Total 336 quality manager job vacancies in Administrative / Clerical category in Singapore

Job Description / Requirements:

• Responsible for the opening and maintenance of bank accounts for various entities, initiating bank payments and following up on the approval process;
• Managing office and company administrative affairs
• Arranging daily expense application, reimbursement and payment;
• HR related matters, including payroll, insurance, etc.;
• Possess relevant operational/administrative work experience
• Able to multi-task, with high work efficiency and strong ability to withstand pressure

Interested candidates, please email your CV to [email protected].

We regret that only shortlisted candidates will be notified.

Evelyn Xie Huijing | R1104549

Recruit Express Services Pte Ltd | 13C6614

 Supports the Aftersales Manager / Service Manager with administrative

activities and paperwork

 Prepare documents for approval

 Monitor leave application for approval

 Monitor over time submission for approval

 Assists with all subcontractors PO / sublets

 Conducts follow up according to subcontractors’ last activity

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

• Manage Executive’s calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements.

• Screen and prioritize incoming calls, emails and correspondence, responding to or redirecting inquiries as appropriate.

• Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and professionalism.

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documentation.

• Attend meetings with Executives as needed, take meeting minutes, and follow up on action items.

• Assist with special projects and initiatives as assigned by Executives, conducting research, compiling data, and preparing reports as needed.

• Coordinate Executive events and functions, including scheduling logistics, and coordination with internal and external stakeholders.

• Manage Executive expenses, including tracking receipts, preparing expense reports.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Handle document management (printing, binding, courier, copying and filing).

• Assist in composing replies for CEO’s review and approval as and when required.

• Perform general administrative tasks, such as filing, photocopying, scanning, and ordering supplies, to support the smooth operation of the Executive Office.

•Developed and managed the Human Resource Department by establishing a recruiting, interviewing and operational process

•Managed daily recruitment related activities including preparation of newspaper advertisements for recruitment, dispatching interview call letters and offer letters

•Communicated and counselled various department heads on candidate selection and employee performance and recommended changes

•Analysed the competency level of employees to identify the skills required for positions and bridged the gap by strategic training plans

• Any other ad-hoc duties assigned from time to time by the Executive.

Requirements:

• Min 3 years of experience as an Executive Assistant or similar role, supporting Senior-Level Executive in a corporate environment.
• Immediate starter is a plus

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

 Supports the Aftersales Manager / Service Manager with administrative

activities and paperwork

 Prepare documents for approval

 Monitor leave application for approval

 Monitor over time submission for approval

 Assists with all subcontractors PO / sublets

 Conducts follow up according to subcontractors’ last activity

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Our client who is a LOCAL LISTED MNC FINANCIAL INSTITUTION company is currently hiring for Manager, Group Secretary (6 months contract)

Job Responsibilities:

• Assist in the full spectrum of company secretarial duties, including the preparation of board resolutions, minutes, and statutory documents.
• Ensure compliance with relevant laws, regulations, and best practices regarding corporate governance under Singapore Companies Act and other relevant guidelines.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Monitor and manage statutory deadlines for filing annual returns, financial statements, and other required documents.
• To ensure that information lodge with ACRA is correct and accurate.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Stay updated on changes in regulatory requirements affecting clients and provide timely guidance.
• Maintain accurate and up-to-date statutory records.
• Organize and manage documentation related to company's corporate affairs.
• Performing any duties and responsibilities as may be assigned from time to time.

Minimum requirement:

• Possess Diploma/Degree in Corporate Secretary or any related fields.
• Minimum of five years’ corporate secretariat experience in a public listed company (preferably in a financial institution or a reputable organisation/service provider).
• Working knowledge of the Companies Act, SGX-ST Listing Rules and Code of Corporate Governance (“CG”). Familiarity with CG guidelines and regulations issued by MAS is preferred.

For candidates who do not wish to apply via the site and would still like to apply in a P&C manner, please send in your resume to [email protected] or wa.me/6597104049 to find out more

Charterhouse Resources Pte Ltd (13C6338)

Jasmine Choong (R1655920)

Job Title:

Administrative cim Sales Manager

Job Summary:

We are seeking a highly skilled and experienced Administrative Manager to join our esteemed Maid Agency. As an Administrative Manager, you will be responsible for overseeing the day-to-day administrative operations of our agency, ensuring smooth workflow, and providing exceptional customer service to both our clients and our domestic helpers. You will also act as our official translator for Indonesian maids. This is an exciting opportunity to contribute to the growth and success of our agency while making a positive impact on the lives of families and domestic helpers.

Responsibilities:

1. Manage and supervise a team of administrative and sales staff, providing guidance, support, and training as needed.
2. Oversee the agency's administrative and sales operations, including processing employment contracts, work permit applications, insurance claims, biodatas creation and other related paperwork.
3. Maintain accurate and up-to-date records of client and domestic helper information using our agency's database system.
4. Coordinate and schedule interviews, medical check-ups, and SIP sessions for domestic helpers.
5. Liaise with clients, domestic helpers, and relevant government agencies to ensure compliance with regulations and smooth communication.
6. Resolve customer complaints or concerns promptly and professionally, maintaining high levels of customer satisfaction.
7. Develop and implement efficient administrative procedures to streamline workflow and improve overall agency efficiency.
8. Stay updated on the latest industry regulations and policies to ensure compliance and provide accurate information to clients and domestic helpers.
9. Counselling of Indonesian maids if they face difficulties adapting to Singapore households.
10. Act as translator for Indonesian maids if they have difficulties in communication with their Employers

Qualifications:

1. Minimum Diploma or Bachelor's degree in Business Administration or a related field.
2. Proven experience in administrative management, preferably in the maid agency industry or a related field.
3. Familiarity with Singapore's regulations and processes related to domestic helpers' employment and work permits.
4. Strong leadership skills with the ability to motivate and guide a team effectively.
5. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
6. Exceptional interpersonal and communication skills to interact with clients, domestic helpers, and government agencies.
7. Proficient in using office software, including Microsoft Office Suite and database systems.
8. Detail-oriented with a high level of accuracy in record-keeping and data management.
9. Ability to handle confidential information with discretion and maintain strict confidentiality.
10. Conversant with Indonesian language is a requirement

If you are passionate about the maid agency industry and possess the required qualifications and skills, we would love to hear from you.

Pls send your resume with attached photo to [email protected]

We appreciate all applications, but only shortlisted candidates will be contacted for an interview

Roles & Responsibilities

• Oversee construction day-to-day operations of the HR & Administrative department.
• Responsible for review, design and execute HR policies.
• Manage the recruitment cycle, boarding/ off-boarding of staff, including employment & consultant contract signing and renewals etc.
• Handle monthly payroll and employment pass application and renewal.
• Inform Management on employees’ relation matters including disciplinary issues, grievances, absenteeism, and other employee disputes.
• assist in daily operational tasks or any other tasks that maybe assigned by the management.
• Invoices and quotation preparation

Requirements:

• At least O level
• Strong team player with good interpersonal skills
• Proficient with MS Office.

• Manage and inspire our administrative team

• In charge of overall company order department (including customer invoice, DO, PO, update recording to system)

• Manage and coordinate administrative tasks to ensure smooth operations department.

• Spearhead initiatives that enhance productivity and refine process / procedures.

• Maintain and manage the corporate calendar and execute events

• Collaborate with our internal programmers ensuring smooth operations for our systems.

• Manage content and communication channels, ensuring the department stays informed and connected.

• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.

• Work closely with other department and HQ, playing a key role in supporting company-wide initiatives.

• Supervise administrative staff to ensure tasks are completed in a timely and efficient manner.

• Develop and implement policies and procedures to improve office functionality.

Requirements:

• Experience in office administration, with at least 2-3 year in a supervisory role, including remote team.

• Dynamic and able to adapt to an ever-changing environment

• Excellent written and verbal communication skills.

• Ability to plan, manage, and organize tasks and projects effectively.

• Ability to build strong working relationships.

• Proficiency in office software and Autocount systems, with the ability to liaise with other teams.

Working Hours

Mondays - Fridays 8:00am - 5:00pm

Saturdays 8:00am - 12:00pm

We are searching for hardworking and experienced administrative managers to manage operations in our chain of shops.

Your responsibilities will be:

• Supervising the day-to-day operations of the shop(s) you are assigned to.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Front desk duties, including scheduling appointments.
• Assisting with maintaining the general cleaniness of the shop, including the front desk area and toilets.

Requirements:

• Must be willing to work long hours, 6 days a week and on public holidays.
• Bachelor’s degree in business administration, management, or a related field.
• Strong time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

Join the top international bank, where they help people and businesses grow in Asia, Africa, and the Middle East.

Key Responsibilities:

• Conduct professional financial analysis and profiling sessions to address customers' needs and objectives.
• Build and nurture customer relationships by providing regular updates on financial products and market trends.
• Develop and implement monthly plans to achieve sales targets and new business acquisition goals.
• Participate in marketing and promotional activities to attract new customers.
• Source and engage with individual prospects to expand our client base.
• Deliver efficient after-sales services and manage client retention.
• Organize and conduct sales presentations to various organizations.
• Collaborate with other teams to leverage referrals and maximize business opportunities.
• Ensure compliance with all applicable regulations and anti-money laundering procedures.

Requirements & Qualifications:

• Tertiary education and relevant CMFAS papers.
• Minimum of 1 year of relevant experience.

Apply now and submit your updated resume.

Jaycee Lay (EA: 94C3609/R23114633)

Duties & Responsible :

• To ensure the toolbox meeting is conducted for his direct workers and subcontractors and attend all toolbox meetings early morning and Liaise with the client.
• Manage and lead the operations team.
• To monitor and control the progress of work. Oversight of all operations in the company, reporting directly to the management making critical decisions relating to the ground management of operational assignments and manpower deployment matters.
• Ensure all authority-related requirements are followed during the execution of work and liaise with authorities if required.
• To Manage the project scope and changes and escalate the issues where necessary.
• To provide quality assurance to ensure all the works under his responsibility are executed in accordance with proper & established work standard procedure
• Conduct management and project-related training to the team members, whenever required.
• Monitor sub-con works and attends meetings to ensure the execution of work is smooth
• Render support to the project manager to liaise and coordinate with other Contractors to ensure smooth execution of works under his responsibility
• Be able to go to the dormitory daily and liaise with the workers and solve issues where required.
• Able to work in odd hours as and when required.
• Any other ad-hoc duties.

Requirements:

• Bachelor's Degree or Equivalent.
• Excellent communication, leadership, presentation, and negotiation skills.
• A strong work ethic, willingness to work with a close management team, and ability to multitask and problem solve and master new concepts within a short period of time. Able to move around and work as a front liner when necessary.
• Must be proficient in Microsoft Office.

• Manage Executive’s calendars, including scheduling appointment, meetings, and conference calls, and coordinating travel arrangements.

• Screen and prioritize incoming calls, emails and correspondence, responding to or redirecting inquiries as appropriate.

• Prepare and edit correspondence, presentations, reports, and other documents for Executives, ensuring accuracy and professionalism.

• Coordinate and prepare materials for meetings, including agendas, presentations, and supporting documentation.

• Attend meetings with Executives as needed, take meeting minutes, and follow up on action items.

• Assist with special projects and initiatives as assigned by Executives, conducting research, compiling data, and preparing reports as needed.

• Coordinate Executive events and functions, including scheduling logistics, and coordination with internal and external stakeholders.

• Manage Executive expenses, including tracking receipts, preparing expense reports.

• Maintain confidentiality and handle sensitive information with discretion and professionalism.

• Handle document management (printing, binding, courier, copying and filing).

• Assist in composing replies for CEO’s review and approval as and when required.

• Perform general administrative tasks, such as filing, photocopying, scanning, and ordering supplies, to support the smooth operation of the Executive Office.

•Developed and managed the Human Resource Department by establishing a recruiting, interviewing and operational process

•Managed daily recruitment related activities including preparation of newspaper advertisements for recruitment, dispatching interview call letters and offer letters

•Communicated and counselled various department heads on candidate selection and employee performance and recommended changes

•Analysed the competency level of employees to identify the skills required for positions and bridged the gap by strategic training plans

• Any other ad-hoc duties assigned from time to time by the Executive.

Requirements:

• Min 3 years of experience as an Executive Assistant or similar role, supporting Senior-Level Executive in a corporate environment.
• Immediate starter is a plus

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R23117344

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

 Supports the Aftersales Manager / Service Manager with administrative

activities and paperwork

 Prepare documents for approval

 Monitor leave application for approval

 Monitor over time submission for approval

 Assists with all subcontractors PO / sublets

 Conducts follow up according to subcontractors’ last activity

Good Pay + Good allowance + Good Bonus

Interested candidates please send an updated Resume / CV in Ms Word format to [email protected] or WhatsApp’s your resume to 98332779 ( no Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

• Provide administrative support to project team and maintain project databases
• Plan and coordinate office projects such as office relocation, company events or technology upgrades
• Follow up closely on ISO documentation and yearly audits
• Spearhead the digitalisation of our internal business processes to achieve work efficiency improvement
• Handle all outgoing or incoming correspondence (e-mail, letters, legal documents etc)
• Undertake assignments for manpower recruitment, training and HR-related matters

• Provide administrative support to project team and maintain project databases
• Plan and coordinate office projects such as office relocation, company events or technology upgrades
• Follow up closely on ISO documentation and yearly audits
• Spearhead the digitalisation of our internal business processes to achieve work efficiency improvement
• Handle all outgoing or incoming correspondence (e-mail, letters, legal documents etc)
• Undertake assignments for manpower recruitment, training and HR-related matters

Location: Pandan Avenue

• Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Completes data collection, data entry and report generation on various departmental related activities.
• Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures.
• Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
• Facilitates, follows up on, and ensures completion of tasks related to the Quality Management System (QMS), including internal audits.

Qualifications:

• Demonstrates knowledge of basic quality management systems, ISO9001, and Power BI.
• Possesses significant relevant work experience or specialized skills obtained through education.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Our client is an international MNC bank.

Responsibilities

• Responsible for daily settlement function and assist Deputy Head of Department/Head of Department for the overall in-charge of the sections of Import/Export Bills (IEB), Loan Admin and Settlement.
• Pro-actively maintains good working relationships with the business (Trade Finance, Corporate Banking, Private Banking, Treasury and FICM) and respective support department (Accounts, Risk Management, Human Resource and Admin, Compliance and Internal Audit).
• Manage and ensure deals are correctly authorized, verified, processed, inputted into the system, confirmed and settled and payments are approved and processed in accordance with the approved payment procedure. Ensure Nostro account are reviewed and reconciled on a daily basis and discrepancies, if any, are followed up immediately.
• Manage the Trade Finance products and services efficiently to satisfy customer which include the outsourcing of Trade Finance processing by ensuring accounting data pertaining to customer transactions are entered in the bank books in a timely and accurate manner after they are processed and that proper records are maintained.
• Manage loan processing/ administration duties, including loan drawdown/ rollovers/ repayment/ prepayment and ensure all necessary correspondence such as rollover notice, credit/ debit notices and rate fixing with borrowers/ banks are in correct order. Ensure new facility drawdown, repayment, interest, fees related movement of funds are properly executed and documented. Review the Originating Branches (Loan Booking) and ensure prompt and accurate SWIFT messages for loan disbursement in the system.
• Ensure the Operations Manual is promptly updated and will review MAS and Head Office reporting related to IEB and Settlement and will ensure prompt DTCC-MAS reporting for OTC Derivatives to MAS.
• Review & Plan yearly projects and system enhancement for staff to attend.
• Formulate the strategic agenda for Operations Singapore with the business strategy and bank polices Lead effective operational support processes and standards including continuous efficiency improvement In Treasury Settlements, Trade Finance Operations and Loan Administration.
• Evaluate risk and lead quality assurance to minimise operational risks and secure operational end customers' excellence.
• Secure compliance with both applicable local and global regulatory reporting requirements.
• Responsible for receiving and communicating various regulatory notices, and responsible for arranging implementation.
• Responsible for stakeholders’ management, including the service level agreements with internal and external parties.
• Responsible for handling outsourcing business, including signing of agreements, re-inspection, reports, cooperating with internal and/or external department’s inspections, etc.
• Manage internal communication projects (like job satisfaction surveys), Measure the effectiveness of our benefits programs and recommend improvements. Coordinate employee training and development initiatives.
• To assist DHOD/HOD to review annual assessment of staff’s performance and conduct interview assessment for new/replacement of Operations staff.
• Report on operational performance and suggest improvements.

Requirement

• Bachelor or higher qualification
• At least total 15 years working experience in Treasury Settlement and/or Loan Admin and/or Import &Export Bills;
• At least three years of working experience for each of the above on the three working fields, one of which must be Treasury Settlement;
• More than 6 years of team management experience; having strong organizational skills
• Good understanding and knowledge in various products of Treasury, IEB and Loan.
• Being very familiar with local regulatory policies for clearing business and local clearing systems, i.e. MEPS+.
• Strong understanding and experience in swift operations, able to process remittance transaction.
• With knowledge of accounting entry and MAS reporting
• Must be meticulous, careful, positive and full of sense of responsibility.
• Mature with good communication skills, strong execution ability and must be able to work independently.
• Good command of Mandarin to liaise with Mandarin speaking clients and Head Office colleagues.

Join the top international bank, where they help people and businesses grow in Asia, Africa, and the Middle East.

Key Responsibilities:

• Conduct professional financial analysis and profiling sessions to address customers' needs and objectives.
• Build and nurture customer relationships by providing regular updates on financial products and market trends.
• Develop and implement monthly plans to achieve sales targets and new business acquisition goals.
• Participate in marketing and promotional activities to attract new customers.
• Source and engage with individual prospects to expand our client base.
• Deliver efficient after-sales services and manage client retention.
• Organize and conduct sales presentations to various organizations.
• Collaborate with other teams to leverage referrals and maximize business opportunities.
• Ensure compliance with all applicable regulations and anti-money laundering procedures.

Requirements & Qualifications:

• Tertiary education and relevant CMFAS papers.
• Minimum of 1 year of relevant experience.

Apply now and submit your updated resume.

(EA: 94C3609/R23114633)

• Working Hours: Monday-Friday 9am-6pm
• Location: Kaki Bukit Road, Enterprise One
• Salary: $4500 & above

Requirements:

• Possess Finance/Accounting qualification
• Prior involvement with system upgrade & data migration preferred
• Knowledge & prior user of Microsoft Navision 2013 and/or Microsoft Dynamics 365 Business Central ERP software added advantage

Responsibilities:

• Responsible for completion of ERP system upgrade & launch of eCommerce & Vendors portals.
• Co-ordinate data transfer from existing ERP to new ERP system, including preparation of opening balances, master templates, eCommerce database, etc; Users’ Training, User Acceptance Test, Go-Live & ensure smooth cut-off from the existing ERP.
• Responsible for the smooth functions of the ERP system, including liaising with IT hardware & software for related issues
• Update of database & price tables, maintain inventory control management system, customers, suppliers, cash, margin analysis management modules within the ERP system (Microsoft Dynamics Business Central), as well as eCommerce & Vendor portals.
• Ensure monthly correct posting of inter department transactions and transfers.
• Collate and analyze data from ERP system & eCommerce portal to map out information for management’s decision making.
• Assistance to Finance/Admin Manager

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee (Ashley) Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Job scope :

- Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed, and that clerical functions are properly assigned and monitored

- Manage relationships with vendors, and outsourced service providers to ensure that service level agreements are maintained and services are provided as per agreed and all items are invoiced and paid on time in accordance with the procurement policy

- Manage itineraries and bookings for business trips.

- Plan and support internal and external events.

- Familiar with Singapore government policies and regulations regarding company operations, and appropriate medical, technological, and legal contacts

- Liaison with Chinese company headquarters, work visas for relevant personnel stationed by Japanese companies, etc.

Our requirements :

- Minimum 5 years of experience as an office administrator

- Minimum degree in any discipline

- Medical company experience will be preferable

▪ Conduct feedback, collate statistics and analyse reports to evaluate effectiveness of organised events and propose improvements.

▪ Provide support in the preparation of management reports for submission to the university administration and the ministries as and when required.

▪ Identify new stakeholders to expand and strengthen the new and existing RE Programmes that are designed with suitable pedagogical approaches and oriented towards the development of NTU's 3C graduate attributes.

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Our Office Managers is the first point of contact for internal and external parties for the office, which is key customer service and communication elements of their job duties.

Duties and responsibilities will include:

• This is a senior role and requires the Administrator to be able to work independently.
• Ensure company affairs are always compliant with ACRA, IRAS and CPF Board, and other authorities.
• Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards.
• Ensure Directors are supported with minute taking, emails and communications to clients, vendors and other staff.
• Answering telephone calls and emails from customers and clients and directing them to relevant staff.
• Creating an office budget and ensuring all employees follow it.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
• Interviewing and training new office employees and organizing their employment paperwork.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Reporting office progress to senior management and working with them to improve office operations and procedures.
• From time to time create travel arrangements

ERP/Admin Assistant Manager

• Working Hours: Monday-Friday 9am-6pm
• Location: Kaki Bukit
• Salary: $4500 & above

Requirements:

• Possess Finance/Accounting qualification
• Prior involvement with system upgrade & data migration preferred
• Knowledge & prior user of Microsoft Navision 2013 and/or Microsoft Dynamics 365 Business Central ERP software added advantage

Job Scope:

• Responsible for completion of ERP system upgrade & launch of eCommerce & Vendors portals.
• Co-ordinate data transfer from existing ERP to new ERP system, including preparation of opening balances, master templates, eCommerce database, etc; Users’ Training, User Acceptance Test, Go-Live & ensure smooth cut-off from the existing ERP.
• Responsible for the smooth functions of the ERP system, including liaising with IT hardware & software for related issues
• Update of database & price tables, maintain inventory control management system, customers, suppliers, cash, margin analysis management modules within the ERP system (Microsoft Dynamics Business Central), as well as eCommerce & Vendor portals.
• Ensure monthly correct posting of inter department transactions and transfers.
• Collate and analyze data from ERP system & eCommerce portal to map out information for management’s decision making.
• Assistance to Finance/Admin Manager

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Certified Information Systems Auditor (CISA), Certified Information Systems Security Professional (CISSP), Certified Internal Auditor (CIA), or equivalent.
• Minimum of 7+ years of professional working experience required in IT SOX compliance, IT audit, or a similar role. Experience setting up IT SOX work is very relevant.
• 2-3 years of Big 4 experience strongly preferred

Our client is a renowned and global maritime MNC with its global HQ based in Sgp (at Maple Tree Biz Park). The co has a flexi work arrangement and allows WFH 2 days in a week.

The group is seeking an IT SOX Manager to join the SOX Team with the responsibility to design and implement IT SOX controls to ensure compliance with Sarbanes-Oxley ("SOX") regulations for some of their US listed entities within the group.

Your primary focus will be on understanding end-to-end business processes and application data flows, and map them to existing IT General Controls ("ITGC"), IT application controls ("ITACs"), and business process controls, including identifying control gaps, documenting controls, testing operating effectiveness of controls and performing remediation of deficiencies identified. There is minimal travel required for this role. This role reports to the Global Head of Sox (based in Singapore).

Responsibilities:

• Leads the creation of a Risk Control Matrix to map controls to identified risks, ensure proper coverage and inventory of controls for each process, establish transparency and completeness of coverage with consideration on the controls frameworks such as COBIT, NIST, ISO 27000 and CIS
• Develops, directs and leads IT SOX compliance efforts, including review and tracking of IT controls design assessments, controls validation testing, and gap remediation according to Internal Audit concepts (Sarbanes-Oxley, COSO, and/or evaluations of systems of internal control) and SEC/PCAOB/SEC guidelines
• Maintains current understanding of IT audit/technology developments and emerging risks, and proactively identify IT risks and process improvement opportunities according to company-wide initiatives and changes
• Performs SOX testwork and advice to partners on policies and procedures, system implementations, regulatory and compliance requirements, application and infrastructure updates, cybersecurity, change management, asset management, business continuity and disaster recovery, and data privacy, etc.
• Collaborates with application owners to facilitate the onboarding process, providing guidance and support through the change management process to ensure proper alignment with SOX requirements, and oversees completion of required SOC 1/2 controls assessments, inventory of End User Computing (EUC) Tools and Models
• Assists with designing and deploying audit procedures and techniques for technical / IT areas such as segregation of duties and critical access, ERP configuration controls and other related areas
• Assists application owners in understanding the associated ITGC and ITAC controls for new applications being onboarded, and coordinate and conduct controls testing to assess the effectiveness and compliance of implemented controls
• Coordinates with Internal and External Auditors to support the SOX audits and reviews

Qualifications

• Certified Information Systems Auditor (CISA), Certified Information Systems Security Professional (CISSP), Certified Internal Auditor (CIA), or equivalent.
• Minimum of 7+ years of professional working experience required in IT SOX compliance, IT audit, or a similar role. IT Sox exp is a plus but not a must.
• 2-3 years of Big 4 experience strongly preferred
• Added experience setting up IT SOX work from scratch or doing IT sox scoping work for a newly created function/ entity are highly preferred (but not a must)
• Has the experience of doing IT SOX work covering financial statements
• Strong analytical and problem-solving skills, with experience in utilising tools like Visio to visually represent application flows and identify controls from applications within the SOX scope, with experience in data analytics (e.g. ACL) and data extraction methods such as using Excel Macros, Python, R language, etc.
• Strong project management skills, with the ability to manage multiple priorities and deliver results within defined timelines
• Demonstrates excellent communication and interpersonal skills to lead and collaborate effectively with cross-functional stakeholders at all levels to create and understand comprehensive process flows, control matrices and effective completion of control documentation to facilitate mapping of upstream and downstream processes
• A diligent and effective manager who leads by example, demonstrates strong personal credibility and integrity, and works effectively as an integral part of the SOX team to achieve challenging and dynamic objectives
• Hands-on
• Has a stable cv
• Possess strong communication skills
• Thrive in a fast paced and global MNC setting

To apply, pl send your cv in word doc to [email protected]. Pl also include details on your current salary, expected salary and notice period in your cv.

We regret to inform that only shortlisted candidates will be notified.

Posted by:

CAP Consulting (EA license: 14C7175)

Caroline Poh (EA Registration: R1105649)

Date ad is posted - 23 July 2024

• Manage work permit holders salary payment calculation
• Handle purchasing including but not limited to calling for quotations, negotiations, etc.
• Maintain proper filing system, documentation, and database of employees and work permit holders
• Monitor stock and order of stationery, office equipment and etc
• Monitor company assets and equipment and schedule for maintenance
• Organize and coordinate festive events for company
• Support ad-hoc duties, projects and coordinate company activities as assigned
• Understands basic accounting entry and systems
• Experience in construction and related industry will be preferred