Function and Duties

-> Secretariat support

• Provide secretarial and administrative support to the Senior Directors within the organization.
• Organize business travel including reservation of hotel accommodation, ticketing, travel documents application etc. for the Senior Directors and their staff, as well as for overseas visitors.
• Preparation and submission of travel expense reports for the Senior Directors.
• Organize meetings, workshops, conferences by providing logistics supports such as inspection of venue, invitation, coordinate agenda, confirmation of participants attendance, hotel reservations, transport etc.
• Organize and maintain an up-to-date filing system.
• Coordinate Company townhall sessions and assist to organize company events/functions.
• Provide secretarial support for company management meetings

-> Handle day-to-day administrative and front desk reception duties including:

• Attending to visitors;
• Phone calls;
• Booking appointments/meeting rooms;
• Stocking the pantry;
• Sorting/ filing documents;
• Data entry;
• Arranging couriers for mail;
• Maintain safe, neat and tidy office/pantry areas etc.

-> Responsible for office and operations admin-related tasks including:

• Sourcing & purchasing of corporate name cards, gifts, printing material, stationery, and office pantry provisions etc.;

-> Supporting HR department with updating training courses calendar, sending of gifts/wreaths and organizing of HR related activities.
-> Any other administrative tasks assigned.

Qualifications and Technical Job Requirements

• Minimum Diploma preferably in Business Studies/Management or a relevant discipline.
• At least 5 years of relevant reception / administrative support experience in a corporate setting.
• Ability to multi-task and work independently with attention to detail.
• Excellent organizational and time management skills.
• Possess PC skills with MS Excel/Word/PowerPoint, Outlook and calendar management.
• Good Communication and Interpersonal skills.
• A passion to learn, grow and be involved.
• Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent.
• Flexible Work Arrangements will be limited due to a number of office responsibilities.

Success Criteria for Position

• Desire to grow and advance in the role and unafraid to shoulder more responsibility.
• Open to learn, take part in company initiatives and also surface creative employee engagement programmes.
• Meticulous and creative.

URGENT

Location : Irrawaddy Road

Position : Executive (Administration & Finance Dept) – Undertake Retirement Benefits

Contract period : Immediate (24 months)

Working hours :

Monday – Thursdays, 0830hrs – 1800hrs

Fridays, 0830hrs – 1730hrs

Lunch : 1 hour

Min of Diploma holder – salary ranges from $2,500 - $3,200 per month depending on relevant working experience.

We are looking for a contract staff to join us for two years to work on compensation and benefits for employees as well as pensioners.

Requirements:

• Trained in accounting or payroll and compensation benefits

• Proactive attitude and ability to diagnose the issues and propose solutions

• Proficient in Microsoft Excel

• A meticulous and independent worker who can carry out responsibilities with minimum supervision

• Experience in using SAP system would be an advantage

• Collaborate with Business Units during their reorganization, offering guidance on manpower requests. 
• Investigate reorganization possibilities, emphasizing areas with potential synergies or a significant amount of administrative/transactional work that could be streamlined or automated. 
• Supervise the precise upkeep of the organizational structure and positions in Success Factor. 
• Act as the primary coordinator for the annual Manpower Budgeting Exercise for the Head Office, involving communication with divisions, reviewing their plans, and preparing presentations for Management clearance. 
• Coordinate with Payrolls to execute budget cost planning for the upcoming Financial Year. 
• Verify the accuracy of monthly workforce metrics for reporting purposes.

• Hold a Bachelor's degree from a university. 
• Minimum of 5 years of experience in HR manpower planning and organizational development within a commercial setting, demonstrating proficiency in handling organizational dynamics issues and successfully executing enterprise-level change programs. 
• Capable of working autonomously, effectively managing competing priorities, and performing well under pressure.
• Singaporean only

Interested candidates can forward their CVs in MS Word format to [email protected]

Reg No. R1875181

Triton AI Pte Ltd

License no. 21C0661

• Salary up to $8,000 with Bonuses
• Experience in manpower planning and budgeting

Job Scope

• Take charge of all-encompassing HR responsibilities, including followings:
  • Talent management (acquisition, development, retention)
  • Performance management
  • Compensation and welfare management
  • Organization development (Diversity and Equity and Inclusion initiative)
  • HR policy development and Implementation
  • HR information System
  • HR budgeting and payroll, statutory/regulatory reporting, and employee workpass matters.
• Provide day-to-day support for HR operations.
• Evaluate, enhance, and formulate HR policies to align with the evolving needs of the business.
• Collaborat with management and operate independently to execute impactful HR/people initiatives, fostering employee engagement to enhance team retention and facilitate growth.
• Manage the documentation process for contracts, agreements, HR-related employee letters, work permits, etc.
• Oversee payroll and administer Compensation and Benefits for employees.
• Stay updated on employment legislation and implement relevant HR best practices.
• To collaborate with Headquarter on HR and Admin Matters
• Managing miscellaneous tasks related to general affairs.

Job requirement

• Preferred with Bachelor's degree in human resources, business administration, or a related field.
• More than 5 years experience in HR or Business Admin
• Comprehensive knowledge of HR legislation, policies, and procedures.
• Strong understanding of HR evaluation metrics and methodologies.
• Proficient computer skills with experience in Payroll and HR management software.
• Sound knowledge of recruitment practices and techniques.
• Outstanding written and verbal communication skills.
• Exceptional analytical and problem-solving abilities.
• Proficient in MS Office, SharePoint, PowerPoint, and Excel.

• Posses strong communication,interpersonal and management skill
• Energetic, patience and positive attitude
• To provide direction to the employees in the operation
• Able to lead, work independent and in a team
• To look into staff concerns and their well-being to create well-developed employee friendly culture
• Able to get along well with staff to ensure smooth floor operations
• Ensure a safe working environment to reduce risk of injury and accidents
• Managements of shifts which include scheduling and planning of staff
• Improvise system and service of the restaurant
• Ensure the restaurant adheres to food hygiene safety procedures
• Ensure a safe working environment to reduce the risk of injury and accidents
• Checking on equipments in proper working condition
• Arrange for service and upkeeping of equipment according to the authority requirement
• To check and monitor the stocks of supplies
• Has knowledge to source and negotiate with suppliers
• Improvise to upgrade the restaurant image including the service, cleanliness and appearance standards
• Must be willing to work on evenings, weekends and public holidays

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will provide administrative and logistical support to the Bachelor of Environmental Studies (BES) programme, in the Department of Biological Sciences, Faculty of Science. Duties and responsibilities include, but are not limited to the following -

• Assist the BES programme committee to draft curriculum papers and submit new course proposals to effect changes to the curriculum.
• Provide administrative and logistical support to course coordinators for ENV-coded modules
• Manage timetabling, course registration and examination matters
• Manage financial aspects of the BES programme, including the processing of invoices and request for payment forms.
• Facilitate admission processes for freshmen, including the polytechnic accreditation exercise, scheduling of aptitude-based admission and scholarship interviews, declaration of specialization for freshmen and facilitating the BES curriculum briefing at the beginning of every academic year.
• Plan and facilitate outreach events for prospective and current students, including NUS Open Day, Open House, Engagement Day and BES tea session.
• Provide support to BES student groups, including the BES student committee and BES Drongos.
• Provide support for BES student queries regarding enrolment and graduation requirements.
• Address any enquiries through the envhelp mailbox.
• Oversee updates to the BES website when required.

• Help organise any BES programme-related conferences or meetings.

• Ad-hoc duties as assigned by the Programme Committee.

Qualifications/Requirements/Other Info

• A recognised Bachelor’s degree in any field
• Experience in administration of academic programmes will be an advantage
• Strong interpersonal and communication skills
• Positive work attitude with service orientation, pro-active and team player
• Creative, meticulous, resourceful and self-motivated
• Proficient in Microsoft Office/IT applications

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

You will provide administrative support to ensure effective and efficient operation within the department.

You are required to plan and coordinate performance management matters or workplans for SingHealth Group Education, including the tracking and reporting of Key Performance Indicators (KPI), enterprise risk management, audit processes and systems. You will gather, analyse and evaluate information for preparation of papers and presentations, support planning and decision-making as well as formulate strategies and shape policies using valid and reliable data.

You will plan and coordinate events and retreats, as well as contribute towards strategic initiatives, including the development and execution of joint education initiatives with Duke-NUS Medical School.

Your responsibilities include preparation of presentations for management meetings and townhalls, as well as secretariat support that encompasses the scheduling of meetings, collation of meeting agendas, minute-taking and managing the calendars of senior management at SingHealth Group Education.

Job Requirement

· Bachelor’s Degree in any discipline

· Good interpersonal skills

· Proficient with Microsoft Office applications, especially PowerPoint

· Experience in project management

· Possess strong verbal and written communication skills.

· Organised and meticulous

· Team player and able to work independently.

· Must be fully vaccinated against COVID-19

The Office of Academic Services (OAS) plays a key role in advancing the University’s educational goals through implementing and administering the academic policies established by the University’s academic body. OAS provides academic services for students from the time of their matriculation to their graduation and are committed to integrity, strong governance, and high standards of professionalism in our work to establish success for all NTU students.

Responsibilities

The position requires the candidate to:

• work independently and collaboratively with Schools to administer the examinations including setting up venues as well as ensuring all resources and logistics are in place for the smooth conduct of examinations.
• support the examination arrangement for students with Special Education Needs.
• assist in the conduct of Qualifying English Test (QET).
• process the medical certificates submitted by students who have missed the examinations and promptly follow up on any queries from Schools and students and other related administrative work.
• support the digital transformation of examination at University level by reviewing and enhancing the existing examination processes.
• participate in cross-team projects.

Requirements

• Polytechnic Diploma Holders with at least 2 years of working experience, preferably in academic services in the tertiary education sector.
• Experience in examination planning and events management will be an added advantage.
• Working knowledge of SQL will be an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, Powerpoint), PDF, and the use of IT towards operational productivity.
• Analytical experience with data and information.
• Experience in database and process management.
• Meticulous with high attention to details.
• Strong communication, good interpersonal and organisational skills.
• Pleasant personality with high integrity and good working attitude.

PRINCIPAL DUTIES / RESPONSIBILITIES:

• Responsible for Back Office tasks related to LNG trades, such like price /cost calculation, invoicing, communication with internal/external parties (especially with Japanese LNG customers in Japanese) and entry Sales/COGS into accounting system.
• Verification function to ensure all trades are booked correctly, liaising with front office or counter parties for any discrepancies in a timely manner.
• Establish good working relationship and provide excellent service and prompt problem resolution to internal/external parties.
• Report any compliance discrepancies and other risks to the superiors, if noticed.
• Ad-Hoc duties assigned by the superiors

REQUIRED ABILITY AND EXPERIENCE:

• Ability to speak, read and write Japanese and communicate with Japanese customers
• Basic accounting knowledge
• Minimum 3 years’ experience in back office or trade finance or accounting
  (ETRM system : Endur and Aspect, Accounting system: Mints GBS)
• Ability to focus on accuracy and meet the deadlines

Responsibilities

· Provide administrative support to a team.

· Assist in organizing company events.

· Provide travel and accommodation arrangements support.

· Answer telephone calls and take down messages carefully when the needs arise.

· Meet and greet clients and visitors cheerfully.

· Sign for, distribute DHL/Fed Ex/SF packages and arrange for delivery of goods to local and global contacts whenever the need arises.

· Perform all duties assigned with a positive attitude, exercising responsible initiative and diligence.

· Other ad hoc duties arranged by Manager.

Requirements

· Diploma holders and above

· Good analytical and communication skills

· Able to work in a fast-paced environment

· Self-motivated

· Attention to details

· Proficient in MS Office

· Fluent in Mandarin and English so that can liaise with Chinese parties

Job Responsibilities

• Responsible for providing full administration support with emphasis on processing of all administrative aspects of incoming donations.
• Processing, follow up with bank verification and tracking of recurring/GIRO donations and requests.
• Data entry, manage and maintain record of all donations received (individual, corporate, foundations & trusts), be the main point of contact between the Finance team and Fundraising team.
• Assist with the reconciliation of fundraising income.
• Provide up-to-date and accurate information on donations.
• Correct classification of Unrestricted & Restricted donations.
• Preparing and sending out donation receipts including thank you letter to donors.
• Preparation of monthly statistics report on fundraising progress.
• Generate complete and accurate donation records to Finance for submission to IRAS (TDR) and AIC from Salesforce.
• Manage and tracking of sales of products on Bizlink and Fairmarch e-commerce.
• Data management of donors (updating of records).
• Perform other office support related duties including filing, copying, scanning of forms, and supporting documents.
• Attend fundraising committee meeting and recording of minutes of meeting.
• Manage all donation in-kind requests. Liaise and coordinate with donors and internal departments to make the necessary logistics arrangements.
• Any other duties as & when assigned.

Requirements

• Min Nitec/Higher Nitec Business Administration, Accounting or equivalent. Prior working experience in non-profit organization an advantage.
• Ability and comfortable to work with Excel, especially pivot table.
• Ability to interact and communicate with people effectively (internal and external) over the telephone.
• High standard of numeracy skills in accurately entering and recording financial data.
• 100% accuracy on compliance with all donor and donation data and processes.
• Able to operate in team and work independently with minimal supervision.
• Ability to deal with confidential information sensitively and appropriately.
• Meticulous, detailed and to meet deadlines in a timely manner.
• Preferably Salesforce Competent.
• Microsoft Office Competent, particularly excel and pivot table to prepare monthly statistics report on fundraising progress.

Job Description

• Assist with overall HR strategies, initiatives, policies and processes
• HR generalist duties such as talent acquisition, payroll, compensation and benefits, performance management, learning and development
• Manage employees’ information in Infotech system
• Handle work pass applications and ensure compliance to MOM regulations
• Liaise with Union and handle employee relations matters
• Generate manpower/recruitment and other HR reports
• Manage office/administrative functions of the department
• Arrange and process procurement and SAP payment requests
• Assist with any other HRA projects where required

Requirements

• Relevant bachelor's Degree / Diploma in Human Resource Management / Business Management or Certified HR Practioner
• At least 5 years of relevant General HR experience with Full Spectrum
• Experience with Payroll processing.
• Comfortable with Shuffling and working in Jurong East and Tuas Plant
• Excellent communication skills (written and verbal)

Other Information

• 5 days work week from 8am - 5pm
• 5 mins walk from Jurong EAST MRT
• Basic up to $4500 with allowance + AWS + Bonus + Attractive Flexi benefits
• Japanese MNC with Love and respect.

If you like what you see, kindly send in your resume.

We regret that only short-listed candidates will be contacted

EA License | 14C7092

EA Registration Number | R1110882 (Lee Ming Er)

About School of Social Sciences (SSS)

SSS has nearly 100 faculty members and more than 1,700 undergraduates who major in the four degree programmes the School offers: Economics, Psychology, Public Policy and Global Affairs, and Sociology. Students also have the opportunities of choosing double majors such as Economics and Psychology, Economics and Public Policy & Global Affairs, and Economics and Engineering, etc. There are more than 180 graduate students in our PhD and MA programmes (by research), and MSc programmes in Applied Economics and Gerontology. The School’s holistic and rigorous education aims to prepare our students with analytical and critical capacities that can be applied in the classroom and future careers. Students will be able to further expand their learning horizons through overseas exchanges and internship experiences in Singapore.

Apart from being deeply engaged in their disciplinary pursuits, our faculty members are also at the forefront of cutting-edge research between the social sciences and other disciplines. The School has identified Global Asia, Environment and Sustainability, Science and Society as the strategic areas of interdisciplinary research and international collaborations.

Job Description

This position plays an important role in supporting the smooth running of the Graduate programmes and CET courses. The incumbent has to provide good administrative and logistical support to a variety of important tasks, in areas ranging from programme publicity, outreach & marketing, student admission, academic, financial and graduation matters. The incumbent will also support Post Graduate Coursework and CET efforts in the School as and when assigned.

Graduate Education

Graduate Assistantship Programme (GAP)

• Support for GAP for students under Scholarship
• Track GAP hours for students under Research Scholarship and teaching hours for students under School-funded Teaching Assistant (TA)-ship
• Compile list of students for allocation of teaching (TA) duties.

Non-graduating research students

• Process applications from non-graduating visiting students who applied for visiting research attachment with the School
• Apply student pass and prepare enrolment letter for students
• Track research fees and miscellaneous fee payments from students. Administer research fee revenue from students
• Update website and collaterals on outreach for admission of visiting students
• Prepare certification letter for students upon completion of attachment
• Track students on submission of progress reports

Outreach for graduate programmes

• Support student orientation events (2 intakes) by sending email invites, preparing EDM and catering logistics such as refreshments and booking of venue.
• Support graduate roadshow such as PG headhunt fair and virtual fair held annually
• Support 3MT thesis Heats for PhD students- by sending email invites, preparing eDM and broadcast via website.

Student Assistance and Part-time Employment

• Process payment via part-time student assistance (PTSA) system for students doing student assistance work (after fulfilling GAP hours)
• Process part-time employment requests from students applying for research assistance work under research grants

Continuing Education Training (CET)

• Coordinate with faculty on availability and assist in scheduling of FlexiMasters courses
• Assist in preparation of appointment letters for faculty/Contract for Service Agreement for external instructors
• Facilitate in payments to instructors
• Assist in mailbox access for external instructors (raising new requests and renewal)
• Coordinate with internal and external stakeholders on end-to-end course creation and administration matters, ensuring that the course details are accurately updated on the website.
• Support the logistic arrangement pertaining to course delivery
• Assist in collation of learner feedback
• Assist in designing electronic direct mailer to promote CET courses
• Update website for CET as and when needed

Requirements:

• A recognized degree in any discipline
• At least 2 years of relevant experience.
• Experience in working at an Institute of Higher Learning would be an advantage
• Excellent interpersonal, communication, and analytical skills
• Strong organizational and problem-solving skills
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Content management and creation for marketing (website, social media, Canva).
• Meticulous, proactive and resourceful with a passion to achieve
• Able to work independently as well as in a team to achieve goals

The Events & Partnership Specialist oversees the execution of local industry events, ensuring smooth on-site operations by collaborating closely with multiple stakeholders and partners.

Lead industry-level projects and initiatives

• Identify and partner with potential collaborators to organize outreach and networking events, with the goal of increasing awareness and fostering programme adoption.
• Supervise industry strategic projects, events, and initiatives, while monitoring all project deliverables, results, and indicators.
• Cultivate strong relationships with strategic partners and stakeholders to pinpoint growth opportunities for the Federation.

Accelerate industry innovation and technology adoption

• Identify the digital requirements of stakeholders to promote the adoption of technology in businesses.
• Execute programs and initiatives with the aim of educating and enhancing enterprises' understanding of various aspects of technology and digitalization.
• Implement campaigns and events to promote the adoption of technology and digital initiatives.

Organise and oversee industry development events

• Develop event proposals for management approval, ensuring objectives are met throughout planning, design, and production within set time and budget constraints.
• Cultivate strong connections with event sponsors, partners, and suppliers for potential future collaborations.
• Coordinate with event sponsors, partners, and suppliers to ensure seamless on-site operations during events.
• Work with Marketing & Communications to develop effective event marketing campaigns and communication plans for key messages.
• Gather post-event feedback from all stakeholders to identify areas for improvement in future events.

Supervise budget management & expenditures

• Create and oversee event budgets for approval by various stakeholders.
• Assess potential opportunities with funding providers and partners to ensure alignment with the organization's strategies and policies.

Attributes:

• Effective verbal and written communication skills.
• Demonstrates effective organizational abilities, skilled in prioritization, multitasking, and independent work.
• Effective time management abilities and a proven track record of successfully handling concurrent projects.
• Proactive with a strong initiative and a positive, can-do attitude.
• Skilled in fundamental computer applications such as Microsoft Word, Excel, and PowerPoint.
• Proficiency in design software like Photoshop, Illustrator, Canva, and video editing tools is advantageous.

This growth oriented position will have the primary responsibility of providing the full range of fund administration services to private equity and hybrid funds. This individual will be responsible for understanding and applying current accounting principles to the accounting and financial reporting of funds and for reviewing transaction and valuation information.  A partial list of responsibilities and skills includes:
• Preparation and Review of Net Asset Value calculation and reportings
• Coordinate investor servicing activities. Including investor on-boarding, capital calls, distributions, and other investor reportings.
• Maintain a working understanding of fund documentation(s) and apply the terms to the financial reporting and the income and expense allocations
• Maintain a working knowledge of current accounting principles and developing solutions for issues
• Preparation and review of financial statements and footnotes for audit purpose
• Liase with banks, auditors, brokers and custodians to ensure smooth service delivery to clients and timely completion of deliverables
• Involved in new funds on-boarding process
• Primary contact to client on daily operational, issue discussion and any other request
• Resolve issues/queries raised clients in a timely manner and maintain a high level of client satisfaction
• Identify and highlight opportunities for internal process improvement and increase in operational efficiency
• Assist team manager to manage the day to day operations
• Participate in company and client initiatives outside of normal deliverables and responsibilities
• Perform other duties as assigned and incidental to the work described above

Duties

• Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings
• Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
• E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
• Ensure compliance with statutory and regulatory requirements including meeting deadlines
• Organize and co-ordinate board meetings and preparation of board papers
• Liaise with external parties such as other corporate secretarial service providers, notary offices, etc
• Attend to notarization and legalization of documents
• Respond to requests from business units and auditors for information and documents
• Manage a small team of corporate secretaries

Requirements

• At least 5 years relevant experience in professional firms providing corporate secretarial services.
• Possess / pursuing ICSA or relevant qualification is an advantage.
• Good interpersonal and communication skills.
• Able to work independently, multi-task and is meticulous.
• Good organisation and administrative skills.
• Excellent attention to detail.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Duties:

1. Work in the role of team leader on tax related matter under the supervision of managers or directors to ensure that these assignments are executed based on the relevant professional requirements and on a timely basis.
2. Provide guidance and supervise the work of junior colleagues on the preparation of clients’ tax computations and tax returns.
3. Prepare tax computation.
4. Taking care of clients portfolio.
5. Develop and maintain professional relationships with clients.
6. Advise clients on corporate tax and personal tax matters.

Requirements:

1. Degree/ Diploma in Accountancy or Tax qualification or a professional qualification.
2. Proactive, committed and a team player.
3. Minimum 5-6 years relevant experience in a public accounting firm.
4. Good communication & interpersonal skills.
5. Positive.
6. Able to perform under pressure.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Main responsibilities

Timesheet Administrator

• Handle global timesheet enquires

• Manage and Modification of cost centre

• Assist on level 1 support on the timesheet application

• Month end timesheet reports

Record Maintenance

• Maintain current HR files and gather employee legal document, P. File management

• Maintains human resources database by recording new hires, transfers, terminations, changes in job classifications.

• Performing file audits to ensure that all required employee documentation is collected and maintained.

• Organizing staff French class training sessions and activities

Legal and Regulatory Responsibilities

• Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.

Qualifications and Profile

• Keen sense of ethics, particularly when it comes to confidential information’s

• Teamwork mindset

• Meticulous ,attention to detail

• Proficient in MS Office; Good knowledge of excel is a plus.

EA License No: 11C4879 / Registration ID : R1218583

Apar Technologies Pte Ltd, Singapore

Roles & Responsibilities

At Kensington Trust Group, you will have the opportunity to build a career as unique as you are, with the support, inclusive culture, and technology. Your unique perspective and voice will help you and your team become even better. Come join our team and create an exceptional experience for yourself as well as a better working environment for everyone.

Your next opportunity

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

Key Responsibilities:

• Collaborate closely with the Trust Administration team to obtain information to complete required forms and documentation accurately, ensuring smooth workflow and timely completion of tasks.
• File and scan correspondence, documents, and any other information related to the trust structures, ensuring proper organization and confidentiality.
• Fill up bank forms and assist in preparing necessary documentation related to trust structures and banking transactions.
• Assist in storing scanned documents to ViewPoint, our entity administration software, to maintain comprehensive electronic records.
• Provide general day-to-day administrative support to the Trust Administrator(s), helping them manage their workload effectively.
• Perform other related duties as assigned.

Qualifications Requirements:

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.
• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

What We Offer:

• We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for growth and development.
• To apply, please submit your resume and cover letter outlining your experience and qualifications.

We regret to inform you that only shortlisted candidates will be informed.

The Institute of Molecular and Cell Biology (IMCB) is a premier research institute at A*STAR whose mission is to harness biology for transformational bio-therapeutics and diagnostics. In this role, you will be working with the IMCB researchers, grant agencies as well as A*STAR finance, councils, and the central research office to provide relevant grant-related support to the institute.

Job Description: the role includes, but is not limited to, the following:

• Ensure that all grant proposal submissions meet the requirements as set by the respective granting agency.
• Review annual progress reports and final reports for various grants and ensure that these are submitted on time.
• Attend to requests from the granting agencies pertaining to budget scrubbing, letter of award and other steps required for timely activation of new grants.
• Assist investigators with changes related to their grants (deviation/variation requests).
• Work closely with A*STAR research office, councils, and finance regarding ad hoc requests for grant-related data and pending tasks.
• Serve as the institutional admin and help with creation and activation of accounts for grant-related portals such as IGMS and iGrants.
• Tabulate and track the grants of the institute to ensure easy extraction of grant data whenever required.
• Promptly attend to grant-related queries from investigators.
• Define timelines for internal review and approval SOP of grant calls and communicate to researchers for grant applications.
• Monitor, report and analyse grant application activities as well provide timely updates to management on grant status.

Requirements:

• Minimum Bachelor’s degree, preferably in Life Science or equivalent.
• Preferably with at least 3 years of working experience.
• Experience and/or keen interest in work related to governance/ policy/ research administration, especially in the research & development sector, is an advantage.
• Good team player with excellent written and oral communication skills.
• Excellent time management skills.
• Meticulous, resourceful, able to multi-task and work independently.
• Able to work collaboratively with internal and external stakeholders across functional groups and levels.
• Interested in science and technology.
• Proficient in M365 and related applications.
• Prior experience in dashboard reporting and/or project management is a plus.

Job Description

1. Handle Corporate Tax, Business Tax.
2. Prepare tax computation.
3. Handling financial statements.
4. Liaise with clients for tax matter.
5. Respond within short time frame as well as anticipating client queries
6. Keeping clients informed of tax status progress in relation to all aspects of the service provided
7. Other ad-hoc duties assigned by Accounting & Tax department.

Job Requirement:

• Diploma/ Degree in Accountancy.
• Minimum 1 year of relevant experience.
• Ability to prioritise and meet the deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Your responsibilities as Tax Manager are as follows:

1. Work in the role of team leader on tax related matter under the supervision of directors to ensure that these assignments are executed based on the relevant professional requirements and on a timely basis.
2. Provide guidance and supervise the work of junior colleagues on the preparation of clients’ tax computations and tax returns.
3. Develop and maintain professional relationships with clients.
4. Advise clients on corporate tax, GST and personal tax matters.
5. Provide comprehensive and effective tax compliance and advisory services to clients across a wide range of industries.
6. Assist in training and technical matters of the firm.
7. Assist the administrative functions of client portfolio management.

Requirements:

1. Degree/ Diploma in Accountancy or Tax qualification or a professional qualification.
2. Proactive, committed and a team player.
3. Minimum 5 years relevant experience in a public accounting firm.
4. Good communication & interpersonal skills.
5. Able to perform under pressure.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Our internal Team is looking for a Talented & strong Business Development Manager.

Roles & Responsibilities

Builds and grows positive and long-lasting relationships within existing client's organizations.

• Works directly with prospects and clients to fully understand and plan for their immediate, near and long-term business goals.

• Manages the day to day relationship with clients to make sure they stay satisfied.

• Responds to and develops proposals for client RFPs.

• Works with local, regional, and global cross-functional teams to share, establish and improve best practices and procedures.

• Researches and identifies existing and new client opportunities in the region.

• Develops Account Plans for assigned accounts together with inputs from country teams and regional stakeholders.

• Accounts for business development pipelines within assigned areas, manages and tracks all prospect interaction data within CRM.

• Responsible for business development by identifying new sales opportunities and sell the services to the right target segment.

• Manages relationships with client(s), including collaborating with client leadership and stakeholders to determine staffing needs and ensure client satisfaction.

• Handle client escalations and set processes for smooth functioning of operations and ensure adherence of the same.

• Responsible to increase business opportunities with existing clients and acquiring new client contract renewals/ SLA preparation.

• Lead and manage healthy relationship with internal and external stakeholders.

• Manages all escalated issues and regularly meets with client(s) to review performance metrics and proactively recommends and implements related solutions as needed.

• Directly and/or indirectly coaches, trains, and supervises employees, including fostering a cohesive team environment that promotes personal and professional development.

Candidates prefered from Recruitment agency background.

Personal Assistant | Office Administration | Orchard

Location: Orchard Rd
Working Days: 5 days A Week
Working hours : discuss during interview (but art gallery open from 10am-7pm)
Salary : $3000 - $3800 (depends on candidate last drawn and experience)

Responsibilities

• Assist management team in planning, coordinating, overseeing and managing staff and services.
• Provide executive secretarial support on both personal and business matters to senior management including meetings, conference scheduling and travel arrangement.
• Manage tenancy agreements and service provider's service for office facilities.
• Assist in general office administration and coordination with service vendors for office facility matters, renovation, equipment purchases and maintenance and contract negotiations.
• Maintain proper filing system and ensures effective document control for easy access and retrieval
• Participate as a member of management and advice on the administrative implications of all matters being reviewed and give comments as required.
• Prioritize work urgency and practice well-planned time management in fulfilling work functions and to ensure all tasks are of a consistently high standard
• Actively identify opportunities for process improvements to create efficiencies and support capability to business needs
• Provide support for other projects/assignments whenever Management requires
• Any other adhoc duties as assigned

Requirements

• At least 3 to 5 years of relevant working experience
• Min Diploma in office administration or relevant
• Proficiency with Microsoft office applications

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

1. Job Responsibilities

• Manage contract and price negotiations with office vendors and service providers. Mapping office supply requirements and procuring as per demand.
• Responsible for the accurate processing of supplier invoices and inter-company billing. Receiving and distributing incoming mails and arranging local and overseas couriers.
• Coordinate travel arrangements including hotel, flight booking, and visa application.
• Verify staff expense claims and other allowances to ensure all payments are made timely and in compliance with company policies.
• Provide full spectrum of secretarial support to Resident Director. Drafting general and administrative documents and circulating internal notices.
• Support project team and perform administrative duties. Attend meetings and discussions with respective committee involved and provide secretarial support.
• Liaise with the building management on the unit inspection. Overseeing the maintenance of office facilities, cleanliness, and equipment (e.g. Aircon maintenance, office lighting and electrical supply and installations, plumbing matters and etc.).
• Planning and organizing in-house and off-site events, like company lunches, celebrations, employee activities, board meetings, trainings and conferences.
• Perform attendance tracking and leave management to ensure accurate and timely reporting.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Assist in insurance renewal (office and properties).
• Maintain and upkeep of pantry area including pantry supplies.
• Responsible for maintaining and updating of policies like Anti-bribery / Anti-Corruption (ABAC) / AML etc aligned to our Parent company and Group.
• In charge of coordinating with various department managers on their inputs and consolidate for monthly company updates.
• Assistance to Data Protection Officer (DPO) in Data protection policy adherence.
• Perform any other ad-hoc duties as assigned.

2. Knowledge , skills and experience

• Minimum Diploma in Business Administration or equivalent in any discipline.
• Min 5 years of relevant working experience.
• Proficient in Power BI and Microsoft Office.
• Highly self-motivated, proactive, resourceful and has a can-do attitude.
• Possess great communication and interpersonal skills.
• Ability to handle work professionally and independently.
• Possess effetive organizational and follow-up skills, attention to details.
• Able to prioritize and execute tasks/problem-solving in a high-pressure environment.
• Meticulous and ability to multi-task.