Total 26,889 Others/Any level Administrative / Clerical job vacancies

• Answer and direct phone calls, Maintain contact lists
• Organize and schedule appointments and meetings
• Produce and distribute correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to clients
• Provide information by answering questions and requests
• Research and create presentations, Generate reports
• Handle multiple projects or tasks
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Write letters and emails on behalf of management
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort, and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Maintain up-to-date employee holiday records
• Greet and assist visitors to the office
• Provide polite and professional communication
• Implement clerical duties and administrative processes

Job Description:

• Assist Admin Executive in scheduling Director’s meeting
• Assist officers to Coordinate in-person and set up virtual meetings, including security clearance for visitors, booking of meeting rooms
• Compile reports, submissions, calendar of events and meeting agendas
• Manage follow-up actions from meetings
• Handle filing, data entry, and office organisation tasks
• Support the planning and execution of Group/Division activities and staff events
• Design and prepare festive greeting cards for partners
• Stock-take of collaterals/assets
• Assist with sourcing goods and services
• Monitor and track invoices for delivered goods and services
• Any other duties assigned by officers

Work Schedule:

• Monthly salary range: TBA
• Period duration: 3 Months
• Location: Jalan Besar
• Working Days: Monday to Friday
• Working Hours: Office Hours

Job Requirements:

• Excellent organisational and time management skills
• Strong attention to detail
• Proficiency in Microsoft Office suite
• Ability to multitask and prioritise effectively
• Creative mindset with an eye for design
• Good communication skills, both written and verbal
• Experience in administrative support or project coordination (preferred)
• Familiarity with social media trends and content creation (advantageous)

EA License No.: 96C4864

Reg. No.: R22110485

Job Description & Requirements

1) Support Office on daily work: -

- Issue Sales & Purchases contracts

- Follow up on HR work related matters (such as MOM related transcations)

- Workers database update and maintain

- Assist with project management tasks, including procurement and post-project documentation.

2) Support Accounts Dept on daily work: -

​​​​​​​- Arrange payments to suppliers

- Data Entry

- Tally statements from Suppliers and Customers

3) Administration work or any adhoc work required

4) Able to communicate fluently in Mandarin and English

Experience is not required, but a willingness to learn is essential.

*We regret to inform you that only shortlisted candidates would be notified*

About Us:

Established over a hundred years ago, Takasago is a global leading company in the flavour and fragrance industry, having developed flavours and fragrances for some of the world’s most successful manufacturers of foods, beverages, fine fragrances, home, and personal care products.

For over 35 years, we have been a leading industrial producer of L-Menthol, using our core technology, asymmetric synthesis.
This technology enables us to produce unique, novel, and nature-identical aroma ingredients, and in addition, to manufacture pharmaceutical intermediates, functional materials, and other fine chemicals.

Takasago Group maintains offices, production sites, and R&D centers in twenty-seven countries and regions.

Responsibilities:

• Lead and drive the fragrance development activities for Personal wash category in ASEAN region
• To lead the personal wash category creative fragrance management team in Takasago Singapore, providing strategic direction for delivering category growth in the region
• To manage all internal aspects of the projects (coordinate with Perfumers, R&D, Applications Lab, Marketing, CIMR and Sales/Sales Service) and interpret customer’s briefs.
• Set up action plans for important briefs with clear schedules and execute olfactive strategy to support overall success of the projects assigned.
• Active involvement in guiding/discussing with Perfumers in the creative/modification process, developing a common communication platform with the Perfumers.
• Evaluate and decide on the selection of commercially winning fragrances to drive the win rate in the category with key customers
• Maintain regional or global visibility, internally/externally and network with other Creative Centres leveraging on their capabilities, when necessary, to complete project assignments.
• Effective use of the fragrance library for the categories assigned as starting point for most briefs.
• Maintain an active and updated fragrance library – identify gaps and develop fragrances from interesting key product launches for creative interpretations.
• Market/product familiarity – awareness of the needs, trends and consumer preferences in the Asia Pacific region.
• Participate in the interpretation of consumer test results together with CIMR.
• Join the Affiliate Sales Team in customer visits, whenever required.

Qualifications:

• Knowledge of Chemistry
• Knowledge of Aroma Chemicals
• Sensory Evaluation Skill Organoleptic skill
• Laboratory procedures and methodology
• Communication and presentation skills
• Creative fragrance development skills
• At least 8 -10 years of fragrance creative development experience

Our company is looking for a suitable candidate to be in-charge of all admin work as required by the company, keeping records, filing, input of stock, stock-taking and accounting for the growing company. We are dealing in telecommunications like mobile phone sales and repair, sale of mobile phone accessories and work closely with the different telcos in Singapore to deliver superior service and customer satisfaction.

The candidate will work 5-day work week and 8 hours a day. Please send in your resume if you are interested in growing your career with us.

General office administrative duties, filing, purchasing, maintenance of office equipment, stationery and consumable supplies, answering phone calls.

Work passes - To make applications, renewal, transfers, cancellations of foreign workers' work passes, repatriation of workers.

Computation of workers monthly salary.

Liaise with work sites for site requirments on materials, manpower, transportation etc.

Assist in preparation of project tender documents eg. request for quotations from vendors.

Able to manage tasks with minimum supervision.

· Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.

· Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.

· Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.

· Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.

· Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

Personnel EA License No.: R2197171

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Job Description

• Draft and coordinate circulation of minutes, directors’ resolutions and shareholders’ resolutions.
• Maintain statutory registers and other corporate records and ensure that they are properly organized and stored.
• Prepare and submit statutory filings in multiple jurisdictions.
• Engage with local agents.
• Ensure group companies’ compliance with applicable corporate laws and monitor regulatory developments impacting corporate compliance.
• Provide support in dealing with KYC requests.
• Develop and recommend improvements to policies and procedures relating to corporate compliance to enhance efficiency and effectiveness.
• Classify and archive controlled documents (physical and electronic) pursuant to the group's document management requirements.

Required Qualification

• Degree in Law, Business Administration or relevant field.
• Minimum of 10 years of relevant working experience, preferably with a corporate service provider or a similar in‐ house role with multi‐jurisdictional experience.
• Good knowledge of statutory filings and regulatory compliance in offshore jurisdictions.
• Exceptional written and verbal communication skills in English; proficiency in Mandarin is a plus.

Required Capability

• Able to work independently and complete projects on time with minimal supervision.
• Able to plan ahead, take responsibility for areas of work and display initiative in solving problems.
• A strong desire to excel at whatever task is at hand, seeking always to achieve high levels of professionalism and quality standards.
• Able to communicate in a concise and confident manner.

Location: Shenton Way (Near MRT)

Job Type: Contract – Immediate till 30 Nov 2024 (Covering Maternity)

Work Schedule: 5-day work week

Salary: $2,800 - $3,200

Job Description

We are seeking a detail-oriented and proactive individual to join our team in a contract position. The successful candidate will be responsible for various administrative tasks, primarily focusing on data management and support for ongoing projects.

Responsibilities

• Maintain and update records and databases by coordinating with office personnel, vessels, and external parties.
• Provide administrative and IT support for the implementation of company projects and upgrades.
• Utilize Office 365 applications (Excel, Word, PowerPoint) to analyze data, prepare reports, and assist with administrative tasks.
• Support the preparation of ISO audits and Environmental Reports, including EEOI, EMS, and EnMS reports.
• Assist with activities related to Digital Transformation (DX) and Decarbonisation (GX) as directed by Managers.
• Perform ad-hoc duties as required by the manager, including data entry and document preparation (e.g., converting PDFs to PowerPoint).
• Conduct research on safety guidelines and assist with vessel manual updates when necessary.

Requirements

• Diploma or Degree holder.
• 1-2 years of relevant experience in an administrative role.
• A team player with strong communication skills and a 'can do' attitude.
• Familiarity with Office 365 applications.

Interested applicants, please email your resume to [email protected]

Tan Li Lian

EA 01C3135

Reg R1100465

Operation Clerk

Salary: $2,300.00 to $2,700.00

Working Hours: Mon to Fri (9am－5.30pm) | Sat 9am to 1.30pm

Working Location: Changi

Job scope:

• Air / Sea Permit & GST declaration
• Submission to CCN
• Booking & Preparation of AWB
• Handling Air / Sea documentation
• Preparation on Job Sheet & Billing
• Other adhoc duties as required
• Training Provided

Email: [email protected]

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

• Provide comprehensive administrative and logistical support to the sales team, ensuring efficient operations and client satisfaction.
• Produce timely and accurate departmental and client portfolio reports.
• Gather inputs from internal stakeholders for RFPs, reports, and presentations.
• Update performance and factsheet pages for fund presentations and client meetings.
• Ensure compliance and legal clearance for document submissions.
• Monitor public tenders and manage the CRM database.
• Conduct KYC due diligence for client accounts.
• Organize internal meetings, travel arrangements, and appointments.
• Provide logistical support for client events and sales projects.

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

# 5days work, 9am - 6pm

# Basic + AWS + VB

# Sole - contributor

Responsibilities:

• Prepare monthly financial accounts and submit GST filings, etc.
• Ensure compliance and timely submission of monthly CPF filings.
• Manage office premises maintenance including agreement, leasing, usage etc.
• Liaise with vendors (e.g, bankers, auditors, government agencies and insurers and so forth) for finance, human resources, and other administration/corporate matters.
• Liaising with contractors for repairs & maintenance work
• Assist in contacting the IT vendor whenever needed.
• Administering of building & office access for office users
• Assists HR Duties (Payroll, etc)
• Manage the administration/corporate matters of the properties owned by the company.
• Any other ad hoc duties as and when assigned by the management.

Requirements:

• Degree with related discipline
• CPA Certificate is a plus.
• Good knowledge in MOM laws and regulations
• Strong experience in Accounting.
• Quickbooks experience is a Must
• Comfortable to work in small team

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

岗位职责:

1、配合实施集团整体人力资源策略，以支持公司业务目标和增长计划；

2、落实人才招聘和团队建设，确保吸引和选拔合适的人才，同时优化招聘渠道和方法；

3、配合推进分公司注册，员工签证等行政管理工作；

4、负责员工的绩效管理、培训与发展、员工关系和薪酬福利等全面人力资源管理；

5、推进集团人力体系、流程、制度的落地与执行；

6、与业务团队紧密合作，提供人力资源相关的咨询和解决方案；

任职要求:

1、本科以上学历，5年以上HR相关工作经验，互联网和金融行业优先；

2、擅长招聘和人力全盘管理，执行力强,专业能力强；

3、熟悉新加坡劳动法和相关合规，具备人力资源的相关知识和能力，熟悉人力资源的管理流程；

4、具有较强的学习能力和问题解决能力；

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces. Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.
• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.
• Any other tasks which may be assigned from time to time.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience, preferably in a hospital setting.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat to prepare, edit and manipulate text and data. Tech-savvy-- ability to learn new software and other relevant programs.

Interested and qualified candidates, please send in your resume to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Looking for temp Admin Assistants in various departments in hospital !!

- Dept of Medicine (Part Time)

Mon to Fri

8.30am to 1pm

- Department of Hand & Reconstructive Microsurgery

- Communications

- Allied Health & Pharmacy Operations

Requirements :

- Minimum N level

- Analytical and Good Communication/Interpersonal Skills

- Able to work with independently in a fast-paced environment.

- Good Team Player

WA me at https://wa.me/+6584998483 NOW!

Interested candidates, please submit your resume to [email protected]

JeAnn Leow

Outsourcing Team

Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Scope:

• Responsible for the efficient functioning of the Vice President
• Provides full secretarial support in a highly proficient and effective manner ensuring that timelines are kept and work is of high quality;
• Manages and maintains appointments, schedules meetings and keeps the calendars up-to-date in an effective manner;
• Follows through on the preparation of presentation slides, monthly reports for internal/external meetings;
• Follows through on notes takings during meetings, distributes to all parties concerned and follows through on the completion of action items as required;
• Coordinates effectively meetings/ conference including sending out meeting invitations and the booking of meeting venues;
• Organises Company/Corporate events and ensures that all aspects of the arrangement are effectively looked into;
• Follows through effectively on projects/tasks assigned and ensures the completion without prompting;
• Co-ordinates on projects/tasks with other members of staff to ensure proper completion;
• Follows up effectively and promptly on incoming and outgoing correspondence;
• Puts up management and other reports in a timely manner;
• Arranges all business trips and ensures the proper co-ordination of travels, hotel bookings and appointments;
• Assists in putting up travelling and other general expense claims
• Maintains an efficient filing system for maintenance of documents.

Requirements:

• Minimum Degree in Business/Administration or relevant disicipline with7- 10 years of relevant secretarial experiences
• Team player
• Meticulous and detailed
• Ability to work in fast pace environment

If you meet the requirements of this role, please email a detailed resume in Word document to Chloe Tan Hui Lin. Email: [email protected]

Chloe Tan Hui Lin

CEI Registration No.: R1765524

Recruit Express Pte Ltd

EA99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified

Salary: up to $2500

Working Days & Hours: Mon-Fri Office Hours

Location: AMK

Job Description:

• · Plan and co-ordinate weekly/monthly production and manpower schedules.
• · Set and implement SOPs in line with cGMP to facilitate supervision for quality and process control.
• · Implement and write reports for rework, scrap/loss disposal, process deviation, process validation, new process and change in process.
• · Set and implement process flow structure and chart for compilation of process capacity and ability records.
• · Prepare and implement work improvement program.

Job Requirements: Min Diploma in Mechanical/Electrical/Biomedical Engineering or similar

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

QC Documentations:

• Prepare certificate for the products as per requirement given in the order process.
• Maintain and filing QC documents (both hard and soft copies) like material certificates, Test reports, Job sheets, Drawings, Fumigation certificates.
• Arrange documents for FAT Inspection.
• Update the production schedule and heat numbers.
• Prepare the month end HOD report.
• Quality records and files need to maintain as per given retained period.
• Update revision on Quality records
• Control and update revision on safety and Environmental documents
• Co-ordinate with inter-departments to collect and share the information related work to meet the customer requirement on documentation.
• Co-ordinate with purchaser to send information related to sub-contractor jobs.

Admin:

• Attend to walk-in visitors and handle any incoming calls
• Ensure proper stock inventory for stationeries, printings and pantry supplies
• Liaise with Admin department on the maintenance of office equipment such as printers, shredders and etc.
• Attend to any ad-hoc administrative matters when required

1) Checking and audting of submitted documents

2) Folllowing up for outstanding documents

3) Preparation and Billing

4) Monitoring collection

5) Prcessing collection

6) Disbursement of fees

7) Attending to clients' queries

Job Description:

• Manage monthly vendor payments, negotiating optimal arrangements.
• Oversee procurement and inventory process.
• Led the Accounts Receivable process, addressing overdue accounts.
• Supervise staff claims and maintain the cash book.
• Manage item codes and data in the SAP system.
• Lead periodic inventory and fixed assets counts for reporting.
• Oversee Bill of Material lists in the SAP system.
• Coordinate and liaise with HR on staff training.
• Manage ISO and internal/external auditing matters.

Minimum Diploma

5 days work week

Basic Salary: $4,000 to $4,700 depending on exp

Job Description & Requirements

• Manage and handle documents, records and maintain an organized filing system.
• Perform daily administrative duties, including answering phone calls etc
• Provide general administrative & secretarial support to Project Manager
• Help Engineers in compiling and submission of project related documents
• Arrange and attend meetings to record minutes and distribute minutes of meetings
• Abide to the Environmental, Safety and Health regulations (Internal & External)

Qualifications and Work Experience

• Minimum "N/O" level / Professional certificate
• Minimum 2 years of Administrative experience
• Experience dealing with LTA project preferred
• Proficient in MS Office, including Words and Excel
• Ability to work under pressure, multi-task and organized
• Good communication skills with all level and interpersonal skills
• Able to work independently with minimum supervision
• Details-oriented, good coordinating skills.
• Fast learner, positive working attitude.

Job Responsibilities:

• Manage administrative duties related to student life programmes, including pre and post event publicity, data management, procurement, finance, logistics etc.
• Support the administration and management of student life programmes and associated IT platforms.
• Organise, manage and support the planning of key events including the Student Leadership Forum, Freshmen Orientation and Personal Development Experience.
• Produce and/or edit photographs and videos for marketing purposes.
• Provide support for research projects related to student life programmes as required.
• Assist with other tasks and duties as assigned by his/her immediate supervisor.

Working Period: Immediate till 31 December 2024

Working Hours: 8.30am to 5.30pm, Monday to Friday

Salary: $13/hr

Location: Clementi

Requirements:

• Diploma holder and above.
• Experience in student and youth development will be an added advantage.
• Strong coordination, administrative and organisational skills, with a keen eye for details.
• Possess good interpersonal communication skills.
• Proficient with Microsoft Office Skills.

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Company Profile:

As Singapore’s leading provider of comprehensive life insurance for over 90 years, they have attained world accredited accolades in providing security to consumers’ lives. They have delivered a suite of product offerings and expert advisory through their extensive network of financial consultants and bank partners. This role is a back-end support to financial consultants.

Work location: Hybrid or Newton (depending on allocation during interview)

Working hours: Flexible (Catered to your schedule – average 52 hours per month)

Key Responsibilities:

• Assisting sales team to provide sales support for their own pool of clients & schedule appointments.
• Assist to generate new sales leads.
• Learning from various departments to understand the nature of business.
• Maintaining an updated client database & generating detailed weekly reports for review by senior management.
• Submission of business & reimbursement policy forms with great efficiency.
• Writing an essay report on current financial trends (if required).

Requirements:

• MUST be able to commit for minimally 1 month, convertible to full-time permanent role!
• MINIMUM QUALIFICATIONS: local diploma

Interested candidates may whatsapp your resume to 87724117 (Stella).

Only shortlisted applicants will be contacted.

Stella Aw Yong See Hui | R24121552

Recruit Now Singapore Pte Ltd | EA No: 21C0845

• Generate Sales Order
• Generate Purchase Order processing
• Generate Delivery Order & Invoice
• Goods receiving and Inventory Control
• Delivery Schedule and arrangement
• General Sales Support
• Basic Accounting support
• Office equipment and stationery procurement
• Any ad-hoc assignments

Roles & Responsibilities

Job Description & Requirements

• Assist the HR Manager to oversee the Administrative and HR Department & managing the full spectrum of HR and Administrative duties.
• Assist the manpower recruitment cycle for CMP sector.
• Responsible for work pass administration such as work pass application, renewal, cancellation, and issuance.
• Perform HR duties from on-boarding to off-boarding.
• Coordinate with the HOD on hiring plans, resignations, confirmation, and all HR-related matters.
• Oversee the entire hiring process from advertising job openings to welcoming new employees.
• Handle the administration of insurance policies and process claims.
• Assist and follow-up with government-related task from government agencies like MOM, ICA, BCA, CPF, etc.
• Provide general office administrative support.
• Communicate with dormitory operators and the company’s dormitory in charge to address worker needs, including arrivals and departures.
• Manage office stationery inventory and monthly issuance of stationery and hardware items.
• Maintain and ensure proper documentation of employee database and personnel files.
• Manage office administration such as pantry supplies, stationery, office equipment and etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Execute additional responsibilities and tasks as assigned.