WorldQuant develops and deploys systematic financial strategies across a broad range of asset classes and global markets. We seek to produce high-quality predictive signals (alphas) through our proprietary research platform to employ financial strategies focused on market inefficiencies. Our teams work collaboratively to drive the production of alphas and financial strategies – the foundation of a balanced, global investment platform.

WorldQuant is built on a culture that pairs academic sensibility with accountability for results. Employees are encouraged to think openly about problems, balancing intellectualism and practicality. Excellent ideas come from anyone, anywhere. Employees are encouraged to challenge conventional thinking and possess an attitude of continuous improvement.

Our goal is to hire the best and the brightest. We value intellectual horsepower first and foremost, and people who demonstrate an outstanding talent. There is no roadmap to future success, so we need people who can help us build it.

The Role: The Singapore office is seeking a Workplace Support Administrator. In this role, you will help to provide administration support and office operations alongside the Office Manager.

The Workplace team champions the workplace experience, office operations, employees’ engagement program, food and beverage operations, communications, workplace-related projects and ad-hoc projects for both internal and external customers.

• Serve as first point of contact for visitors and reception for guests and contribute to the organizational development as brand ambassador with focus on hospitality and operational excellence.
• Coordinate meetings and calls; booking and preparation of meeting rooms, helping to prepare and share agenda ahead of time.
• Work with building management and external vendors to ensure adequate maintenance of office premises and timely servicing and repair of all office equipment.
• Lead full suite of business travel arrangements, including but not limited to booking of flight tickets, visa application, transport and accommodations for internal and external customers.
• Partner with HR and IT in onboarding and off-boarding process for new hires and exiting employees.
• Support in recruitment activities where required such as, liaison with vendors on campus recruitment materials, transportation, etc.
• Assist, and implement creative office social engagements that adds to an amazing workplace environment and vibrant culture.
• Monitor, control, and procurement of pantry and office supplies.
• Organizer of team lunches and all other F&B related events.
• Other duties & tasks as delegated.

This is an excellent opportunity for the very driven candidate to be part of a multinational investment firm that has office globally. This organization offers a great work environment and growth.

What You'll Bring:

• At least a diploma from recognized colleges and institutions
• At least 3 years’ of relevant administration experience
• Proficient in the use of all Microsoft Office tools
• Hands-on with a can-do, positive attitude
• High level of attention and accuracy on detailed work tasks, superb organization skills with ability to prioritize, manage multiple projects and meet tight deadlines
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external partners
• Ability to work independently and as an integral member of the team
• Self-motivated with ability to work well under pressure and adapt to changing priorities in a fast-paced environment

Contract duration: 12 months

Work location: Bendemeer

Working hours: Mon - Thu (830am - 6pm) Fri (830am - 530pm)

Salary: up to $2700 + Completion Bonus

Responsibilities

• Assist in processing of entry approval housing verifications.
• Conduct verifications of documents including tenancy contracts.
• Attend to public enquiries via phone or email on processing related issues on entry approval for housing verification process
• Independently see through ad-hoc assignments which may include compilation of data sets or data reporting
• Conduct preliminary assessment for applications with unique circumstances and propose appropriate course of actions

Requirements

• Min. diploma
• Proficient in Microsoft Office – Excel & Outlook
• Proficient in VLOOKUP & Pivot
• Good writing and communication (verbal and written) skills
• Able to independently propose appropriate course of action in processing cases with unique circumstances

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Job Description & Requirements

1. Manage all delivery scheduling functions for assigned store (s)
2. Utilize system information and reports to identify deliverable orders
3. Contact customer to schedule deliveries for all items that are currently available and in the warehouse
4. Maintain delivery schedules based on outlined route list
5. Maximize delivery trucks and routes based on schedules and ensure that delivery goals are met
6. Run scheduling reports to ensure that the budgeted goal for deliveries is being met
7. Suggest and participate in developing “special” routes to satisfy out-of-area customer deliveries
8. Work closely with receiving specialist and inventory specialist on reschedules and product availability
9. Call customers in advance of the actual delivery with three-hour delivery windows. Perform delivery confirmation telephone calls to customers Co-ordinating within internal department for changes in customers’ order
10. Any ad-hoc admin duties

Requirements:

~ Min ‘O’ Level.

~ Preferably with 2 years of relevant experience.

~ Hardworking, meticulous and able to work independently.

~ Responsible & fast learner

~ Proficient in MS Office skills (Words & Excel)

~ Knowledge in ERP Software will be an added advantage.

~ Preferable able to start work immediately.

NOTE; DAYS AND HOURS OF WORK

Monday – Friday from 9.00am – 6.00pm and Alternate Saturday 9.00am to 6.00pm.

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Role Requirements

Previous secretarial and marketing support experience

Advanced knowledge of MS Word/Excel/PowerPoint and Outlook

Knowledge of other applicationsincluding MS Publisher desirable

Ability to prioritise own workload

Accuracy / Excellent attention to detail

Ability to work on tight deadlines

Time management and prioritization skills to ensure efficient functioning of schedules and office system

Team player with high levels of accountability

Strong interpersonal and communication skills

Role Responsibilities

To provide administrative support to the management team in the smooth running of projects and marketing initiatives

General office duties including dealing with incoming and outgoing post, scanning documents, call screening and message taking, filing, liaising with clients, meeting and dealing with visitors to the office.

Assisting management with Expenses/timesheets/Work Schedules

Provide administrative support to execute a range of project tasks including scheduling, preparation and formatting of Reports/Tenders and presentation slides

Supporting conference and event management activities

Control of office stationery/PPEs stock

Managing office welfare facilities

Organising and storing paperwork, documents and computer-based information

Audit and administer expenses and timesheet procedures

Any other ad-hoc duties assigned / required

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

- Provide secretarial and administrative support to Client's family office.

- Scheduling meetings, claims submission, travel arrangements and attending to family's personal matters.

- Handle confidential and sensitive information with discretion and professionalism.

- General office management and ad-hoc duties as assigned.

Requirements

- Fluent in Mandarin and English.

- 5-10 years working experience.

- Attention to detail and accuracy in all tasks.

- Professional maturity, strong work ethic and the ability to be flexible and adaptable to changing business needs

- Ability to work independently with minimal supervision, as well as part of a team.

- Previous experience in family office / banking industry is a plus.

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Reporting to the Operation Manager, the successful candidate will support the Business Unit in resource allocation to achieve client service excellence.

The incumbent will be responsible for the following job scope:-

• Providing support to plan and schedule appropriate audit professionals to jobs and projects in accordance with their skillsets, previous experience, and availability
• Facilitate and resolve staff scheduling matters by reaching a mutual agreement.
• Utilize various resource management techniques, such as reallocating resources, assigning additional staff, and effectively communicating with management, to address any issues related to meeting clients' needs.
• Provide timely reports and information to management
• Any other projects assigned by superior

Skills and competences

• Diploma/Degree holder in any discipline
• Ideally has 1-2 years of working experience in resources planning
• Candidate with no experience are welcomed to apply
• Ability to prioritize and manage multiple tasks efficiently
• Proficiency in using Microsoft Excel
• Good Interpersonal interaction skills

RESPONSIBILITIES

• Ensure documents discipline; proper and accurate data entry, maintain supplier invoices to be up to date, ensure documents submitted are in good order and on time
• Ensure smooth day-to-day operations between warehouse and outlets
• Managing and procuring companies' supplies such as pantry supplies; stationery; packaging etc
• Liase with various stakeholders to request and ensure proper documentations, services provided
• Work with finance department to ensure quarterly required reports are in good order
• Upkeep of company's assests such as office furnitures and vehicles
• Plan and organise company related events

REQUIREMENT

• Merticulous and highly organised
• Attentive to details
• Min. 2 years experience in office admin related field

General Services Support

1 year Contract Bank Office Admin

Details of Job responsibilities:

• Provide car maintenance support to ensure bank car is always fuel and ready for use( requires driving licence)
• Arm/disarm office alarm in the mornings and on weekends in necessary for contract cleaners or vendors

· Attend to errands and hand-dispatch requests by staff

• Daily collection of incoming mails from post box, newspapers and periodicals for dispatch to respective departments and to prepare circulation slips for SWIFT and other periodicals.
• Receive, send, circulate, archive and file incoming and outgoing faxes for the office.
• To send outgoing mails/registered mails to Post Office as and when required.
• Shredding of unwanted documents in the shredding bin.
• Replenish copier papers, pantry supplies, mineral water and coffee beans and taking care of the coffee machine and to ensure cleanliness in the pantry.

· Ensure office stationery such as letterheads, envelopes, copier papers, toners and cartridges are well stocked or request for procurement.

· Serve as back-up for Receptionist in her absence and work closely with her as a team

· Complies with all internal policies and procedures as well as the relevant laws and regulations, ethical standards at all times.

Salary: $1700 - $2000

Location: CBD

Working hours: 8am to 1pm – 5 hours daily Mondays to Fridays.

Please state your availability, current and expected salary in the resume.

Qualified or interested candidates, please visit our GMP website at www.gmprecruit.com/current_jobs/posting.aspx to apply for this position with GMP Job Code: 24139

Tel: 6233 0450

WA: 8755-5290

Bryan Huang (R22104680)

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | Bryan Huang | Registration No: R22104680

Responsibilities:

• Support day-to-day administrative and coordination work to the department
• In charge of filing, data entry and administrative duties
• Preparation and submission of Management reports
• Provide support to ensure effective information flow and communication among various internal and external stakeholders
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Ensure that the company's objectives and sales targets are met
• Any other ad-hoc tasks as assigned

Requirements:

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Responsibilities

• Plan and perform assurance reviews, including control testing, in accordance to the assurance methodology, and evaluate the adequacy and effectiveness of internal controls relating to risks within the functional areas. Recommend improvements to strengthen controls and enhance the risk management practice in GFCS.
• Adopt appropriate methods to obtain knowledge and apply judgment based on sound knowledge of day-to-day assurance review work; this includes identifying and assessing key risks and designing testing to assess the design and operating effectiveness of the key controls in place.
• Collaborate actively with subject matter experts (SME) and other teams/stakeholders in Head Office, as well as overseas locations, in conducting assurance reviews and resolving risk-related issues, delivering the GFCS BRCM agenda under limited supervision.
• Plan and organise GFCS engagement initiatives in collaboration with the organising committees, including annual conference, town hall, team building programs, and CSR fundraising events.
• Active engagement with team members for knowledge sharing.

Job Requirements

• More than 8 years of working experience in Finance/Audit, preferably from the financial industry or Big 4.
• Experience in usage of data analytics for audit or assurance work will be a strong plus.
• Excellent communication skills (verbal, written and presentation) to deliver timely assurance reports to senior management and stakeholders.
• Strong relationship management, influencing, analytical, problem solving, and planning skills.
• Self-motivated and driven, detailed, and able to work independently.
• A keen learner and good team player who thrives in a fast-paced environment.

To be successful in this role, you need to have a service mindset and the will to go beyond your job description.

This role reports to the Executive Director, Finance & Administration. Your key role is to ensure that overall well-being of the Company’s administrative processes and your major duties include: managing all corporate travel requirements, ensuring the timely consolidation & submission of expense reports, managing the cost-effectiveness of OEM procurement and supplies and managing the use of office facilities for Board and Management meetings.

MAIN RESPONSIBILITIES

Corporate Travel Requirements

• Seek out the most cost-effective travel arrangement for all corporate travels, including the booking of air tickets, accommodation, land transfer, and necessary visa application;
• Familiar with the latest rules and regulations in relation to overseas travel and provide timely advice to our office travellers;
• Prepare and submit expense claims relating to all travel arrangements to Executive Director for approval.

Office Administration

1. Managing the calendar and schedules for Chairman and Executive Directors.
2. Familiar with the booking requirements for golf courses as well as entertainment suggestions for Management as required.
3. Responsible for the overall administrative requirements of the office:

• setting up conference rooms for the purpose of Board meetings and/or corporate meetings with external and internal parties;
• setting up online Zoom meetings and/or other forms of online conferencing requirements such as video-conferencing, etc.; coordinating all resource requirements for in-house training and meetings;
• attending to phone enquiries and all local and overseas mails; procurement of office equipment & machines (OEM) and supplies and upkeeping the pantry requirements.

Other Duties

• Work closely with HR & Admin department to provide administrative support as required.
• Attend to any other administrative matters as assigned by Management and/or immediate supervisor.

Requirements:

• Attained at least a Diploma in Administration or similar qualifications.
• At least 3 years of experience in office administration, including familiar with corporate travel formalities and requirements.
• Must be proficient in written and conversational English and Mandarin (an added advantage)

(No quota for work pass)

THE ROLE

• Produce daily P&L reports and consolidate all trade book reports, ensuring its precision, consistency and integrity
• Resolve queries from traders or other departments relating to P&L impacting topics
• Raise queries to traders when proposed booking changes or business practices are unclear
• Bring awareness and understanding to the impacts of deal changes or bookings to different departments, considering how it will impact them
• Validate physical commodity and derivative deal entries ensure an accurate valuation within our ETRM
• Ownership of maintaining price curves and associated calendars
• Understand the different funding requirements for futures and forwards and how it impacts various stakeholders
• Maintain relationship with clearing brokers and clearing banks
• Monitor trading activity; highlight and report unusual activity.
• Support Market and Credit risk monitoring
• Ability to calculate the impacts of IR and FX on P&L, working with the Treasury team to ensure the impacts are expected and hedges are correct or executed when required
• Support Finance in month-end financial closing processes explaining any provision requirements for the business
• Summary reporting (e.g., weekly, monthly) on key analytics
• Synergize with other teams based in London to add value to each other’s tasks as well as gaining a greater insight for colleagues based in Singapore
• Propose and implement innovative, more accurate and more efficient processes and calculation methods
• Ownership of the Contract and confirmation management for financial trades

REQUIREMENTS

• Bachelor’s Degree in Economics/ Finance or quantitative focused
• 3 to 5 years of relevant work experience within an energy or commodity trading environment
• Good understanding and experience in data analytics and visualization tools – e.g., Power BI, Tableau, Alteryx and/or Python
• Knowledge in GARP ERP or GARP SCR will be an added advantage.
• Able to support the team based on UK calendar on rotational basis
• Confident and clear communication style – ability to deliver ideas, ask for explanation when unsure and challenge others when best compliant practice is not applied
• Able to work logically, quickly, and accurately while handling multiple tasks
• Comfortable with large data sets
• Commercial awareness - Adaptive approach to problem solving
• Organise workloads and manage delivery/expectation of front office

Global Compliance

Our division prevents, detects, and mitigates compliance, regulatory and reputational risk across the firm and helps to strengthen the firm’s culture of compliance. Compliance accomplishes these through the firm’s enterprise-wide compliance risk management program. As an independent control function and part of the firm’s second line of defense, Compliance assesses the firm’s compliance, regulatory and reputational risk; monitors for compliance with new or amended laws, rules, and regulations; designs and implements controls, policies, procedures, and training; conducts independent testing; investigates, surveils, and monitors for compliance risks and breaches; and leads the firm’s responses to regulatory examinations, audits and inquiries. You'll be part of a team with members from a wide range of academic and professional backgrounds, such as law, accounting, sales, and trading. We look for those who possess sound judgment, curiosity, and can adapt to a changing regulatory landscape.

Your Impact

The successful candidate will be first member of the Goldman Sachs’ Global Privacy Office in Singapore and will play a critical role in supporting the Firm’s privacy program within the Asian and Pacific region (APAC). This position involves a combination of (i) providing data protection and privacy advisory support to a range of Goldman Sachs businesses operating within the Asia and Pacific region (APAC) and (ii) developing, managing and maturing the Firm’s privacy program in the APAC region and worldwide.

Our Impact

The Global Privacy Office has team members in New York, Chicago, Dallas, London, Warsaw, and is building a team in Bengalaru. The Global Privacy Office works with other privacy and data protection stakeholders at Goldman Sachs, including the Legal, Engineering and Technology Risk teams, Risk, Operations, and the business teams that develop and manage financial products and services.

Responsibilities:

We are seeking a privacy expert who can advise on privacy regulatory matters throughout the APAC region and support the development of the Firm’s privacy program in APAC and worldwide. Key responsibilities for this role include the following:

• Providing privacy advisory guidance to business, engineers, operations, compliance and other stakeholders to enable the delivery and development of privacy compliant business initiatives
• Reviewing and assessing products, features and business activities (including digital marketing activities) against privacy requirements and standards
• Developing privacy design requirements and conducting oversight of the implementation of such requirements
• Reviewing and assessing third party vendors, partnerships and the proposed data integrations from a privacy perspective
• Drafting, editing and reviewing responses to data subject requests and data protection-related queries
• Conducting and supporting the conduct of data protection impact assessments and similar privacy risk assessments
• Drafting and reviewing privacy-related disclosures, including fair processing notices and cookie disclosures
• Providing guidance associated with new and evolving privacy laws and regulations in APAC; supporting and administering cross-functional projects to implement these changes
• Designing, reviewing, maturing and implementing privacy program components throughout the APAC region and around the world
• Implementing and overseeing the effectiveness of privacy controls, privacy enhancing technologies, and privacy risk mitigates
• Creating, reviewing, and revising privacy program policies, procedures, guidance and best practice documents
• Supporting the creation of, and reviewing data processing records and compliance assessments
• Developing and delivering privacy and data protection training.

Skills and Experience We’re Looking For:

• Significant experience advising on privacy regulatory frameworks in the APAC region; experience with privacy regulatory frameworks in other jurisdictions, such as GDPR, CCPA and GLBA, is a plus
• Financial services experience is a plus
• Experience with developing and/or implementing governance frameworks for wide-scale use of cookies and similar tracking technologies
• Experience in a Data Protection Office, Privacy Risk, Privacy Compliance or Privacy Legal function
• Experience advising on direct marketing and online behavioral and targeted advertising, including governance of these practices
• Experience of drafting responses to complaints from data subjects and handling nuanced data subject right requests.
• Experience performing formal and informal risk assessments for new and existing digital products and services from a privacy regulatory perspective
• Strong relationship management skills with ability to deepen relationships and build partnerships across the business, including in Operations, Compliance, Engineering, Legal and Risk
• Comfortable taking the initiative and working across multiple business lines and jurisdictions
• An understanding of digital and retail focused businesses, including new and developing businesses
• Certified Information Privacy Professional accreditation or similar accreditation preferred
• Experience with Microsoft PowerPoint and Excel
• Excellent, written and verbal communication skills; highly organized and sound organizational skills.

About Goldman Sachs

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.

We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html

Responsibilities:

• Support day-to-day administrative and coordination work to the department
• In charge of filing, data entry and administrative duties
• Preparation and submission of Management reports
• Provide support to ensure effective information flow and communication among various internal and external stakeholders
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Ensure that the company's objectives and sales targets are met
• Any other ad-hoc tasks as assigned

Requirements:

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

About Us

Green Link Digital Bank is Singapore's inaugural wholesale digital bank focusing on supply chain finance, mainly serving MSMEs and aiming to help MSMEs grow and improve digitization.

We are looking for an Office Executive cum Chauffeur to support our operations.

Responsibilities

• Provide a safe, comfortable and efficient driving services to the company associates.
• Be very familiar with Singapore roads and traffic regulations, always ensuring strict compliance with them.
• Perform effective route planning and situational awareness and conduct advance venue site visits for prearranged meetings when possible.
• Ensure the vehicle is clean at all times and kept in good working order by arranging vehicle servicing, washing and fuel.
• Provide administrative support such as preparation of documents/parcels for courier, arrangement of overseas and local courier services, and sorting and distribute incoming mails.
• Assist to host visitors for meetings and ensure that the meeting rooms are in an orderly manner.
• A strong communicator who can engage with the associates appropriately.
• Undertake ad hoc duties when assigned.

Requirements

• Class 3/3A driving license with min. 5 – 10 years of driving experience and familiar with Singapore roads and landmarks.
• Open minded, energetic, positive individual who is meticulous and well organized. Self-starter, independent, flexible and team player with good interpersonal skills.
• Meticulous, detailed-orientated with strong organizational and planning skills.
• Experience in driving luxury cars preferred.
• Responsible, honest and punctual for assignments.
• Strong work ethic with a sense of discreetness and confidentiality always.
• Able to work beyond working hours such as perform duties in the evening and occasionally during weekends when required.
• Ability to converse confidently in English and Mandarin to cater to international guests.

MAIN RESPONSIBILITIES:

This role is designed to perform a variety of administrative and clerical tasks, with the main aim of providing support the Japan team.

• Translation works (English to Japanese and vice versa) –

o Marketing collaterals

o Marketing offers

o Member notification

o Website info update

o Member emails/survey results

• Represent Japan team for UAT
• Forms and template creation for RCI resorts in Japanese

o Develop and maintain updated resort templates in Japanese for

use of the Japanese Holiday Consultants-

• Assists RCI BD and Affiliate in Japan on any communication
• 3PD reports and admin tasks

o 3PD New member enrolment

o Maintain and action on emails in Japan Enquiries mailbox

o Offer letter and Successful transaction letter

o Monitor reservation payments for 3PD resorts and members

o Prepare daily 3PD reports (reservation reports to developers

o Prepare monthly reports (payments reports to Finance and 14

developers

o Prepare annual reports (reservation reports and invoice to 14

developers

o Develop and maintain an organize filing and reporting system for

all 3PD properties

o Act as the point of contact of 3PD developers for member

servicing concerns

• Any other tasks as assigned by the Ops Manager

SKILLS REQUIREMENTS:

• Ability to speak and write fluent foreign language (dependent on team requirements)
• Strong customer service focus and excellent sales skills with demonstrated track record in meeting targets.
• Able to meet performance objectives, exhibit self-discipline, display Contact Centre and company values as well as core competencies.
• Demonstrate highest level of ethics and integrity and actively participate in driving the company’s culture

QUALIFICATIONS & WORKING EXPERIENCE

• Positive learning attitude
• Self-driven, meticulous and organized with excellent communication skills
• Proven team player with a proactive style, take initiatives and competing priorities often with tight deadlines as required
• High proficiency of the Japanese language in a formal/business setting
• Ability to multi-task, work independently and under pressure in a fast-paced environment
• IT literate, with proficiency in Microsoft Office software (Word, Excel, Access and strong PowerPoint Skills), Windows Operating System (WinXP, Win7, Win Sever 2000 and Win Server 2003).

Job Details (Here’s what you can expect!)

• Work predominantly in 1 of our 25 hotels in Singapore
• Duty Meal allowance and uniform allowance
• Attractive incentives and bonuses
• Staff rates at Accor hotels in Singapore and worldwide
• Uniforms provided

Job Responsibilities:

• Provide quality customer service at all times; greet visitors and guests in a friendly and engaging manner ensuring a smooth and timely check-in/check-out during their stay
• Thorough understanding of all hotel room categories, room rates and other general product knowledge necessary to perform Front Office operations
• Proactively assist guests in an informative and helpful way on enquiries relating to their stay and follow-up promptly on guest requests and needs
• Accounting and maintaining an accurate cash float
• Any other ad-hoc duties assigned

Job Requirements:

• Passionate individuals who love customer service
• Communicate fluently in English
• Independent and work well in teams

Job Description

• You will be working closely with Departments to manage reports and coordinate internal work
• Provide office support and ensure smooth information flow and communication among various internal and external stakeholders
• Generate detailed reports and data
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Conduct relevant audits and reports tracking
• In charge of General Administrative duties and office maintenance matters
• Any other ad-hoc tasks as assigned

Requirements

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast-paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]