Total 26,923 Administrative / Clerical job vacancies in Singapore

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Executive who can help support through the next phase of growth and development roadmap.

Job Description / Duties:

• Responsible for all General Human Resource matters
• Involved in designing and creating learning resources, training materials and e-contents
• Market information search and data/report compilation
• In charge of ensuring smooth day to day business operations
• Handle General Administrative Duties
• Provide support to the various departments
• Assist in internal talent acquisition and recruitment related duties
• Any other ad-hoc duties assigned by the supervisor

Requirements:

• Minimum Diploma /Degree
• Good in Microsoft Excel
• Able to cope in a fast-moving environment and work independently under minimal supervision
• Meticulous, highly organized and able to multi-task

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

☑ Good Career Growth and Personal Development
☑ Professional Coaching and training
☑ Convenient location (5 minute to Tanjong Pagar MRT)

Duties:

• Assisting Recruitment Consultants with fulfilling the staffing needs of clients and job seekers
• Coordinating and scheduling of meetings and interviews
• Conducting industry and market research
• Providing support to the various departments
• Preparing and updating various monthly reports
• Performing Administrative and Data Entry duties
• Ensuring that the company's objectives and sales targets are met
• Other Ad-hoc duties apply if needed

Requirements:

• No experience required
• People-Oriented and comfortable with a fast paced environment
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Reputable construction client
• Good Career Progression
• Up to $4,000+
• 5 years minimum experience

Responsibilities:

• Handling matters for project office, such as employees attendance, accommodation/dormitory related issues, training, leave applications, etc.
• Handling all documentation preparations in the project including issuance to relevant internal and external parties.
• Work closely with Finance Department to ensure compliance with proper accounting reporting, regarding supplier invoice, staff claim, petty cash claim.
• Assist HR to control and verify application and renewal of Work Permit and applicable Security Passes / OT claims & attendance sheets.
• Assist in training initiatives and program organized by Training Development Department
• Manage and maintain a record of site office’s assets including acquisition and disposal.
• Responding appropriately to emergencies or urgent issues by the Project and Admin Managers.
• Manage transport arrangement at project site
• Updates of vendors profiles
• Assist PMs in Issuance of Purchase Orders / Requisitions
• Processing Tax Invoices
• Project Monthly submission to Client.

If you are a team player, meticulous & organized, and more importantly, believe that YOU CAN MAKE A DIFFERENCE, we would like to hear from you.

Simply submit your application with your updated Resume in MS Word Format to Ashwin Vivek Vinod (EA Personnel Reg. No.: R22111690) (BEP) by clicking the ‘Apply link’ or call your friendly Consultant, Ashwin Vivek Vinod, at 6590 9957 or 9178 0355 for a confidential discussion.

Please indicate the below information in your resume:

• Current & Expected salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

YOUR SUCCESS IS OUR ACHIEVEMENT!

Notice:

We regret that only short-listed candidates will be notified. All applications will be treated with the strictest confidence.

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt-out by unsubscribing in the mailer. You may refer to and access our website at

www.achievegroup.asia/privacy-policy/ for more information.

Cessation of Collection of full NRIC Numbers:

In compliance with the Personal Data Protection Act and commitment to protect candidates’ personal data, Achieve Group will cease to collect, process or use full NRIC numbers during our screening and job application process.

Kindly ensure your resumes provided to us does not contain your full NRIC number and full home address during your job application.

Reporting to the Finance/Admin Director

• Bookkeeping of daily accouting transactions
• Closely monitoring and chasing of Accounts Receivable collections
• Preparing month end staff reimbursement and suppliers' payment
• Bank reconcilation
• Assisting MD in flight and hotel bookings
• Assisting MD in his claims and typing of certain report
• Assisting MD in email year end e-Christmas card to Associations and VIP
• Liaise with different groups of auditors for supporting documents
• Issuing of Sales Invoices
• Ad-hoc assignment delegated from Finance Director
• Available within a short notice

Introduction

Happy Tutors Learning Centre is a social enterprise that provides small group tuition to students from all levels. We focus on providing quality education services and also give back to the community by offering our services to the disadvantaged families.

Job Scope

1. Provide earnest education advise to parents and students for them to make the best education decisions for themselves.
2. Assist customers in the enrolment of our tuition classes and enrichment programs
3. Take charge of the daily operations of the tuition centre, including keeping the place clean and tidy.
4. Communicate with tutors and students effectively and positively to coordinate new classes or schedule changes
5. Handle all communications with parents by taking over the centre’s mobile phone.
6. Follow up closely with all parents in their enquiries.
7. Collect payment and issue receipts for tuition fees.

Requirements

1. At least 3 years experience doing customer service for enrichment centres
2. Able to work with spreadsheets
3. Able to communicate positively and efficiently with parents, tutors and students
4. Good understanding of the Singapore education system
5. Infallible work ethics

Interested applicants please send your CV to [email protected]

Please indicate your expected remuneration

Hope to welcome you into our family soon!

inlingua is looking for Administrative Executives. We're seeking outgoing and organised individuals with a proactive mindset. Embrace a culturally and linguistically diverse environment, interacting with learners and staff. Join us in shaping a vibrant educational environment!

Job Responsibilities

As an Administrative Executive, you will play a pivotal role in supporting school operations and promoting our school's courses and services. Your primary responsibilities include:

Front Desk Management and Customer Engagement:

• Serve as the primary point of contact and assistance for visitors, learners, and parents at the front desk
• Manage incoming calls, emails, and inquiries, directing them to the appropriate staff members or departments.
• Handle walk-in inquiries, and address questions regarding admissions, programs, and services.
• Professionally handle inquiries about the school's courses and services and actively promote and provide detailed information about the school's services, policies, and offerings.

Overseas Learner Enrolment:

• Liaise with learners and agents, promote, and provide information about services and policies (e.g. give presentations, answer enquiries, make proposals, explain policies, etc.)
• Recruit learners for new courses and classes (e.g. generate and contact leads, maintain leads database, send mailers, etc.)
• Manage learner enrolment processes and procedures (e.g. stipulate contracts, enroll learners in courses, collect payments, etc.)
• Manage Student Passes and ICA processes and procedures (e.g. provide and disseminate information, submit documents, complete formalities, maintain database, etc.)

Full Time Course Delivery:

• Manage learners academic processes and procedures (e.g. monitor attendance, complete transfers/withdrawals/deferments, manage assessment records, reports and certificates, etc.)
• Assist in maintaining learner records, enrollment paperwork, and admissions documentation, ensuring accuracy and compliance with regulations.
• Plan and coordinate course schedules (e.g. plan and timetable courses, disseminate information, select venues, assign teachers, etc.)
• Manage course runs (e.g. prepare course documents, set up course venues, distribute course materials, delivery of progress tests, survey satisfaction, etc.)
• Collaborate with other administrative and academic staff to streamline processes, implement best practices, and improve overall operational efficiency.
• Facilitate academic-related inquiries and facilitate the school’s compliance to EduTrust requirements.

Qualifications:

• Able to communicate well in Standard English and one other language.
• Fluency in additional languages (preferable).
• Experience in administrative roles or a similar role.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritise effectively.
• Good organizational skills.
• Experienced in using Microsoft Office (Word, Excel, Powerpoint).

```Duties```

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our office operations and ensuring smooth day-to-day activities. Your responsibilities will include:

- Performing data entry tasks with accuracy and efficiency

- Coordinating projects and tasks to ensure timely completion

- Preparation of inspection report for submission to authority

- Coordinate with external vendors for costings and quotations

- Coordinate with external vendors and arrangement of meetings / discussion

- Attend to meetings and preparation of meeting minutes, summary, and follow up actions

```Requirements```

- Experience with Microsoft applications such as word, excel, powerpoint

- Able to work independently with a good working attitude, willing to learn

- Attention to detail and good organisation skills

- Able to start work immediately or within short notice preferred

If you are a motivated individual with excellent organizational skills and a passion for providing administrative support, we would love to hear from you. Apply now to join our team as an Administrative Assistant!

Clinic Assistant | Clinic Admin | Insurance Claims | Farrer Park

Working Days: 5.5 days [Mon - Fri: 9am - 6pm, Sat: 9am - 1pm]
Salary: SGD 1,800 - $2000
Location: Serangoon Road (Near to Farrer Park MRT)

Job Responsibilities

• Front line patient services by performing the functions of registration, cashiering, and handling enquiries
• Provide assistance to the Doctor during consultations
• Provide administrative support to the department
• Handling phone calls and inquiries
• Assist in minor procedures
• Process invoice and payment collection
• Booking of referral appointments
• Maintaining inventory levels
• Perform basic triage
• Handle administrative and ad-hoc duties

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

Our Client is a leader in the Manufacturing MNC. Due to their current expansion plan, they are looking for a Project Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Provide comprehensive secretarial and administrative support to directors and the team.
• Maintain schedules, arrange appointments, and coordinate meetings and travel arrangements for the team.
• Manage incoming and outgoing communications, including telephone calls, messages, and emails.
• Prepare meeting agendas, take meeting minutes, and transcribe dictation as needed.
• Assist in preparing presentation materials, bid documents, and fee proposals, various documents and correspondences, including letters, reports, tenders, specifications, and submission proposals.
• Coordinate and liaise with overseas offices.
• Update and maintain contact lists and process claims and timesheets.
• Assist in monitoring and tracking project statuses.
• Collaborate with corporate services and other departments.
• Any ad-hoc duty as given

Requirements:

• Min Diploma in Business Studies/Administration or relevant field
• Min of 2 years of relevant work experience, preferably in the built environment industry.
• Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in preparing tender documents and contracts will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Durapower is 14 years in operations and is company identified by Enterprise Singapore to scale up for growth as well. We have projects in Netherlands, Singapore, Thailand and Southeast Asia regions, production is in China as a manufacturing plant. There is no manufacturing here but we have R&D team here liaising with China as well. Our expansion is also enhanced by the stakes and investment in us through Banpu Next (Banpu Group) which is listed on the Thailand Stock Exchange.

You may refer to the news here: https://en.prnasia.com/releases/apac/durapower-to-advance-global-expansion-plan-after-us-70-million-investment-from-banpu-next-394762.shtml

Video by Management on Durapower:

https://www.linkedin.com/posts/activity-6945009405591465984-ew1t utm_source=linkedin_share&utm_medium=member_desktop_web

Job Description: Office Admin Executive

Reports to: HR Business Partner (HRBP)

Department: HR

Durapower Technology (Singapore) Pte Ltd, a wholly owned subsidiary of Durapower Holdings Pte Ltd, is a leader in designing and delivering customized lithium-ion battery systems for various energy storage applications. Our solutions power a spectrum from hybrid and electric vehicles to specialty vehicles, microgrid, and smart grid technologies, fostering sustainable energy practices.

Key Responsibilities:

• Support day-to-day operations of HR & Office Admin efficiently.
• Manage employee onboarding and offboarding tasks such as issuing access card, welcome gifts, etc.
• Responsible for travel arrangements including flights, hotels, transportation logistics, visa applications, and staying updated on border and quarantine regulations.
• Manage, purchase, and maintain office and pantry supplies such as stationeries, courier, aircon, water dispenser, etc.
• Plan, organize and execute employee’s engagement activities, projects, initiatives when required.
• Perform various administrative duties like data entry and data collation.
• Undertake any other tasks assigned by supervisor relating to HR and Office Admin.

Essential Requirements:

• Effective communication skills to liaise with internal and external stakeholders.
• Attention to details.
• Productive time management and prioritization skills.
• Ability to work independently with minimal supervision and quick learning aptitude.
• Seeking candidates with 2 years of experience in relevant administrative roles. Fresh graduates with demonstrated skills are welcome to apply.

Good to Have:

• Experience in onboarding to issue assets such as access card, and other items.
• Prior experience in handling travel bookings is preferred but not mandatory.

Qualifications:

• Higher Nitec/Diploma in Business Administration

What’s in it for you?

• Join a cohesive Human Resource function aligned for supporting internal stakeholders.
• Lead processes in for travel desk, enhancing your value through business support in a commercial setting.
• Participate in the growth of Durapower, in the green economy.

Provides admin support to ensure efficient operation of office.

Answers phone calls, reply emails, taking memos and maintaining company files.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

Assist Boss and project manager on project admin duties, filling up PTW forms, RA.

POSITION PURPOSE

The incumbent is responsible for keeping track of the goods and supplies in the warehouse and manages orders to facilitate sales or production.

DIMENSIONS

The incumbent is responsible to update inventory count and maintain inventory records in the SAP System to share with management and other stakeholders in the business. He/She must report discrepancies in inventory such as too little inventory at last count.

NATURE AND SCOPE

A. Report Relationship – This position reports directly to the Warehouse Manager.

B. General Department Overview – The incumbent is responsible for co-ordinating and communicating with Production, QC and QA to fulfill production requirements.

C. Area of Responsibility–

• Co-ordinate with warehouse team for movement of all materials and distribution purposes.
• Data Entry of all inventories.
• Track and update inventory movement in SAP daily.
• Maintain records of all activities and processes in the warehouse.

D. Challenges of Position– This position requires an outward and positive personality and the ability to communicate with other department staff.

E. Communication Network – The incumbent is required to communicate with internal staff and external parties.

F. Measurement - The incumbent will be measured on accuracy of data entry in the SAP system.

G. Requirements –

• GCE ‘O’ Level.
• One year working experience in logistics environment.
• Hands-on experience on SAP or other related ERP and warehouse management system.
• Proficient in Microsoft Excel and word
• Accurate and meticulous in work.

An award-winning full-service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions.

We are looking for a meticulous and detail-oriented candidate to join our team of professionals responsible for the training and development needs of our lawyers and to support other knowledge management functions.

You will be expected to work with the team to provide support as follows

• Managing end-to-end training administration process i.e. registration for courses, tracking of attendance, handling payment and invoices, generating reports.
• Collaborating with various stakeholders to identify training requirements and ensure alignment with SILE and organisational goals.
• Support other learning and development work, including logistics, finances, maintaining and updating records, and other administrative work.
• Other ad-hoc duties assigned.

Requirements:

• A diploma in any discipline
• Strong organisational and project management skills to handle multiple training initiatives simultaneously, manage training logistics and meet deadlines.
• A good team player with excellent interpersonal and communication skills.
• Excellent command of written and spoken English.
• Familiarity with Excel.
• Resourceful, flexible, and responsive in dealing with people.
• Meticulous, with an eye for detail.
• Prior experience in learning and development roles would be advantageous.
• Technological capabilities and an interest in automating administrative processes would be advantageous.
• A good command of both written and spoken English and Mandarin, as you may be required to work with documents in Chinese.

For more information on our Firm, please visit our website at www.allenandgledhill.com.

Only shortlisted candidates will be notified.

We are an established IT supplies company looking for motivated and dynamic individuals who are independent with excellent team-working skills and believe that they can grow together with the company.

Job Scope

• sourcing of products from local and overseas

• processing of orders

• handling customers' enquiries & maintain and update the approved vendor list.

• maintain electronic and hard copy filing system

• Follow up on purchases and ensure timely deliveries.

•Align forecasts and delivery plans with customer-required quality and schedule.

• Inventory Monitoring:Monitor material inventory levels. Ensure safe stock based on sales team forecasts and shipping schedules.

Requirements

• Computer skills: Office, Outlook, Excel, ERP system, Google Documents

• good time management and good follow up with all pending issues

• knowledge of clerical and administrative procedures and systems such as filing and record keeping

• attention to detail and accuracy

• independent with excellent team-working skills

• responsible, confident, energetic, resourceful and self-motivated

Account cum Admin Assistant

Working Day: Mon to Fri & Alt Sat

Working Hours: 8:30am- 5:30pm & 8:30am - 1pm

Location: Kranji Loop

Salary: $2500 - $2800

Responsibilities:

• Handling AP, AR & GL
• Handle petty cash disbursement and process staff claims
• Bank reconciliation
• Deposit paid/received schedule
• Other ad-hoc duties as assigned

Requirements:

• Diploma in Finance/Accounting
• At least 2 Year(s) of working experience in the related field is required for this position
• Require skill(s): SAP preferred
• Able to start work within short notice

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

Terra is a dynamic company with a strong presence across the Asia Pacific region, specialising in innovative communication solutions and services driven by AI technologies. Our comprehensive portfolio includes both hardware and software products, along with tailored services that empower our clients and partners to maintain a competitive edge. At Terra, we are unwavering in our commitment to delivering the highest service levels and exceptional customer experiences.

We have an exciting opportunity for an exceptional individual to join our management team in a multifaceted administrative role that extends beyond traditional corporate functions. As a key member of our team, you will actively contribute to Terra's business expansion throughout the Asia Pacific region.

Job Responsibilities

• Execute basic administrative tasks to ensure the smooth functioning of daily operations, including ensuring office lightings, aircon and switches are turned on/off based on office hours.
• Efficiently organise and oversee professional and personal scheduling as personal assistant for the Managing Director, encompassing meeting agendas, mail, email correspondence, phone calls, and occasional errands.
• Collaborate with clients and internal stakeholders in meetings to facilitate seamless communication and coordination.
• Manage and maintain office systems, including answering of phone calls, emails, data management and data entry tasks.
• Consolidate global sales reports and aggregate data to derive key performance indicators (KPIs).
• Contribute to the development of reward programs based on performance metrics.
• Uphold the highest standards of professionalism and confidentiality in handling all materials.
• Engage with both internal and external executives on various projects and tasks.

Job Requirements:

• Possess 2-3 years of relevant work experience in a similar capacity.
• Exhibit excellent presentation and organisational skills.
• Demonstrate strong communication and interpersonal abilities, with an approachable and friendly demeanour
• Proven capacity to work effectively under pressure and adapt to evolving circumstances.
• Detail-oriented and highly organised with a keen eye for accuracy.
• Previous corporate administrative-related experience would be advantageous.
• Display the ability to thrive both within a team and independently.
• Project a mature and confident disposition, with exceptional interpersonal and communication skills.
• Exhibit excellent written and oral communication abilities.

Quality Traits We Are Looking For

• Driven by ambition and a genuine passion for contributing to the company's global growth.
• Dynamic and adaptable, capable of meeting the ever-changing demands of corporate administrative tasks.
• Strong, clear communicator with exceptional writing and speaking skills.
• Creative thinker with acute attention to detail.
• Proactive team player who thrives in a collaborative and highly motivated environment.

If you are seeking an opportunity to make a significant impact and play a vital role in driving robust global business growth, we invite you to share your CV and salary expectations with us.

Roles & Responsibilities:

• Front desk reception duties such as attending to phone calls and walk-in customers.
• Handle mails and faxes.
• Attend to pupils’ needs such as injuries and helping to track missing pupils etc.
• Assist in pupil matters such as daily attendance, admission, P1 registration, P1 Orientation, Sec 1 Posting Exercise, updating of record of daily activities etc.
• Maintain and update school data records.
• Assist in data compilation.
• Assist in logistics duties such as sorting/distribution of booklets/pamphlets, maintaining inventory, stock-taking, loan of equipment and maintenance of equipment in rooms etc.
• Any other duties as and when assigned by Principal, Vice-Principals, Administration Manager, Teachers, Management Support Officers etc.

Qualifications:

• A minimum GCE ‘O’ or 'N' Level Certificate or its equivalent.
• Good communication and inter-personal skills.
• Good team player with a high level of initiative.
• Positive and willing to learn.
• Proficient in MS Office e.g. Microsoft Word, Excel, Powerpoint.
• Able to work in fast paced environment. Able to multi task.
• Able to interact with young children.
• Prior experience in working in a local primary school is preferred.

Job Scope

• Provide financial counselling to patients and third parties.
• Administer admission and discharge of patients.
• Bill handling including Mediclaim and deposits collection.
• Handle customers’ enquiries regarding bills.
• Coordinate admin duties as assigned with different stakeholders to ensure smooth operation.

Requirement

• Minimum 3 years of working experience, preferably in healthcare setting
• Diploma or degree in hospitality / Business Administration / Accounting

Interested applicants, please email your updated CV to [email protected] for more information.

EA Personnel No: R24119559

EA Personnel Name: Evelyn Lau Xin Tong

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Main Responsibilities

• Handle public phone enquires on medical reports requests
• Process medical report requests and follow up on medical report requests status
• Process duplication of medical records for patients
• Perform records management such as engage porter to deliver documents to patient care areas, archiving of document in e-MRO storage and tracing
• Sorting and scanning of documents into the electronic medical record system
• Perform indexing and Quality Control check (100%) on the scanned images
• Participate in continuous quality improvement initiatives and projects in the department.

Requirements

• At least a GCE ‘N’ or ‘O’ levels, Professionals Certificate/NITEC.
• Experience in healthcare preferred
• Proficient in Microsoft Office
• IT literacy and numeracy including conversational, writing making electronic entries e.g. Record information on forms, charts and checklists
• Able to adapt quickly to changes and work in a fast-paced environment

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Thank You.

Victoria Yam Wen Ting
R21103142
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

Our client is a Global MNC, one of the leading players in the Oil & Gas sector. Due to business needs, they are now recruiting a Project Admin to be part of their team for ongoing transformation projects. They are located in the West – easily accessible.

Responsibilities:

• Assisting project team to prepare project documentation and administrative matters
• Scanning and filing for project documents
• Liaising with procurement on purchasing

Requirements:

• Minimum Diploma in any field
• Min 1 years’ experience in similar industry
• Proficient in Microsoft Office

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

19C9682 (Recruitpedia Pte Ltd)

EA Reg. No. R23119064

TEOH ZINI

Good Manufacturing Practices (GMP) Documentation Specialist

Support the administrative operations of relevant departments within company with the following activities:

• Set up company's document physical and online repository.
• Establish records retention and retrieval workflow
• Support company as a GMP Librarian to ensure all GMP documentation are securely organised and managed.
• Other GMP documentation tasks assign by Quality managers

Requirements;

• Diploma in any discipline.
• Relevant hands on GMP industrial experience in setting up a paper based GMP Documentation repository.
• Proficiency in Microsoft Office and other related software such as Adobe Acrobat, etc.

This is a part-time position, minimally 4-hour daily.

Other information:

• Salary: $15/hr
• Working days: Mon - Fri (Hybrid)
• Working hours: 4 hours/day
• Contract: 12 months
• Location: Rochester Park

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Job Responsibilities:

• Responsible for managing and coordinating all import and export processes for both sea and air shipments.
• Provide administrative support for the preparation of shipping documentation.
• Liaise and coordinate with various parties, including import and export operations, carriers, customers, and suppliers.
• Handle sales inquiries and confirmations. Assist in preparing quotations, processing customer orders, and invoicing customers.
• Liaise with internal and external parties on shipment issues, attend to customer queries, feedback, and complaints, and respond promptly, providing solutions where needed.
• Perform data entry work to ensure the accuracy of the shipment information captured in the in-house system and maintain a proper job filing system for invoices and documents based on projects.
• Support the department with general administrative duties.
• Perform any ad hoc duties assigned by the supervisor.

Job Requirements:

• Minimum of a Diploma in any discipline.
• Minimum of 2 years of work experience in planning, coordinating, and freight forwarding process.
• Meticulous and experienced in handling different types of permit declarations.
• A good understanding of both sea and air freight regulations.
• Enjoys working in a team and requires minimal supervision at work.
• Able to start work on short notice.

• Position : Office Manager - HR/Admin/Accounts - Well Established Company - Up to $5000
• Location : Alexandra Road (2 Bus Stops away from Queenstown MRT)
• Working hours : Monday to Friday | 8am to 5.45pm
• Salary (commensurate with experience) : Up to $5000 + Variable Bonus + 12 to 14 days Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Metal Manufacturing

Main Responsibilities:

• Overseeing all aspects of facilities & administration operation.
• Handle office communications, including emails, phone calls, and correspondence
• Oversee office space and facilities, setting up office phone lines and internet.
• Provide simple HR support
• Handle employees medical insurance and benefits administration
• Maintain accurate employee leave records, processing medical and other claims
• Manage application, renewal and cancellation of Work Passes
• Handle other administrative matters pertaining to staff employment, confirmation and resignation
• Presentation of monthly financials and yearly budgeting to Management
• Ensure timely month-end closing and submission of monthly reports such as billing summary, bank reconciliations, statement of income and expenditure and balance sheet
• Liaise closely with auditors and tax agent
• Handle monthly payroll and CPF submissions
• Preparation and submission of employees’ earnings through IRAS Auto-Inclusion Scheme
• Manage third-party vendors, purchasing and maintaining office supplies (e.g stationery, pantry)
• Liaise with IT vendor for support on all office equipment
• Update and maintain office policies as necessary

Requirements:

• Diploma in Business/Administrative Management with at least 3-5 years of relevant experience
• Strong command in English Strong management skills and leadership qualities.
• Bilingual in English and Mandarin to communicate with chinese speaking associates

Email to: [email protected]

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Description:

· Providing secretarial, administrative, and personal supports to MD.

· Conduct weekly diary meeting with the MD to discuss upcoming engagements, invitations, and other requests. (e.g. meeting appointments, travel schedule, and travel arrangements)

· Schedule and manage meetings on behalf of MD, between him and his direct reports and the committees and group to which he is a member.

· Assist MD to follow up on task assigned to subordinate and manage MD’s appointment.

· Filter general information, queries, phone calls and invitations to the MD by redirecting and taking forward such contacts as appropriate.

· Prepare correspondence on behalf of the MD, including the drafting of general replies.

· Prepare meeting minutes and follow up action plans after meeting as and when required.

· Maintain proper filing system for both electronic and hard copies filing.

· Prepare letters, memos for an announcement to staff and related parties.

· Support and assist in the planning of company activities.

· Assist on administrative duties of HR process. (e.g. claiming of the levy, purchase of air-tickets, pass application, renew work passes)

· Maintain records and monitor on company fleet vehicles, road tax renewal, etc.

· Provide administrative support to the department head for establishing the department structure and system, establishment of policies and procedures. Assist in the creation of necessary forms, documentation process presentations & system where necessary.

· Other ad-hoc assignments as assigned.

Requirements:

· Minimum Diploma qualification.

· At least 3 years of relevant experience.

· Proficient in MS Office (MS PowerPoint, MS Excel, MS Word).

· Strong interpersonal skills in a professional and responsive manner.

· Demonstrate ability to handle work professionally, independently, and efficiently.

· Possess effective organizational and follow-up skills, attention to details.

· Experienced in office administration.

· Good inter-personality skills, grooming & communication.

· Ability to manage complex and highly confidential information with discretion and integrity

· Immediate starters preferred.