissioning and punch lists status on completions database and prepare systems ready for commissioning.
• Coordinate between discipline commissioning engineers and operations for the handover of systems, post commissioning.
• Liaise with database manpower on certification release and acceptance.
• Participate in HAZID’s and HAZOP’s as delegated by Commissioning Manager.
• Ensure understanding, acceptance and visible commitment to HSE standards by commissioning team members.
• Review Commissioning Packages as assigned in the system responsibility matrix.
• Maintain PIMS database.
• Prepare report for Commissioning manager on a daily and weekly basis of all activities related to commissioning co-ordination on a system-by-system basis as per responsibility matrix.

Comply with HSE requirements:

• Environmental Aspects & Impacts Assessment.
• OHS Hazardous & Risk Assessment.
• Follow HSE Regulations.

REQUIREMENTS

• Able to commit to 6 months rotations/ relocation to Dubai for project requirements.
• 5 years offshore industry experience that includes commissioning and start-up of offshore installations with hydrocarbon process trains, with Degree in relevant field
• Knowledgeable in FPSO as well as marine systems
• Familiar with PIMS CMS
• Good attention to details
• Excellent communications skills
• Excellent management and organizational skills

A Construction Company in Woodlands is expanding and have vacancy for Administrator cum Purchaser

Roles & Responsibilities

· Responsible for administrative and procurement functions

· Liaising with customer on scheduling of Air Con Servicing

· Perform data entry and update servicing report.

· Maintain office equipment and supplies

· Sourcing for suppliers and parts

· Co-ordinate with the operations team for purchase requisition

· Inventory and bookkeeping

· Any other ad-hoc duties as assigned

Job Requirements

· Min. 2 years of experience in administrator work.

· Min. N Level.

· Knowledge in Microsoft Office.

· A team player and possess problem-solving, coordination skills.

Job Summary

To provide SAP Basis support for Jumbo Group. He/She will be responsible for the day-to-day operations of the SAP systems, system configuration, administration, monitoring, and troubleshooting of the environment. He/She will need to provide technical support and leadership for SAP systems, which can include implementing patches, overseeing upgrades, establishing processes for monitoring performance, system configuration, design, and application support.

Job Description

• Ensuring 24/7 SAP system availability.
• Responsible for Managing User/Client Administration, Authorization Management, System Performance Management, Audit Management, Transport Management System, Background Job, Patches installation, System Backup & Recovery, Kernel Upgrade, OS & Database Maintenance for Jumbo Group wide.
• Responsible for managing and conducting SAP Business Continuity Planning, Disaster Recovery.
• Ensure Optimum server performance and Preventive maintenance to keep daily operation smooth.
• Manage SAP daily support ticket within defined Service Level.
• Custodian for SAP System Architecture, Hardware, and integration landscape.
• Manage and liaise with third party vendor.
• Deliver all IT projects on time.
• Any other ad-hoc duties as assigned by the Manager from time to time.

Job Requirements

• Degree in Computer Science , Information Systems, Engineering, or equivalent
• Knowledge in Basis Administration is a must
• 1 to 2 years of relevant SAP Basis experience
• Basic knowledge on SAP HANA and Netweaver technology
• Interested in processes within software development landscapes
• Prior experience in S4/Hana would be advantageous
• Analytical, meticulous and have good sense in troubleshooting
• Ability to articulate and communicate with people of all levels in the organization
• Able to work independently and lead in projects
• Linux, SAP S4/Hana environment

Job Info:

• Entitle VB
• 5.25 Days Work
• Monday - Friday / Alt Saturday; 8.45pm - 5.45pm / 8.45am - 12.45pm
• Upper Thomson

Key Responsibilities:

• Assist in managing IT functions including hardware maintenance, software application upgrades, and system installations.
• Provide hardware support for printers, monitors, Desktop PCs, Laptops, and smartphone devices, ensuring functionality across all platforms.
• Perform hardware upgrades, data migration, and system setup as required.
• Identify, investigate, and resolve user questions and problems related to IT systems.
• Perform problem management by analysing frequently occurring incidents, identifying root causes, and implementing long-term solutions.
• Troubleshoot issues related to network operations, desktop applications, and hardware failures, ensuring minimal downtime and disruption to business operations.
• Maintain and up-keep the IT equipment inventory and ensure detailed documentation is updated in compliance with IT policies and procedures.
• Manage hardware and software licensing to ensure compliance with licensing agreements and regulatory requirements.
• Provide user management support across various systems, ensuring users have the correct access levels and permissions.
• Provide day-to-day IT support for employees, addressing a range of technical issues related to software, hardware, and network services.

Requirements:

• Strong knowledge of hardware maintenance, software installations, and network management.
• Familiarity with troubleshooting desktop applications, network operations, and resolving hardware issues.
• Experience in managing and supporting IT environments including printers, PCs, Laptops, and smartphones.
• Excellent problem-solving skills and the ability to perform root cause analysis for frequently occurring incidents.
• Strong documentation and organizational skills for maintaining IT asset records and ensuring licensing compliance.

Please submit your updated resume by using the APPLY NOW BUTTON

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

*We regret to inform you that only shortlisted candidates would be notified* We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280
Chan He Guang | EA Personnel No.: R23117560

Overview:

We are seeking a detail-oriented and organized individual to join our team as an Accounts and HR Administrator. This role involves handling various administrative tasks related to both accounting and human resources functions within the organization. The ideal candidate will have a strong aptitude for numbers, excellent communication skills, and the ability to manage multiple tasks efficiently.

Responsibilities:

1. Accounting:

Manage accounts payable and receivable functions.

Process invoices, payments, remittances and expense reports accurately and in a timely manner.

Reconcile bank statements and credit card transactions.

Assist with month-end and year-end financial closing procedures.

Prepare financial reports and assist with budgeting as needed.

Maintain accurate and up-to-date financial records using accounting software.

2. Human Resources:

Assist in recruitment efforts by posting job openings, scheduling interviews, and coordinating candidate communications.

Maintain employee records, including personal information, attendance, and performance evaluations.

Administer employee benefits programs and assist employees with benefit-related inquiries.

Assist in the on boarding process for new hires, including paperwork and orientation.

Handle employee inquiries and provide support on HR-related matters.

Assist in organizing employee events and initiatives to foster a positive work culture.

3. General Administrative Support:

Manage office supplies inventory and place orders as needed.

Coordinate meetings and appointments, including scheduling and preparing necessary materials.

Assist with travel arrangements and accommodations for staff when necessary.

Handle incoming calls and emails, directing them to the appropriate departments.

Assist in maintaining a clean and organized office environment.

Requirements:

- Diploma or Bachelor's degree in Accounting, Human Resources, Business Administration, or related field.

- Proven experience in accounting and/or human resources administration preferred.

- Strong understanding of accounting principles and practices.

- Proficiency in Microsoft Office Suite and accounting software (e.g., QuickBooks).

- Excellent communication and interpersonal skills.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong organizational and multitasking abilities.

- Attention to detail and accuracy in all tasks.

- Ability to work effectively both independently and as part of a team.

Benefits:

- Competitive salary.

- Paid time off and holidays.

- Opportunities for professional development and advancement within the organization.

please contact Lynn : [email protected]

Office address :

7 TEMASEK BOULEVARD #12-02

SUNTEC TOWER ONE

SINGAPORE 038987

Job Responsibilities:

System and Records Integration

Under the direction of the RIM Regional Head:

• Track the progress of the archiving status and provide regular updates.
• Identify records owner for legacy records.
• Compile inventory list for handover from CS owner to UBS new owner. Track the handover status and provide updates.
• Work with stakeholders to ensure all physical records are archived in a timely manner.
• Ensure all records are entered into PRMS (Physical Records Management System).
• Process and ensure all outstanding invoices, prepayment invoice & removal fees are paid to vendor timely.
• Provide support for data migration to new integrated systems, such as assist IT team to identify and check on legacy records related to migration error.

RIM Coordinator Assistance

• Be the RIM Coordinator for APAC countries except HK, TW, AU and JP
• Provide support to RIM Coordinators so that they are enabled to execute all RIM Services related tasks locally.
• Provide PRMS training, such as how to process the requests.

End-User Assistance

• Respond to user requests for RIM-related training, such as how to arrange for new archive boxes for pickup, how to user the system, how to search for CAP ID (record type), how to properly label and send records boxes to off-site storage vendor, etc.
• Manage any change requests in PRMS end-to-end. Example, change of box custodian name, change of box details, etc.

Legal Holds

Assist in management of legal holds.

• Perform search to assist General Counsel to meet external regulatory requests for information and subpoenas for specific records.
• Put the records on hold in PRMS as per General Counsel's direction.
• Release the on hold records in PRMS as per General Counsel's direction.

Offsite Storage Inventory Administration

• Conduct periodic hardcopy box inventory reconciliations for each of the APAC locations.
• Investigate and resolve inventory discrepancies.
• Hold ad hoc and periodic communication sessions with local RIM Coordinators to resolve issues such as inventory and box/file transaction related issues.
• Compile inventory metrics as required (e.g. number of new box accessions, etc.).

Vendor Management

• Hold ad hoc and periodic communication sessions (Business Reviews) with the offsite service providers and local RIM Coordinators to resolve issues such as service and invoice discrepancies.
• Raise any vendor performance and quality issues
• Liaise with offsite storage vendor on metrics reporting.

Destruction of physical records

• Review and compile destruction eligible record list according to management requirements.
• Assist in the end-to-end process for destruction and obtain sign-offs from respective owners/division
• Update records status in PRMS

Permanent Withdrawals of physical records

• Managing permanent withdrawals for records involves removing files/documents from storage.
• Communicate with the vendor to process the perm-out request.
• Update record status in PRMS

Invoices Processing

• Maintain an accurate spend records.
• Verify invoices and ensure all details and charges are accurate.
• Address and resolved any discrepancies, disputes, or issue with vendor related to invoices and payment.
• Upload invoices into account system, allocate account code and cost centre
• Provide cost allocation/invoice breakdown for payment (for China & India)

Projects

• Participation in ad hoc projects that RIM may be expected to undertake from time to time.

Key Requirements:

• A good general education with a number of years of relevant post qualification experience.
• Incumbents must be able to demonstrate a career showing continuous personal development in administrative roles.
• PC Skills including proficiency in MS Word, Excel and creating presentations in PowerPoint
• Ability to analyse and evaluate complex data, prepare and present reports, and work effectively in teams
• Strong communication and interpersonal skills
• Ability to prioritize and execute multiple tasks independently.
• Excellent organization and time management skills
• Attention to detail
• Ability to act with discretion and treat confidential information appropriately

Role Summary

As part of a team, the individual shall undertake system administration tasks and provide support services to users of our group wide NetSuite ERP system (One World). Your primary focus will be to ensure the smooth operation, maintenance, and optimisation of our ERP solution(s).

As NetSuite System Administrator, you will be responsible for day-to-day administration, configuration, and support of our NetSuite ERP system. This includes managing user access, technical troubleshooting, configuration, customisations, data integrity and providing ongoing support to end users (including issue resolution, answering questions about functionality, and providing guidance on best practices). Your efforts will play a crucial role in ensuring that the system meets the operational requirements of the organisation and that users have a positive experience with the system and can maximise its value for their business functions.

The role requires an in-depth understanding of ERP solutions, including customisation, scripting, and integration capabilities. Ideally suited to a person with a blend of abilities including strong technical expertise, excellent communication skills, attention to detail, loyalty, teamwork, and a commitment to delivering exceptional customer service.

Key Responsibilities

System Administration:

• Manage user roles, permissions, and access levels.
• Configure system preferences, settings, and customisations according to business requirements.
• Monitor and maintain system modules to ensure the overall health, security, and performance of the NetSuite environment.

Configuration & Customisation:

• Customise forms, fields, records, workflows, and reports aligned to business processes.
• Implement and maintain integrations with third-party applications and systems.
• Develop and maintain saved searches, reports, and dashboards aligned to business requirements.

Data Management:

• Undertake data imports, exports, and migrations while ensuring data accuracy and integrity.
• Adhere to data governance policies and procedures to maintain data quality and compliance.
• Troubleshoot data-related issues and perform routine data cleansing activities, as needed.

User Support:

• Provide ongoing support to system users, answering questions about functionality, troubleshooting issues, guidance on best practices and providing training, as needed.
• In support of our NetSuite Program Manager, create and maintain user documentation, training materials, and resources for the NetSuite platform and associated integrations.
• Collate user feedback and suggestions relative to system improvements and process improvements.

Continuous Improvement:

• Identify opportunities for process optimisation and automation within our NetSuite platform and associated integrations.
• Stay informed about new features, updates, and best practices related to NetSuite and associated integrations.
• Working in support of the NetSuite Program Managers, collaborate with stakeholders and system users to understand their requirements and prioritise system enhancements based on business needs.

Skills & Qualifications Required:

• Proven experience as NetSuite Administrator or other ERP platforms.
• Strong understanding of enterprise resource planning (ERP) systems.
• Strong technical skills and knowledge of NetSuite functionality, including migrations, configuration, customisation, and troubleshooting.
• Excellent communication and interpersonal skills, with the ability to communicate effectively with stakeholders and users at all levels of the business.
• Ability to work independently and collaboratively, in a fast-paced dynamic environment and manage multiple priorities simultaneously.
• At least 5 years’ experience in system administration roles with a strong emphasis towards service excellence and high levels of customer satisfaction.
• Strong organisational skills - Ability to plan and prioritise.
• Excellent analytical and problem-solving skills, with a keen attention to detail.
• Thinks outside the box on issues affecting AVTEL including customer, employee, and partner relationships.
• Makes decisions effectively (i.e., timely, with available information/ perspectives).
• Sets own goals and objectives easily and prioritises own responsibilities and assists others to identify personal goals and objectives including priorities reflecting team and group strategy.
• This is a highly networked role that requires an ability to work under pressure and to challenging deadlines. It requires strong technical and people management skills.
• Degree in Information Technology, Business Administration, or related field would be advantageous.
• Relevant certifications (e.g., NetSuite Administrator, ITIL Foundation) preferred.

The Job:

• Issuance of Letter of Instruction to law firm &/or valuer
• Take out files from filing room for warehousing
• Match files with redemption emails and raise forms
• Assist officer with admin tasks (clean up)

The Requirements:

• Min Diploma with min 1-2 years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

Job Duties:

• Manage all vendor invoices including timely payments, manage relationship with the external vendors
• Provides administrative support for senior leaders mainly being responsible for coordination of meetings, travel arrangements, expense processing, coordinating logistics for visiting global management
• Provide facilities management support for efficient and effective delivery of logistics and support services to the office environment
• Liaise with travel management companies to coordinate all aspects of travel arrangements and hotel reservations for domestic and international trips; application for visas;
• Other ad hoc administrative duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• Minimum 2-3 years and above experience in administrative/secretarial/receptionist experience
• Strong communication skills and able to work in fast paced environment
• Experience with team and people management
• Full-Time position(s) available.

Interested applicants please send your resume in MS Words format and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Responsibilities:

• Provide hospitality to guests and visitors with professionalism
• Manage access cards including photo taking, issuance and termination of cards in the system
• Manage office stationery, pantry and consumables including raising of Purchase Requisition, name cards, telephone list, coffee machines, paper shredder, lockers, safety shoes, keys, etc.
• Assist in housekeeping matters for meeting room and common space in the office
• Handle general office tasks including mails collection and distribution and courier arrangement, support in travel and hotel arrangement
• Assist in organizing townhall, employee events and activities Arrange Travel Request and hotel arrangements for key leaders in Pioneer office
• Support his/her manager on travel claims
• Ensure the office and toilets are kept at tip top condition by ensuring the janitorial work is done well
• Arrange overseas guest’s hotel booking if needed
• As receptionist to the office at Pioneer, will be seated at the receptionist area

Job Details:

• Mon-Fri 8:30am to 5:30pm
• Pioneer
• 1 year renewable contract

Requirements:

• Minimum GCE ‘N’ or ‘O’ Level
• Minimum 2 years of relevant working experience
• Able to work independently with minimal supervision
• Proficient in Microsoft Office application
• Able to multi-task and work well under pressure and strict timeline
• Independent, meticulous, resourceful, good time management and ability to prioritize
• Good communication, interpersonal and negotiation skills
• Possess knowledge in travel arrangement an added advantage

• Manage user and client administration, authorization management, system performance, audit management, transport management, background jobs, patch installations, system backups and recovery, kernel upgrades, and OS and database maintenance.
• Administer SAP Business Continuity Planning and Disaster Recovery management.
• Responsible for SAP system architecture, hardware, and integration landscape.
• Maintain optimal server performance and perform preventive maintenance to ensure smooth daily operations.

Requirements:

• Degree in Computer Science or equivalent.
• At least 2 years SAP Basis Administration experience
• Familiar with S4/HANA and NetWeaver technologies.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740