Total 6,575 administration assistant job vacancies in Administrative / Clerical category in Singapore

• Responsible for the effective operation of the Mechem Sample and OPS Management group.  Plans, schedules, and organizes necessary resources to ensure appropriate effectiveness of sample/sample kit logistical challenge in but not limited to: receiving, sample entry, and client service representation.  Implements department policies to maintain facilities and equipment.
• Schedules logistic and/or sampling team, assign and optimize resources, identifies needed resources and coordinates the appropriate acquisition of facilities resources as applicable.
• Ensures that all entries into eLIMS are accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Assist in data entries into eLIMS; Accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Develops appropriate training plans, assures that staff is trained and proficient in all phases of Sample Receiving, Sample Entry, Client Services Representation, eLIMS utilization and any other Client Service applicable function as needed.  Generates training modules, as needed.
• Provides metrics analysis and updates for distribution to staff and leadership.
• Carries out process improvements to continually maximize the efficiency of the personnel and Sample Management areas, recommend solutions and implementation of action plans.
• Perform general human resources responsibilities including recruitment activities, performance evaluations, and progressive disciplinary processes, enforces Affirmative Action department goals.
• Provides for safety and welfare of staff and supports/enforces Environmental Health and Safety Policies.
• Act as a mentor to other staff and is looked on as an expert on Operational/eLIMS problems for Sample Management related issues.
• Proactive interaction with internal and external clients, troubleshooting client issues
• Maintains appropriate shipping and receiving permits, including hosting appropriate approval audits.
• Resolves problems and notifies manager of resolution when job is within scope of own ability.  Assists in meeting project goals within technical, time and budgetary constraints.
• Develop working relationship with internal clients/suppliers – particularly laboratory personnel and operations. Recommends approach and carries out solution as directed for more complicated problems.
• Able to lead project teams using management and leadership skills

Performs other related duties as assigned.

• Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response.
• Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate
• Coordinate the activities of the GM through efficient diary management.
• Maintain a logical and up-to-date filing system and archive directory.
• Facilitate the smooth running of the department through adequate supply of materials and equipment.
• Organise travel itineraries for the GM and other Management staff, following Hotel procedures.
• Organise travel and itineraries for the Hotel Management, business associates and visiting guests, following Hotel procedures.
• Submit expense claim forms for GM, following Hotel procedures.
• Ensure that all invoices passed through to GM for signing are backed up with the correct documentation.
• Ensure that all administration and travel invoices for signing are backed up with the correct documentation
• Handle petty cash for the GM
• Attend, for the purpose of taking minutes, and/or organise meetings as required by the GM
• Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate.
• Maximise on the effectiveness of internal/routine meetings by briefing the AGM prior to meetings in relation to key agenda points.
• Coordinate the hotel capital expenditure documentation for the GM.
• Collate Weekly / Monthly operating reports
• Assist the GM with adhoc project management as requested by the GM
• Investigate / alert the GM to concerns in reports as appropriate.
• Compile statistical reports as requested by the GM
• Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel.
• Any other reasonable request within your range of competence as required by your Manager.

Job Responsibilities:

· Providing of administrative support for administration manager

· Screening of travel requests and coordinating of travel arrangements

· Handling of scheduling, organizing of meetings and client appointments

· Organizing and maintaining of files and records for efficient retrieval

· Liaising with stakeholders on all travel related matters

· Check, record and getting approval for invoice payments

· Attending to guests at reception

· Maintaining of meeting room calendars

· Helping with floor facilities

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 3 year of relevant experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Position: Admin cum Account Assistant

(Singapore Citizen / Singapore Permanent Residence Only)

Salary: up to $2000 - $2600 depending on experience

Location: Tampines

Job Types: Full Time

Timing /Shifts: 5.5 Days Week
Working Hours: Monday to Friday 8.30am to 5.30pm

Saturday 8.30am to 12.30pm

Job Description:

· Perform general administrative duties, including managing phone calls, emails, follow up when necessary and correspondence.

· Maintain and update company records, databases, and filing systems.

· Prepare contracts for submission to clients.

· Assist in coordinating delivery schedule

· Perform ad hoc tasks and projects as assigned by management.

· Contacting customer for details of servicing or maintenance schedule and others.

· Issue invoices using Xero Software Systems.

Job Requirement:
-Fresh graduates are welcome.
-1 to 2 years of relevant experience will be beneficial.
-Willing to learn attitude, on job training will be provided.
-Strong communications and interpersonal skills with a demonstrated ability in handling situations.

-Bilingual in English and Mandarin Spoken.

Job Description & Requirements

Responsibilities:

· Manage day-to-day office operations timely and efficiently.

· Support general office management duties of the company.

· Assist in the preparation and maintenance of financial records, including A/P and A/R.

· Any ad-hoc duties requirements assigned by the office manager.

Job Requirements:

· Preferably with 1 to 3 years of relevant experience.

· Proficient in MS Office applications.

· Self-motivated and able to work both independently and collaboratively.

· Strong responsible attitude and team player to complete tasks on time.

· Good communication and interpersonal skills in both English and Mandarin.

· Strong numerical and analytical skills, with attention to detail.

· Willing to take up new challenges.

· Limit to SPR/SC.

We regret that only shortlisted candidates will be contacted for an interview.

Note: We are an equal opportunity employer and welcome applications from individuals of

all backgrounds.

Job Requirement

· Candidate must possess at least

O/A Level/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

· No working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Training on work-related knowledge and competencies provided

· Bilingual

Responsibilities:

· Maintenance of proper records and filing system;

· Support operations and general day-to-day administrative duties;

. Support Accounts Team

· Provide secretarial support to Managing Director;

· Able to handle confidential information in a professional manner;

· Perform other ad-hoc duties as assigned;

· Able to work independently and as a team;

We provide on-the-job training

We provide opportunities for career advancement within company

1. Execute tasks related to motor insurance and hire purchase financing.
2. Offer administrative and coordination assistance to the sales team.
3. Handle documentation and reception responsibilities.

Requirements:

1. Possess a minimum of 2 years of relevant work experience.
2. Demonstrate meticulousness and multitasking abilities.
3. Proficiency in Microsoft Office applications is required.
4. Hold at least a full GCE "O" level certificate or have completed a Certificate education from a recognized educational institution.

Reg no. R1659970

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

1. Handle various administrative tasks, including but not limited to: managing and booking meeting rooms, reserving the Finance Museum, managing department’s fixed assets, low-value assets, electronic equipment issuance and returns, annual inventory; requesting office supplies and other administrative tasks.

2. Daily Correspondence of Official Documents, including: handling the daily sending and receiving of official documents, registering and distributing official documents via OA system, and handling external fax documents, archive official documents yearly.

3. Participate in branch-related team work, arrangement of venues for various branch meetings and events, and administrative tasks related to departmental expenses reimbursement.

4. Assist in the management of the department’s contract management system, updating and verifying information in the regulatory and policy system, and updating the rule and regulation records.

5. Assist in routine administrative tasks related to news, publicity, and other work, and participate in important project work as per requested.

6. Undertake the responsibilities of the department’s compliance officer, operational risk officer, etc. And participate in various branch BCM drills as needed.

7. Translate relevant documents (bilingual).

8. Handle other tasks assigned by superiors.

Requirements:

1. Candidates must possess a Diploma or Degree in Archival & Administration or related.

2. With working experience in administration.

3. Experience in using OA system.

We are currently seeking a confident, team-oriented Admin Assistant with exceptional document management skills and multimedia operational experience. If you have a passion for organizing files, excel in creating and editing reports, and possess strong communication skills for client interaction, we welcome you to join our team!

Responsibilities:

1. Organize daily files, including but not limited to invoices, receipts, quotations, ensuring a systematic and easily accessible filing system.
2. Format and organize reports according to specified guidelines, ensuring accuracy, clarity, and adherence to standards.
3. Assist managers in organizing daily required documents to enhance workflow efficiency.
4. Take responsibility for a portion of client communication tasks, establishing and maintaining positive client relationships.
5. Participate in multimedia operational tasks as needed, assisting the team in promoting brand image.

Requirements:

1. Strong team collaboration skills, with the ability to work harmoniously towards team goals.
2. Extensive experience in document creation, editing, and organization, ensuring efficient task completion.
3. Priority consideration for candidates with relevant experience in multimedia operations.
4. Excellent communication and coordination skills to build and maintain positive relationships with team members and clients.

If you meet the above requirements and aspire to develop your career in a positive and dynamic work environment, please send your resume to [Your Contact Email]. We look forward to your joining us in creating an even more rewarding work experience together!

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Job Description

Provide day-to-day office administrative support functions such as

- Answer and direct phone calls, take messages and handle correspondence

- Manage calendars, schedule appointments and coordinate meetings

- Prepare and maintain documents, reports and presentations

- Updating and maintaining of clients’ database

- Perform data entry, update records and maintain office online server

- Assist with basic bookkeeping task such as invoicing and expense tracking

- Provide general administrative support to staff as needed

- Undertake any other ad-hoc duties as assigned

Job Requirements

- Candidate must possess at least a Diploma

- Proficient in MS Office Application (Word, Excel, PowerPoint)

- Good command of written and spoken English

- Highly organised, ability to work independently

- Meticulous and able to work in a fast paced environment

- Mature and independent with good work attitude

Others

- 5 days work week

- Walking distance from Eunos MRT

- Hybrid working environment

Preparing Shipping Documents (Invoices etc)

Processing Of Orders

Prepare Billing Documents for Customers

Monitoring Shipments and updates to the Customer

Maintaining Shipment records

Filing and scanning of Documents

General Administrative Support Duties

Undertaking other Ad-hoc duties when required

Job Requirement

· Candidate must possess

at least O/A Level/Diploma/Advanced/Higher/Graduate Diploma in Finance/Accountancy/Banking or equivalent.

· No working experience in the related field is required for this position.

· Required Skill(s): Good PC skills and familiar with Microsoft Office

· Preferably Junior Executive specialized in Finance - General/Cost Accounting or equivalent

· Be Independent, meticulous and able to work under pressure

· Possess a willing to learn and proactive attitude

· Training on work-related knowledge and competencies provided

· Bilingual

Responsibilities:

• Handle full sets of clients' accounts
• Support Accounts Team
• Handle corporate tax admin/employment pass admin
• Maintenance of proper records and filing system;
• Support operations and general day-to-day administrative duties;
• Provide secretarial support to Managing Director;
• Able to handle confidential information in a professional manner;
• Perform other ad-hoc duties as assigned;
• Able to work independently and as a team;

We provide on-the-job training

We provide opportunities for career advancement within company

Hourly rate: S$12

• Responsible for the smooth running of banquet operations.
• Ensure set-up is in accordance to the guests' requirements.
• Provide excellent customer service to guests.
• Check and ensure that all operating supplies are well-stocked and sufficient to run operations.
• Attend pre-function meetigns with the event organisers, disseminate information and changes to colleagues and relevant departments.
• Provide training to team members and casual labour on banquet operations.
• Enforce and uphold high standards of hygiene.
• Reporting to Banquet Operations Manager

Only shortlisted candidates will be contacted.

Established in 1980, Chambers International, has built a strong presence in Singapore as a reputable group of companies providing a comprehensive range of professional real estate consultancy services, including integrated facilities management and strata title management.

We're Hiring!

Responsibilities:

• Provide full admin support to the team and department.
• Perform data-entry, documentation, printing and filling duties.M
• aintain a proper and user friendly filling and document control system for recording and tracking of all documents.
• Support the officers in daily admin roles and to keep stock of stationary supplies for the department.
• Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
• Create and maintain useful databases for the department.
• Perform some research duties as and when required by the team.
• Assist to maintain a proper attendance and tracking report for the Dept.
• Assist on any ad-hoc tasks as required by the dept.
• Administer and ensure that the financial administration.
• Keeping record of all transaction at all times and be prepared to provide summary to the HQ Accounts Department.

Requirements:

• Min GCE 'O' Level
• 1 year experience is property management preferred
• Able to start work on short notice

Accounts cum Admin Assistant - Geylang ( 51/2)

- follow –up requests from donors and liaise with 3rd party vendors

- assist in updating donors data to donation management system

- assist in monitoring and evaluating various business departments and follow up with their operational performances and outcomes

- attend meetng with fc to take miniutes and follow up on action tasks and deliverables

- diploma in degree in business administration, management or related field

- at least 2 years of working experience supporting senior executives

- excellent communication anf collaboration skills

- Basic salary : S$ 2800 – S$ 3200 neg

INTERESTED CANDIDATES PLEASE EMAIL YOUR UPDATED MICROSOFT WORDS RESUME TO [email protected]

ENG YEE LEE (R1876385) @ UNION MANPOWER SERVICES PTE LTD (95C4597)

Our Workshop at Sungei Kadut services a fleet of 300+ tipper trucks for maintenance and repair.

• Assist with filing and compiling job card monthly and prepare necessary documentation for approval
• Daily updating of servicing Job Card using SAP/VRS
• Data Entry through SAP on vehicle repair schedule and repair status
• Office documentation and data control
• Assist Operation Team to extract data or SAP report as and when
• Preparing trip report, summary report and accident report monthly
• Coordinating and reporting to superior for Department’s Workplace Safety & Health issues

Transport can be arranged from Yew Tee MRT.

Note: In 2 years the workshop in Sungei Kadut will move to Jalan Papan

Roles & Responsibilities

• Review and monitor GL, AR and AP entries of Singapore or overseas branches
• Ability to handle full set of accounts
• Support month end closing activities
• Resolve any inter-company invoice discrepancies
• Responsible for and ensure compliance with all other statutory requirements
• Assist in audit activities, GST reporting, banking matters, corporate tax and others
• Liaise and guide overseas staff to complete and submit required reports timely.
• Manage and ensure the accurate, complete and timely process of staff claims
• Handle all aspects of office administration and provide operational support
• Performs any other ad-hoc duties as assigned.

Requirements

• Min 2 years or more hands-on accounting experience
• GCE “O” level / Diploma in Accounting / LCCI
• Proficiency in Microsoft Office and/or Accounting systems
• Ability to work under pressure and tight reporting deadline
• Discipline and positive attitude
• Resourceful & organised
• Willing to learn
• Able to multi-task, self-motivated and systematic
• Singaporean and PR only

Roles & Responsibilities:

• Manage employees leave records and timesheet data
• Process CPF contributions and assist in payroll-related matters
• Generate monthly invoices for clients
• Process petty cash reimbursements
• Manage phone calls and correspondence (e-mail, letters, etc.)
• Filing, organizing and managing personnel databases
• Maintain general cleanliness of the office and replenishment of office supplies
• Assist on recruitment and onboarding process
• Perform general research work including creation and preparation of background documents.
• Assist with all other HR and general administrative tasks or other duties as assigned

Job Requirements:

• Singaporean or Singapore PR with relevant working experience
• Polytechnic Diploma/Degree Holder
• Able to commit 2 to 4 days work per week, 9am to 5pm (Flexible working days with shorter working hours can be arranged)
• Work in office located at Clarke Quay

Hourly Salary: $15 to $18 per hour (salary commensurate with experience and qualification). Employee will be entitled to CPF Contribution.

Job Experience:

• Collate and verify Staff Attendance Report monthly
• Manage onboarding and offboarding processes for new and resigned staff
• Handle employee records and activate/deactivate staff access cards
• Record minutes for Admin and Operations Monthly meetings
• Handle facilities booking and permits
• Assist in sustainability projects Coordinate various certification documentation for internal and external audits
• Collate new and renewal for missing documents
• Preparing of staff rosters and Plan cover for staff absence and those on leave
• Collate and submit staff claims for transport, overtime, and wellness benefits
• Provide support for Feedback system

Requirements:

• Minimum Diploma in Business Management
• Minimum 3 years of experience in admin managerial

Interested applicants, please write in through Jobsbank with detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

1) Availability
2) Current/ Expected salary
3) Reasons for leaving previous employments

We regret that only shortlisted candidates will be notified.

Job Descriptions

A master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Responsibilities:

1. Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
2. Providing real-time scheduling support by booking appointments and preventing conflicts.
3. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
4. Screening phone calls and routing callers to the appropriate party.
5. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
6. Greet and assist visitors.
7. Maintain polite and professional communication via phone, e-mail, and mail.
8. Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements:

· Diploma, equivalent or higher with relevant experience in administration support

• Multilingual in English and mandarin is preferred.
• Excellent verbal and written English communication skills.
• Familiarity with graphic design and desktop publishing is preferred.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Experience in manufacturing industry is an advantage.
• Fresh graduates are also welcome.
• Salary S$2300-3500
• Singaporean, Singapore PR and Malaysian only

Interested applicants, kindly forward your detailed resume indicating earliest availability / notice period required, current and expected salary via email to: [email protected]

We regret that only shortlisted candidates will be notified.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

- Permanent

- Ubi Grove

- 44 hours per week, Mon to Fri: 7:00am to 4:30pm or 7:30am to 5pm. Alternate Sat: 7:30am to 12noon

- Up to $2,500

Responsibilities:

• Management of Food Supply
• Plan and purchase food and necessary supplies needed to provide food service, ensuring sufficient quantity of food and in a timely manner.
• Organise storage of food after its delivery or purchase
• Keep an accurate inventory of supplies and order replacement of supplies as needed.
  
• Food Preparation
• Assist the Head Chef.
• Set up workstations with all needed ingredients and cooking equipment, prepare ingredients to use in cooking.
• Prepare nutritious meals and snacks for infants, children and staff.
• Ensure provision for children with food allergy/medical exceptions.
• Practise safe food handling techniques in food preparation and storage.
• Distribute food and water to classroom.
  
• Hygiene
• Responsible for cleaning the kitchen between meals, including putting away food for future meals, washing pots and pans, utensils and plates, kitchen towels and cleaning counters and tables.
• Maintain a safe and sanitary kitchen, pantry and storage areas; wash items used for food preparation.
• Ensure proper disposal of leftover food product.
  
• Personal Development
• Attend training workshops, conferences in order to maintain and improve professional competence.
  
• Others
• Occasionally takes on extra duties, such as cleaning when the kitchen is short-staff
• Undertake any other adhoc duties or projects as assigned by supervisor
  

Period:

• Permanent

Location:

• Ubi Grove

Working Hours:

• Mon to Fri: 7:00am to 4:30pm or 7:30am to 5pm.
• Alternate Sat: 7:30am to 12pm

Salary:

• Up to $2,500

Requirements:

• Must possess at least Primary/Secondary School/"O" Level in any field
• Must possess food and hygiene certification
• At least 1 Year(s) of working experience in the related field is required for this position

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected]

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

We are looking for a Temp Admin Assistant to outsource to our client.

Job Requirements:

• Min A lvl
• Around 1 year of work experience

Job Description:

• To assist match up old invoices to clear old aging for e-commerce platforms (Amazon / Redmart / Shopee)
• E-invoice submission
• Raise CN/DN/SRC/SRD
• Cross check invoices vs PO for Redmart
• Cross check internal GRN vs retailer GRN to dispute discrepancies early
• Arrange return collection for bad stocks / expiring stocks sent to Amazon and Shopee

All qualified applicants, please send in your resume to:

[email protected]

Nicole Ang (Outsourcing Team)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C459