Location : Middle Road

Position : Assistant Manager (Office Administration) – Workplace & Procurement

Contract period : Immediate (1 year)

Maximum $4900. Salary will be commensurate with experience.

Responsibilities

1. Mentor Executives in the following functions:

(a) day-to-day office operations and ensure that the office is clean, organised and runs smoothly and efficiently.

(b) maintenance of office equipment

(c) ensure office security systems are functioning properly

2. Submit accurate data/information to the Parent Ministry and other government agencies timely.

3. Monitor the receipt of e-invoices to ensure prompt processing.

4. Implement business continuity plans to address corporate risks.

5. Support Tote Board’s efforts in promoting sustainability.

6. Coordinate the office renovation project, including:

(a) close monitoring of project timelines

(b) ensure spending within budget

(c) ensure issues and delays are brought to Management’s attention promptly

7. First point of contact for audit queries directed to the Workplace & Procurement team

Requirements

1. At least two years of relevant working experience.

2. Good analytical and communication skills.

3. Meticulous, innovative and resourceful, with the ability to multi-task.

4. Customer-centric and able to work well with multiple stakeholders.

5. Some knowledge in Procurement and Facilities Management would be advantageous.

We are looking for a skilled professional to supervise the organisation’s administration systems. The administration manager will be responsible for planning, streamlining, and executing administrative workflows and procedures. He/she will oversee a team that focuses on new personnel recruiting and training and allocate responsibilities and office space to all staffers. He/she will also assess personnel performance, provide guidance, and implement process changes to enhance overall efficiency.

Duties and Responsibilities:

· Guiding the organisation’s day-to-day administrative operations.

· Developing, reviewing, and improving administrative systems, policies, and procedures.

· Leading, facilitating and/or participating in meetings, company’s events, and other activities.

· Planning and scheduling trainings, licences, certifications for all employees.

· Monitoring and updating all the insurance coverage, licences, registrations, and certifications.

· Performing Human Resources (such as preparing contracts, recruitment advertisements, and other related functions).

· Encourage effective communication across the organisation.

· Collecting, organising, and storing information using computers and filing systems.

· Building and expanding on skills by engaging in educational opportunities.

· Developing strong relationships with cross-functional teams and departments.

· Monitoring and updating dormitory assignments for foreign workers.

· Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.

· Any other duties as assigned.

Skills and qualifications:

· Excellent organisational and multitasking abilities

· Highly analytical with excellent problem-solving skills

· A team player with leadership skills

· Familiarity with budget planning and enforcement, human resources, and customer service procedures.

· Good communication and interpersonal skills

· Competent computer literacy (such as MS Office & PowerPoint Presentation & other software)

Requirements:

· Bachelor’s degree in business administration, management, or a related field.

· Managerial experience in an office setting

· Comprehensive understanding of office management processes

· Minimum 5 years of relevant experience in construction industries.

Willingness to continue building skills through educational opportunities.

Responsibilities

· Supervise and handle general office administrative tasks to ensure smooth day-to-day operations.

· Lead a small team, efficiently delegate tasks, and cultivate a productive work environment.

· Manage office supplies, equipment, and upkeep of office condition and layout.

· Collaborate with IT, finance, and other departments to support office operations and projects, improving overall functionality.

· Assist the programme coordinators in timetabling.

· Assist the practicum coordinators with practicum workload.

· Manage staff training and associated development.

· Assist the Head with drafting various reports.

· Create and implement administrative policies and procedures to enhance operational efficiency.

· Control office expenditures, handle budgeting, and maintain financial record-keeping.

· Establish and maintain online office administrative and workflow platforms for optimal efficiency.

· Support the Head with developing research and scholarly initiatives.

· Perform other duties as determined by the Head.

Requirements

· A Bachelor’s Degree.

· At least Five years administrative and two years of administrative Manager experience, preferably in an educational institution.

· Strong verbal and written communication skills.

· Proficient in Microsoft Office Applications.

· Committed and with a positive learning attitude.

· Ability to multi-task and work within tight timelines.

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

The Institute for Adult Learning (IAL), an autonomous institute of the Singapore University of Social Sciences, is at the forefront of building capabilities and continuing professional development for an effective, innovative, and responsive TAE sector. Innovation Centre (IC), a division under IAL, leads the learning innovation with and for the Training and Adult Education (TAE) sector through programmes and initiatives. The Centre’s objective is to advance the development, proliferation and adoption of proven innovative learning solutions. IC is made up of 3 teams – (i) Adoption and Acceleration, (ii) Exploration and Development and (iii) Innovation Support Services.

For more information on Singapore University of Social Sciences and Institute for Adult Learning, please visit www.suss.edu.sg or www.ial.edu.sg.

Job Description

Reporting to the Principal Manager, Innovation Support Services, this position is to support the administration and management of grants and financial and administrative matters of the Innovation Centre.

Key activities related to these responsibilities include:

1. Manage efficiently and effectively the management and disbursement of grants offered through IC’s programmes. This includes but is not limited to duties involving verifying and reviewing budget proposals, processing budget variation requests, verifying fund disbursement requests, and processing fund disbursements.
2. Ensure proper record keeping and compliance with all grant governance, finance, and auditing requirements.
3. Administer and manage contracts.
4. Support the centre in matters relating to finance and administration (e.g., division’s budget preparation and tracking of budget expenses and utilization, division’s procurement, etc.). This includes financial analysis, preparation and consolidation of documents for management reporting.
5. Participate in the planning and/or organising of IC’s events and activities, when required.
6. Support the maintenance of the IC’s microsite.
7. Any other duties, including cross divisional projects or events, that may be assigned by the management from time to time to meet the needs of the organisation and changing environment

Job Requirements

• Minimum diploma in finance and budget management.
• At least three years of working experience, preferably in finance, administration and operations.
• Demonstrated ability in meeting deadlines and dealing with financial figures.
• Possess good problem-solving and critical thinking skills.
• Ability to work independently and as a member of a team.
• The successful appointee will be based in IAL Campus located at Lifelong Learning Institute next to Paya Lebar MRT station.

What Do We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits (Dental, WFH Equipment, Gym Memberships, etc.)
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

We are looking out for committed & passionate individuals who are eager to make a difference to the society to join our organisation.

RESPONSIBILITIES

Administration Support to the Singapore District Business Officer

• Provides backup assistance as a minute secretary for Singapore District Business Board, Territorial Management Board and Territorial General Expenditure Board
• Provides backup assistance on insurance policy matters
• Provides backup assistance to manage the pool vehicles at THQ
• Maintains a procedure manual of administration executive tasks as a guide for backup assistance
• Assists with other tasks and projects as assigned by management from time to time
• Ensures confidentiality and security of information
• Maintains professional and technical knowledge by attending educational workshops and reviewing professional publications
• Any other ad-hocs duties assigned by superior

• Diploma or Degree with at least 1- 2 years experience in Business Administration or similar role.
• Hands-on and proactive with ability to prioritize tasks and meet deadlines
• Strong analytical and problem-solving skills, meticulous with an eye for detail
• Good interpersonal and communication skills

Competencies

• Organisation
• Communication
• Service Delivery
• Adaptability
• Interpersonal
• Multi-Task

Working Location

Singapore District Headquarters

20 Bishan Street 22, Singapore, 579768

Working Hours

8.30am to 5.00pm, 5 day work week

• Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
• Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.
• Maintains general ledger by transferring subsidiary account summaries.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Maintains historical records by filing documents.

Requirements

• Data Entry Skills
  Accounting
  Attention to detail
  Confidentiality
  Thoroughness
• Bachelor’s degree in accounting, finance, or related field
  Previous bookkeeping experience preferred
• Interested candidates who wish to apply for the position, please send your resume via [email protected] . We regret only shortlisted candidates will be notified.
• Job Type: Full-time

The University Scholars Programme (NTU-USP) leads a University-wide commitment to provide an intellectually stimulating and enriching academic environment for the best students of NTU. The programme focuses nurturing creative and reflective global citizens devoted to understanding our ever-changing world.

Reporting to the Assistant Director, the incumbent will ensure the smooth implementation of the programme’s curriculum including fieldwork management, admission, scholarships and bursary, distinguished speaker series, asset management, student internship and special projects.

Responsibilities:

Curriculum Management

• Manage academic operations, including timetable planning, course registration, and examinations
• Update and maintain the student database
• Monitor students' progress, address challenges and review exceptional cases for recommendations
• Effective coordination of logistics, ensuring smooth class trips and overseeing meticulous planning for overseas fieldwork

Admissions Matters

• Supervise executive staff on admissions matters
• Co-lead recruitment process, including conducting interviews and collaborating with programme coordinators
• Recruit and manage the student buddy system
• Plan and execute admissions-related events
• Analyse and report admission statistics
• Administer and compile surveys for post admissions and events

Student/Internship Matters

• Act as the main point of contact for student welfare
• Maintain up-to-date student records, academic planning, resource allocation and support service

Finance & Administration

• Monitor and manage the programme budget
• Provide secretariat support in the planning, development, and implementation of policies and procedures
• Manage assets

Special Projects

• Ensure successful completion of project objectives and deliverables within the specified scope
• Identify, assess, and mitigate risks that may impact project success.

Requirements:

• A degree holder with a minimum of 3-4 years of working experience
• Proficient in Microsoft Office, Adobe, presentation, meeting and analysis tools
• Excellent communication (both written and verbal) and interpersonal skills, with the ability to engage and connect with diverse stakeholders
• Meticulous and able to maintain professionalism under tight deadlines
• Ability to innovate and look for ways to add value and deliver outcomes that exceed expectations

Bachelor’s degree with min. 7 years of related industry experience working with enterprise clients, including min.
Experience in managing multi-year on-premises platform and cloud migration programs for large scale organizations (IaaS, PaaS, Big Data)
Expert-level experience in architecting and delivering enterprise Azure cloud solutions at scale and within the constraints of policies and/or compliance regulations
Experience in working with large data sets
Expert-level knowledge of server infrastructure, virtualization, and cloud computing
Should have good working Knowledge of key mission‐critical infrastructure such as Active Directory, VMWare, Window Server, Linux, Storage (NAS, SAN), Nutanix, Relational Databases, VCS, Networking (Routing, Firewall, Load balancers), Web services (Apache, Tomcat, IIS), File transferring (SFTP, FTP)
Scripting knowledge (Python, Bash, Perl, PowerShell)
Good understanding of API management solutions, microservices and system integration
Experience building cloud native applications
Strong interpersonal skill to facilitate working and problem-solving with others as well as excellent written and verbal communication skills, confident public speaking/presentation skills and the demonstrated ability to adapt to a rapidly changing environment
MS Azure Solutions Architect Expert certification is required
AWS Certified Solution Architect Professional certification is desirable
Experience with provisioning tools (Azure Resource Manager, Terraform) is desirable
Broader experience on Storage, Database, Performance & monitoring tools, Backup, OS platform
Experience with working in a Global client environment with distributed delivery (Onshore / Offshore)

REQUIREMENTS:

1. Degree or Diploma in Accountancy (preferred) or equivalent

2. Singapore Citizen or Permanent Resident

3. Skills

a. Analytical and good logical mind

b. Good in reconciliation of accounts

c. Abilit to work under pressure and timelines

5. 1 to 2 years' relevant working experience will be preferred. A fresh graduate will also be considered. Pay will be competitive.

MAIN RESPONSIBILITIES:

1. Assisting on the full sets of accounts

2. Assist in covering the finance and admin functions

3. Monitoring the financial activities according to the Financial Regulations

4. HR duties

5. Perform all duties as and when assigned

6. Ad-hoc duties as and when assigned

• Provide admin support to team
• Prepare documents for tender submission
• Liaise with local and overseas partners
• Prepare quotations
• Any other related admin/operations duties
• Attend to calls, emails and correspondences
• Good communication and inter-personal skills
• Proficient in MS office suite (Word/Excel/Powerpoint)
• Full-time permenant position available
• Ability to work efficiently and independently

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 130 faculty members and an enrolment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Student Administration. The incumbent shall support admission as well as student life initiatives and activities to enhance student’s learning experience for MSc programmes.

Key responsibilities include but are not limited to:

• Admissions Management and support: Managing the admissions process, including receiving and reviewing applications, verifying documentation, and evaluating eligibility criteria.

• Student Support: Providing ongoing support to current students, addressing their concerns, answering questions, and connecting them with appropriate resources and support services.

• Student Orientation: Planning and organizing orientation programs to familiarize new students with the campus, facilities, academic policies, and support services available to them.

• Collaboration: Collaborating with other departments, such as academic affairs and student services, to ensure effective communication and support for students.

• Reporting: Generating reports and providing data analysis related to admissions and student support activities.

Requirements:

• At least a good bachelor’s degree from a recognized Institute of Higher Learning.

• Minimum of 3 years of relevant experience in student life and support.

• Possess strong communication skills and problem solving skills with good time management.

• Able to handle stress and passionate in assisting students.

• Detail-oriented.

• IT savvy and proficient in MS Office applications (mainly word, excel, PowerPoint).

• Data analytic skills and experience will be an advantage.

• Possess a “can-do” attitude, ability to work fast and smart independently.

• A team player with strong interpersonal skills, able to work collaboratively.

We regret that only shortlisted candidates will be notified.

BROAD FUNCTION

• Provide administrative support for the operation of Ren Ci Integrated Home and Day Care (IHDC) and Senior Care Centre (SCC).
• To liaise with clients and clients’ next of kin on matters pertaining to Ren Ci IHDC and SCC.

JOB RESPONSIBILITES

• To receive referrals from referral source(s) and prepare them for screening by the Case Manager/ Centre Manager.
• To schedule appointments for initial assessment, financial counselling, and regular therapy sessions.
• To perform counselling explaining to clients and/ or their next of kin regarding the contract of service.
• To conduct means testing for patients if required.
• To prepare and maintain order of case notes for new admissions and for scheduled therapy sessions.
• To process admission and discharge of clients.
• To enter client’s attendance into the Centre Based System (CBS) on a daily basis, and update the system as necessary.
• To liaise with Operations & Facilities Management (OFM) personnel for transport arrangement for clients if required.
• To liaise with the Business Office or Finance personnel for billing matters.
• To update the Agency for Integrated Care (AIC) website; CBS and Transport Call Centre (TCC) system as and when necessary.
• To perform reception duties, including responding to phone calls and attending to general enquiries.
• Carry out other tasks/ projects assigned by the Centre Manager/ Head of Rehabilitation Department.

JOB REQUIREMENTS

• Certificate in Healthcare Support (Administration) or equivalent is desirable.
• Working in a geriatric set up, long term care or nursing home set up.
• Proficient in Microsoft Word, Excel and Power point, and other computer skills.
• Mature and is a good team player.
• Compassionate and able to relate well with the Patients of the hospital.
• Caring, understanding, patient and is empathetic.
• Able to multi task and work in a stressful environment.

Your responsibilities as Tax Manager are as follows:

1. Work in the role of team leader on tax related matter under the supervision of directors to ensure that these assignments are executed based on the relevant professional requirements and on a timely basis.
2. Provide guidance and supervise the work of junior colleagues on the preparation of clients’ tax computations and tax returns.
3. Develop and maintain professional relationships with clients.
4. Advise clients on corporate tax, GST and personal tax matters.
5. Provide comprehensive and effective tax compliance and advisory services to clients across a wide range of industries.
6. Assist in training and technical matters of the firm.
7. Assist the administrative functions of client portfolio management.

Requirements:

1. Degree/ Diploma in Accountancy or Tax qualification or a professional qualification.

2. Proactive, committed and a team player.

3. Minimum 5 years relevant experience in a public accounting firm.

4. Good communication & interpersonal skills.

5. Able to perform under pressure.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Duties:

1. Work in the role of team leader on tax related matter under the supervision of managers or directors to ensure that these assignments are executed based on the relevant professional requirements and on a timely basis.
2. Provide guidance and supervise the work of junior colleagues on the preparation of clients’ tax computations and tax returns.
3. Prepare tax computation.
4. Taking care of clients portfolio.
5. Develop and maintain professional relationships with clients.
6. Advise clients on corporate tax and personal tax matters.

Requirements:

1. Degree/ Diploma in Accountancy or Tax qualification or a professional qualification.
2. Proactive, committed and a team player.
3. Minimum 5-6 years relevant experience in a public accounting firm.
4. Good communication & interpersonal skills.
5. Positive.
6. Able to perform under pressure.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Descriptions

• Provide Corporate Secretarial advice to clients.
• Prepare/ renew minutes of Directors' and Shareholders' meeting as well as Director's and Shareholders' resolutions for specific transactions.
• Manage a portfolio of companies.
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any duties and responsibilities as may be assigned by the head of Corporate Secretarial.

Job Requirements

• Minimum 2 years of Corporate Secretarial experiences.
• Minumim diploma qualification.
• Ability to prioritise and meet the deadlines.
• Able to perform under stress.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

• Provide Corporate Secretarial advice to clients.
• Prepare or renew minutes of Directors' and Shareholders' meeting as well as Director's and Shareholders' resolutions for specific transactions.
• Manage a portfolio of companies.
• Ensure compliance with relevant statutory and regulatory requirements.
• Supervise and guiding junior staff.
• Attend clients meeting.
• Perform any duties and responsibilities as may be assigned by the Head of Corporate Secretarial.

Job Requirements

• Minimum 4-5 years of Corporate Secretarial experiences.
• Minimum diploma qualification.
• Ability to prioritize and meet the deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Description

1. Handle Corporate Tax, Business Tax.
2. Prepare and review tax computation.
3. Handling financial statements.
4. Liaise with clients for tax matter.
5. Respond within short time frame as well as anticipating client queries
6. Keeping clients informed of tax status progress in relation to all aspects of the service provided
7. Guide the juniors.
8. Other ad-hoc duties assigned by Accounting & Tax department.

Job Requirement:

• Diploma/ Degree in Accountancy.
• Minimum 5 years of relevant experience.
• Ability to prioritise and meet the deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Duties

• Responsible for the preparation and maintenance of full set of accounts
• Prepare financial data for entry into the financial system
• Keep accounting records and bank statements
• Prepare monthly audit schedules, maintain loan schedules
• Prepare and file GST returns
• Preparation of tax computation and tax planning
• Provide other supporting functions to the Division
• Other ad hoc duties

Requirements

• Diploma/ Degree in Accounting with at least 2 years of experience in (Accounting Firm preferable), including keeping full sets of accounts and tax.
• Able to perform under pressure and meet deadlines
• Good communication and interpersonal skills
• An independent team worker
• Able to work under stress to meet tight reporting deadlines

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Job Description

1. Handle Corporate Tax, Business Tax.
2. Prepare tax computation.
3. Handling financial statements.
4. Liaise with clients for tax matter.
5. Respond within short time frame as well as anticipating client queries
6. Keeping clients informed of tax status progress in relation to all aspects of the service provided
7. Other ad-hoc duties assigned by Accounting & Tax department.

Job Requirement:

• Diploma/ Degree in Accountancy.
• Minimum 1 year of relevant experience.
• Ability to prioritise and meet the deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Duties

• Responsible for the preparation and maintenance of full set of accounts
• Prepare financial data for entry into the financial system
• Keep accounting records and bank statements
• Prepare monthly audit schedules, maintain loan schedules
• Prepare and file GST returns
• Preparation of tax computation and tax planning
• Provide other supporting functions to the Division
• Other ad hoc duties

Requirements

• Diploma/ Degree in Accounting with at least 2 years of experience in (Accounting Firm preferable), including keeping full sets of accounts and tax.
• Able to perform under pressure and meet deadlines
• Good communication and interpersonal skills
• An independent team worker
• Able to work under stress to meet tight reporting deadlines

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

• Provide Corporate Secretarial advice to clients.
• Prepare or renew minutes of Directors' and Shareholders' meetings as well as Directors' and Shareholders' resolutions for specific transactions.
• Manage a portfolio of companies.
• Ensure compliance with relevant statutory and regulatory requirements.
• Perform any duties and responsibilities as may be assigned by the Head of Corporate Secretarial.

Requirements

• Minimum 3-4 years of Corporate Secretarial experience.
• Minimum diploma qualification.
• Ability to prioritize and meet deadlines.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Duties

• Handle a portfolio of corporate secretariat matters for both Singapore and Overseas companies including preparation of Directors’ Resolutions, AGM & EGM documents and preparation of materials for meetings
• Prepare and draft board resolution and minutes examples change of directors and/or secretary, establishment of bank accounts and facilities, transfer of shares, increase of share capital, etc
• E-filing of various transactions with ACRA which includes Annual Return, Return of Allotment, Appointment of Officers, etc
• Ensure compliance with statutory and regulatory requirements including meeting deadlines
• Organize and co-ordinate board meetings and preparation of board papers
• Liaise with external parties such as other corporate secretarial service providers, notary offices, etc
• Attend to notarization and legalization of documents
• Respond to requests from business units and auditors for information and documents
• Manage a small team of corporate secretaries

Requirements

• At least 5 years relevant experience in professional firms providing corporate secretarial services.
• Possess / pursuing ICSA or relevant qualification is an advantage.
• Good interpersonal and communication skills.
• Able to work independently, multi-task and is meticulous.
• Good organisation and administrative skills.
• Excellent attention to detail.

We regret that only shortlisted candidates will be notify.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF Administration Pte Ltd and its affiliates to collect, use and disclose your personal data for the purpose of recruitment.

Chateraise is looking for a HR and Administrative Assistant

Job Description

• Assisting in Work Pass administration, employee payroll and statutory administration
• Assisting in employee leave administration
• Assisting in company and employee insurance administration
• Responsible for office supplies, staff amenities and maintenance of the office equipment
• Perform clerical and administrative duties, such as, filing, scanning, compiling documents, invoice, etc.,
• Assisting in Company functions and events
• Update and maintain proper filing system to ensure documents are traceable in an efficient manner
• The management reserves the right to alter and/or assign further duties from time to time which are not computed in this job description.

Requirements

• Candidate must possess at least a diploma equivalent qualification with relevant experience
• At least 2 years’ experience in related field
• Possess a high level of integrity, ethics and able to maintain confidentiality of sensitive information
• Good interpersonal skills and the ability to interact with all level of people in a professional manner
• Able to work in a team, positive and responsible
• Working hours: 8.30am - 6.30pm, Mon - Fri
• Working location: 1 Buroh Lane Singapore 618292
• Interested candidates are welcome to call 6659 3895 or email CV to [email protected]

Responsibilities

• To examine customer's utilisation requests relating to syndication and bilateral loan credit facilities.
• Review legal documentation under bilateral and syndicated credit facilities and facility letters to ensure terms and conditions are in line with credit approvals.
• To perform AL /KYC checks
• Perform all aspects of loan drawdowns , rollovers and collections of principal repayments and interest payments for both bilateral and syndicated loans.
• To interact with RMs when required for any outstanding documents.
• Prepare Swift Payments for loan disbursments.
• Ensure proper record and safe keeping of loan related documents
• Preparation of local, regulatory and other ad hoc reports
• Other ad hoc related projects

*** Interested applicants, please email your resume to [email protected]

Attention: Jas Lee Geok Kuan (R1111031)

*** Only shortlisted candidates will be notified.

A*STAR Skin Research Labs (A*SRL)/Skin Research Institute of Singapore (SRIS) is looking for a Administration Executive to support the Business Development (BD) operations, working closely with the Business Development Director and the Business Development team, researchers, SRIS partners and internal groups within the organisation.

The key role and responsibilities include:

• Assist the BD Operations Manager in developing, maintaining, and overseeing the policies and procedures governing research in A*SRL/SRIS
• Support the BD Director to improve the general administration of BD through close coordination and collaboration with other internal stakeholders
• Tracking and managing legal agreements and maintaining legal agreement database (e.g. CRM tracking)
• Liaising with project managers to ensure contract terms are followed
• Facilitating the negotiation and execution of legal agreements, e.g. filling in templates, checking grammar mistakes and page numbers, cleaning up drafts, summarizing contract, liaising with collaborators for NDAs and submission for ED’s signatures, coordinating with all parties for signatures
• Act as a check point for compliance requirements by sighting compliance related approval documentation where necessary
• Provide secretariat support for all BD and contracts negotiation meetings
• Ensure key stakeholders involved in agreements are reminded of the need for completeness when filling up standard forms and agreement templates
• Ensuring prudent use of resources, etc.
• Assists in maintaining KPI database & to provide accurate information for reports to internal & external stakeholders
• Assists in developing materials for business development engagement activities
• Provide support to facilitate the training and guiding of scientific staff using standard templates, eg how to fill up standard forms and agreement templates for compliance and contract negotiation respectively
• Any related duties as determined by the BD Director

Requirements

• Bachelor’s degree in legal/research/science/technology management, or related fields with a keen interest in research administration with at least 5 years relevant experience
• Must possess a flair for writing to handle minutes and draft presentation slides
• Meticulous, resourceful and uses sound judgment and demonstrates initiative in carrying out assigned duties, with good organisational skills to create / maintain detailed records
• Detailed-oriented and IT-savvy to navigate through databases and software applications
• Proficient in Microsoft Office – word, excel and PowerPoint
• Able to complete quality work within deadlines
• Excellent organizational, communication (both verbal and written) and interpersonal skills, any experience with reviewing contracts is advantageous
• Able to work independently and as a team in a fast-paced environment
• Positive learning attitude with pleasant personality

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.