Total 1,596 Administrative / Clerical job vacancies in Jurong East, North East

We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)

The person must be English speaking, well manored with good courteoucy, able to handle job and people with cool mind. Main job responsibility to see daily office operation, including handle incoming phone calls, filing of all documentations, handle accounting inputs to QB software, calculate staff time sheet and shipping arrangements and occassional online purchase and quotation. Experienced in Microsoft and ERP software usage .

Job Responsibilities:

• Perform administrative activities for the effective management of operations’ functions
• Facilitate timely document review, approval and documentation in an effective and efficient manner
• Assist the project team to coordinate document status, distribution and claims
• File and archive documentation to facilitate easy retrieval
• Ensuring all documentation meets formal requirements and required standards
• Coordinate operations’ activities to ensure legal compliance, fairness, and consistency
• Perform administrative duties and prepare reports as required by superior/ managers
• Handles all related administrative works

Job Requirements:

• Qualification : O level, ITE
• Experience : Minimum of 2 years of relevant work experience
• Technical Skills : Proficient in Word, Excel, and PowerPoint

Additional information:

• Working hours: Mon to Thu 0730 to 1730 + Fri 0730 to 1630 (Fixed)
• Working location: 51 Pioneer Sector 1, Singapore 628473 (Inside Keppel Shipyard - Tuas)
• Company transport provided to and from MRT stations

Job Summary:

We are currently seeking a detail-oriented and organized Purchasing Admin Executive to join our team. In this role, you will be responsible for managing and assisting with the procurement of goods and services for our organization while ensuring that we comply with all relevant company policies and procedures. You will work closely with our procurement team to process purchase orders, track deliveries, and maintain accurate records of all purchases. The ideal candidate for this position will be a strong communicator with excellent multitasking skills and a passion for providing exceptional customer service.

Responsibilities:

• Assist with the procurement of goods and services required for the organization, including vendor research, obtaining quotes, and preparing purchase orders.
• Ensure that all purchases and procurement activities are in compliance with company policies and procedures.
• Keep accurate records of all purchases and related documentation.
• Communicate with vendors to track deliveries and resolve any issues or discrepancies.
• Work collaboratively with cross-functional teams to ensure timely and accurate delivery of goods and services.
• Participate in supplier evaluation and selection processes.
• Assist with budget tracking and cost analysis as required.
• Continuously monitor and improve purchasing processes to increase efficiency and reduce costs.

Requirements:

• 2+ years of experience in purchasing, procurement, or a related field.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft Office and experience with purchasing software.
• Ability to work independently and in a team environment.
• Knowledge of procurement best practices and industry trends.
• Ability to analyze data and provide insights to improve purchasing processes.

We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and growth. If you are a highly motivated individual with a passion for excellence in purchasing and procurement, we encourage you to apply for this exciting opportunity.

Cover all aspects of office administrative and account work. Prepare and issues of daily operation invoices and delivery orders to respective customer through ERP system. Take in all documents from supplier and vendors and sub-cons and do proper datas into the account system. You will require to answer incoming phone call and transfer to respective receiver. There will be some light quotation and shipping arrangement per job requirement. Routinely calculate the staff time sheet for salary purposes.

Job Description & Requirements

Role and Responsibilities

• Assisting in recruitment activities including job advertisement posting
• Assisting in onboarding for new hires and off boarding process for resigned staff
• Monitoring and assisting in work pass administration including new application, renewal, cancellation and purchasing of security bond, etc
• Assisting in payroll administration including computation of overtime hours on excel worksheet
• Monitoring and keeping up-to-date training records
• Administration of leave and medical benefits
• Setup and maintain personal files for employees
• General Office administration including monitoring of equipment maintenance and keeping records on machinerines, vehicles, equipment and office supplies
• Any other adhoc duties

Requirements:

• At least 4 years relevant work experience as HR/Admin generalist
• Have a good sense of urgency, meticulous and demostrate initiatives with good follow-up skills
• Able to work independently, multi-task and a good team player and able to work in fast pace
• Proficient in Microsfoft office applications and experience in payroll software advantageous
• Must have a good attitude of motivation

· Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

High level verbal and written communications skills

· Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

High level verbal and written communications skills

Job Description:

We are looking for a reliable office administrative executive. They will undertake day-to-day construction-related administrative and account-related tasks, ensuring the employee has adequate support for all work activities.

Duties and responsibility:

· Coordinating office administrative & account activities and operation to secure efficiency and compliance with company policies

· Ensure construction-related administrative activities, such as BCA registration, Application Submission.

· Supervising administrative staff and diving responsibilities to ensure performance

· Keep stock of office supplies, accounts, issue PO & DO, order material when necessary

· Ensure handles CRM software such as ZOHO and Other ERP software.

· Manage agendas/worker travel arrangement/all appointments etc

· Manage phone calls and correspondence (e-mail, letters, packages, etc.)

. Visit construction site for administrative requirements

. Liaise with stakeholder and vendor for account and administrative related activities

· Create and update records and database with personnel, financial and other data

· Support budgeting and bookkeeping procedures

· Track stocks of office supplies and place orders when necessary

· Submit timely report prepare presentation/ proposals

· Assist colleagues whenever necessary

Requirements

· Proven experience as an office administrator, office assistance, or relevant role

· Outstanding communication and interpersonal abilities

· Excellent organisational and leadership skills

· Familiarity with office management procedures and basic accounting knowledge

· Excellent knowledge of MS office and office management software (ERP & ZOHO etc.)

· Qualifications in secretarial studies will be an advantage

· High school diploma, BSc/Ba in office administration or relevant fields is preferred

. Willing to visit construction site and liaise with contractors

Application Process:

Interested candidates are encouraged to apply. Please note that only short-listed candidates will be notified for further process. We thank all applicants for their interest in this position.

Job Description:

We are looking for a reliable office administrative executive. They will undertake day-to-day construction-related administrative and account-related tasks, ensuring the employee has adequate support for all work activities.

Duties and responsibility:

· Coordinating office administrative & account activities and operation to secure efficiency and compliance with company policies

· Ensure construction-related administrative activities, such as BCA registration, Application Submission.

· Supervising administrative staff and diving responsibilities to ensure performance

· Keep stock of office supplies, accounts, issue PO & DO, order material when necessary

· Ensure handles CRM software such as ZOHO and Other ERP software.

· Manage agendas/worker travel arrangement/all appointments etc

· Manage phone calls and correspondence (e-mail, letters, packages, etc.)

. Visit construction site for administrative requirements

. Liaise with stakeholder and vendor for account and administrative related activities

· Create and update records and database with personnel, financial and other data

· Support budgeting and bookkeeping procedures

· Track stocks of office supplies and place orders when necessary

· Submit timely report prepare presentation/ proposals

· Assist colleagues whenever necessary

Requirements:

· Proven experience as an office administrator, office assistance, or relevant role

· Outstanding communication and interpersonal abilities

· Excellent organisational and leadership skills

· Familiarity with office management procedures and basic accounting knowledge

· Excellent knowledge of MS office and office management software (ERP & ZOHO etc.)

· Qualifications in secretarial studies will be an advantage

· High school diploma, BSc/Ba in office administration or relevant fields is preferred

. Willing to visit construction site and liaise with contractors

Application Process:

Interested candidates are encouraged to apply. Please note that only short-listed candidates will be notified for further process. We thank all applicants for their interest in this position.

• Flexible working arrangement per week (Mon – Fri) At least 4 to 5 days per week
• $10 to $15 per hour depending on experience
• Location: Soon Lee Road (Pioneer)

Job Description

• Office duties - filing, scanning, laminating, updating of bills
• Replenishing office supplies and ensure office equipment is functioning
• Compiling, verifying accuracy and sorting information/data
• Handling of calls when required
• General admin support
• Collaborate with various departments to support company operations and contribute to team efforts
• Performing other relevant ad hoc duties when needed

Requirement

• Proficient in written and spoken English
• Proven admin or assistant experience
• Proficient in MS Office and Outlook, experience in Quickbooks is an added advantage
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Good time management and multi-tasking skills
• Accuracy and good attention to details
• Ability to work under direction as well as independently
• Some admin experience is preferred
• Able to commence work within short notice period or immediately

GENERAL CLERK

We are looking for a General clerk (only Singaporean, no head count for oversea worker), working hour 8.30 to 5.30, Monday to Friday, and alternate off on saturday. (after 3 months probation)

Job Responsibilities include :

* Generate tax invoices, handling phone calls, emails quotations and filing invoices.

*Proficient in both English and Mandarin.

*If you are interested, please feel free to call/walk in to an interview Monday-Friday 9am to 4 pm.

Our Address :

Blk 18, Boon Lay Way.

Tradehub 21 #04-142

Singapore 609966

Tel : 62743255

Responsibilities

→ Responsible for workers timesheet, payroll and other workers related matters

→ Handle daily clerical and administrative duties

→ Close monitoring of vehicle and equipment moving / renewal

→ Keep proper documentation and filling system

→ Other duties as assigned

Requirements

→ O Level and above

→ Familiar with MS Office, Excel in particular

→ Candidates without experience are welcome to apply

→ Good communication and interpersonal skills

→ Ability to work independently and / or as a part of a team

→ Must be willing to work in Tuas. Transport provided

→ 5 days work week

→ Opportunity for WFH

☑ Basic: $2800 - $ 3000 + Variable Bonus

☑ 5 Days (Mon – Fri: 08:30am – 05:30pm)

☑ Location: Central, North

☑ Good Benefits & Career Prospect

☑ MNC

Job Responsibilities:

• Coordinate project schedules, meetings, and communications to ensure efficient project workflow.
• Manage documentation and maintain accurate records for project tracking and reporting.
• Assist in procurement processes, including tracking orders and managing inventory.
• Collaborate with cross-functional teams to facilitate communication and monitor project progress.

Job Requirement:

• O Level / Diploma in any field.
• Strong organizational and administrative skills.
• Familiarity with semiconductor manufacturing processes is a plus.

Interested applicants are welcome to apply online with updated Resume/CV via Apply Now button or email to [email protected]

Only shortlisted candidate will be notified

Kam Soo Leng (Yvette)

Registration: R22107492

Benefits:

• 5 Working Days: Monday to Friday: 8:30am to 6pm / 8:00am to 5:30pm / 9:00am to 6:30pm
• Location: Jurong East (walking distance from MRT)
• Work Life Balance

Job Responsibilities:

• Handle end-to-end work pass administration including but not limited application, renewal, issuance and cancellation of work passes for internal, external and outsourced workers timely.
• Maintain work pass administration record tracking and follow-up closely on all work pass transaction.
• Ensure the entire work pass Administration in compliance with MOM Rules & Regulations.
• Advise and monitor all pre-employment medical check-ups for new hires.
• Liaise with MOM and clients on workers or work pass matters.
• Troubleshoot and rectify application issues i.e.. rejected application.
• Daily Operations - arrange drivers for arrival of workers / medical check / courses, vaccination etc.

Additional requirements:

• Possess CEI (Basic) advantageous
• High level of initiative, meticulous and detailed oriented with strong organization skills
• Basic understanding of the prevailing MOM rules & regulations
• 1-2 years relevant experience

Responsibilities:

• Welcome visitors by greeting and directing them to their host
• Attend to incoming calls and visitors in a professional manner
• Take and deliver timely messages to intended recipients
• Handle incoming, outgoing, local and international, mails and courier consignments
• Arrange for courier services and mails
• Handle all correspondences with a high degree of independence, judgement and discretion
• Provide clerical and administrative support to Admin & Facilities Department
• Perform general administrative duties including monitoring & replenish office inventories
• Liaise with facilities management & vendors
• Perform other ad hoc duties as required

Requirement

• Minimum 1-2 years of relevant working experience.
• NITEC/N levels/‘O’ level/ Diploma in any fields
• Ability to work in fast pace environment, meticulous and strong organizational skills
• Good interpersonal skills
• Effectively bilingual, need to liaise with Mandarin speaking counterparts
• Matured and with positive working attitude
• Good computer knowledge

Job Responsibilities

• Attend to phone calls & email from internal/external customers on order enquiry
• Liaise with the warehouse operation team on shipment/jobs requirement
• Handle self-collection customer
• Perform accurate data entry in an in-house system
• any other adhoc duties assign by department manager

Job Requirements

• Warehouse & Logistics operations experience preferred
• Possess at least a Secondary School/"O" Level, or equivalent
• Knowledge of Outlook, MS Excel, MS Word, etc
• Possess good communication skills - both written and verbal in English
• Good prospect awaits the right candidates

Interested applicants are invited email the resume to [email protected]

Key Responsibilities

General

· Reporting to the Singapore Rowing Association (SRA) Executive Committee, the FAM will be responsible for the management of the organisation’s financials, and day to day running of SRA operations

Key Objectives

a. Admin

· To ensure smooth and efficient secretariat office operations

· Maintain communication with stakeholders, including government bodies, sport bodies and members.

· Set up and monitor the effectiveness of communication channels to ensure that the Executive Committee (Exco), sub-committees, staff and members are kept informed of activities.

· Work with the SRA Executive Committee to Develop and implement sound governance policies and procedures

· Apply for, and maintain, IPC charitable status to ensure any donations can qualify for tax relief

· Provide support for all Exco activities.

· Ensure Exco members receive relevant documents.

· Keep Exco members regularly informed of SRA activities.

b. Finance

· Responsible for the day-to-day accounting functions including payment and issue of invoices.

· Implementation of efficient account system and processes.

· Oversee the overall budget and annual sports grant for SRA.

· Ensure that individual budgets for each programme are submitted and coordinated.

· Prepare quarterly financial reporting pack including actual v budget reports to present to Exco.

· Liaise with external auditors and prepare the annual report including notes.

· Maintain bank signatories and access to online banking.

· Monitor and ensure finance processes are followed, request detailed budgets from the Committee Chairpersons before activities are carried out and ensure that a detailed list of the expenditure accompanied by receipts is submitted.

· Provide leadership in the allocation use and maintenance of the assets of the SRA.

· Maintain an up to date inventory of the assets and liabilities of the SRA.

· Monitoring and coordinating day to day maintenance of facilties and equipment, and any necessary repairs

· Ensure renewal of various licences and insurances.

c. Relations with counterparties

· Act as one of the key point of contact (under delegated authority of the President) with other government agencies including SSG, SNOC, PUB, LTA, SLA and other relevant agencies.

· Prepare the Annual grant submissions, including, but not limited to One Time Singapore Fund grants.

· Ensure that all operations and procedures conform to the prevailing regulations, policies and guidelines issued by the Sport SG.

· To submit ongoing reports to Sport SG on progress made in the specified areas of responsibilities and other reports required from Sports SG.

Part time based on 20 hours per week.

Basic Functions:

Perform the administrative role to support the Human Resources & Administrative functions.

Duties:

Provides day to day support in full spectrum in HR & Administrative functions but not limited to the following:

• Prepare the monthly Payroll (headcount: 100 to 150)
• Preparation of statutory submission such as CPF and IRAS
• Administration of NS make-up pay, Maternity, Childcare, Paternity Leave, Wavier of Levy claims
• Administer HRMS (Payroll, leave, attendance, bio-metric)
• Manage the employee on-boarding and off-boarding processes
• Organize, maintain and filing of personnel records of employee in P-file
• Responsible for end to end recruitment activities.
• Maintain good filing system.
• Arranges corporate travel for all personnel.
• Provides assistance to organizing/planning of corporate events and activities.
• Oversees all office administrative matters including but not limited to procurement of office/pantry supplies, vendor management, etc.
• Assist and manage any other ad-hoc duties assigned from time to time.

Requirements:

Diploma in Human Resources Management or Business Administration

Minimum 2 years of relevant HR working experience with payroll handling.

Job Responsibilities

• Manage and process expatriates monthly claims
• Manage and process expatriates new and renewal tenancy agreement
• Take care of office supplies and equipment
• Support office building facility maintenance including security system related matters
• Manage and process office insurance and other administrative related agreements
• Support office & mobile lines and related equipment maintenance
• Perform other ad-hoc duties as required

Job Requirements

• Minimum 2-3 years of experience in general office matters
• Proficient in Microsoft Excel and Word
• Well organized and work well as a team
• Japanese language skill is required as some of the work documents are written in Japanese

Responsibilities:

· Coordinate patient registration, drugs dispensation and inventory management

· Handle registration, admission, and discharge of patients

· Collect payment and provide excellent customer service

· Issue invoices and send out

· Any other duties as assigned by Clinic Manager

Requirements:

· Good initiative and adaptable to environment & new initiatives

· PC / computer literacy and ability to work in a fast-paced environment

· Dependability and team ability

· At least 1 year(s) of working experience in Healthcare/Medical industry

· Required language(s): English

· Preferably Junior Executive specialized in Healthcare - Pharmaceutical Science/ Medical Nurse or equivalent

Job Description & Requirement

• Assist in the office and operational administration of the Company
• Maintaining the billings and sub-contractors payment system, vehicle management system
• Computing and verification of expenses, claims, allowances, overtime and other staff payments etc
• Ensuring complete and systematic records are maintained
• General administration duties including documentation, filing, updating database etc
• Other duties as appropriate to ensure the smooth running of the business.
• Proficient in Microsoft Office applications with high degree of accuracy and strong attention to detail is essential
• Must be able to work independently and with minimal supervision, yet capable of completing tasks assigned within the team environment
• Must be able to work within monthly deadlines
• Must be able to work well in a team
• Good interpersonal and teamwork skills, ability to communicate and manage well with all levels of the Company
• Other duties as assigned

To provide executive support to Centre Director, as well as all the administrative processes related to the centre such as HR matters, student matters, finance matters, publicity and events support.

Key Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner.
• Provide updated and organized data capture and management on centre information.
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre.
• Serve as a liaison to internal and external stakeholders.
• Provide effective executive support to Centre Directors.
• Continual review of work processes for improved efficiency and effectiveness in administration.
• Any ad-hoc duties assigned by Centre Directors.

Job Requirements:

• A degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Strong interpersonal & written skill
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task
• Able to work independently
• Proficient in Microsoft Office applications

Job Description:

· Oversee all spare parts related activities and stock management in warehouse.

· Coordinate between clients on direct/ indirect demands to ensure order fulfilment.

· Collaborate with warehouse employees in monitoring stock levels and place orders as needed

· Ensure stocks is adequate for all distribution channels in the warehouse

· Handle customers’ enquiry/ feedback, follow up and provide quotation accordingly

· Develop relationships with local and oversea vendors to evaluate, discuss, and analyse spare parts requirements

· Create purchase order, delivery order, internal/ external billing, invoice and shipping document for any purchase transaction

· Keep track on the spare parts shipments on arranged schedules

· Perform other duties assigned or as instructed by the manager/ operation service team

Job Requirements:

· Minimum 2-3 years of experience handling operation or customer service coordination

· Familiar with heavy equipments such as reach stacker, crawler crane, excavators, trucks and forklift will be an advantage

· Good communication and interpersonal skill

· Good team player, able to work under pressure, tight deadlines with minimum supervision

Job Description

• Industry Type: Ship
• Working Location: Boon Lay
• Working Hours: 5.5 days (Alternate Saturday)
• Duration: Permanent Role

Responsibilities

· Responsible for managing the incoming and outgoing orders

· Handle Import/Export permit declarations, custom clearance

· Maintain accurate records of shipping documents as per SOP standards

· Arrange and coordinate import/export shipments

· Coordinate sea/ air freight shipments and transport arrangement

· Liaise with air/sea freight forwarding, shipping lines, transporters to ensure timely delivery of shipment

· Process shipping operation and courier service

· Handling of all billing and invoices

· Ad-hoc duties as and when required

Requirements

· Diploma or equivalent

· With 1 – 3 years of relevant experience

· Proactive and positive working attitude

· Meticulous with good organizational skills

· Proficient in MS Office

· Good interpersonal skills and able to work independently with minimum supervision