Location: Lorong Chuan

Payroll Specialist & HR Administrator

Responsibilities

Payroll

• Partner with the payroll vendor when processing payroll each month.
• Payroll report preparation and maintenance.
• Maintain and update all other non-monetary information housed in the payroll system (e.g. Cost Centres etc.).
• Be the subject matter expert (SME) when it comes to pay and tax related queries from employees.

Government claims and reports

• Process and monitor all claims such as Maternity Leave, Paternity Leave, Childcare Leave, Skillsfuture enterprise credit and other available government grants etc.
• Respond to all government surveys (e.g. MOM Labour Survey Market, FWL and MOM GIRO reports).

Invoice processing

• Process relevant invoices from vendors who partner with the HR department (e.g. Payroll, Hotel, Shipment, Medical Insurance).

Leave Administration

• Process monthly reports required on Annual Leave utilisation.
• Conduct leave audit once every term.

Other annual reports

• Process and review IR8A reports.
• Process Annual Medical Insurance renewal.

Onboarding and Offboarding Support

• To ensure all joiners and leavers are recorded and accounted for in payroll, medical insurance enrolment (if necessary), work passes have been applied or cancelled.

Individual and Team Projects

• Drive or support projects.

HR administration

• Any other HR administrative duties as they arise.

Requirements

• Extensive payroll knowledge essential.
• Good understanding of HR data including managing personal data, compensation, benefits and leave entitlements preferred.
• Strong customer service ethos essential.
• Excellent attention to detail and time management skills essential.
• Ability to work methodically preferred.
• Strong verbal and written communication skills essential
• High degree of confidentiality and discretion essential.
• Intermediate level or above of Microsoft Excel is essential.

Please submit your updated resume in Word format by using the Apply Now Button. We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.

Tel: 6950 9741

http://www.peopleprofilers.com

EA License Number: 02C4944

Registration Number: R1106021

Posting Personnel: Sherry Yeoh Xianni

Job Summary

We are seeking an experience Infrastructure engineer with System Administration expertise to provide support OpenShift platform life cycle Kubernetes & Docker.

Mandatory Skill-set

• Diploma /Bachelor's in Computer Science, Information Technology, or a related field;
• 4-6 years of experience in Administrate the full OpenShift platform life cycle to ensure the platform remains secure, reliable and highly available;
• Experience with Linux operation systems and best practices;
• Well versed in knowledge of monitoring and automation tools- Ex: Netcool;
• Hands-on experience withDocker containerization, Kubernetes orchestration and tools such as Jira and Jenkins;
• Able to manage capacity for OpenShift environments;
• Proficiency with Configure and Manage Monitoring, alerts for the OpenShift environments.

Desired Skill-set

• Red Hat Certified OpenShift Administrator;
• Knowledge in Security Remediation process (vulnerability assessment and patch management);

Responsibilities

• Collaborate with fellow engineers to maintain the OpenShift infrastructure and assist in resolving any infrastructure-related queries or issues;
• Infrastructure Operations and Production Support of container technologies and orchestration platforms (Kubernetes & OpenShift);
• Strong technical analytical and troubleshooting skills and possess an ability to explain technical concepts and provide guidance to staff;
• Proficient to expert in scripting and automation, capable of converting manual and maintenance tasks into fully orchestrated automated processes;
• Must have Strong Knowledge & experience in system monitoring techniques and tools supporting unattended operations;
• Ability to operate in complex, highly secure, and highly available, operations environments and interact with the technology domain experts required to maintain those environments;
• Possesses excellent communication and interpersonal skills, and excels at coaching other support team members by sharing technical and customer knowledge in a helpful and timely manner;
• Responsible for partnering with the Platform, Engineering and Delivery Teams to deliver seamless infrastructure support for all business units;
• Working knowledge of monitoring and automation tools- Ex: Netcool.

Should you be interested in this career opportunity, please send in your updated resume to [email protected] at the earliest.

When you apply, you voluntarily consent to the disclosure, collection and use of your personal data for employment/recruitment and related purposes in accordance with the SCIENTE Group Privacy Policy, a copy of which is published at SCIENTE’s website (https://www.sciente.com/privacy-policy).

Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

EA Licence No. 07C5639

Job Highlights:

Nearest MRT: One North

Working hours: 8.30am – 6.00pm (Mon to Thu), 8.30am – 5.30pm (Fri)

Salary: up to $3,000 per month

Contract duration: 6 months

Job Description:

• Provide administrative and project management support on a range of activities and initiatives, such as planning and organising workshops and briefings, liaising with internal stakeholders and external partners, tracking project milestones, updating records and databases, producing evaluation information, and processing invoices.
• Use survey platforms and systems to create and administer organisational surveys.
• Conduct descriptive and basic statistical analyses on data collected to produce meaningful findings and insights for stakeholders.
• Design collaterals (electronic and printed) to publicise activities.

Job Requirements:

• Only Singaporean.
• Minimum Diploma and above in any discipline.
• Experience of using survey platforms and data analytics software.

Interested candidates please click “Apply Now”. We regret to inform you that only shortlisted candidates will be contacted for further interviews.

Rachel Tham Pei See
R23114253
BGC Group Pte Ltd (Outsourcing)
EA 05C3053

Server, Security

• Install, configure, and manage Windows server operating systems, including Windows Server 2016/2019/2022, ensuring optimal performance and reliability.
• Monitor server health, performance, and resource utilization, and take proactive measures to optimize server performance.
• Conduct regular maintenance activities, including patch management, server updates, and system backups.
• Monitor and analyze server logs for security breaches, anomalies, or performance issues, and take appropriate actions to resolve them.
• Respond to server-related incidents, service requests, and problems reported by end-users or the IT support team.

Qualifications and Skills:

• Diploma or Bachelor's degree in Computer Science, Information Technology, or a related field (or equivalent work experience).
• Minimum 5 years of experience as a Windows Server Administrator in an enterprise environment.
• Strong knowledge of Windows Server operating systems, such as Windows Server 2016/2019/2022.
• Proficiency in managing Active Directory, DNS, DHCP, File Services,
• Experience with server virtualization technologies, such as VMware
• Solid understanding of networking protocols, TCP/IP, and troubleshooting network connectivity issues.

Security:

• Monitor respond to security dashboard alerts (like SecureWorks, i-Secure) and group level vulnerabilities/threats including public-facing assets, incident actions.
• First level support to users in Singapore, Thailand for Cyber Threats (Spam/Phishing, Malware reports). And take actions including Virus Deep scans, block domains.
• To Support IT Management regional IT in reporting on regional measures including eLearning and vulnerabilities/threat reporting.
• Help identify/support employee training to prevent phishing and other forms of cyberattack
• Secondary Role: backup for Network Engineer to cover the Network Support for Singapore Thailand.

EA License No: 11C4879 / Registration ID : R1218583

Apar Technologies Pte Ltd, Singapore

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines)
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g.

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily.
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system.
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QMS

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning).
• Office supplies – photo-copier, office stationery, toiletries, refreshments, and other consumables
• Liaising with the IT firm on computer-related tasks and problems
• Working hours: Mon - Fri, 9:00am - 6:00pm
• Working location: Singapore, Chinatown

Job Description

We are seeking a highly organized and detail-oriented Administrative Staff to provide administrative support to our team.

The successful candidate will be responsible for performing a variety of administrative tasks, including data entry and maintaining records.

Job Responsibilities

• Correspond Daily with customers both verbally and in writing.

• Perform data entry tasks with high accuracy and attention to detail.

• Handling and management of department's email.

• Provide administrative support, Liaise and coordinate with team members for administrative matters.

• Any other duties as may be assigned by the management from time to time.

Job Requirements

• Good interpersonal and communication skills.
• Strong Team-player

• Strong attention to detail and accuracy.

• Proficient is MS office Application.

• Minimum 2 years of relevant experience in the banking or financial industry.

EA License No. 01C4394 • RCB No. 200007268E • Lim Jia Jie EA Registration No. R22108969

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at https://www.persolkelly.com.sg/policies. I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

Responsibilities

• Collation and analysis of data pertaining to employers, recruitment events conducted and students’ consultation for strategy planning, reporting to stakeholders
• Pre-event liaison with external stakeholders
• Respond to employers’ and students’ queries
• Review and approval of job postings
• Review and follow up of job change request

Requirements:

• Min GCE A Level/ Diploma Holder with min 1 year experience
• Proficient in MS Office

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Your next opportunity

Be a part of the dynamic trust team that acts as the key contact point for clients to/assist and resolve clients’ issues. We are seeking a dedicated individual who is passionate about delivering exceptional service to our valued clients and exceeding their expectations at every turn.

Key Responsibilities:

• Trust and Estate Administration: Managing the day-to-day administration of trust portfolios, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and investment management.
• Carry out periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Maintaining accurate and updated trust records. Create Viewpoint Master files, set up and uploaded all trust documents into ViewPoint and maintenance of all necessary principal records and trust files.
• Acts as a primary point of contact for trust clients and ensures transparency in trust administration by providing high-quality customer service to clients, building strong relationships, and maintaining a client-focused approach.
• Ability to draft trustee minutes, resolutions, or any trust related documents.
• Administration of trusts and foundations, including its underlying structure and portfolios.
• Work closely with other departments to coordinate services for clients.
• Collaborate with professional advisors, investment managers and banks in the management of the assets of the trusts and foundations.

Qualifications Requirements:

• Bachelor's degree in business administration, law, finance, accounting, or relevant field.
• Minimum 3 years of experience in Trust Administration or relevant.
• Solid understanding of relevant trust laws and regulations related to trusts, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent communication skills, both written and verbal.
• Ability to work in a discreet and utmost confidentiality with high ethical standards to protect clients' data.
• STEP qualification will be an added advantage.

We regret to inform you that only shortlisted candidates will be notified.

Job Description:
Our client is seeking a skilled Network Administrator with 2-3 years of experience to join their team. You will handle network monitoring, security system management (including IDP (Intrusion Detection and Prevention) and IPS (Intrusion Prevention System), security technologies (including EDP and XDR), change management documentation, green field implementations, and cloud integration.

Responsibilities:
• Monitor network performance for uptime and security.
• Manage firewalls, including Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).
• Configure VPNs (Virtual Private Network), IPsec, SD-WAN, MPLS, Policy Management, ExpressRoute, and Cloud Connect.
• Work on migration projects and green field implementations.
• Document network changes according to change management procedures.
• Integrate network services with cloud platforms like Azure, Google Cloud, and AWS (Apache Web Server).
• Performing Regular Security Audits on the networks (VAPT)
• Implement EDP and XDR initiatives.

Requirements:
• Bachelor’s degree in computer science or related field.
• 2-3 years of network administration experience.
• Ability in security system management and security protocols.
• Experience with VPNs, SD-WAN, and cloud platforms (Azure, Google Cloud, AWS).

• Familiar with Network Topology.
• Strong troubleshooting skills.
• Ability to document change management procedures.
• Knowledge of Intrusion Detection and Prevention (IDP) and Intrusion Prevention System (IPS).

Benefits
• AWS
• Variable bonus
• Mobile allowance

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit
We regret that only suitable candidate will be notified.
GEMS Recruit/EA License : 23C1459
EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Description

• Industry/ Organization Type: Marine Manufacturing
• Position Title: Administrator
• Working Location: Bukit Merah
• Working Hours: 5 days (Mon – Fri, 9.00 am – 6.00 pm)
• Salary Package: Basic salary up to $3,000 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Perform general office administrative tasks, including filing, data entry, and record-keeping
• Assist with handling incoming and outgoing correspondence and emails
• Provide support in managing office supplies inventory and placing orders as needed
• Help coordinate and schedule meetings, appointments, and events
• Assist in preparing documents, reports, and presentations
• Support the finance team with basic accounting tasks
• Answer phone calls and direct them to the appropriate personnel
• Maintain a clean and organized office environment
• Perform other administrative duties as assigned

APPLY NOW!!!

• 1-2 years of relevant working experience.
• Proficient in Microsoft Office.
• Ability to work independently and in a team environment.
• Candidate with an accounting background is advantageous.

Please apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67635 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description

• Industry/ Organization Type: Healthcare / Medical (Dental Laboratory)
• Position Title: Administrator / Admin Assistant
• Working Location: Ubi
• Working Hours: 5.5 days (Monday – Friday 8.30 AM to 5.30 PM, Saturday 8.30 AM to 12.30 PM)
• Salary Package: Basic Salary up to $2,500 + AWS + Performance Bonus
• Duration: Permanent Role

Key Responsibilities

• Assist with generating sales orders and invoices, filing paperwork, and entering data into the company's system.
• Organize and maintain both physical and digital files.
• Manage office supplies and inventory.
• Monitor deadlines to ensure timely completion, packing, and dispatch of cases.
• Serve as the point of contact for internal and external communications.
• Respond professionally to emails, phone calls, and text messages.
• Ensure that all items and paperwork are correctly enclosed for delivery.
• Coordinate with couriers for next-day deliveries and pick-ups.
• Any other ad-hoc duties as assigned.

APPLY NOW!!!

• Minimum GCE O Level, NITEC or equivalent.
• At least 1 year of experience in an administrative role.
• Skilled in basic office software and Google Workspace (Calendar, Drive, Docs, Sheets, Slides, etc.).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67111 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Compile and prepare reports and other documents as required by the Client/Supervisor/Site Team
• Assist the site team in updating the Drawings/Document Register with all drawings/documents received on site, ensuring that drawings are updated
• Maintain filing system
• Responsible for site office daily administrative works including submission, application and getting approval of site passes from relevant authorities
• Set up filing system and keep all files and correspondences
• Request stationery and maintain of site office and equipment
• Send out/receive all documents
• Coordination between HQ, Site Team and Client for site access, transport arrangement, onboarding of new staff, etc
• Set up of new workstations
• Collation, verification and submission of timesheet in timely manner (including OT timesheet)
• Any other ad-hoc duties

Requirements

• Min. O level certificate
• At least 2 years of relevant working experience in document management
• Strong communication skills, both written and spoken
• Good document control and administrative skills
• Knowledge on ISO 9001 standards will be preferred
• Good working knowledge of MS Office, and adept at speadsheets and file management system
• Positive, proactive and willing to take up challenging tasks
• Able to work independently
• 42.5 hours work week ( 5 days per week)

We are looking for a Receptionist & Administrator to manage the front desk and assist with office management tasks. The ideal candidate will be a positive and proactive individual with good interpersonal skills and the ability to handle multiple tasks efficiently.

• No experience required, training will be provided
• Good interpersonal, oral and written communication skills
• Monday to Friday – 830am to 430pm (1 hour – Lunch break)

Job Responsibilities:

• Serve as the first point of contact for all visitors and callers.
• Coordinate office activities and operations to ensure efficiency.
• Handle office supplies inventory and place orders as needed.
• Manage schedules and appointments for senior staff.
• Assist in planning company events and meetings.

Singapore Raffles Music College (SRMC) is looking for a Student Administrator to support the operations of the College Administration Department. As the Student Administrator, you will work closely with the Head of Administration to achieve the department goals. You will be part of a dynamic team working in a fast-paced environment as the college strives for academic transformation.

Job Description

• To handle student documents collection from sales team
• To work with other departments (Academic Department/ Student Services Department/ Sales Department) to ensure smooth enrolment
• To handle new student reporting matters
• To provide necessary follow-up and service to existing students, minimize potential complaints
• Provide administrative and logistical support to the sales team
• To perform any other support when required

Requirements

• Minimum Diploma holder
• At least 1 year of Administrative experience
• Good planning and organisational skills
• Meticulous and detail-oriented
• High level of discretion with strict integrity standards in handling confidential matters
• Good oral and written communication skills, with ability to engage with people from diverse backgrounds
• Adept in using Microsoft Office and online meeting tools like Teams, Zoom, Google Meet and Lark
• An understanding of Music and Arts will be beneficial, but not required

Join us at SRMC and help us inspire the next generation of creative talent. We look forward to your application!

Why Join Us?

Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence

Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution

Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact in the live of the students

• Administer a variety of databases (Oracle, MS SQL, MySQL, KDB+).
• Oversee in-house SAP Basis for SAP and HR Portal systems.
• Ensure systems comply with audit standards for SAP, HR Portal, Database, and OS.
• Create technical proposals based on project requirements.
• Conduct proof of concept and evaluate solutions.
• Configure databases to support various applications/projects.
• Develop scripts for monitoring and performance tuning.
• Provide maintenance support including backups, patches, and troubleshooting.
• Perform system migrations, upgrades, and integration with other systems.
• Ensure database server security to meet IT compliance standards.
• Plan database capacity for business growth.
• Support regular Disaster Recovery exercises and update DR documentation.

Requirements:

• Diploma or Bachelor's Degree in Computer Science, Engineering, Information Technology, or equivalent.
• Minimum of 3 years experience in SAP Basis, Portal, and Oracle Database administration.
• Experience with database administration in Unix and Windows environments.
• Certified Informix DBA or MS SQL DBA preferred.
• Certification in other OLTP & OLAP databases is an advantage.
• SAP Basis Certification is a plus.

DISCLAIMER

The above information on this description has been designed to indicate the general nature, and level, of the work performed by this position. It is not designed to contain, or be interpreted, as a comprehensive inventory of all duties, responsibilities and qualifications required.

We invite interested candidates to write-in with CV and we regret that only shortlisted candidates will be contacted for a discussion.

Enna Chong

EA 12C6130/ R22109962

[email protected].

Responsibilities:

Tendering

• Monitoring the availability of prospective projects or consultancy contracts on the Singapore government and other websites (mainly GeBIZ, Ariba, Sesami)
• Preparation of tenders for final submission (as per the given closing dates/deadlines).
• Studying and analyzing the tender documents in detail to assess the firm’s suitability and whether we meet the tender requirements.
• Identifying suitably qualified consultants (upon advice from the Managing Director and Director) for joint-participation (for multi-disciplinary projects) and sending out invitations to participate with full instructions for their submission.
• Collating documents from consultants and ensuring their completeness and full compliance with the tender requirements.
• Preparation of the required tender documentation for final submission)
• Post-tender - Answering tender queries and clarifications from the clients
• Maintaining a list of the company project list, staff CVs, capability statement and other company documents for reference by authorities and for clients

Preparation Of Fee/Services Proposals: Assisting the MD and Director in the preparation of fee/service proposals, including liaison with the external consultants (C&S Consultant, M&E Consultant, Quantity Surveyor, Interior Designer etc.) to ensure the timely submission of their fee quotations, for submission to prospective local and overseas clients within the time frame and conditions stipulated by the clients.

Professional Licenses and Registrations: Ensuring the timely renewals of all Registrations and Licenses (as necessary) for the Company to legally supply Architectural Services:

• Company Practicing License (Board of Architects Singapore)
• QP’s Architectural license (Board of Architects Singapore)
• PSPC Panel (Building Control Authority)
• EPPU (Ministry of Finance)

Liaising with the Finance Manager to ensure that all the supporting attachments and documents are ready ahead of submissions (Professional Indemnity Insurance, payments, etc.)

Ad Hoc/Special Tasks - Assisting the MD on ad-hoc tasks that he may assign from time to time, e.g

• Preparation of documents for tender exercise, including main tender documents, corrigenda etc. up till selection
• Preparation of Project Interim Certificates, completion certificates

Spam Mail

• Checking the various Spam mailboxes (Unknown sender, spam mailbox, etc.) daily and identifying genuine project email correspondence and other legitimate email which had one into these boxes and moving them to the respective mailboxes. The number of such spam mail numbers a few hundred daily
• Assisting staff in searching for “lost mail

Apex System

• Updating staff particulars (new, old)
• Setting up of projects
• Maintaining/updating contact details of consultants, contractors, etc
• Ensuring the Apex system is used to manage the respective projects of the Company, including the assigning of relevant project numbers to each project, and the maintaining of the master list of projects on the Apex system
• Trouble-shooting when staff encounter problems related to Apex

ISO Audits – Assisting the Managing Director (in his capacity as Management Representative) regarding all matters related to our Company's QM

General Administration

• Answering of phone calls and attending to general enquiries form authorities, consultants, and other external parties and passing messages to staff.
• Checking of mailbox for letters
• Banking in of cheques
• Attending to visitors, delivery guys and other visitors
• Monitoring attendance of contract staff
• Upkeeping of the office premises and office equipment (rubbish disposal, cleaning)

Join our dynamic team where we strive to maintain a productive and flexible work environment. We are currently seeking a dedicated and detail-oriented Assistant Accountant and Administrator to support our financial and administrative operations.

Location: Remote (with occasional visits to the office and/or Zoom calls)

Position Type: Part-Time

Salary: $1,200 per month + CPF

Responsibilities:

Perform general administrative duties.

Prepare and process salary, commission, and leave calculations.

Handle payments and tax submissions.

Manage legal and government-related tasks.

Conduct other accounting and administrative tasks as required.

Requirements:

Proven experience in accounting and administrative roles.

Ability to handle a full set of accounts.

At least 5 years of accounting experience.

Strong organizational skills and attention to detail.

Ability to work independently and manage time effectively.

Proficiency in accounting software and Microsoft Office Suite.

Familiarity with CPF contributions and tax regulations.

Work Schedule:

Part-time, up to 10 hours per week.

Flexible work-from-home arrangement.

Weekly visits to the office and/or Zoom calls as needed.

Benefits:

Competitive salary of $1,200 per month.

CPF contributions.

Flexible working hours.

Opportunity to work in a supportive and dynamic environment.

• Manage MidRange servers (Linux/Unix) and storage systems.
• Suppor daily operations of Linux/Unix systems and storage (SAN, NAS, Unified storages).
• Provide technical support for internal IT and customer projects.
• Conduct proof of concept and evaluate solutions.
• Ensure server security to meet IT compliance standards.
• Plan system capacity to support business growth.
• Maintain high uptime for MidRange system & SAN storage.
• Manage system backups and restores using Commvault software.
• Develop Unix/Linux administration scripts.
• Provide maintenance support including backups, patches, performance tuning, and troubleshooting.
• Perform system migrations, upgrades, and integration.
• Support regular Disaster Recovery exercises and update documentation.
• Manage HDS, DELL, HPE SAN storage operations.
• Oversee daily operations of Data Center and DR Data Center.

Requirements:

• Degree in Information Technology, Computer Science, Engineering, or equivalent with minimum of 3 years experience supporting UNIX systems.
• RedHat system administration certification preferred.
• Certification in other Unix/Linux operating systems is an advantage.
• Experience with production-grade Linux OS administration (Red Hat, Suse, Debian) preferred.
• Experience with storage configuration for HDS, DELL, HPE storage models.
• Experience in configuring interoperability between Unix/Linux and Windows (e.g.,SAMBA).
• Experience in the semiconductor industry (IT support) is an advantage.
• Proficient in Perl or Unix shell script programming.
• Knowledge of HP/Dell/IBM server and storage systems.
• Excellent written and verbal communication skills.
• Strong troubleshooting skills.
• Willing to work on weekends occasionally.
• Participate in on-call rotation and off-hours maintenance.

DISCLAIMER

The above information on this description has been designed to indicate the general nature, and level, of the work performed by this position. It is not designed to contain, or be interpreted, as a comprehensive inventory of all duties, responsibilities and qualifications required.

We invite interested candidates to write-in with CV to Enna Chong, EA 12C6130/ R22109962 [email protected]. We regret that only shortlisted candidates will be contacted for a discussion.

• Perform daily administrative functions such as answering calls and emails, writing multiple reports and other forms requested by management or clients.
• Prepare work schedules, managed calendars and arranged appointments.
• Review files, records and other documents to obtain information to respond clients' or management request.
• Prepare and record monthly site cash expenses.
• Prepare quotations and invoices to submit to clients. Follow-up on outstanding payment to ensure the collection received upon job completion.
• Checking the stock on a regular basis for maintaining the inventory level, and placing orders when necessary.
• Download tender documents and tender details from respective portals, prepare and submit the responses accordingly.
• Manage with e-service report system and prepare the documents accordingly.
• Any ad-hoc duties assigned

WongPartnership is an award-winning law firm headquartered in Singapore. We have a proven track record and reputation for providing exceptional client service and achieving results for our domestic and international clients.

The Firm’s continued success in Singapore and across the region is underscored by support from its legal and professional support staff. We provide our staff with a challenging work environment, enriched with training andcareer development opportunities.

The Role of Marketing & Client Services Administrator

We are looking for a highly motivated individual to join our dynamic Marketing & Client Services team. The role is to serve as data steward to manage our Firm’s Client Relationship Management (“CRM”) system and other databases as well as support on the following:

• Generate mailing lists and coordinate e-mail marketing for client events and legal updates
• Provide guidance on CRM usage and promote effective use of the respective tools by conducting training and sharing best practices
• Collate and update the Firm’s credentials database
• Undertake regular database maintenance and ensure data is kept up to date
• Support on media monitoring and reporting
• Process claims and assist in the department's budgeting process
• Coordinate gift requests and membership renewals
• Assist in the assessment of marketing opportunities
• Provide other support to the MCS team that includes events administration and meeting arrangements.

Requirements:

• Diploma and above in marketing or a business-related discipline from a recognised tertiary institution with a minimum 2 years of relevant experience
• Familiarity with database systems and CRM administration
• Proficient in Microsoft Office applications, in particular Microsoft Excel
• Prior experience in a marketing co-ordination, budget monitoring and team administration support role is preferred
• Strong verbal and written communication skills
• Good time management and organisational organisation skills with excellent attention to details

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

Please note that only shortlisted applicants will be notified.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Location: Dhoby Ghaut

Working hours: Monday to Friday, 9 hours shift

About the role

As a Security System Administrator, you will play a crucial role in maintaining and managing the Client's security infrastructure to ensure the confidentiality, integrity, and availability of sensitive information and systems. You will be responsible for configuring, monitoring, and troubleshooting security systems and implementing and enforcing security policies and procedures to mitigate risks and protect against cyber threats.

Key Responsibilities

• Performing day-to-day administration of CCure ACS at offices in Singapore which will be primarily related to the administration of physical security systems (ACS and CCTV) and will include the issuance, removal and alternation of access rights; the capturing, recording and storage of CCTV footage and the routine maintenance of the systems' hardware and to ensure optimum performance.
• Assisting Security Operations Manager (SOM) and Regional Security Management team.
• Understanding and abiding to security access policy and CCTV monitoring policy.
• Proceeding access requests for Client’s buildings/office suites through ACS and Ccure9000.
• Maintaining the right access activation and timely deactivation for staff requests.
• Monitoring of hardware and software to ensure operationality on ACS and CCTV systems.
• Providing software system trouble shooting and attending to in-conjunction to JCI-Tyco support.
• Preparing and sending out monthly validation access report to designated area approvers.
• Generating daily and weekly staff movement reports.
• Manage quarterly preventive maintenance for ACS and CCTV with JCI Tyco vendor.
• Assisting in ACS and CCTV restack, upgrading and migration projects.
• Maintaining healthy inventory stock list for ACS, CCTV systems & accessories, physical security equipment's and office stationeries.
• Respond to any life-threatening situations, security alerts and situations, criminal acts, civil demonstration and unrest, fire and power outbreak, terrorist attack, natural disaster, etc., to report all incidents to SOM immediately with detailed incident report and assist in security investigation if required.

Requirements

• Relevant experience in Security Access Card Administration
• Knowledge in CCure
• Good communication skills to manage phone call enquiries

Responsibilities:

• Performing administrative duties, data entry and conflict searches for new clients/matters
• Analysing conflict search reports, maintaining compliance documentation, and updating information

Requirements:

• Polytechnic Diploma or GCE ‘A’ levels
• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Familiarity with Microsoft Office software
• Ability to work in a team and under pressure in a fast-paced environment
• We welcome applicants from entry level candidates with Polytechnic Diploma certificate

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at www.wongpartnership.com for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available at www.wongpartnership.com. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Job Description & Requirements

As a Senior Systems administrator manage a team and responsible for designing, planning, IT software and hardware maintenance, and having the highest level of performance as an expert in the system administration for computers and their complex operating systems. Plan, implement, oversee and maintain server and network infrastructures and projects.

Configure internal systems

Diagnose and troubleshoot technical issues

Supervise the Operations team

Upgrade the network infrastructure

Install servers, devices, and firewalls

Provide technical services and support for the company IT infrastructure

Maintain IBM Server and upkeep the server accessible during business transactions

Monitor the performance of servers, software, and hardware

Ensure the smooth deployment of new applications

Update technical documentation

Back up the server SQL database at regular intervals.

Network-level: LAN connectivity, routers, firewalls, and security

Maintain internal systems, cloud, and network infrastructure.

Virtualization technologies: VMware, Citrix, and Microsoft

Remote access solution support: VPN, Terminal Services, and Citrix

Remote monitoring and management of system alerts and notifications

Work escalated support issues related to Microsoft's core business solutions, WAN and LAN connectivity, routers, firewalls, security, and remote access solutions.

Perform network assessments and security audits

Work with Sales Team to Engineer projects, identify new products and solutions, and research solutions for issues.

Document maintenance for all computer systems and network infrastructure

Work with executive team members, decision-makers, and stakeholders to define business requirements and systems goals, and to identify and resolve business systems issues.

Design and deploy new applications and enhancements to existing applications, software, and operating systems.

Perform cost-benefit and return on investment analyses for proposed systems to aid management in making implementation decisions.

Conduct research on software and systems products to justify recommendations and to support purchasing efforts.

Gauge the effectiveness and efficiency of existing systems; develop and implement strategies for improving or further leveraging these systems.

Ensure system connectivity of all servers, shared software, groupware, and other applications.

Ensure compatibility and interoperability of in-house computing systems.

Monitor and test system performance; prepare and deliver system performance statistics and reports.

Provide orientation and training to end-users for all modified and new systems.

Must be able to work on both Saturday, Sunday, and Public holidays, off days, will be on weekdays only.

• Must min 5 years of admin exp gained with a MNC
• Has a positive attitude, proactive, and takes initiative
• Keen to learn

Our client is an international oil trading MNC which is very stable and established. It is based in town. For this role, you report to Chief Admin Officer (CAO) and Admin Mgr. This is a permanent position.

PRINCIPLE RESPONSIBILITIES:

• Assist in the general administrative functions of the Company. Assess the Company’s needs for records, information, communication, and other common services and ensure that the organization’s administrative needs are met efficiently, reliably, and economically.
• Oversee housekeeping and maintenance of office facilities, including reception area, conference/meeting rooms and pantries. Ensure environment, health, and safety standards are met, and comply with government regulations.
• Input data into accounting system, prepare instructions and maintain records of approval transactions.
• Assist with documentation and other administrative activities (including but not limited to maintaining filing system of document and managing Company’s service agreements)
• Procure and keep track of office supplies.
• Maintain and update group mailing list and other general administration databases (such as internal telephone directories).
• Manage hotel, transportation, golf, and restaurant reservations.
• Support expats with apartments and Visa applications for business trips.
• Support in organizing company events and meetings (including but not limited to activities and assignments directed by CAO and Manager, HR & Admin)
• Liaise with IT team for IT support.
• Coordinate preparation and distribution of seasonal greeting cards of the company.
• Manage drivers and related support (such as scheduling and conflict management).
• Support reception duties (including but not limited to posting and mail retrieval, serving drinks to the guests).
• Support HR team (such as preparation for new joiners)

QUALIFICATION AND REQUIREMENT:

• Possession of a tertiary qualification or equivalent.
• Must have some years of relevant working experience in general affairs and administration.
• Must min 5 years of admin exp gained with a MNC
• Has a positive attitude, proactive, and takes initiative
• Keen to learn
• Has a stable cv

To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 1 August 2024

Good Company Culture, ultra convenient and hip working location! If you enjoy work that requires liasion with high end / luxury retail (& also other types of retail) - pls apply now!

You will report to the Advertising & Promotions Manager and carry out the normal duties and responsibilities associated with the post of Marketing and communications admin work, A&P etc:

1. To actively plan, promote and market the use of the event space and its other Company's properties to other organizations for the staging of events which will draw crowds and create excitement, while at the same time ensuring the generation of income.
2. To actively promote and market the use of advertising spaces in the building and its other properties to other organizations ensuring the generation of income, while at the same time maintaining the prestigious image of the building.
3. To coordinate and liaise with all relevant parties on requirements for approved exhibitions and events.
4. To supervise all on-going events and exhibitions to ensure compliance with the rules and regulations governing the use of event space and with the relevant Authorities.
5. To coordinate and liaise with the two anchor tenants on the updating of shopping directories and leaflets on a regular basis.
6. To coordinate and liaise with the two anchor tenants on all centrewide promotions, and keeping all shopping centre tenants informed on the upcoming promotions.
7. To assist in the preparation, production and circulation of periodi circulars/articles to tenants on building matters relating to the company activities.
8. To assist in the update of the company's website on a regular basis.
9. To assist in the managing of enquiries and complaints received from tenants and/or members of the public, and to ensure that the matters brought up are attended to promptly by the relevant parties and/or a reply is made, in consultation with your Superior or Management.
10. To carry out any other duties that may be assigned to you from time to time

Requirements:

• Diploma in Business Administration /Marketing /Mass Com with a minimum of 2 years relevant experience
• Ability to market and execute events
• Good contacts with advertising and Public Relations agencies
• Prepared to work on weekends and public holidays
• Self-motivated, organized, enthusiastic, creative, and with the ability to write well
• Strong communication and interpersonal skills
• Able to work independently and has good team spirit

Jessie Hoe Huey Miin

CEI R1103861

EA: 99C4599