Looking for warehouse assistant.

Job type: full time with CPF contributions.

Work location: west area

Monthly Salary: $1600-$2000+ bonus

skills required : must be able to speak english

Can earn more depending on individual performance! APPLY NOW! Interested applicants pls whatapp 98379569 for more details.

寻找 仓库人员/帮手

工作类型:全职+公积金.

工作地点:西区

月薪:1600 – 2000 新币 + 花红

需要您会说英文

工作表现好，月薪也会提高哦！ 现在申请!

有兴趣者，请发信息到 98379569 查询更多信息。

名额有限，先到先得。

- Organise and managed work schedules for frontline promoters/retail staff, ensuring optimal coverage and operation efficiency.

- Supervised all aspects of the outlet operations to maintain seamless retail environment.

- Coordinate with Human Resource department in calculation of the promoters’ timesheet.

- Worked closely with the Human Resource department to oversee and manage the well-being and performance of promoters/retail staff.

- Collaborate with Huan Resource department in assessing the suitability of new promoter/retail staff hires.

- Design and execute training programs for new promoter/retail staff to provide customer service excellence and efficient shop operations.

- Compiled and submit monthly sales report to higher management.

- Developed and proposed strategic plans to increase sales targets.

- Propose and develop department’s financial budget.

- Coordinated with the warehouse to ensure timely delivery of inventory to respective outlets.

- Other ad-hoc duties

Job Description:

• Responsible to qualify and approve the WPS, PQR, WQT
• Ensure consumable control system is in place and followed up during issue, usage at site.
• Identify and develop the appropriate WPS for the project based on the parent metal and joint configuration.
• Establish welding sequence for the structure to minimize of control the distortion.
• Co-ordinate with Client and Classification body on welding related issues at site on day to day basis.
• Ensure regular updating and release of the Qualification welder list for module specific for the project
• Monitor calibration of Welding equipment and other measuring instrument used for inspection of welding
• Perform surveillance inspections related to following WPS requirements and NDT activities at site.
• Responsible to trouble shot the problems related to Welding and NDT.
• Establish welding sequence for critical structure to minimize / control distortion.
• Prepare and conduct Project Specific Inductions/workshops/tool/box talk about welding control and NDT requirements
• Coordinate with production team on corrective measures related to welding issues and NDT.
• Review NDT procedures prepared by NDT sub-contractor as per project specification prior to submitting for client approval.
• Review NDT operator qualification and submit for project approval.
• Establish calibration and validation blocks required to demonstrate Ultrasonic Testing.
• Carry out Audit on NDT contractors to ensure compliance with project requirements.
• Propose improvements in welding process, products etc.

Job Requirement:

• Degree in Mechanical Engineeer
• Min 3 year experiences
• With IWE certification with exposure in NDT methods

• Organize sales presentations and ensure that all sales presentation materials are prepared prior to deadlines
• Contact customers to answer basic procedural questions or to gauge their level of satisfaction with the company
• Collaborate with the sales staff to monitor active purchase orders and make sure that orders are completed on time
• Report any inventory or service issues to management and the appropriate Sales Manager immediately

• 1-2+ years' sales support experience
• Proficiency in Salesforce platform
• Ability to prioritize and meet deadlines in a fast-paced corporate environment

As the Marine Sales Manager, you will be responsible for growing our Marine Coatings business with the Japanese Ship Owners and Management companies. Besides dealing with the challenges that come along with this portfolio, you will also experience and contribute to our dynamic working culture. Your responsibilities will require you to communicate extensively with various stakeholders from both internally within the Company or group of companies and externally with our business partners.

Below is a synopsis of your job functions:

• Working together with the existing sales team to service Japanese Ship Owners to follow up closely with project specifications, awarded sales, and after-sales service.
• Implementing and executing operational sales management, leadership, and day-to-day sales activities.
• Meet potential business partners by growing, maintaining, and leveraging the business network. Prospect for potential new business opportunities and turn this into revenue for the Company.
• Assist in setting financial targets and budget development and monitoring

The new interdisciplinary school, School of Chemistry, Chemical Engineering and Biotechnology (CCEB), formed by integrating the School of Chemical and Biomedical Engineering (SCBE) from College of Engineering and the Division of Chemistry and Biological Chemistry (CBC) from College of Science, is seeking a diverse and inclusive workforce and is committed to equality of opportunity and invites applicants to apply for a tenure-track faculty position at the Assistant Professor level.

We welcome applicants with expertise in the areas of current interests related, but not limited to experimental chemical biology. Applicants, irrespective of age, race, gender, religion, marital status and family responsibilities, or disability, are encouraged to apply. Our recruitment process is entirely merit-based. We seek individuals with strong research background and a proven track record in the fields related to chemical biology, bio-organic synthesis, bio-inorganic chemistry, natural products chemistry, medicinal chemistry, proteomics bio-analysis or related expertise in the design of novel drugs, chemical probes, or orthogonal labeling methods for cutting-edge biological investigations.

Successful candidates are expected to actively contribute to the specific focus area of school, capable of developing innovative, internationally visible and extramurally funded research programs. We are also seeking candidates with outstanding capacity to teach the related topics at the undergraduate and graduate levels, including mentoring and supervision of undergraduate and graduate students. Some school and university services will be expected to the successful candidates too.

Emoluments

The commencing salary will depend on the candidates' qualifications, experience, and the level of appointment offered.

The closing date for applications is 31 March 2024.

Only shortlisted candidates will be notified. Applicants are invited to submit their applications comprising of the following:

(1) A cover letter and detailed CV

(2) Statement of aspiration in research (up to 5 pages including figures (excluding references)

(3) Statement of aspiration in teaching (up to 2 pages)

(4) Three selected publications

(5) Three names and contact info of the referees, through the NTU career portal.

Please submit the full set of documents as outlined above.

All applications and enquiries should be addressed to:

Prof Xing Bengang, Chemical Biology Search Committee Chair

Key Result Areas

• General upkeep and maintenance of dormitory
• Customer service and support to tenants

Description of Responsibilities

• Assist in the daily management of labour and resources to upkeep and maintenance of dormitory
• Assist and coordinate in the repair and fixing of broken or worn-down items in the dormitory
• Provide customer service and support to tenants
• Maintain harmony within dormitory and ensure rules and regulations have adhered to the legislation
• Assist and support any other ad-hoc duties

(a) Maintain project schedule by monitoring project progress, coordinating activities, keeping in touch with the project team and resolving problems

(b) Organise and control project and provide status reports to GM, Operations

(c) Manage the project plan by reviewing and advising on design and specifications, and plan and schedule changes if necessary

(d) Recommend/approve expenditures to ensure that the project is within the budget

(e) Prepare project status reports by collecting, analysing, and summarizing information and trends and recommending actions

• Collate, update, and maintain market and competitors' activities on a monthly basis.
• Interpret market trends and developments.
• Lead and manage the activities of sales and marketing staff.
• Manage budgets to ensure efficient use of resources.
• Plan and organize sales campaigns and promotions.
• Review client feedback to improve client service delivery.

HR duties

· Assist in the recruiting process including job advertisement posting, resume screening and arranging of interviews.

· Generate HR documents: Employment Contract, Confirmation Letter, etc.

· Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence.

· Manage WP, SP, EP matters - application, renewal, cancellation, monitoring quota details, expiry dates.

· Process payrolls include CPF submission, reporting employee earnings (AIS) in accurate and timely manner.

· Prepare and coordinate employee on-boarding/off-boarding process.

· Undertake any other ad-hoc tasks and responsibilities assigned.

2. Administrative duties

· Manage the office and ensure that all administrative tasks are completed efficiently and effectively.

· Acquire and maintain office furnishing, equipment and supplies eg. Stationery

· Liaise with partners, vendors and suppliers through emails and phone calls.

· Handle the incoming and outgoing mail and correspondence.

· Handle travel arrangements (air ticket booking/ visa application/ accommodation reservation/ arranging schedule) and manage all expense claims.

· Undertake any other ad-hoc tasks and responsibilities assigned.

The University's new Student Management System (SMS) program manages the complete student lifecycle from attracting new talent, through all day-to-day activities, and on to graduation. This system, to be implemented progressively, will support our population of more than 35,000 students.

This role reports to the SMS Head and will drive the adoption and utilization of the newly implemented system and look at continuous improvement of capabilities or functionalities as required by the changing business needs.

Responsibilities

• Play the role of business analyst, to gather new business requirement or change requests and work with NTU’s IT team to explore new processes or systems/system configurations to meet the changing business needs.
• Lead and facilitate discussions with key stakeholders to scope projects and delivery plan for new functionalities or requirements to continuously enhance the SMS.
• Develop plans, policies and procedures to govern system, data, processes, security and user access.
• Develop strategies and tactics to drive adoption and utilization of systems and processes by business users.
• Develop strategies and tactics to drive the achievement of service level agreements (SLAs) via system usage and data.
• Identify gaps and resolve issues by actively engaging business users.
• Partner system vendors and NTU’s IT team to identify and implement solutions.
• Continue to develop system capability in reporting, data analytics to support business management, decisions, and modelling.
• Ensure proper documentation of functional specifications and processes.
• Plan and manage timeline to ensure projects are delivered on time.
• Develop and implement change management and communication activities to prep business users to adopt to the new processes or systems, which would include the development of system documentation, user guides, User Acceptance Tests and training for users at each phase of implementation/enhancement.
• Support organizational redesign in Colleges/Schools for student management/administration.

Requirements

• Minimum Bachelor's degree in any related field from a recognized University.
• At least 8 to 10 years of business analyst or project management experience, and preferably in the tertiary education sector.
• Strong studentship management background, with understanding or hands-on experience in a student management system preferably.
• Experience in planning and implementing change management activities will be an advantage.
• Ability to influence and engage stakeholders at various levels.
• Excellent interpersonal and communication skills.
• Ability to multi-task with an eye for details in planning and implementation.
• Ability to drive results and achieve outcomes.
• Preferably with CITPM / PMP / PRINCE2 certification.
• Knowledge of Microsoft Dynamics CRM and RPA tools such as UiPath/Power BI would be advantageous.

Responsibilities:

• Continually meeting or exceeding sales quotas.

• Supervising and guiding the sales team as well as providing incentives to motivate staff to achieve sales targets.

• Monitoring the performance of the sales team.

• Ensuring that the store is clean and well-maintained at all times.

• Building and maintaining good working relationships with customers.

• Identifying opportunities and strategies to increase sales.

• Regularly attending sales meetings and training sessions.

• Ensuring that the store is adequately stocked with company products.

Requirements:

• Proven experience in sales and customer service.

• Proficient in all Microsoft Office applications.

• The ability to work in a fast-paced environment.

• Excellent problem-solving skills.

• Strong management and leadership skills.

• Effective communication skills.

• Exceptional customer service skills

Marketing Assistant Manager Job Description

Our company is looking to hire a marketing assistant who will be working closely with our marketing team to develop and implement marketing plans and strategies for our brands. As a successful hire, you will be tasked with helping identify marketing trends and opportunities for growth, as well as creating marketing materials such as white papers and case studies. You will be giving presentations about our ongoing campaigns and provide administrative support to our marketing and sales teams.

To be chosen for this role, you must have a bachelor's degree in marketing, business, or a related field. Prior work experience in administration, sales, or marketing is a plus. Effective written and verbal communication skills and a high level of attention to detail are both important keys to success in this role.

Marketing Assistant Manager Responsibilities:

• Collaborating with the marketing manager, internal teams, clients and partners on marketing strategy.
• Helping identify marketing trends and key opportunities for innovation.
• Learning and working with various types of software for digital marketing.
• Working closely with sales and marketing department.
• Creating marketing materials such as white papers, case studies, and presentations.
• Giving presentations.
• Maintaining a marketing database.
• Providing administrative support to the marketing and sales team.
• Preparing, formatting and editing a range of documents.
• Understanding company product and brand.
• General office duties.
• Creating and interpreting a variety of reports.
• Organizing market research.
• Analyzing questionnaires and other forms of feedback.
• Updating social media accounts.
• Perform any other duties assigned by the director.

Marketing Assistant Manager Requirements:

• Bachelor’s degree in marketing, business or related field.
• Administration or sales and marketing assistant experience.
• Effective written and verbal communication skills.
• A high level of attention to detail.
• Ability to work effectively within a team and independently.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good organization skills.
• Related job and internship experience.
• Digital marketing experience.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

The Asian School of the Environment at Nanyang Technological University in Singapore is currently seeking to recruit a Research Assistant for an interdisciplinary project aimed at understanding the mechanism of microbially influenced corrosion in the deep sea. The Research Assistant will join an interdisciplinary team of researchers with expertise in biological sciences, chemistry and material science and involves both field and laboratory studies.

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

Key Responsibilities:

• Conduct experiments on microbial communities to investigate microbiologically influenced corrosion mechanisms at both ambient and elevated pressures. This will entail characterising the growth of the community, evaluating biofilm formation on the metal coupons and some basic materials characterisation to evaluate the degree of corrosion.
• Developing and following strict protocol to ensure that the corrosion products are maintained in an anoxic environment.
• Maintain growth cultures at high hydrostatic pressure
• Help with planning and logistics of fieldwork in remote locations
• Responsible for biological testing of antifouling surfaces

Job Requirements:

• BSc in Microbiology, or a related subject
• Preferably possess experience in the fields of Microbiology or Biochemistry
• Preference will be given to candidates that have a working knowledge of biofilms, microbial growth and imaging based approaches.

We regret to inform that only shortlisted candidates will be notified.

What you will do:

Installs basic required system field devices and commissioning using standard configuration and

commissioning tools. Troubleshoots and resolves problems. Responds to basic warranty calls. Keeps

JCI, contractors, and the customer informed of job progress and issues as needed.

How you will do it:

• Responsible for attending to system breakdown calls and carry out scheduled preventive

maintenance.

• Coordinate and monitor work progress with the customer and relevant parties for information to

expedite installation and supervise sub-contractors work at the site.

• Check and ensure all installations conform to project specifications, and be able to manage

system applications, drafting, database generation and commissioning of the systems under your

care.

• Perform 24/7 standby duty for complaint and breakdown.

• Ensure safety procedures and conduct during service or repair.

What we look for:

• ITE/Diploma

• Minimum 1 year’s relevant experience handling preventative maintenance, repair, installation,

commissioning, and general servicing activities.

• Service experience in the fire protection field/BMS/Security systems required for this role.

• Entry level candidate are welcome to apply.

• Responsible for overall performance of assigned kitchens
• Oversee preparation and production of food items
• Covering jobscope on logistic department
• Drive food quality assurance and process improvement
• Work closely with all stakeholders to ensure deliver-on time fulfillment
• Manage and uphold serviceability and hygiene integrity of kitchen infrastructure & equipment
• Manage staff related matters; including staff integration, coaching/ mentoring and performance management
• Participate in cross functional initiatives, including automation projects
• Prepare duty rosters and allocate manpower for daily operations
• Conduct operational drills to review operating standards and procedures for improvement
• Degree in F&B Management/ Operations, Culinary Arts, OR equivalent
• At least 10 years of relevant working experience in food production setting
• Have knowledge in Southern India Cuisine
• Resourceful and innovative
• Strong interpersonal and leadership skills, with an eye for detail
• Split shift working hours

Responsibilities:

· Assist in daily warehouse activities, performing warehouse work

· Carrying packages up to 25kg

. Wire Rope Fabrication

· Load & unload, receiving, storing of goods

· Packing, counting and data entry

· Able to read and verify the part number

· Keeping warehouse clean and tidy

· Any ad hoc duties assigned

Requirements:

· Immediate starter preferred

· No working experience required

· Possesses good attitude and willing to learn attitude

· Comfortable with warehouse environment

· 5 1/2-day work week.

Mon – Fri: 8.30am to 5.30pm

Sat: 8.30am to 2pm

Roles & Responsibilities

• Prepare payments
• Key & issue invoices, submission via clients ERP portals
• Assist in keying and checking of AR & AP related entries
• Process payroll transactions
• Prepare and submit quarterly GST reports
• Monthly bank reconciliation
• Prepare AR & AP statement reconciliation and follow up
• Assist in administration and management of company’s operations

Qualification & Requirements

• Diploma in Accountancy / CAT / LCCI
• Minimum 2-3 years working experience
• Meticulous and well organized
• Good communication skills, able to independently as well as a team player
• Able to handle stress and meet tight deadlines
• Knowledgeable in using MS Office especially MS Word and MS Excel.
• Familiar with Accounting Softwares, ERP supply chain, procurement service portals and systems will be advantageous

· Execute product transfer to new facility and validate formulation, stability testing, validation development, process qualification, methods and procedures

· Setting up procedures and operation system to facilitate operation ‘automation’ and increase productivity and quality

· Oversee contract manufacturing formulation and product process design

· Develop existing product development and review, improve to acceptable internal and external quality standards in line with global good manufacturing, laboratory and other appropriate practices

· Engage external parties in new product development plan for Beacons and be the main coordinator for these activities to take place subject to Management’s approval

· Ensure timely initiation and the shortest possible development time in bringing the product to the market

· Involve in quality issues in line with regulatory and compliance issues

· Project Manager and or Champion of agreed tasks and responsibilities under R&D

· Assisting the team upon assigned new projects

· Train and groom existing team in the R&D Dept

· To carry out any other duties assigned by your immediate superior.

• Support the HRBP on effective delivery of HR operations and support activities to Business Units, including but not limited to recruitment, workforce planning, employee relations and engagement, compliance to regulatory requirements, training and administrative support.
• Responsible for the end-to-end recruitment process involving of posting of advertisement, shortlisting / interviewing of candidates, preparing of offer package).
• Recruit for qualified applicants; conduct screening process; ensure completion of pre-employment requirements.
• Liaise with intra-departmental for their recruitment needs.
• Handling of all employee onboarding and offboarding process.
• Works with HRBP to provide initiatives and improvements policies, processes, programs, training and projects.
• Ensure completion of requisite skills training for new hires, as well as other required skills training to include program delivery, monitoring and/or testing.
• Ensure compliance with company policies and procedures. Make recommendations, provide solutions, and resolve issues as challenges arise.
• Weekly reports to HRBP on assigned tasks and provides timely and periodic reports / statistics within the scope of work.
• Participate and executive in the HR program to drive employee retention, engagement and development.
• Participate in developing departmental goals and objectives.

Job Requirements:

• Degree in HR/Business is preferred. Diploma holders with more years of HR experience can be considered.
• Minimum 5 years human resources work experience required.
• Manufacturing experience is a must.
• Possess strong knowledge of Employment Act and Singapore laws and regulations. Familiarity with HR functions such as Recruitment, Employee Relations, Disciplinary & Grievance procedures etc.
• Able to work independently and demonstrate initiative, exercise discretion and independent judgment.
• Strong team player, with good interpersonal and communication skills.
• Meticulous, analytical and strong in processes.
• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Company information

Registration No.

202304645W

Employer questions

Your application will include the following questions:

Which of the following statements best describes your right to work in Singapore?

Which of the following languages are you fluent in?

How much notice are you required to give your current employer?

The Corporate Communications Office (CCO) works to enhance the University’s reputation by raising awareness of NTU’s vision and mission and achievements in education, research and innovation. The media relations role helps to build awareness of the University’s activities and strengths by optimising media publicity for the University on various media and communication platforms, working closely with both internal and external stakeholders, its industry and academic partners, and various government ministries and agencies.

CCO is home to a world-class team of communicators that has won international, regional and local awards in public relations, marketing and communication over the last decade.

Responsibilities

The Senior Assistant Manager, Media Relations is to source newsworthy and impactful stories across the University in the areas of education, research and innovation, with a focus on science communication, and to conceptualise and develop communciation plans that result in sustained and positive publicity for the University.

With a strong nose for news and the abilty to sift through information, you are to translate NTU’s research discoveries and innovations into positive stories in local and international media and the University’s various communication platforms.

A versatile and passionate communicator, you are to develop communication plans for media publicity projects that may include new corporate initiatives and announcements, launch of academic and research programmes, and various achievements by the University and the NTU community to engage the University’s stakeholders.

You will help develop and implement integrated communication strategies that highlight the University’s strengths in research and innovation, with a strong focus on sustainability research, that cut across the different communication functions of the Corporate Communications Office, to obtain sustained and favourable publicity in local and international media.

We need someone creative who enjoys developing publicity worthy content and who has the analytical ability to sift through information and zoom in to find the gems and apply a sharp focus to get the job done ahead of time, and at the highest quality.

Requirements

• Bachelor’s degree in communication, journalism, or other applicable disciplines.
• 3 to 5 years’ experience in journalism is preferred, or experience in editorial writing or in a media relations role in a large organisation.
• Excellent news sense and experience of news and feature writing and editing, and ability to convey messages succinctly, responsibly, and accurately.
• An exemplary writer with exceptional editing, writing and storytelling skills, as well as editorial packaging abilities and the ability to use multimedia storytelling to advance stories.
• Demonstrated ability to tailor communications for a broad range of audiences and on both print and digital platforms.

Business Development Manager Job brief

We are looking for an ambitious and energetic Business Development Manager to help us expand our clientele. You will be the front of the company and will have the dedication to create and apply an effective sales strategy.

The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients.

Business Development Manager Responsibilities

• Develop a growth strategy focused both on financial gain and customer satisfaction
• Conduct research to identify new markets and customer needs
• Arrange business meetings with prospective clients
• Promote the company’s products/services addressing or predicting clients’ objectives
• Prepare sales contracts ensuring adherence to law-established rules and guidelines
• Keep records of sales, revenue, invoices etc.
• Provide trustworthy feedback and after-sales support
• Build long-term relationships with new and existing customers
• Develop entry level staff into valuable salespeople
• Developing goals for the development team and business growth and ensuring they are met.
• Training personnel and helping team members develop their skills.
• Finding and developing new markets and improving sales.
• Perform any other duties assigned by the director.

Business Development Manager Requirements and skills

• Proven working experience as a business development manager, sales executive or a relevant role
• Proven sales track record
• Experience in customer support is a plus
• Proficiency in MS Office and CRM software (e.g. Salesforce)
• Proficiency in English
• Market knowledge
• Communication and negotiation skills
• Ability to build rapport
• Time management and planning skills
• BSc/BA in business administration, sales or relevant field
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Project Manager - Cloud

20 + years’ experience in delivering strategic transformation programs encompassing Enterprise infrastructure, Mission Critical Infrastructure (CII) in Cloud, Cyber Security, Automation, AI, Observability and Workplace modernization space. Managing hyper-scale deployments with ecosystem partners like Microsoft (Azure), AWS, Deloitte, NCS, Elastic and Palo Alto, in a highly regulated and compliance focussed environment.

Job Description

• Communicate with key stakeholders to determine project requirements and objectives
• Confer with project personnel to identify and resolve problems
• Coordinate staff and internal resources
• Develop or update project plans including information such as objectives, technologies, schedules, costing, and staffing
• Identify project needs such as resources, staff, or finances by reviewing project objectives and schedules
• Monitor costs incurred by project staff to identify budget issues
• Monitor and manage project milestones and deliverables
• Monitor the performance of project team members to provide performance feedback
• Negotiate with project stakeholders or suppliers
• Plan, schedule, or coordinate project activities to meet deadlines
• Prepare and submit budget estimates, progress reports, or cost tracking reports
• Report project status, such as budget, resources, technical issues, or customer satisfaction, to management
• Review tender requirements and prepare quotations
• Review and evaluate proposals
• Secure growth opportunities and initiate new projects

Job Requirements

• Minimally a degree in relevant fields of studies; or 5-7 years of relevant experience
• Possess a Class 3 Driving License
• Able to commit to a 5.5 day working week
• Project manager experience (PMP certification will be an added advantage)
• Excellent command of English in both written and spoken forms
• Tech-savvy and resourceful
• Knowledge on pipe materials, installation methods, and construction practices would be an added advantage

The ICC Office under InsPIRE is responsible for a wide spectrum of activities related to NTU’s Interdisciplinary Collaborative Core (ICC) curriculum which is part of the NTU Education 2025 strategy.

ICC Office is responsible for working with the different colleges/schools to offer and administer the seven core ICC courses that will be taken by all NTU students admitted from AY2021-22 onwards.

This role is required to oversee the management, administrative and coordination aspects of the ICC that include academic planning, timetabling, course registration, and course delivery and assessment, and the assignment and management of the faculty, ICC Lecturers and ICC Specialists hired to teach the courses. The role is critical in ensuring a meaningful and value-adding learning experience for all NTU undergraduates and the faculty involved in ICC teaching.

Responsibilities:

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, and team-building activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools on matters relating to student enrolment and instructor assignment, coordination of academic matters and activities
• Oversee and manage all ICC courses’ curriculum matters including liason with course coordinators and course instructions, submission of course outline for approval, timetable planning, course registration, course attendance, and consolidation of final course marks
• Administer student-related matters such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Assist ICC/Dirs and HRBP on coordination for Faculty Search Committee, Promotion Review Committee, Reappointment Review Committee etc.
• Arrange for interview and mock-teaching sessions for the hiring of faculty
• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and part time instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing part time instructors
• Approve the the teaching claims of part time instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBP and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students, partners and schools on matters related to the ICC
• Manage information concerning ICC curriculum and matters on the Internet and Intranet, and other relevant social media platforms
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements:

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare succinct reports
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) and student information/database management systems
• Knowledge in basic video editing, web-design and database management will be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision
• Mature, warm and approachable personality