Total 9 admin job vacancies in Administrative / Clerical category in Singapore

Name of Authority: Lakeside Primary School
Location Address: 161 Corporation Walk, Singapore 618310

Objective:
The Contractor shall provide one competent Personnel to support the front desk and general office administrative functions of the Authority. The Personnel will attend to general queries, assist in various administrative tasks, and ensure timely responses to queries from the public and students.

• The Contractor must submit the CVs of the proposed Personnel as part of the offer and price proposal. Only the submitted CVs will be considered for evaluation.

Duration of Service:

• Contract Period: From 1 March 2025 to 28 February 2026 (Base Year) + 1 March 2026 to 28 February 2027 (Option Year)
• Option to Extend: The Authority may extend the Contract for a further period of 1 March 2026 to 28 February 2027. The Authority has full discretion to exercise this option at any time before the expiration of the current contract period, in whole or in parts.

Personnel Working Hours:

• Mondays to Thursdays: 7:00 AM to 4:00 PM (inclusive of 0.5-hour lunch break)
• Fridays: 7:00 AM to 3:30 PM (inclusive of 0.5-hour lunch break)
• No service required on Saturdays, Sundays, or gazetted public holidays

Scope of Services:

The services required are as follows:

1. General Office Assistance:Attend to general queries (e.g., public queries, student needs) and ensure timely responses.
   Receive deliveries and assist in the coordination of tasks related to incoming goods or services.
   
2. Administrative Support:Assist with daily student attendance updates.
   Collect, enter, and maintain data in the school’s IT systems, spreadsheets, or other forms of records.
   Manage correspondence, including typing of documents, filing, and faxing.
   Perform other administrative duties as directed by School Leaders or the Admin Manager.
   
3. Additional Duties:Perform any other administrative tasks as assigned by the School Leaders or Admin Manager.
   

Qualifications, Skills, and Experience of Personnel:

The Personnel shall meet the following minimum qualifications and experience:

• Communication & Interpersonal Skills: Good communication, a pleasant disposition, and strong interpersonal skills.
• Technical Skills: Basic proficiency in MS Office (Word, Excel, PowerPoint) and GCE ‘O’ or ‘N’ Level with a credit in English.
• Experience: Preferably at least one year of past experience working in a school environment.

Location: Xinghua Primary School, 45 Hougang Avenue 1, Singapore 538882

Contract Duration:

• Base Year: 1 February 2025 to 31 December 2025
• Option to Extend: 1-year extension at the Authority’s discretion.

Working Hours:

• Mondays to Thursdays: 7:30 AM – 5:00 PM (inclusive of 0.5-hour lunch break)
• Fridays: 7:30 AM – 4:00 PM (inclusive of 0.5-hour lunch break)
• Non-Working Days: Saturdays, Sundays, and gazetted public holidays

Key Responsibilities:

Science Lab Support:

• Prepare materials, equipment, and apparatus for curriculum and co-curricular activities.
• Assist in distributing and collecting worksheets, notes, and lab equipment.
• Set up, clean, and maintain the Science laboratories and other science-related areas.
• Assist with classroom management during science lab activities (e.g., group work).
• Conduct stock-taking and ensure proper maintenance of lab equipment and resources.
• Support teachers in ensuring student safety in labs and during field trips.

Administrative Duties:

• Provide frontline counter duties such as answering phone calls and contacting parents of unwell students.
• Assist in general school duties as required.
• Support the running of school events and activities involving students.

Other Tasks:

• Perform ad-hoc administrative tasks as assigned by the Principal, Vice-Principal, or Key Personnel.

Qualifications, Skills & Experience:

Minimum Requirements:

• Education: At least GCE ‘N’ Level qualification
• Experience: At least 1 year of relevant administrative or science lab experience

Technical Skills:

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) or equivalent software
• Ability to create and manage printed materials and data analysis reports

Soft Skills:

• Strong communication and interpersonal skills to interact with teachers, students, and stakeholders
• Ability to multitask, organize, and work independently

Name of School: Nan Hua Primary School

Location Address: 30 Jalan Lempeng Singapore 128806

Key Responsibilities:

• Attend to walk-in and call-in inquiries, maintaining a professional demeanor.
• Maintain records of sick or injured students and provide necessary assistance.
• Handle incoming and outgoing mail efficiently.
• Manage the receipt and distribution of goods.
• Perform filing duties, record lost-and-found items, and manage other administrative tasks as needed.

Qualifications & Skills:

• Minimum ‘N’ / ‘O’ Level certification.
• Proficient in English and Mandarin with excellent communication skills.
• Pleasant personality and customer service skills for front-desk duties.
• Familiarity with Microsoft Office applications.
• Prior experience in a school environment is advantageous.

Location: Xinmin Secondary School, 11 Hougang Avenue 8, Singapore 538789
Contract Period:

• Base Period: 2 January 2025 – 31 December 2025
• Option to Extend: One additional year, exercisable at the discretion of the Authority before the expiration of the initial contract period.

Responsibilities:

The Admin Assistant (Printing) will support the school's daily operations related to printing and photocopying. Key responsibilities include:

1. Photocopying Support:

• Facilitate all photocopying requests for lessons from teachers.
• Process photocopying requests from other school stakeholders.

1. General Administrative Duties:

• Perform additional tasks as required by the school administration.
  

Working Hours:

• Mondays to Fridays: 8:00 AM – 3:00 PM (inclusive of a 0.5-hour paid lunch break).
• Off-days: Saturdays, Sundays, and gazetted public holidays.
• School Holidays: Services will not be required unless specifically requested by the school.

Qualifications & Skills:

1. Preferred Qualifications:

• Completion of primary school education.

1. Skills and Experience:

• Familiarity with operating photocopying machines.
• Prior experience in handling photocopying tasks is advantageous.

Location: Temasek Junior College, 2 Tampines Avenue 9, Singapore 529564

Contract Period:

• Base Period: 1 January 2025 to 31 December 2025

Working Hours:

• Monday to Friday: 9-hour workday, inclusive of a 1-hour lunch break.
• Shift Timing:7:00 AM to 4:00 PM
  9:00 AM to 6:00 PM
  (Shift is subject to the Authority’s discretion and work arrangements).

Key Responsibilities:

1. Reception Duties:

• Greet, welcome, and direct visitors appropriately upon their arrival.
• Announce visitors and guide them as needed.
• Answer, screen, and forward incoming phone calls.
• Attend to parents, visitors, and vendors via phone calls and walk-ins.
• Assist unwell students in the sick bay.

1. Administrative Duties:

• Support logistics and administrative tasks related to school activities and events.
• Pack documents and collaterals.
• Receive, sort, and manage daily mail; handle all correspondence.
  Perform data entry using Microsoft Excel and Word.
• Manage office supplies, printing, and photocopying tasks.
  Perform other duties assigned by the Administration Managers, Vice-Principals, or Principal.

Qualifications and Skills:

• Minimum Education: GCE O-Level or relevant receptionist/administrative experience.
• Personality: Pleasant personality with a proactive, team-oriented mindset. Willingness to learn and adapt.
• Technical Skills: Proficiency in office technologies and computer applications such as Microsoft Excel and Word.
• Communication Skills: Clear, concise, and professional communication, with strong telephone etiquette for handling inquiries from the public and stakeholders.
• Physical Requirements: The General Office is located on Level 2 without lift access, so the personnel must be comfortable with climbing stairs daily.

Location: Yangzheng Primary School, 15 Serangoon Avenue 3, Singapore 556108

Contract Period:

• Base Period: 1 January 2025 to 30 November 2025
• Option Period: 1 January 2026 to 30 November 2026 (optional 11-month extension at the discretion of the Authority)

Working Hours:

• Monday to Friday: 7:00 AM to 4:15 PM (inclusive of a 45-minute lunch break)
• Non-Working Days: Service is not required on Saturdays, Sundays, and gazetted public holidays.

Key Responsibilities:

1. Reception & Front-Desk Duties:

• Attend to front-desk duties in the General Office, greeting visitors, staff, and students.
• Handle telephone calls and walk-in inquiries, directing them to appropriate personnel as needed.

1. Mail and Deliveries:

• Receive and distribute incoming mails and goods deliveries.
  Arrange and process outgoing mails for posting.

1. Administrative Support:

• Maintain and update school records and compile data as required.
• Assist in preparing resources, handling logistical tasks (e.g., taking photos/videos), and supporting school programs and events.

1. Student Assistance:

• Attend to unwell students and assist with basic first-aid or provide other necessary care.
  

1. General Administrative Tasks:

• Provide support for various general administrative tasks as assigned by the school.
  

Qualifications and Skills:

• Minimum Education: Diploma or GCE ‘O’ Level or higher.
• Language Proficiency: Fluent in at least two languages, including English and a Mother Tongue language. Preference will be given to candidates fluent in both English and Mandarin.
• Technical Skills: Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Interpersonal Skills: Pleasant disposition with strong communication and interpersonal skills.
• Experience: Relevant experience in administration and/or customer service is preferred.

Location: CHIJ St Nicholas Girls’ School (Secondary Section)
Address: 501 Ang Mo Kio St 13, Singapore 569405
Reporting To: School Administrative Staff

Job Type: Full-Time, 1-Year Contract (1 Jan 2025 to 31 Dec 2025) with an option to extend for another year.

Contract Duration:

• Base Year: 1 Jan 2025 to 31 Dec 2025
• Option to Extend: 1 Jan 2026 to 31 Dec 2026, subject to the School’s discretion.

Working Hours:

• Mondays to Thursdays: 7:00 am – 4:00 pm (inclusive of a 30-minute lunch break)
• Fridays: 7:00 am – 3:30 pm (inclusive of a 30-minute lunch break)
• No service required on Saturdays, Sundays, and gazetted public holidays

Key Responsibilities:

Administrative Duties:

• Handle incoming phone calls and walk-in inquiries.
• Manage school mail, parcels, and deliveries.
• Prepare and verify documents such as the Staff Monthly Attendance Sheet, and track staff attendance daily.
• Maintain and update data records in school databases.
• Compile statistics as needed for school reports.
• Perform filing, typing, and data entry tasks.
• Draft correspondence as required by school management.
• Attend to students who are unwell.

Other Responsibilities:

• Provide general administrative support to various school departments.
• Carry out any other duties assigned by the school.

Qualifications & Experience:

1. Minimum Education:At least a GCE “O” Level qualification.
   
2. Experience:At least 3 years of experience providing administrative support in an office or school environment.
   Experience in handling telephone inquiries from Mandarin-speaking parents or vendors is required.
   

Skills & Competencies:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic First Aid knowledge.
• Strong communication and interpersonal skills.
• Good customer service skills, with a pleasant demeanor and professionalism.
• Ability to handle sensitive information with discretion.
• Self-motivated, with a high level of initiative and independence.
• Team-oriented and collaborative approach to work.

Location: Gongshang Primary School, 1 Tampines St 42, Singapore 529176

Contract Period:

• Initial Term: From 1 October 2024 to 30 September 2025.
• Option to Extend: The Authority may extend the contract for an additional year, from 1 October 2025 to 30 September 2026, at their discretion.

Working Hours:

• Monday to Friday: 7:00 am to 4:00 pm (½ hour lunch break)
• Service is not required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services:

• Reception Duties: Manage frontline reception counter operations.
• Document Handling: Prepare, verify, and maintain documents.
• Data Management: Update and maintain data records.
• Statistics Management: Compile and analyze statistical data.
• Administrative Tasks: Handle filing and other general administrative duties.
• Lost and Found: Maintain lost and found records and manage the tallying of accounts.
• First Aid: Provide basic first aid assistance to students.
• Ad Hoc Tasks: Perform additional duties as assigned by the school.

Qualifications, Skills & Experience:

• Educational Qualification: Minimum GCE “O” Level.
• Additional Training: Preferably first aid trained.
• Technical Skills: Proficient in MS Office, with advanced skills in Excel.
• Experience: At least 3 years of relevant working experience. Customer service experience and prior experience in a Primary School setting are preferred.

Name of Authority: Orchid Park Secondary School
Location Address: 10 Yishun Street 81, Singapore 768454

Duration of Service:

• Contract Period: From 01 Jan 2025 to 31 Dec 2025.
• Option to Extend: The Contractor grants the Authority the option to extend the Contract for a further period of 1 Jan 2026 to 31 Dec 2026.

Working Hours:
Personnel will be deployed on either Shift 1 or Shift 2, subject to school’s need:

• Shift 1:Mondays to Thursdays: 7:00 am to 4:30 pm, inclusive of 1-hour lunch break
  Fridays: 7:00 am to 4:00 pm, inclusive of 1-hour lunch break
  
• Shift 2:Mondays to Thursdays: 8:30 am to 6:00 pm, inclusive of 1-hour lunch break
  Fridays: 8:30 am to 5:30 pm, inclusive of 1-hour lunch break
  
• If service is required on Saturdays, Contractor can claim off on other working days agreed by the School.
• Service not required on Saturdays, Sundays, and gazetted public holidays.

Scope of Services

Administrative Duties:

• Receptionist functions & front-desk operations
• Coordinate transport services
• Provide logistics coordination
• Handle students who are ill or injured, including accompanying students to the hospital (when necessary only)
• Attend to incoming phone calls, walk-in, and email queries
• Mail sorting
• Simple administrative works such as filing
• Assist in processing Financial Assistance Scheme for students
• Other duties or financial tasks assigned by the administration manager or school leaders.

CCA-related:

• Support and provide general administration of CCAs.
• Organise CCA Exposure Day & Orientation Day
• Allocation of Sec 1 students
• Track students without CCAs/poor attendance on a termly basis and provide info to the CCA HOD
• Print and check CCA certificates (all levels)
• Monitor CCA instructors’ MOE registration expiry date, and notify teacher-in-charge of such dates pending expiration.
• Help to take photographs and videos during key events
• Touch up and edit photographs and videos
• Assist to upload edited photographs and videos on social media

Publications and Promotions Committee:

• Provide support by developing marketing publications and materials to promote the school’s branding.
• Organize promotional talks/activities to primary schools.
• Edit and archive photographs and videos
• Responsible for addressing social media via Facebook with regards to the school’s current or upcoming events

Student Leadership Committee:

• Administer NYAA (National Youth Achievement Award) programme including keeping track of students’ progress and reports.
• Provide support for student leadership activities

Values in Action (VIA) programmes:

• Assist with VIA activities/events
• Track students without VIA

Risk Assessment Management (RAMS):

• Consolidate RAMS reports

School Events:

• Assist teachers during competitions, camps, and outdoor education
• Assist with school celebrations (e.g., Speech Day, Arts Panache, sports carnival)
• Provide support for post-exam activities

Qualification, Skill & Experience of the Contractor’s Personnel

Minimum Requirements:

• GCE “A” Level or equivalent
• Proficient in Microsoft Word and Excel
• Fluent in English (ability to speak another language is an added advantage)

Preferred Skills:

• Photography and Videography editing skills