The Human Resource (HR) Executive provides HR functions pertaining to the recruitment, engagement, performance, development and retention of human capital in the Company.

Key Responsibilities

§ Manage in-scope administration work pertaining to an employee’s life cycle – for instance, recruitment, confirmation, transfer, termination

§ Oversee talent management framework and performance appraisal exercises

§ Develop and implement HR policies and guidelines

§ Prepare monthly payroll, including processing of statutory claims and filing of income tax

§ Administer, process and oversee leave matters and insurance claims

§ Facilitate the reporting procedures related to employees’ discipline and grievance

§ Update employees’ movement and database

§ Prepare timely HR data and reports as required

§ In charge of employees’ expense claims

§ Manage all office administration matters – for instance, season parking, stationery, pantry supplies and so forth

§ Perform other ad-hoc HR and office administration duties as assigned

Knowledge of payroll software

Work location at Pasir Panjang

Job Description

Lead day-to-day operations of Performance Marketing operations management by working closely with key stakeholders in local markets, agency partners and RHQ/HQ team. Ensure proper & smooth functioning of the operations with proper project management, supervision and cross-team collaboration.

• Drive Performance Marketing KPIs to drive overall eStore sales by maintaining cost efficiency
• Set up and drive App Paid Media strategy and framework for the region
• Work as the primary PIC focused on planning, execution, and optimization of paid digital D2C eStore campaigns and e-retail platforms;
• Optimize performance of performance driven paid media campaigns across search, social media, display/programmatic and 3rd-party advertising channels, monitoring performance metrics across all markets in SEAO and across product categories;
• Oversee centralized strategy and execution of overall Affiliate operations for the region
• Manage media investments made with external eCommerce sites / partners to ensure that campaign goals are achieved;
• Develop analytics dashboards to track, monitor and report on campaign performance and ROIs;
• Collaborate with stakeholders to strategize to ensure execution excellence against paid media channels;
• Develop relevant guidance materials and conduct trainings for stakeholders where necessary.

Requirements

• Minimum of 5 years of work experience; experience in digital/performance marketing in the hospitality or airlines industry and/or a large eCommerce company would be ideal;
• Experience with online marketing and analytics tools like Google Ads, Facebook Ads Manager and Google Analytics;
• Must showcase deep analytical thinking in deriving key actionable insights through extensive research of primary data sets;
• Must have both regional and local market experience in handling performance marketing;
• Ability to work efficiently and effectively with different remote teams in a fact-paced environment;
• Detail oriented, and able to juggle multiple tasks and deadlines in a fast paced environment.
• Certifications in Google Marketing Platform would be an added advantage.
• Strong stakeholder management skills

Job description

• Responsible for distributor targets in the appointed markets and products
• Develop and cultivate of the markets that you are responsible for
• Understand the marketplace; competitors’ products, pricing and sales strategies
• Responsible for the products’ profitability (sales and inventory)
• Develop marketing strategy, product positioning and messaging
• Achieve targeted business share by product categories
• Build brand equity through effective management of marketing activities
• Perform Inventory, Sales and Purchase management
• Coordinate product launches and promotional activities for overseas market
• Any other ad hoc duties as assigned

REQUIREMENTS

• Degree in Marketing/Business
• Candidate with 2-3 years of sales experience in related industry (preferred) or consumer products
• Knowledge in Business Accounting P&L is an added advantage
• Occasional overseas travelling is required.

-------------

Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799)

I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com

EA Registration Number: R22108564

Data provided is for recruitment purposes only Business Registration Number: 201735941W. Licence Number: 18S9037

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

Job Description

Research Assistant (Human Geography)

Department of Geography, National University of Singapore

Job Description

This project focuses on policy and ideological mobility of the “smart city” between Asia and Africa. The international research team consists of two geographers, a philosopher, and an urban planning scholar. We are looking to appoint one research assistant in the short term, with the possibility of re-appointment in the future.

The major tasks include reviewing literature, collecting secondary data (city plans, news reports, and policy documents, etc.), qualitatively analyzing the data, and writing research reports. Other duties are contingent on the progress of the project.

Application

Interested candidates are invited to submit their cover letter, CV., and a writing sample in a PDF attachment. Please also indicate the earliest time of commencement in the cover letter. The review of applications will start on 11 March 2024, until the position is filled. We regret that only shortlisted candidates will be notified.

Remuneration will be commensurate with qualifications and experience.

Qualifications

Qualifications

• Bachelor’s (and preferably master’s) degree in geography, urban studies, and related social sciences.
• Capacity to work independently, good time management, strong team spirit.
• Experience and knowledge in human geography and critical urban studies.
• Experience in qualitative research.
• Excellent command of both spoken and written English.

Job Description

• Responsible for finance and accounting functions including financial reporting, budgeting and
• forecast analysis.
• Inventory review and GIT reconciliation.
• Assist with Internal Finance & Operating Lease & FSB reporting.
• Maintain accrual related schedules.
• Ensure completeness of GL journal file, check, and update GL postings
• Assist in preparation of ad-hoc reports or assignments.
• Keep accurate records for all transactions.
• Prepare monthly, quarterly, and annual financial data.
• Inventory review and reporting.
• Responsible for internal financial leasing reconciliation.
• Assist with internal and external audit.

Requirement

•  Diploma/Degree in Accountancy/Finance or equivalent, ACCA
•  Minimum 2 years of working experience
•  Excellent communication and interpersonal skills
•  Proficient in Microsoft Excel / Microsoft Word
•  Ability to manage multiple tasks and meet deadlines.
•  Experience in Finance Lease Accounting would be an advantage.

POSSESS FORKLIFT LICENSE PREFERENCE.

• ABLE TO PERFORM PHYSICAL, HANDS-ON WAREHOUSE HAND TASKS AS ASSIGNED.

• BILINGUAL SPEAKING (FOR COMMUNICATION WITH COLLEAGUES)

•ASSIST IN HANDLING INDOOR PACKING ACTIVITIES.

• PICK UP GOODS & PLACE THEM IN DESIGNATED LOCATIONS TO BE READY FOR COLLECTION OR DAILY DELIVERIES.

• ENSURE PACKING LISTS (OR PICKLISTS) ARE PROCESSED 100% ACCURATELY AND ON TIME FOR COLLECTION OR DELIVERY.

• ASSIST DELIVERY DRIVER TO CHECK & LOAD GOODS UNTO VAN OR TRUCK.

• STACKING OF INCOMING GOODS ONTO PALLETS AND TRANSPORTING THEM TO THE DESIGNATED SHELF LOCATION.

• REPACKING OF BLISTER PACKS, BUNDLE ND ETC.

• OTHER DUTIES THAT MAY BE ASSIGNED FROM TIME TO TIME BY THE SUPERIOR.

• Able to work independently

About Us

Siena Health is an integrated healthcare company that focuses on making quality healthcare accessible and simple for all. We have thousands of satisfied customers and are pleased to be one of the highest-rated digital healthcare platforms.

Job Description

At Siena Health, the Product Development Executive is responsible for identifying and discovering products that bring benefits to our customers in all aspects of health and skincare. You will be involved with sourcing and also helping to develop products for us. This role is integrated with internal operations and works closely with counterpart suppliers and the marketing team.

Key Role and Responsibilities

The Product Development Executive will need to be in the know about market trends, consumer insights, and commercial viability of products and is always ready to discover unique products to expand our existing product line. You're also an outstanding project team player who is able to manage and coordinate our suppliers and marketing team to prioritize and launch products on schedule and within specifications.

You will be playing an active role:

• To maintain a master sourcing list to track potential and existing suppliers comparing lead time, cost, quality, and other specifications.
• To service and develop relationships with existing and potential suppliers.
• To be familiar with the regulatory requirements of products to launch in different markets.
• To maintain and check product documentation (ie: Certificate of Analysis, Material Safety Data Sheet, Final Artwork, etc.)
• To handle the procurement of medication, raw materials, packaging material, etc.
• To source for shipping logistics based on budget and lead time available.
• To lead research and generate technical product information for sales & marketing purposes
• To be responsible for expanding market share and exploring new business opportunities including exclusive distribution rights for products
• To manage the forecasting supply and demand of products.

To be successful in this role, you’ll need to be discovery-driven, be proactive, take initiative, and have a keen eye for unique products. You will also need to be knowledgeable in many areas such as different product regulations, logistics, and nutraceutical raw materials.

There is a huge amount of autonomy attached to these roles — we like to hire great people, provide them with the resources they need, and trust them to make great decisions.

This role is a training ground for individuals who will eventually become:

• Product Development Lead and/or Purchase Lead

As we continue our journey of building and scaling Siena Health, there will be opportunities to lead new ventures, markets, partnerships, and new distribution channels.

We’re looking for:

Your Experience

• At least 2 years in procurement / product development / supply chain & logistics
• Experience in healthcare / FMCG / nutraceutical / pharmaceutical industry

Your Skills

• Ability to speak and write in English fluently
• Excellent interpersonal and coordination skills
• Ability to multi-task, proactive, and take initiative

Why Siena Health?

• We’re one of the fastest-growing healthcare ventures in Asia
• Free annual medical screening and subsidized treatments

POSSESS FORKLIFT LICENSE PREFERENCE.

• ABLE TO PERFORM PHYSICAL, HANDS-ON WAREHOUSE HAND TASKS AS ASSIGNED.

• BILINGUAL SPEAKING (FOR COMMUNICATION WITH COLLEAGUES)

•ASSIST IN HANDLING INDOOR PACKING ACTIVITIES.

• PICK UP GOODS & PLACE THEM IN DESIGNATED LOCATIONS TO BE READY FOR COLLECTION OR FOR DAILY DELIVERIES.

• ENSURE PACKING LISTS (OR PICKLISTS) ARE PROCESSED 100% ACCURATELY AND ON TIME FOR COLLECTION OR DELIVERY.

• ASSIST DELIVERY DRIVER TO CHECK & LOAD GOODS UNTO VAN OR TRUCK.

• STACKING OF INCOMING GOODS ONTO PALLETS AND TRANSPORTING THEM TO THE DESIGNATED SHELF LOCATION.

• REPACKING OF BLISTER PACKS, BUNDLE ND ETC.

• OTHER DUTIES WHICH MAY BE ASSIGNED FROM TIME TO TIME BY THE SUPERIOR.

• Able to work independently

Responsibilities:

· Provide office general administrative support, including but not limited to receiving and distributing mail/parcels, organizing inventories, data entry, scanning and filing, etc.

· Provide customer service to both internal and external customers, including but not limited to the following tasks: attending to guests and walk-in visitors, simple house keeping, attending to customer enquiries, answering phone calls, etc.

· Assist in managing expense claims and simple bookkeeping.

· Able to prepare reports/ letters

· Other ad-hoc duties as assigned.

Requirements:

· Good computer skills, especially in Excel, Words, Power Point.

· Excellent communication skills.

· Have the initiative to improve processes.

· A fine eye for details

· Must be able to work in a fast pace environment.

· At least 1-2 years of relevant experience required.

· Positive working attitude and willing to learn.

· Able to work independently with minimal supervision.

Salary Range:

SGD 2,600 - 3,200

Role & Responsibilities:

• Develop and implement retention programs that enhance employee satisfaction and reduce turnover.
• Conduct regular surveys and feedback sessions to gather insights on employee engagement and job satisfaction.
• Collaborate with managers to create career development plans and succession pathways for high-potential employees.
• Plan, organize, and execute various company-wide events, including team-building activities, recognition ceremonies, and workshops.
• Foster a positive and inclusive work environment through creative initiatives, team-building exercises, and recognition programs.
• Travel around to visit employees for feedbacks.
• Assist in Talent Acquisition.

Requirements:

• Diploma in Human Resources, Business Administration, or a related field.
• Exceptional organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficient in HR software and MS Office Suite.

The Office of Commercial and Auxiliary Services (OCAS) oversees the management of estate leases and commercial services (such as leasing of spaces for F&B, amenities & lifestyle services, and meetings/events), and auxiliary services (such as car parks and shuttle bus services) for NTU’s main campus, Novena campus and NTU@One-North campus.

This role entails leading the business sales initiatives for NTU@one-north. Responsibilities encompass strategic planning, market analysis, and promotional endeavors geared towards optimising revenue generation and enhancing brand visibility.

Responsibilities:

Sales & Service Excellence

Understand clients’ requirements and assist them from initial inquiry to post-sale service delivery.

• Proposing and implementing sales strategies to drive revenue growth for venue bookings.
• Proactively identifying and pursuing new business opportunities.
• Providing tailored support and guidance to clients throughout the process, ensuring exceptional service and customer satisfaction.
• Collaborating closely with cross-functional teams such as operations and administration to ensure seamless execution of events and enhance overall customers’ experience.

Performance Monitoring

Track and evaluate performance data for informed decision-making, continuous improvement, and accountability.

• Monitoring and analysing performance metrics, to identify areas for improvement and optimisation.
• Ensuring budget adherence and monitoring performance metrics related to revenue and expenses compared to the budget.
• Collaborating with relevant parties to develop action plans for addressing performance gaps or identifying opportunities for improvement.

Brand Positioning and Customer Experience

Explore and implement focused plans to attract, engage, and retain customers.

• Proposing and implementing cost effective multi-channel platforms to promote venue services and events.
• Identifying opportunities for improving customer engagement and satisfaction based on data analysis.
• Collaborating with internal teams and external partners to execute marketing initiatives effectively.
• Building and maintaining strong relationships with existing clients through regular communication and proactively seeking feedback from clients to understand their needs and preferences better.

Requirements:

• Possess a degree in any discipline, preferably related to events/hospitality management.
• Strong understanding of budgeting principles and financial management practices relevant to venue operations, including revenue forecasting, expense management, and profitability analysis.
• A minimum of 2 years’ experience in hotel and MICE sales, with demonstrated success in revenue generation and client relationship building, along with a strong understanding of industry trends (which would be an added advantage).
• Proven track records in leading a team.
• Strong analytics, problem-solving and critical thinking skills
• Ability to engage and build strong rapport with internal and external stakeholders/customers.
• Excellent communication skills (verbal and written) with a customer-focus attitude, coupled with the ability to respond positively to challenging clients and day-to-day operation needs.
• Proficiency in Microsoft Office

Hiring Institution: NTU

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Applications are invited for the following full-time position in the Saw Swee Hock School of Public Health at the National University of Singapore (NUS):

Research Assistant (1 year)

We are recruiting a full-time Research Assistant to support the Principal Investigator, Associate Professor Natasha Howard, in the implementation and administration of research projects in the areas of health equity, infectious disease control, and global health.

Responsibilities:
The research assistant will focus on research and administration in infectious disease control policy and health system strengthening in the Asia region. This will include:
• Supporting qualitative and quantitative research, including contributing to design, implementation, analysis, and write-up of journal manuscripts and reports/policy outputs.
• Project management and administration for multiple research projects, including ethics review applications to NUS IRB and study country review boards, donor reporting, and liaison with relevant teams in NUS SPH and internationally.
• Assisting the PI in other day-to-day tasks as required.

Requirements:
• At least a Bachelor’s Degree in a relevant subject area.
• Excellent academic writing and communication skills in English.
• Experience of successfully managing multiple tasks concurrently.
• Strong qualitative and/or quantitative research skills and experience, including at least some experience with conducting or analysing semi-structured interviews, and capacity/interest to learn social science methodology.
• Highly organized and able to work effectively under pressure, use independent judgement, produce high-quality quality work, and problem solve within time constraints.
• Able to work independently as well as with a team.

Desirable:
• Degree or relevant experience using social science methodology.
• Experience with Atlas.ai/NVivo and R or similar, and capacity/interest to learn.
• Experience of research in global health and/or health policy and systems.

Only Singaporeans/SPRs/residents with existing right to work in the country may apply for this position.

Recruitment is open immediately and will continue until the position is filled. Applicants should send the following documents during the job application:
1. Cover letter highlighting career goals and relevant experience
2. Curriculum Vitae, containing details of three named referees

Qualifications

At least a Bachelor’s Degree in a relevant subject area.

Executive Assistant

12 month contract

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Main Responsibilities:

• Administrative support to the APAC regional senior executives and 5-6 members in the department
• Manage diaries and organizing meetings and appointments for the team.
• Book and arrange travel, visa, transportation and accommodation where required.
• Organize ad-hoc events, trainings and conferences for internal and external events, with and without vendors [related to meeting facilities, resources, technical, internal coordination with participants and speakers]
• Remind the APAC regional senior executives of important tasks and deadlines.
• Compile and prepare reports, presentations and correspondences. (set-up internal survey)
• Manage databases and filing systems.[e.g. Playbook events]
• Work with external vendors, suppliers and clients based on the department’s needs.
• Collate and support Business Units (BU) Head in travel and general expense claims for submission to Finance department.
• Manage internal processes e.g. compliance, agreement, purchase orders, payments, budget

Requirement:

• Diploma or Bachelor Degree in any fields
• At least 5 years of executive assistant experience in supporting multiple directors
• Familiar with SAP (i.e. raising invoices)
• Excellent organizational and time management skills
• Resourceful and proactive
• Tactful and discretion, for dealing with confidential information
• Good written and spoken communication skills to all levels of stakeholders
• High attention to detail
• Excellent computer and administration skills (i.e. Email, Microsoft PowerPoint, Excel, Word).
• Excellent in using digital platforms for organizing virtual/hybrid meetings e.g. MS Teams, Survey
• Monkey, M Bluejeans, Zoom, MENTI, KAHOOT

Reg No.: R22104540

EA License no: 94C3609

The Senior Event Executive supports the planning and delivery of themed events and daily programmes at B2B trade shows. Working alongside Sales, Marketing and Operations divisions, the Senior Event Executive will be part of a team that develops trade show programmes and help ensure all elements are aligned to create a successful Event.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Pre-Event and Post-Event

• Overall project management and execution of themed activities  
• Manage project critical paths
• Sponsor and stakeholder relationship management
• Administer and follow up on contractual commitments  
• Work with marketing team on marketing and communication of the programmes
• Production of POSM items and other event materials, including event brochure, rule books, food menus, badges, tickets, signage, posters, certificates, gifts, prizes, maintenance of event website etc 
• Source vendors and manage ordering and production processes
• Liaise with all stakeholders to ascertain event requirements and ensure that standards are maintain and deadlines are met 
• Manage and administer online registration and participant database
• Plan venue layouts and programme schedules
• Plan event operations and logistics
• Coordinate with internal and external parties for operational requirements
• Plan and arrange for on-site manpower and other resources
• Post event follow ups and project closing matters
• Perform additional duties as assigned

During Event

• On-site event management to ensure successful execution of the event
• Coordinate with internal and external personnel for on-site operations such as venue and equipment setup, signage, delivery arrangements, IT/communication equipment, transportation, registration needs, secretariat requirements, meals, etc.
• Manage manpower and other resources on-site
• Work with vendors, internal and external stakeholders to ensure smooth delivery of programmes
• Manage event related arrangement for international delegates/participants
• Preparing delegates/participants information packs and papers
• On-site management of event from start to end, managing the flow of sessions, oversee registration, ensure all requirements are met, liaison with vendors etc.
• Handling queries and troubleshoot issues on-site
• Overseeing the setup and teardown of the event  

•  Assist and support Accountant on Daily and Month End Closing Accounts Payable and Fixed Asset Management.
• Support and involve in Fixed Asset project
•  Involvement in S/4 SAP accounting system implementation

• Involvement in S/4 SAP accounting system implementation
•  Review and cleanse accounting master data based on new SAP system requirements
• Involvement in Bosch's projects roll out related to Accounting function with the opportunity to learn more about Bill to Cash and Book to Report processes.

As a Reservations Assistant Manager, you will assist the Reservations Manager in managing daily operations of the Reservations Department, including providing support, coaching and training of the Reservations Agents. The role encompasses all aspects of reservations for the hotel. You will be responsible for maintaining accurate and concise records of all reservations, assisting with inquiries and bookings in a timely manner, liaising with key departments, establishing strong relationships with our clients, and displaying exceptional phone and customer service skills, while being instrumental in the implementation of operational plans to meet Hotel sales and revenue targets.

• Cater to room inquiries and reservations on a daily basis received via telephone calls and emails
• Full utilization of Opera PMS for creating and updating room reservations
• Ensures all guest inquiries and complaints receive prompt action and follow-up.
• Timely submission of the weekly itinerary and weekly reports
• Coordinates with other departments of the hotel to ensure efficient guest service.
• Works towards maximizing hotel revenues by promoting upselling in the department, ensuring efficient availability control procedures and overbooking decisions.
• Ensures all entries in Opera are accurate and done according to the set standards and guidelines.
• Ensures proper filing of all business correspondence, with correct and updated information.
• Assist in doing pre-arrival checking
• Works towards maximizing hotel revenues by promoting upselling in the department, ensuring efficient availability control procedures and overbooking decisions.
• Ensures all entries in Opera are accurate and done according to the set standards and guidelines.
• Ensures PCI Compliance and observance of Data Privacy
• Develops and maintains a high level of communication with major sources of business, and advises the Reservations Manager of feedback, as needed.
• Ensures all Reservations Agents cross-sells sister properties when the hotel product does not fit the customer’s requirements.
• Prepare weekly, monthly, quarterly and annual reports, as required
• Lead daily team briefings

The position is responsible in assisting the IT Manager to handle the day-to-day IT operations. The IT Executive maintains the computer desktop environment by analyzing requirements, resolving problems, installing hardware and software solutions, supporting the internal IT Helpdesk, troubleshooting hardware and software issues and providing resolutions to IT matters. This position will be responsible for the administration and internal support of the hotel’s computers, printers, servers, and related equipment.

Primary Responsibilities

IT Operations

• Provide frontline PC and server troubleshooting, resolve IT issues for end users.
• Modify configurations, utilities and software default settings.
• Support and administer Windows Servers.
• Backup and optimize database.
• Perform regular system’s health check and capacities studies to ensure optimum performance of servers and network.
• Provide In-house guest IT related matter troubleshooting.
• Install, test and configure new workstations, peripheral equipment and software. Assist with PC setup, IT system and access for onboarding of new users.
• Ensure that the usage and installation of software is in accordance with the software licensing laws.
• Work and consult with hardware and software vendors to setup and maintain all required equipment.
• Support the hotel’s stand-alone systems, including but not limited to, systems connected to the Network, point of sales systems, all related interfaces and file server.
• Assist the IT Manager in executing all IT projects at the Hotels.
• Assist the hotel’s day-to-day IT activities ensuring all standards are followed.

Other Responsibilities

• Be aware of the hotel fire & life safety/emergency procedures.
• Attend all briefings, meetings and trainings as assigned by management.
• Maintain a high standard of personal appearance and hygiene at all times.
• Perform other duties as assigned by the Management.

JOB DESCRIPTION:

• Assist in resolving customer queries and improving service standards
• Ensure customer relationship function for short-term and long-term planning to promote growth and meet financial objectives
• Assist in maintenance of client portfolio and accounts
• Assist in following up on daily sales administration
• Assist in managing post-sales administrative
• Handle incoming client calls via company phone and mobile
• Respond promptly to customer enquiries and resolve customer complaints/feedback via calls, text and emails
• Coordinate with operations team and customer to ensure tasks are properly scheduled and executed
• Maintain and accurately update customer details and transactions in the systems

JOB REQUIREMENTS:

• Preferably diploma with at least 1 years in a sales administrative role
• Experienced handling customers' queries and complaints
• Meticulous and able to work under tight deadlines
• Prior experience in logistics industry will be advantageous
• 5.5 day (Alt Saturday, WFH)

[What you will be working on]

[What we are looking for]

• Relevant experience or degree in Business, Accountancy, Law or Financial Economics preferred

• Strong analytical skills and an ability to work at both conceptual and operational levels

• Ability to work well independently as well as in a team

• Natural inquisitiveness and ability to be creative in problem-solving

• Good written and verbal communication skills. You will be expected to interface with internal and external stakeholders directly, including other government agencies, foreign regulators, financial intermediaries and industry practitioners.

As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

As a Senior Executive, you will be responsible for the provision of end-to-end administration of at least 1 postgraduate medical program leading to NUS certifications. Your role encompasses project management and coordination with internal and external stakeholders. You are also expected to provide secretariat support to Committees and Faculty staff, as well as collate data and statistics when necessary.
1) Manage and administer the assigned postgraduate program (s) including liaisons with all stakeholders.
• Plan and execute planned tasks within stipulated timelines and without show-stoppers
• Immediate escalation of issues (potential or otherwise) and resolution of any unforeseen problems and incidents that may happen
• Conduct debrief/feedback sessions for potential continuous improvements

2) Perform secretarial duties support to Family Medicine Committee(s) as well as to all stakeholders
• Accurate minutes of the meeting or file notes, preferably within 48 hours from the meeting/discussion
• Communicate unambiguously to provide and/or exchange both confidential and non-confidential information accurately in all situations while upholding NUHS core values as well as DGMS’ reputation and integrity as an exams Division

3) Responsible for the handling of all post-Exam /Course events and logistics including (where applicable) marks data-entry via Microsoft Excel, Board of Examiners’ meeting and reports.
• 100% accuracy in exam results and the names of students who will be conferred NUS degrees
• Compile and maintain accurate databases for questions and exam statistics and to provide them when requested

Qualifications

A Bachelor Degree in any discipline
• Experience in the healthcare industry is advantageous
• Effective communication (written and verbal)
• Problem-solving, and thinking on your feet skills
• A meticulous individual with strong customer orientation and multi-tasking abilities
• Microsoft Excel

Responsibility

• Provide financial and administrative services, inluding full accounts payable function, intercompany reconciliation, journal entries to support the Finance & Accounting Team in AP and other reporting
• Provide efficient, timely and accurate payment to suppliers and vendors
• Prepare and perform review on Balance Sheet, P&L schedules and bank reconciliations
• Prepare GST, import duty, withholding tax and corporate income tax return
• Responsible and maintain fixed asset and inventory register
• Liaise with external parties, e.g. auditors, tax agents, corporate secretarial agents, local tax and government authorities when required
• Ensure timely and accurate financial closing and compliance with local statutory requirements / accounting standards
• Participate in the annual fixed assets verification exercise and year-end stocktake exercise
• Other ad-hoc duties as and when assigned by the Finance Manager

Requirement

• Diploma / Degree in Accounting and Finance
• 3 years of financial accounting, preferably in accounts payable or full sets of accounts
• Familiar with Navision would be advantage
• Able to work in a fast paced and dynamic environment
• Adaptable, meticulous, responsible

Key Responsibilities

• Match purchase orders, delivery receipts, and vendor invoices to ensure consistency
• Resolve discrepancies through communication with relevant departments
• Handle invoice processing, receive, review, code and enter invoices into the system
• Reconcile vendor statements with accounts payable records.
• Investigate and resolve any discrepancies or missing documents.
• Record accruals for expenses incurred but not yet invoiced.
• Manage prepayments and ensure proper accounting treatment.
• Ensure compliance with company policies and procedures in accounts payable processes.
• Verify the accuracy of payment requests and ensure proper authorization
• Prepare payment batches for approval by management
• Maintain vendor accounts, including accurate contact information and payment terms
• Resolve issues or discrepancies with vendors regarding invoices and payments
• Verify receipts and approvals before reimbursement.
• Match purchase orders, delivery receipts, and vendor invoices to ensure consistency.
• Support internal and external audit processes related to payables transactions and inventory
• Identify opportunities for process improvements in accounts payable procedures.
• Collaborate with other departments, such as procurement and receiving, to streamline processes and improve communication.
• Involve in the implementation of ERP and POS Project
• Any ad-hoc duties assigned by Management

Qualifications and Requirements

• Degree or Diploma in accounting or equivalent fields with minimum 2 years of Account Payables experience
• Experience in handling large volume of transactions, preferably in F&B, Retail, E-Commerce Industry
• Proficient in Microsoft Office
• Good team player with positive attitude and able to work multi-tasks.
• Ability to work independently and able to meet deadline for closing

We are looking for an HR Assistant to undertake a variety of administrative duties and a wide range of support activities in our small gelato cafe.

An important part of your role will be to act as the liaison between owner and staff, ensuring smooth communication and prompt resolution of requests and questions.

Qualifications

Have some experience in services industry. You should be able to work autonomously and remain calm under pressure.

Responsibilities

• Provide administrative support to owner
• Aassist in creating HR policies, processes and documents
• Manage the monthly scheduling of staff for work
• Manage day to day staffing & smooth operations of the cafe
• Assist with recruitment and hiring of part-time staff
• Responsible for attracting, hiring and retaining our staff
• Coordinate communication with candidates and schedule interviews
• Compile and update employee records
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations etc)
• Coordinate staff meetings and take minutes
• Deal with employee requests regarding HR issues, rules, and regulations
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Communicate with government agencies when necessary
• Properly handle complaints and grievance procedures
• Conduct initial orientation to newly hired staff
• Supervise the training & proficiency of the staff
• Maintain the current SOP of the cafe

Requirements and skills

• Some relevant work experience
• Excellent organizational skills
• Good communications skills
• Familiar with Microsoft Office

About the Role:

The sales executive will be responsible for the execution of promotional activities, HCP & account management, and identifying prospective business opportunities.

Roles and responsibilities:

• Preparation of product configuration, sales quotations, purchase requisite, etc, for the Endoscopic Solutions Division.
• Responsible for product sales promotion and activities in selected disciplines and accounts.
• Achieve sales KGI and KPI set.
• Develop a sales plan for existing and new products.
• To facilitate HCP engagement, conduct in-service, OPD, and product evaluation, demonstration, and training for HCP.
• Submit daily activities report through Sales Force.

About Olympus:

Our purpose at Olympus is to make peoples’ lives healthier, safer and more fulfilling. We do this through innovation. As a technology pioneer, we design and deliver solutions across our Medical division that make a positive contribution to society.

Our products are used to capture the medical and diagnostic images of our world, from the microscopic to the endoscopic. They are instrumental in furthering research, and for travelling inside the human body to help diagnose, treat and prevent illness.

Our commitment to customers and our social responsibility is the cornerstone of everything we do.

Why work at Olympus?

At Olympus, we are dedicated to fostering a high-performing culture, a collaborative environment, and enabling everyone to shine. Our common values of Integrity, Empathy, Long-Term View, Agility and Unity form the foundation of our culture and guide our behaviour, where our people feel like they are making a difference every single day.

Not only will you benefit from a meaningful, rewarding and challenging career, you will have access to a range of benefits:

• A competitive salary package including AWS and Variable Bonus
• Hybrid home office work arrangements
• 18 days of annual leave in your first year
• Health and Wellbeing initiatives (Annual Medical Checkups, Flu Vaccinations, Dental benefits, and Employee Assistance Programs)

What we are looking for:

• Possess a Diploma or Bachelor’s Degree in any discipline.
• At least 3 years or more sales experience with track records.
• Preferably with medical sales experience
• Sales experience in capital equipment will be an advantage.
• Understanding hospital management will be a plus point.
• Able to support clinical procedures.
• Proficient in the use of Microsoft Office including Microsoft Word, Microsoft Excel, SFDC, and any SAP software will be an advantage.
• Able to work independently and handle new challenges.
• Performance driven.
• Highly responsible, meticulous & tough personality.
• Team player and hard working.
• Proficient in English.
• Pleasant personality with strong interpersonal skills

Apply Now:

To submit your interest in this opportunity, select “Apply for this job”.

In the meantime, follow us on:

• LinkedIn - Olympus APAC
• Company website -www.olympus.com.sg