Total 6,488 administration assistant job vacancies in Administrative / Clerical category in Singapore

Temp Admin Assistant (MNC/EAST)

Salary: up to $2.4k per mth

Job Duration: 1 year

Working Days & Hours: Monday to Friday 8.30am – 6.15pm

Location: Changi

Job Description:

• Timely Handling of ocean freight related administrative tasks

• Handle related internal communication with DB Schenker stakeholders

• Distribute vouchers to customers and Schenker network partners

• Handle related internal communication with DB Schenker stakeholders

• Posting of incoming payable vouchers

• Participate in ad-hoc projects related to business process improvement (Internal and External).

• Perform value-added task within the scope of the function to meet customer requirements and changes made in the operations process.

Job Requirements: Min GCE A Level or Diploma in any course

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Data Entry

-Manage / download footage

-Any other task that assigned by supervisor in admin for project support

Requirement :

• Minimum GCE ‘N’ , 'O' level or equivalent

• An eye for details

• Familiar with Microsoft Offices (Words, Excel , Power Point )

• Fresh can apply as training will be provided

☑ Well Established Company (Vending Machine)

☑ Salary: $2,400

☑ Working Location: Redhill (5 mins walk from Redhill MRT)

Responsibilities:

• Monitor and address hotline complaint calls each morning.
• Upload NRI data for drivers and generate audit reports.
• Check and respond to emails promptly.
• Manage filing tasks, collecting forms and reports from drivers.
• Update and organize contract files, ensuring all documents are in order.
• Respond to sales inquiries from new customers.
• Handle customer requests regarding sales details and communications.
• Record daily sales, sandwich disposal, and cash drawings .
• Order cleaning materials for vehicles and vending machines as requested by drivers.
• Respond to calls, take messages, and handle inquiries.
• Update maintenance records provided by Operations Manager and technicians.
• Prepare weekly VM location summary reports.
• Conduct checks on all company vehicles.
• Review and validate expenses claims from drivers before submitting to accounts.
• Upload lodger data for audit purposes (5 drivers).
• Summarize reports on NRI, VM sandwich disposal.
• Prepare monthly VM location reports, upload to the system, and rectify errors.
• Generate reports for price and target differences, communicate with customers, and prepare invoices.
• Prepare commission payable details as per contracts.
• Conduct vehicle inspections.
• Undertake tasks assigned by supervisor.
• Prepare documentation for audits (SS590) and respond to BizSafe requests.
• Draft and prepare letters as needed.
  

Requirement:

• N Level and above
• Good customer service skills
• Microsoft Office (Word,Excel)
• Ability to multi-task
• Good organizational and time management skills
• Ability to work under pressure
• Responsible and trustworthy
• Preferably able to start immediately or on a short notice
  

Perks :

• Convenient Working Locations - 3 Stations Near-by
• Work-life Balance, Come on time, leave on time! 9am - 6pm weekends.
• Friendly and Cozy working environment - working with a small team.
• AWS - 13 month

Responsibilities

• Responsible for the execution of import documentation requirements for shipments
• Ensure that all documentation meets import regulations.
• Support strategic plans for carrier contract negotiations, shipment order handling, transportation network order execution and monitoring.
• Arrange details of shipments with forwarders, carriers as necessary for exports.
• Prepare and manage the logistics system to optimize time management.
• Responsible for maintaining a record of all outstanding purchase orders with external vendors.
• Handling logistics for customers and requesting for invoices and follow ups of the same.
• Daily basis follow ups in terms of completion of the orders and meeting client requirements.
• Only Singaporeans may apply.

Requirements :

• No working experience are welcome to apply.
• Have a solid background in Business Administration and be familiar with key words such as Order, order confirmation, payment terms, delivery terms, transport documents, etc.
• Proficiency in English written is a must. Ability to speak other foreign language(s) is (are) an advantage.
• Computer literacy (Proficiency in Microsoft Office).
• Complete knowledge of Import Documentations & freight forwarding.
• High attention to details (e.g. order verification).
• The ability to multi-task and stay organized.
• Ability to work quickly and efficiently under pressure to multiple deadlines.
• Critical thinking, addressing problems and providing solution ideas.
• Great communication skills and experience working as a team player

Responsibilities:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in business oriented matters
• Perform vendor negotiation activities for business needs
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

The Opportunity

• Opportunity to work with a Reputable MNC. Providing secretarial and admin support to the Branch Manager.
• Mon - Fri: Office Hour
• Location: Central
• 12 Months Contract (Convertible)

The Requirement:

• At least 2-3 years of secreterial/ business support experience preferably with experience supporting expat manager
• Computer literate and familiar with Microsoft Office Applications

Job Description:

• Providing full administrative support to the team and secretarial assistance to the Singapore Branch Manager
• Proactively contribute to the manager's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Manage and coordinate Branch Manager and/or team travel, accommodation, transportation, etc.
• Assist with preparation of meeting presentation
• Taking notes and following up for meetings
• Responsible for end to end of processing Manager’s reimbursements for medical, entertainment and business trips.
• Support in the relocation of expat and families moving to Singapore
• Carry out office administration and/or projects as requested by the Branch Manager
• Manage team reimbursement for payroll processing
• Ensure the office is in compliance with HSE regulations
• Any other ad-hoc duties

Next Step

• Interested applicants, prepare your updated resume and click "Apply here" or email to [email protected]
• All shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

EA License No.: 19C9682

EA Personnel No.: R21101676 (Ng Zhi Qing Alethea)

Contract Admin Assistant

12m + 1m completion bonus

Salary: 3000 - 3500 base

No transport allowance but there is company bus from Boon Lay, Jurong, Chua Chu Kang, Outram Park, Bedok MRT

Mon-Fri 8.15-5.00pm

Other info: Other benefits include 18 days AL per annum, $1000 outpatient claims per annum (Pro-rated according to contract duration)

Responsibilities:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

Pull reports and information from systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

How to Apply:
send your resume to: [email protected] or Telegram me @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Admin Assistant

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

https://wa.me/6596420989

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Job Responsibilities:

· Provide support inbound call inquiries through the NP mainline, ensuring prompt and professional assistance to address customer needs and concerns.

· Provide support for walk-in inquiries, delivering excellent customer service and guidance to individuals visiting the office premises.

· Provide support in testing of the new process for Ez Link Issuance for Year 1 Student in AY2024

· Provide support in testing of the new process for Blazer Issuance for Graduation 2024

· Reviewing of SSVC’s services processes and knowledge databases

· Provide support in the design thinking processes for SSVC 2.0

Location

Ngee Ann Polytechnic, 535 Clementi Road, Singapore 599489

Duration

19 February 2024 to 10 May 2024

Working Hours

Mon – Thur: 8.30am – 6pm, Fri: 8.30am – 5.30pm

Salary

$10/hr

Duties

• Assisting in requisitions and place purchase orders.
• Track orders and ensure timely delivery
• responsible for ordering materials, supplies, and/or equipment, and follow through with vendors on shipment and delivery.
• ask the vendors for incentives or promotional prices.
• General Administrative duties
• update of machinery and asset listing

REQUIREMENTS

• GCE “N/O” Level

• Bilingual in English & Chinese

• Proficient in Microsoft Word & Excel

• Diligent and have eyes for details

• Prefer with experience in Construction Firm.

• experience in construction industry is an added advantage

• Able to liaise with Chinese speaking business associates

Interested applicant, please send your current resume and state expected salary.

Description:

• Maintain and organize office files, records, and documentation.
• Assist in the organization and coordination of office events and meetings.
• Handle incoming calls, emails, and correspondence.
• Maintain accurate and up-to-date records.

Requirements:

• Good knowledge of MS Excel
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team.
• Fresh candidates without prior working experience is welcome to apply.
• Minimum N or O levels or equivalent

Toh Hong Xiang (Hansel)

EA license: 20C0418 / R1763929

Job Responsibilities:

Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

Pull reports and information from Ecolab systems

Calendar management across time zones

Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

Coordinate domestic and international travel arrangements including processing of visas for international travel

Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

Prepare and maintain agendas, action item lists, issues list and program plans; Escalate issues promptly

Exercise judgment and make decisions to promote smooth workflow and prioritization

Ensure that internal and external client demands are met

Create, organize and manage various SharePoint sites and shared drives

Need to be able to communicate and write emails

May need to laise with customers

Requirements:

Min Diploma in Business Admin or relevant diploma

1 year of administrative experience is advantageous

Ability to successfully manage multiple, competing priorities to meet deadlines

Ability to work independently, as well as collaborate in a team environment

Reliable, flexible and approachable

Process oriented, adaptable.

If interested, please email me at [email protected]

➖

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Job Description

. Provide administrative support to the department

. Perform data entry work

. Handle enquiries via calls and email

. other adhoc project and events when required

Requirements

. Minimum GCE ‘O’ level

. Good interpersonal and communication skill

. Proficient in Microsoft office ( Excel and word )

Key Responsibilities:

• Analyze and re-engineer office administrative procedures, implementing new processes to improve efficiency if necessary
• Manage and coordinate the Founders’ calendar, including scheduling appointments, and travel arrangements.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Assist with personal tasks for the Founders as needed, such as running errands, personal shopping, and organizing personal appointments.
• Handle confidential documents ensuring they remain secure.
• Perform a full spectrum of office admin duties that include ordering supplies, managing vendors and a records database.

Qualifications:

• Proven experience as a Personal Assistant, Office Admin, or similar role.
• Excellent MS Office knowledge and Mandarin proficiency to liaise with overseas associates .
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Willingness and ability to work at very flexible working hours.
• High School diploma; additional qualifications as a Personal Assistant or Secretary are a plus.

• Position :Admin Assistant (Invoice/Sales Support)
• Location : Tuas West Road MRT
• Working hours : 5 days office hours, Monday- Friday 8.00am-5.45pm
• Salary (commensurate on experience) : Up to $2700+ AWS
• Duration : Permanent
• Industry : Logistic

Main Responsibilities:

• Assist in sales quotations
• Administrative duties like creating Delivery orders and invoices

Requirements:

• Minimum O level
• Good in coordination & follow up
• Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications

Email to [email protected]

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Associate Consulting Director

Reg no.: R2090601 | EA No: 13C6684

We are looking for a reliable individual.

Responsibilities:

-Handle recruitment process such as posting advertisement in the various job portals, shortlisting, arranging interviews

- Manage day-to-day employee-related issues

- Manage on-boarding and departure of employees

- Administer Work Pass (EP/SP/WP) application for new hires, renewal and cancellation

- Update and maintain employee records, including employment contracts, personal information and other documents

- Manage annual leaves, sick leaves and attendance.

- Ensure monthly payroll are executed on a timely basis.

- Perform any other ad-hoc duties as requested or assigned

Requirements:

- Polytechnic Diploma in any discipline, preferably in Human Resources Management, Finance or Business Administration or O level, ITE.

- At least 2 years of related experience preferred

- Well organized & with good interpersonal skills

Job Description & Requirements

Responsibilities:

1. Provide customer service to clients on the general enquiries pertaining to clients’ policies.
2. Create and modify client/agent codes and updating of clients’ information in the system.
3. Process and issue policies /endorsements.
4. Check all policies and endorsements processed.
5. Prepare cover letters to attach to policies for dispatch to clients.
6. Prepare draft policy clauses and endorsements.
7. Responsible for ensuring the accuracy of renewal notices, claims statistics and summary of insurance for review.
8. Sort renewal notices and extract policy files for renewals due, prepare claims statistics and summary of insurance.
9. Support the maintenance of an effective policy and/or document filing system by ensuring the proper filing endorsement copies faxed by clients are being filed together with office copy
10. Ensure policy jacket’s accuracy and sufficient stocks are in place.
11. Other duties and assignments that may be instructed by the superior from time to time.

Requirements:

1. Diploma holders, GCE O Level or related discipline;
2. Fresh entry from ITE/Polytechnics is welcome;
3. Preferably with minimum 1 year working experience;
4. Prepare to take up Certificate In General Insurance (CGI) exam if required;;
5. Willingness to learn and meticulous;
6. Possess good interpersonal and communications skills;
7. An attractive remuneration and bonus package will be offered to the successful candidate.

RESPONSIBILITIES:

· Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.

· To act as a first point of contact when dealing with correspondence and phone calls.

· Excellent communication and time management skills; proven ability to meet deadlines.

· To proactively manage and coordinate the diary of the Group CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

· Plan and organize travel and accommodation when required.

· Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Group CEO are met.

· To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Group CEO.

· Conserve the Group CEO's time by reading, researching, collecting, and analysing information as needed in advance.

· Ability to function well in a fast-paced environment; performs additional duties as assigned by the group CEO.

· Any other jobs or duties assigned by the Group CEO from time to time.

JOB REQUIREMENTS:

· Degree holder with integrity and a desire to work in a fast-paced environment.

· 5+ years of related experience required in working in a personal assistant role supporting CEO Level executives.

· Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

· Commitment to excellence - perform duties at the highest level possible, consistently.

· Demonstrate ability and temperament to work with sensitive information

EA License Number: 18C9289 | Registration Number: R23116577

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Job Scope

• General administrative duties
• Filing sorting of documents
• Other ad hoc duties assigned

Job Requirement

• Min GCE A Level/ Diploma holders
• Able to commit for 2-3 months

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

Admin Assistant | Data Entry | Sales Support | Tuas

• Monday – Friday 8am - 5:45pm
• $2000 - $2400
• Working location : Tuas West Road

Job Responsibilities

• Assisting on sales quotation
• Administrative duties in accounts such as opening Delivery orders and invoices (will be trained)
• General filing and documentation
• Data entry

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Personal Assistant To Director (Class 3 License)

• Working Day: 5 Work Day, 9am-6pm
• Salary: $3500 - $4500
• Location: Sin Ming Drive (Bishan/Upper Thomson)
• With AWS and variable bonus

Job Scopes:

• Main contact point with director
• Organize, manage and schedule appointments
• Make travel arrangements for boss and family
• Travel with boss and family (able to take roller coaster rides)
• Supervision of maids
• Event organization
• Property management - liaising with tenants and property agents
• Ensuring cleanliness and proper maintenance of all properties
• Liasing with pest control, pet groomers, gardeners
• Source for supplies for home and office
• Run errands for boss and family

Requirements and skills

• MUST BE ABLE TO DRIVE with class 3 license, Toyota car will be provided for driving purpose
• 3 to 5 years experience as a PA is preferred for this role

If Interest please kindly click on the Apply button

Ong Choon Kiat (James) | Reg No: R22104989

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

https://wa.me/6591271022 [James]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

· Coordinate patient registration, drugs dispensation and inventory management

· Handle registration, admission, and discharge of patients

· Collect payment and provide excellent customer service

· Issue invoices and send out

· Any other duties as assigned by Clinic Manager

Requirements:

· Good initiative and adaptable to environment & new initiatives

· PC / computer literacy and ability to work in a fast-paced environment

· Dependability and team ability

· At least 1 year(s) of working experience in Healthcare/Medical industry

· Required language(s): English

· Preferably Junior Executive specialized in Healthcare - Pharmaceutical Science/ Medical Nurse or equivalent

Responsibilities and Duties:

Departmental Activities

• Coordinate department and hospital meetings for the department and head of department;
• Facilitate staff on-boarding activities;
• Manage Operations Department Microsoft SharePoint infrastructure;
• Digitization of department paper records;
• Provide secretariat support to Workplace Safety and Health (WSH) Council;
• Provide secretariat support to the Hospital Food Service Committee (FSC);

Quality Improvement

• Assist in tracking department KPIs;
• Implement department improvement projects;

Inventory

• Manage department inventory control and maintenance;
• Assist with assets management;

Staff Activities

• Handling of Operations Department for social and recreational activities
• Manage Department Welfare Activities;

Admin

• Organize workshop/events for internal and external speakers;
• Provide general and admin support to Operations department;

Job Requirements:

• “A” level passes or diploma in administration or have relevant work experience in related field.
• 5 years working with administrative experience (preferably in healthcare setting).