As Ground Transportation Systems (GTS), we are advancing rail signalling and safety solutions to ensure safe and efficient railway operations worldwide.

Our technologies help to bring billions of people reliably to their destinations by rail every year – making sustainable mobility a reality.

Project and Bids Administrator (Ref.No. R1004167)

at our location in Singapore

You will enjoy having this responsibility:

• Project and Bids Admin support to the project team
• Document control
• Archive and/or retrieve all project documentation
• Coordinate issuance of design documents and other deliverables with engineering team
• Prepare transmittal documents for all incoming/outgoing correspondence
• Maintain project logs including submittals, transmittals, memos, minutes of meetings, etc.
• General administrative support for company projects
• Organize and maintain project files, filing system and project communications
• Provide data entry for projects
• Take meeting minutes for internal and external meetings
• Liaise with project intragroup counterparts to track and close meeting action items
• Book meeting rooms & schedule meetings and conference calls
• Travel & accommodation management
• Expenses claims submission
• Procurement & Finance support for Project Team
• Various support actions for the project (PowerPoint presentation preparation, Word andExcel files creation, etc.)
• Back-up for admin support team members where necessary
• Coordinating with onshore/offshore team
• Secretarial support to Project Director/Managers
• Support Bids & Sales team and tender activities

Our company will be moving to Macpherson (3 mins walk from MRT) in Feb 2024, shuttle bus services will no longer be provided.

You have:

• Possess minimum a Diploma in any relevant discipline
• At least a year of Secretarial / Admin experience with Rail System experience OR at least 3 years of Secretarial / Admin experience
• Knowledge of basic Microsoft office (Word, Excel, PowerPoint)
• Good command of written and spoken English
• Assertive, resourceful, independent, exhibit positive team spirit where possible and able to handle tight deadlines
• Able to work with minimum guidance
• Experience with supporting bids and projected experience will be an added advantage
• Able to start work immediately will be an added advantage

Our Talent Acquisition Team is looking forward to hearing from you

We look forward to receiving your application in just a few clicks via our career portal.

For further information about Thales and GTS as an employer visit us on https://www.thalesgroup.com/en/career

About us

Our motivation is the mobility turnaround. To achieve this, our teams find innovative products and solutions that ensure the operation and reliability of the entire rail network and increase capacities on the rails.

Our projects are diverse. To make our teams even stronger, we are looking for your support. In return, we offer you an attractive overall package with the following benefits:

• Stronger together: Networking through internal networks and working in international teams
• Our drive: Together, we are laying the foundations for the digitization of the rail around the world, to get people safely to their destinations and to their loved ones!
• Attractive conditions: A secure and permanent job with a global company

Notes

Equal opportunities and self-determined participation of severely disabled persons and persons of equal status as well as respectful cooperation are firmly anchored principles within the Thales Group and its subsidiaries. We also aim to offer all our equal opportunities to start a career and to receive training and further education in our company. We consciously promote diversity and togetherness in our teams.

Statement Of Purpose (Overall Purpose of Job)

Handling daily operational tasks of the organization.

Major Duties & Responsibilities
(A) Specific :

Accounts Receivable Function

• Issuance of invoices and liaise with the operation team.
• Monitoring the collection and liaising with the customers.
• Receiving the cheques from the customer and issuing the Official Receipt.
• Updating the collection in the system and ensure the accounts are updated.

Accounts Payable Function

• Verifying the invoices, recording them to the system and filing.
• Preparing payment voucher & issuing payment and updating them in the system.
• Checking the reimbursement claims, recording in the system and preparing the payment.
• Checking the Sub-Contractors’ invoices and processing the payment.

(B) General :

• Preparing the reports required, liaising with internal / external auditors.
• Other ad-hoc duties as assigned.

(C) Safety:

• Follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• Diploma or Degree in Accounting.

(B) Knowledge & Skills :

• Microsoft Office Software and good communication skills.
• Experience in Accounting Software will be competitive advantage.

(C) Experience :

• Minimum one year of accounting related experience.

Statement Of Purpose (Overall Purpose of Job)

Handling daily operational tasks of the organization.

Major Duties & Responsibilities

(A) Specific:

Accounts Receivable Function

• Issuance of invoices and liaise with the operation team.
• Monitoring the collection and liaising with the customers.
• Receiving the cheques from the customer and issuing the Official Receipt.
• Updating the collection in the system and ensure the accounts are updated.

Accounts Payable Function

• Verifying the invoices, recording them to the system and filing.
• Preparing payment voucher & issuing payment and updating them in the system.
• Checking the reimbursement claims, recording in the system and preparing the payment.
• Checking the Sub-Contractors’ invoices and processing the payment.

(B) General:

• Preparing the reports required, liaising with internal / external auditors.
• Other ad-hoc duties as assigned.

(C) Safety:

• Follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training:

• Diploma or Degree in Accounting.

(B) Knowledge & Skills:

• Microsoft Office Software and good communication skills.
• Experience in Accounting Software will be competitive advantage.

(C) Experience:

• Minimum one year of accounting related experience.

Roles & Responsibilities

Responsibilities:

· Administer customers emails, reply promptly and professionally regards to deliveries schedule.

· Handle customer complaints and provide necessary resolution to satisfy customer requirements.

· Attend to customers calls, new inquiries and channels to correct salesperson.

· Arrange customers outbound shipment documents and liaise with the transporter and courier & parcel.

· Administer paper documents and communicates with inter company for inbound & outbound transportation.

Requirements:

· Min 1 years of experience as a Customer Service Officer.

· Proficient in basic MS Office-Able to handle filing/billing/order processing

· Possesses problem solving ability & a customer centric mindset

· Able to commit Temporary full time employment of 6 months

· Essential asset to be able to understand and speak Mandarin to liaise with China counterparts

· Must be able to read / write English

· 5.5 day per week-Alternate Saturdays off

PMC Label Materials Pte Ltd

Pasir Ris, East Region

Customer Service - Customer Facing (Call Centre & Customer Service)

Full time

$1,800 – $2,200 per month

1. Valid Class 4 License with no major accidents in the past 5 years

2. Able to read & write & converse in simple English

3. Physically fit to run errands & load/unload goods

4. Prior experience and familiar with Driving around Singapore roads

5. Agent & Import Clearance

6. Export Transfers

7. Any other job as assigned

JOB DESCRIPTION

Job title: Accounts Assistant/Executive, Finance

Reporting to: Finance Manager

Grade: GE/AO

Overall Responsibilities:

Reporting to the Finance Manager, you are responsible to assist in preparing and maintaining the full set of accounts.

Duties & Responsibilities:

· Handling partial Accounts (General Ledger, Invoicing, Accounts Receivable/ Payable)

· Invoicing for Services performed

· Process claims and reimbursements.

· Handling payment vouchers, payments, bank statements and reconciliation

· Liaise with suppliers on invoice and payment matters

· Assist in monthly financial closing including Inter-Company billing, accruals and adjustments

· Assist in preparing quarterly GST returns

· Assist in internal and statutory audit

· Data entry in to SAP Hana/ SOMS for adhoc services

· Perform financial related administrative matters (proper document records keeping etc)

· Other administrative duties as assigned

Key Attributes:

· Diploma in Accounting or equivalent with at least 2 years of related working experience

· Independent and exercise sound judgement.

· Experienced with Microsoft Business Central/Microsoft Navision/Hyperion will be a plus

· Able to work under pressure to meet reporting timelines

· Willing to pick up and broaden skill sets

· Dynamic, self-driven and an effective team player

· Strong analytical skills

· Good knowledge of Microsoft Excel, Word and PowerPoint

Job Description:

• Advise appropriate service/repair requirements to meet customer needs.
• Act as a key communication link between customers and the workshop to ensure responsiveness.
• Monitor job progress and update customers on repair status.
• Responsible for daily intake of cars for servicing
• Provide excellent customer service to customers
• Any other ad-hoc job assigned by the supervisor

Job Requirements:

· Basic vehicle knowledge is required for this position.

· Great teammate with initiative and a positive attitude towards learning

· Self-motivated individual with a strong sense of responsibility

· Preferably, a valid class 3 driving license would be an advantage

ROLES & DESCRIPTION

· Conduct departmental daily briefings to ensure that all pertinent information is well received by team members.

· Supervise team members to ensure that all tasks assigned/required in the outlet are carried out on time and according to instruction and departmental standards.

· Build a good relationship with guests or regular patrons. Try to remember individual patron’s names and their preferences to extend a personalized service.

· Handle guests’ complaints and comments tactfully and efficiently.

· Handle all administration work pertaining to cashier/bar operation requirement and company’s policies.

· Check the supply of equipment/stock level and ensure that there is no shortage of items which have impact on the operation and guests.

· Check the outlet/back of the house cleanliness to ensure that it is in compliant with F&B sanitation and hygiene rules and regulations.

· Maintain complete knowledge of all food & beverage services, contents & preparation methods, outlets and hotel services/features.

· Ensure that health, safety and security procedures are in place in the outlet.

· Attend all briefings, meetings and trainings as assigned by management.

· Any other duties assigned by your manager or supervisor.

Team Management

· Identify and develop team members with potential.

· Conduct performance review with the team.

· Constantly monitor team members’ appearance, attitude and degree of professionalism.

· Develop, conduct, and maintain all staff training programs for team members, focusing on their development needs, providing them with new skills to meet the changing needs of the business.

· Prepare weekly staff schedules keeping in mind anticipated business, operating budgets and standards of service.

· Conduct monthly departmental meetings to provide information to team members, obtain their feedback, rectify operation issues and provide a regular forum for department communication.

Banquet Management

· Ensure the efficient and smooth operation of the department.

· Assist in the management of all Banquet operations to include, but not limited to, product quality, cost controls and overall profitability, department management, policy and procedure implementation and enforcement and meeting participation and facilitation.

· Supervises food and beverage set up and clean up.

· Assist in planning, organizing and executing all banquet functions including, but not limited to, breakfast, coffee breaks, luncheons, dinners, cocktail receptions, galas, etc.

Job Requirements

· Minimally a Diploma / Certificate in Hospitality Management (Food & Beverage)

· Additional certification(s) in Food & Beverage will be an advantage

· Well versed in English and Mandarin, in order to communicate with Mandarin-speaking stakeholders.

· Ability to speak other languages will be an advantage.

· Minimum 4 years of relevant experience in a similar capacity

· Proficient in MS Excel, Word, & PowerPoint

· Ideally with proven track record in managing over 100- seater in all-day dining restaurant operations.

· Result oriented.

• Maintain full set of accounts as well as verify and approve AP,AR,GL journals.
• Able to perform and prepare P&L, Balance sheet, Cash flow, review budget, revenue, expenses, payroll and journals report.
• Ensure accuracy & completeness of month end closing activities (monthly financial report)
• Responsible for the completion of monthly balance sheet reconciliations and income statement analysis.
• Support cash flow management and daily update.
• Reconcile bank statements in timely manner.
• Identifies process or manage complex problems and escalates appropriately.
• Initiate and support financial process
• Monitors financial resources of business units (including cash, net working capital).
• Prepare Quarterly GST, monthly withholding tax, statutory survey form (ie; OED etc and statistical returns (when required).
• Assist and process in managing HR systems and PAYROLL activities
• Knowledge in Work Pass Application
• Assist in managing HR systems (Info-Tech)
• Assist in Work Pass application, ie; WP, S Pass, EP
• Supports & Coordinate any adhoc assignments

Qualifications and Requirements

• Accountancy Degree or ACCA
• At least 3 years or more working experience in Accounting cum HR Field
• Proficient in Xero Accounting Software. Candidates with knowledge of other accounting software may apply
• HR System- Info tech
• Highly competent in MS Office, especially MS Excel - Pivot table and Word.
• Able to handle all documents with confidentiality
• Positive and Able to take up new Challenge
• Able to handle work stress
• Must have good initiative
• Strong verbal and written communication skills.
• Singaporean, 5 days work week.
• Location : Ang Mo Kio
• Able to start immediately

Job Description

1. Create & maintain currency of customized Master Planning Data in accordance with Customer’s approved AMS & other requirements.
2. Co-ordinate with operational depts & Customer for task execution as required.
3. Ensure that all applicable Maintenance Planning Document (MPD) Task Cards & Maintenance Plans are in place for scheduling for execution.
4. Any other duties as assigned by supervisors.

Qualifications / Requirements

1. Diploma in Mechanical/Electrical/Aerospace/Manufacturing engineering OR equivalent working experience in production planning/project management
2. Prior experience in SAP data management is an advantage
3. Strong analytical skills & adaptable good computer skills in Microsoft applications especially in Excel and Access

Statement Of Purpose (Overall Purpose of Job)

Handling daily operational tasks of the organization.

Major Duties & Responsibilities

(A) Specific :

Accounts Receivable Function

• Issuance of invoices and liaise with the operation team.
• Monitoring the collection and liaising with the customers.
• Receiving the cheques from the customer and issuing the Official Receipt.
• Updating the collection in the system and ensure the accounts are updated.

Accounts Payable Function

• Verifying the invoices, recording them to the system and filing.
• Preparing payment voucher & issuing payment and updating them in the system.
• Checking the reimbursement claims, recording in the system and preparing the payment.
• Checking the Sub-Contractors’ invoices and processing the payment.

(B) General :

• Preparing the reports required, liaising with internal / external auditors.
• Other ad-hoc duties as assigned.

(C) Safety:

• Follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• Diploma or Degree in Accounting.

(B) Knowledge & Skills :

• Microsoft Office Software and good communication skills.
• Experience in Accounting Software will be competitive advantage.

(D) Experience :

• Minimum one year of accounting related experience.

Statement Of Purpose (Overall Purpose of Job)

To support RR Department

Major Duties & Responsibilities

(A) Specific :

• Monthly Progress Claims to Clients/ Main Con (Preparation, Submission and Closing).
• Taking Off Drawings for Projects under Tender Stage and Ongoing.
• Propose Product based on Specs and Input Pricing for Project Tender.
• Consolidating Sub-Con Claims.

(B) General :

• Assist Project Director for Project Finalization.
• Assist for Project Costing and Budgeting (Awarded Project).
• Assist to claim back Retention Monies from Client/ Main Con.
• Prepare Shop Drawings/ As-built Drawings (If necessary).
• Prepare Quotation and follow up.
• Prepare BCA performance evaluation after project completed.
• Other duties as assigned.

(C) Safety:

• Follow the safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• Min Diploma in Quantity Surveying, Diploma in Civil Engineering, Bachelor Engineering Civil or equivalent.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Microsoft Office
• AutoCad
• Reliable and responsible.

(C) Experience :

• Min 2 years’ experience in construction quantity surveying.

Responsibilities

• Received goods with inventory
• Update PCOM databases with order details
• Check stock inventory; liaise with the account
• Monitor stock levels and identify purchasing needs
• Prepare Supplier invoice do PO, and e-sign to account
• Issue parts require to workshop mechanics
• Update all purchase invoice in PCOM
• Upkeep of stock inventory/Check stock inventory
• Inspecting purchased product parts to ensure they arrive in good condition upon delivery and reporting any issues timely
• Updating all records of purchased products into PCOM
• Monitor tire and battery usage on vehicles and mileage done.

Requirements

• A minimum of 1 year(s) of working experience in the related field is required for this position.
• Great teammate with initiative and a positive attitude towards learning
• Self-motivated individual with strong sense of responsibility
• Working Location : 37 Loyang Way

Kenyon provides multi-trade services to the Bio-pharmaceutical industry, semiconductor plants, ultra-high purity gas industry and for high-end corporation fitting-out projects.

Our annual gross revenue is in excess of S$200 million and we have more than 500 staff in Singapore.

Kenyon Pte Ltd is located at the Kenyon Building, No. 8 Loyang Crescent,Singapore 509016.

Website : www.kenyon.com.sg

Job Description

• Permanent Position
• 5.5 Days work week (9am – 6pm) [May require to work on weekends when necessary]
• Loyang Crescent (may be required to be stationed at site office around Singapore CBD area or island wide)
• Salary depending on working experience + Performance Bonus (Please state expected monthly salary)

Responsibilities:

Analyzing technical drawings, interpreting specifications and determining the electrical requirements of a given project.

Liaising with other engineers and clients to ensure overall customer satisfaction.

Managing and monitoring all assigned electrical projects.

Ensuring health and safety codes are obeyed at all times.

Completing quality assurance on all electrical components and projects, and writing up reports.

Using CAD software to draft designs.

Analyzing and approving various construction and engineering plans.

Diagnosing problems and troubleshooting equipment.

Ensuring all deadlines and budgetary requirements are met.

Keeping abreast of the latest developments in electrical engineering.

Requirements:

1. Minimum 5 years working experience working on high-end renovation projects.

2. BSc degree in Electrical Engineering or similar.

3. Experience in project management.

4. Experience with CAD software and MS Office.

5. A sound understanding of health and safety regulations.

6. A valid driver's license. (If required)

7. Ability to make decisions under pressure. Working OT and weekends to meet tight project schedule is expected.

8. Excellent time management and diagnostic skills.

9. Ability to work in a team and remain professional at all times.

10. Strong communication and interpersonal skills.

Responsibilities:

• Manage and work with a team of logistic and warehouse personnel of receiving, issuing, packing and shipping arrangement
• Coordinate inbound/outbound shipment
• Preparation of shipping and related documents
• Handle documentation for LC negotiation, import and export
• COO application
• Provide other administrative support

Requirements:

• Diploma in Business Administration/Logistic/ Supply Chain or equivalent
• Minimum 2 years shipping experience in manufacturing environment and handling global inbound/outbound shipment
• Experience in using SAP system
• Proficient in MS Office skills
• Possess good leadership and is results-oriented
• A team player with good communication and interpersonal skill
• Able to multi-task and cope with a fast-paced environment

Job Responsibilities:

• Lead the planning, deployment, and execution of commercial excellence programs across the region, focused on driving sales productivity and secured order and margin growth.
• Work in close partnership with the sales leaders to align on priorities and together build strong commercial fundamentals.
• Achieve high degree of sales operational excellence, leveraging data & insights to achieve/exceed financial plan and leads continuous improvements, user experience and governance for the region.
• Manage customers' orders and enquiries and follow through to order fulfilment
• Handle customers' enquiries on spare parts
• Assist Sales Manager on tender/ program/ contract
• Prepare quotations and follow-up with customers on order status
• Monitor orders and liaise with QA, Logistics and Technical Departments to ensure timely delivery to customers.
• Process sales order using SAP system.
• Address customers' concerns and maximize customer satisfaction.
• Provide customers with after-sales support.
• Generate periodic order status reports.
• Follow-up on debit/credit memo

Requirements: -

• Bachelor’s degree in business, finance , or a relevant field
• 5 Years of experience in sales and operation
• Good command of written and spoken English
• Prior experience in spare parts sales in aviation industry will be advantageous.
• Ability to read and understand basic engineering drawings will be advantageous.
• Attentive to details, well organised and customer service oriented
• A team player who can multitask well to meet deadlines and requirements.
• Ability to exercise sound judgement at work and preserve confidentiality.
• Proficient in Microsoft Office and SAP applications

The A&A Executive's main purpose is to support the Corporate Finance department in carrying out the responsibilities of the accounting and administration for the group of companies. He/She needs to have good understanding of business structures, operations, and financial performance. Good communication and interpersonal skills, as well as organising and problem-solving skills to support strategic planning and maximise efficiency and effectiveness of resource allocation.

We're looking for someone who is performance driven , proactive, independent and with a keen eye for details to assist our CFO in the daily operations of the Corporate Finance. This position is part of 3-member team that reports to the CFO.

• Work Schedule: 5-days week, Mon-Fri 8.00am to 5.45pm
• Work Location: Our office in Changi Airfreight Centre or Loyang

MAIN DUTIES AND RESPONSIBILITIES

• To be responsible for all Accounts Receivables & Payables that align with the Corporate Finance department’s goals.
• To be responsible for maintaining and systematic storage of documents with proper traceability within the department.
• To monitor processing of invoices, month end closing, and ensure timely collection of payments.
• To conduct credit checks on new accounts.
• To prepare bank reconciliation, GST returns, audit schedule and other forecasting reports as required.
• To prepare monthly, quarterly, annual and ad-hoc billing reports for customers.
• To assist CFO in liaising with external auditor, tax agents and professional advisors on related matters.
• To assist CFO in management accounting functions and reports preparation including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• To use business intelligence to analyse, compile and present information for management decision on financial and non-financial performance measurements.
• To participate in ad-hoc finance-related projects and systems testing.
• To coordinate day-to-day administration and housekeeping duties.
• To carry out any other duties as may be expected in a post of this level.

REQUIREMENTS

• Diploma or Bachelor Degree in Accounting or related.
• Minimum internship work experience in accounting or related role for accounting degree holder.

Job Description:

1. Prepare work packages and ensure spare availability prior to work commencement.
2. Prepare work packages and provide support to technical crew.
3. Liaise with technical crew and various departments to ensure smooth and timely completion of planned tasks.
4. Perform data input and analysis.
5. Plan and track monthly programs for completion.
6. Answer customer queries.
7. Any other duties required

Requirements:

1. Min NITEC or Diploma holder in Aerospace Engineering or equivalent
2. Preferably with at least 1 years of relevant working experience in aviation or related industry
3. Basic computer skill required
4. Knowledge of SAP will be an advantage
5. Comfortable with 12 hours rotating shift work arrangement

We handle the import and export of cargo. You will be declaring permits on a computer system.

It’s a 5 day work week, where weekends are required. When working for the weekend, there will be 2 days off.

Working hours: (Monday - Fridays)
Day shift:
8:30AM-5:30PM
Night shift:
10:00AM-7:00PM

Saturday:
8:30AM - 7:00PM
Sundays / Public Holidays:
9:00AM-7:00PM

Workplace:
Changi Airfreight Center:
15 Airport Cargo Rd
Singapore 819456

Salary: Up to SGD$3,000 (Can & will be discussed accordingly to each individual)

Education Requirements: Honestly no education level is required. NITEC / Diploma / Bachelor’s OK. Willingness to learn is most important. However you must posess basic knowledge of using a computer. Such as Word / Excel / PDFs / emails

Location: Prefer those who live in the East side, as it would be more convenient.

Please drop me an email or your CV. Thanks!

Responsibilities

• Negotiate fees and contracts on half of clients and ensure the transportation and collection of cargos are done in the most effective and efficient way.
• Prepare required documentations, including insurance requirement to be compliant with Customs requirements.
• To create Shipper's Export Declarations and have a clear understanding of overseas countries' requirements and fiscal regimes before goods are being transported in order to avoid any unnecessary delay.
• Creation of ocean bill of lading to facilitate the movement of cargo
• Handle all customer service requirements in dealing with hipper, supplier, consignee and any other agents or forwarders involved in the shipment.
• To perform audits on all bills of lading to ensure rates are correctly populated on bills of lading.
• To perform inter-department coordination and liaising for inward and outward movement of goods.
• Creation of cargo on hand reports and transmission of such reports to customers to keep them advised of what is in their inventory.
• Load plan exclusive container loads and submit loads to the warehouse manager on Export cargo.
• Work with agents on status of on hand cargo and coordinate the information on shipments so that they are able to print documents at destination
• Oversee import e-commerce (B2C/B2B) operations of the Free-trade Zone warehouse
• Carry out ad-hoc duties as assigned by supervisor and other tasks from time-to-time

Requirements

• Min GCE O level or Equivalent
• Preferred 1-2 years of relevant working experience
• Willing to learn
• Good knowledge of Customs formalities
• Pleasant personality & service-oriented
• Patient, able to multi-task, team player and work under pressure.
• Must be able to work overtime
• Preferably applicant who has basic knowledge in supply chain/ logistics field
• A self-starter and quick learner who possesses the ability to be effective at addressing issues; interfacing with both internal and external customers.
• Possess good verbal and written communication skills and good cultural awareness.
• Spoken/Writing in English is compulsory.
• Able to start work immediately or within short notice.

Interested candidate please forward your resume to [email protected] or call +65 6543 0383 for further discussion.