Total 4,550 Administrative / Clerical job vacancies in Singapore- Marina View

This role provides secretarial support to the Head of Projects (HOD), as well as support Projects Division in project administration, general administration and Environment, Health & Safety Management Programs.

Responsibilities:

• Provide secretarial support to the Head of Projects (Head of Department).
• Ensure papers submitted for approval are within authorisation matrix.
• Organise meetings and take minutes when required.
• Work with Head of Department and various stakeholders on department’s annual budget.
• Prepare and compile presentation slide for Head of Department.
• Update and maintain department’s Business Continuity Plan (BCP) manual.
• Update and maintain Segregation of Duties (SOD) status in IS system per requirements by ERM.
• Assist in administration work for department recruitment.
• Create, update and maintain projects in Knowledge Management (KM) system.
• Process payment in S4 HANA and Sharepoint platform.
• Support all administration aspects pertaining to Projects.
• Support tender process by ensuring tendering documents are in order.
• Assist in the collection and update of data to support CDL’s Environment, Health & Safety Policy.
• Update development progress information and cost control reports.
• Cover duties of admin colleagues during their absence.

Requirements:

• Min Diploma in Business Administration and Private Secretarial Diploma.
• At least 8-10 years’ working experience in serving senior management positions.
• Good organizational and interpersonal skills.Able to handle sensitive information with a high level of confidentiality.
• Good communication skills, verbally and written.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good team player.
• Good with data collection and analysis.

• Provide administrative support to the brokers.
• Prepare insurance documents for quotations, proposals and cover confirmation.
• Arrange for timely billing and monitoring of payment.

Requirements:

• Diploma and above.
• At least 2 years of admin experience in an Insurance Industry.
• Possess relevant insurance certificates - BCP/CGI/PGI is a plus.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Job Purpose

You will be handling insurance claims assessment under the personal accident and medical plans. You will also be given the opportunity to be part of an exciting team with involvement in service excellence initiatives and projects to improve the claims experience.

The Job

· Determine policy coverage, establish proof of loss with proper documentation and provide accurate and timely assessment of personal accident and healthclaims within the required service standards and ensure that claims are paid accurately and promptly

· Seek clarifications and liaise with medical institutions and policyholders on outstanding requirements

· Deliver excellent service and enhance customer and distribution channels relationship management

· Attend to claims enquiries escalated from customer touchpoints

· Suggest and participate in process improvement projects/ initiatives/ system enhancement, including establish claims best practices

· Conduct review of pending claim to ensure reserve adequacy and closure of claims in a timely manner

· Any other ad-hoc projects assigned by supervisor

· Take accountability in considering business and regulatory compliance risks and take appropriate steps to mitigate the risks

· Maintain awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company

· Highlight any potential concerns/ risks and proactively share best risk management practices

Our Requirements

· Diploma, Degree or Professional Insurance Certificate with at least 1 years of relevant personal accident and inpatient claims processing or administrative experience

· Prior experience in nursing will be an added advantage, fresh graduates are welcomed to apply

· Ability to understand policy wordings and explain medical conditions in insurance context

· Strong analytical, written and communication skills

· Customer-centric and meticulous with the ability to work under pressure

· Good interpersonal skills to effectively communicate with all stakeholders

· A team player

· High level of integrity, take accountability of work and good attitude over teamwork

· Take initiative to improve current state of things and adaptable to embrace new changes

About Great Eastern

Established in 1908, Great Eastern places customers at the heart of everything we do. Our legacy extends beyond our products and services to our culture, which is defined by our core values and how we work. As champions of Integrity, Initiative and Involvement, our core values act as a compass, guiding and inspiring us to embrace the behaviours associated with each value, upholding our promise to our customers - to continue doing our best for them in a sustainable manner.

We work collaboratively with our stakeholders to look for candidates who exhibit or have the potential to embrace our core values and associated behaviours, as these are the key traits that we expect from our employees as they develop their careers with us.

We embrace inclusivity, giving all employees an equal opportunity to shine and play their role in exploring possibilities to deliver innovative insurance solutions.

Since 2018, Great Eastern has been a signatory to the United Nations (UN) Principles of Sustainable Insurance. Our sustainability approach around environmental, social, and governance (ESG) considerations play a key role in every business decision we make. We are committed to being a sustainability-driven company to achieve a low-carbon economy by managing the environmental footprint of our operations and incorporating ESG considerations in our investment portfolios; improving people’s lives by actively helping customers live healthier, better and longer; and drive responsible business practices through material ESG risk management.

To all recruitment agencies: Great Eastern does not accept unsolicited agency resumes. Please do not forward resumes to our email or our employees. We will not be responsible for any fees related to unsolicited resumes.

Job Details:-

• Position: Assistant Sales Executive
• Duration: October 2024 - 30 April 2025 (cover maternity)
• Salary Range: UP to S$ 2,500
• Working Hours: Mon to Fri : 9 am to 5pm
• Working Location: Raffles Place
• Must possess knowledge and proficiency in Adobe Illustrator software

Job Description:-

Financial Tracking:

• Prepare monthly expense forms
• Manage all financial trackers across
• Check and send all invoices; update in financial trackers
• Obtain monthly payment status updates and update in financial trackers
• Handle monthly service fee invoicing

Marketing :

• Manage all creative assets
• Adapt key visuals for both local and overseas markets
• Follow up on creative assets for new and existing products
• Handle POSM requests for all countries.
• Adapt visuals for digital media, including FB posts, POSMs, etc. in ASEAN.
• Update E-commerce official stores - pack shots, thumbnails, banners , etc
• Collaborate closely with agency for creative adaptations and digital media activities.
• Upload videos on YouTube & IG.
• Manage influencer campaigns.
• Organize group samplings, marathon events
• Provide social media support – respond to consumer queries and comments on FB, IG profiles.
• Manage email queries.

Label / Packaging Designs:

• Adapt label or packaging designs for local markets as needed (adaptations from master design provided)
• Request master label designs of new products.
• Re-order labels; follow up for delivery with Advance Printing

Office Samples:

• Arrange courier service to send documents, samples, etc. commercial & proforma invoice.
• Label competitor samples that are brought back from business trips.

Interested candidate please click "APPLY"to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, please contact Coco at 8121 4759 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • UEN No. 200007268E • EA License No. 01C4394 • EA Registration No. R23117223 (Poh Siew Ling)

Officer Coordinator
Basic Salary: $2,000 - $2,300 + OT + AWS & variable Bonus
Working Days: Mon - Friday 8.30am -6pm
Address: Jurong East

Responsibilities:

• Shipment Handling, booking, documentation and data entry
• Handling of shipping instructions, overseas agents and contractors
• Coordinate with customers regarding shipments
• Provide customer service and invoicing to customers
• Ensure smooth flow of incoming and outgoing shipments
• Liaise with hauiler / freight forwarders on import / export shipments
• Handle any other ad-hoc / administrative duties

Job Requirements:

• Min. 1 years of working experience in related field
• Able to commit OT as and when required

Lee Wan Ling | Reg No: R23116154

THE SUPREME HR ADVISORY PTE LTD | EA No: 14C7279

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Our client is a core center of fund raising for all the investments in the world, acting as the second Headquarter subsequent to Shanghai.

Company nature of Business: Fund management, asset management, property investment

They are are looking for an Office Manager who can support their Singapore office and facilitate the work of our teams in Shanghai and other cities worldwide. The role will also support the company's global CEO and senior management.

In this role you'll will be supporting the team by : General Admin 60%, Global CEO assistant 40%

Job Responsibilities:

■General Admin 60%,

• Liaise with company secretary and compliance advisor to fulfill all the filing and compliance requirements. Scheduling of appointments, coordination of meeting and recording the meeting minutes,
• General support the Singapore office daily operation, and coordinate with HQ different functions on the local execution.
• Handle the office relocation and logistics to ensure a smooth movement and employee's settle down.
• Ensure all Group policies, rules and regulations are always complied with.
• Perform day to day secretarial support to the assigned leader and visiting executives as appropriate.
• Reinforcing operational support best practices to new joiners and existing workforce efficiently.
• Providing necessary guidance to local team on filling Group OA system, following expense policy, and submitting of the travel and expenses reports.
• Visitor/telephone screening and handling of internal /external correspondences.
• Coordinating on IT / system support to local members in compliance with MAS regulations
• Perform ad hoc assignments as required, productively undertaking a substantial workload without sacrificing quality.

Global CEO assistant 40%

• Meeting set up and coordination.
• Travel arrangement and schedule planning.
• Handle Global CEO request and messages after office hours when required
• Other duties as assigned.

Job Requirements：

• Proven experience of at least 3 years as an executive assistant, outstanding communication skills and detail oriented
• Effective time management and planning skills
• Proficiency in Microsoft word, Excel and outlook
• Professional proficiency in English and able to read and write Mandarin to effectively communicate with counterparties at China HQ.
• Able to speak Japanese will be a plus to communicate with the Team in Japan. (NOT essential to have)

Interested applicants, please send your resume to Tiffany (R1104633) [email protected] with email subject header "Job Application for Administrator cum Secretary (1 year contract - renewable) - TK" .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633

Koh Jia Wen

The Senior Associate - Supply Chain supports sales team in the daily operations of logistics function specifically in the area of PO acceptance and on time sales recognition. This will includes supporting on inventory management activities.

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion. 
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• This is a 2 years contract position.
• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management 
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point). 
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

An ideal committed candidate must possess a culture of teamwork focused on the collective “WE” rather than individual “I” mentality.

We welcome women returning to workforce to apply.

Job Responsibilities:

• Handle full set of accounts, filing of documents and administrative purposes.
• Greet visitors, answer phone calls, and handle incoming/outgoing mail and other day-to-day activities in office.
• Follow up customers’ payment and liase with the team in charge.
• Maintain employee records and ensuring confidentiality and compliance with regulations.
• Track and manage employee leave requests and attendance records.
• Assist in digitizing and automating processes for increased efficiency.
• Schedule and coordinate meetings, and appointments.
• Manage and maintain a clean, organized office environment.
• Foster a positive office culture and a collaborative working environment.
• Ad-hoc support as needed.

Job Requirements:

• Min O level / ITE / a Diploma in Business Studies / Accounting / Finance
• Minimum 2 year of relevant working experience.
• Women returning to workforce is welcome to apply.
• Excellent English communication and written skill.
• Experience in using Microsoft Words / Excel / Teams / PowerPoint / cloud storage.
• Able to communicate and write in Chinese.
• Can-do attitude and problem solver.
• Meticulous, detailed, and proactive.
• Self-motivated, independent, and able to think out of the box.
• Good interpersonal skills.
• Willing to learn new things.

Interested professional to join our team of talented and diverse individuals who are passionate about their work and committed to achieving collective success, please email your detailed resume with:

• Detail particulars with latest qualification and professional membership
• Availability & related work experiences
• Last drawn and expected salary.

To find out more about us, you can refer to our website https://aurapartners.com.sg/

Responsibilities will include:

• Managing a calendar for two principals, as well as joint management of a firmwide calendar along with an admin team.

• Providing administrative support to the executive team.

• Managing high volume inbox and shared inboxes.

• Planning travel arrangements, itineraries, and accommodations for the partners.

• Securing visas and passport updates for principals and tracking visa/passport expiration dates.

• Coordinating and organizing internal and external meetings and follow-up on action items.

• Overseeing the daily operations of our Singapore office, ensuring a well-organized and efficient work environment.

• Acting as the point of contact for office-related inquiries and issues.

• Greeting in-person guests.

• Coordinating dining reservations for investor and management meetings.

• Assisting with one-off and recurring projects and events as needed.

• Maintaining clear and accurate documentation of all administrative processes.

The full-time position will be based in Singapore, with a temporary contract running from 3-6 months. This role could be potentially converted to a full-time role.

Requirements/Qualifications:

• 2-3 years related experience.

• Superior communications skills, particularly in written communications.

• Keen attention to detail.

• Self-motivation, with demonstrated achievements in previous academic and work experience

• Comfort interacting with all levels of leadership.

• Ability to work both individually and collaboratively.

• Willingness to think critically, from first principles, and to change your mind based on evidence.

• Advanced knowledge of the Microsoft suite of products (Outlook, Word, Excel) and general technical acumen.

Child Protection Coordinator (Safety Checks)

• Salary: $2800
• Working Days: Monday - Friday
• Working Hours: Monday - Thursday 830am-6pm, Friday 830am-530pm
• Location: Caldecott
• Contract Period: 1 year

Job Responsibilities:

• Assist the team with administrative and data management tasks for the management of safety check service.

• Regularly upkeep of the central database (eg. Updating list new cases, status of safety check cases) and tracking the status of pending referrals from CPOs (eg. Update referral submission IDs)\

• Assist to track project KPIs (eg. timeliness of case assignment, group chat creation by the vendor) and to flag to the Service Management team accordingly for compliance

• Follow up with CPOs for safety check case updates (eg. Timely email update to breach alerts, submission of termination requests)

• Access ECRM to confirm accuracy of safety check case details or to assist with extraction of data for the purpose of internal tracking and evaluation.

Job Requirements:

• Min. Degree in any fields

• Good command of written and spoken English

• Proficient with the use of technology such as Outlook, Microsoft Excel and any other online tools required and briefed by MSF to manage large volume of data

• Good organization skills and attentive to details

• Able to work independently and in collaboration with the team and its stakeholders

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R23117785 (Lok Ding Hann)

Job Description

• Review and evaluate personal banking credit facility applications submitted by the various business units, including but not limited to credit cards, housing loans, premium financing loans etc. Ensure that credit applications submitted are in line with the Bank's credit guidelines and regulatory requirements.
• Approve personal banking credit facility applications within delegated approval authority. Review and submit for higher level approval if necessary.
• Contribute to the Bank's review and revision of various credit policies and procedures, and assist in the risk review of various business initiatives.
• Perform loan portfolio monitoring and reviews, identify risk areas and propose mitigating measures to discuss with business departments.
• Participate in user requirements gathering and system enhancement projects, as well as User Acceptance Testing.
• Complete other assigned works by the department.

Job Requirement

• Bachelor degree or above (finance, economics or related majors), familiar with personal banking credit products and relevant regulatory requirements.
• 3 years’ experience of credit analysis on personal banking products is preferred
• Strong credit risk analysis and data analysis abilities.
• Possess strong communication skills and demonstrate responsibility and ability to work in teams.
• Effectively bilingual in English and Chinese so as to communicate with Chinese-Speaking counterparts in head office.

Main Accountabilities

• Receiving or retailer invoice for sell-out support, liaise with retailers to submit proof-of-performance in Vistex system to process credit notes
• Weekly reconciliation of credit notes with Finance team
• Raising Purchase Orders on SAP Ariba in accordance with vendor invoices.
• Contacting Finance by MS Teams or email to track and ensure timely payments to retailers and vendors; Expediting timely payments through internal liaison.
• Maintaining a tracker for agreed retailer support and compiling for support agreement creation.
• Compiling weekly retailer sales reports; Estimating total month sell-out support based on actual sell-out data.
• Supporting the sales department with other administrative tasks, if requested.

Job Requirements:

• Previous experience in sales administration, or a similar role.
• Exceptional interpersonal skills.
• Advanced knowledge of administrative recordkeeping.
• Familiarity with sales reports and sales records.
• Proficiency with Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Experience with industry software such as SAP and Vistex are preferred.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

• Receiving or retailer invoice for sell-out support, liaise with retailers to submit proof-of-performance in Vistex system to process credit notes
• Weekly reconciliation of credit notes with Finance team
• Raising Purchase Orders on SAP Ariba in accordance with vendor invoices.
• Contacting Finance by MS Teams or email to track and ensure timely payments to retailers and vendors; Expediting timely payments through internal liaison.
• Maintaining a tracker for agreed retailer support and compiling for support agreement creation.
• Compiling weekly retailer sales reports;
• Estimating total month sell-out support based on actual sell-out data.
• Supporting the sales department with other administrative tasks, if requested.

Requirements:

• Previous experience in sales administration, or a similar role.
• Exceptional interpersonal skills.
• Advanced knowledge of administrative recordkeeping.
• Familiarity with sales reports and sales records.
• Proficiency with Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Experience with industry software such as SAP and Vistex are preferred.

Should you be interested in this position, please contact Terence at +65 9645 4048 your resume directly for fast respond.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• Handle appointments, events, calendars, documents, and communications with internal and external stakeholders.
• Assist the IT department in delivering L1 IT support for end-users.

Requirements:

• Diploma and above
• At least 2 years of Admin/Business Analys/Project Executive experience.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R21100996

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Job Responsibilities:-

· Assist in the preparation of teaching and learning resources.

· Assist in the preparation of science experiment resources and maintain the cleanliness of the science laboratory.

· Assist the students in carrying out the science experiments under the supervision of the Science teachers.

· Provide administrative support to the teachers (e.g. preparation of the student’s achievement certificate, collating students responses for surveys).

· Loaning and returning of teaching resources. Preparation for condemnation of teaching resources.

· Providing front-line customer service (handling walk-in and phone queries from parents).

· Attend to the students at the sickbay.

· Maintaining and updating of data records for administrative functions.

Required Experience and Skills

· GCE ‘N’ Level Certificate with pass in English and Mathematics.

· 2 years of experience in providing teaching support and handling reception duties or equivalent.

· Candidate those have experience working in a school are preferred.

• Receiving or retailer invoice for sell-out support, liaise with retailers to submit proof-of-performance in Vistex system to process credit notes
• Weekly reconciliation of credit notes with Finance team
• Raising Purchase Orders on SAP Ariba in accordance with vendor invoices.
• Contacting Finance by MS Teams or email to track and ensure timely payments to retailers and vendors; Expediting timely payments through internal liaison.
• Maintaining a tracker for agreed retailer support and compiling for support agreement creation.
• Compiling weekly retailer sales reports; Estimating total month sell-out support based on actual sell-out data.
• Supporting the sales department with other administrative tasks, if requested.

Requirements:

• Previous experience in sales administration, or a similar role.
• Exceptional interpersonal skills.
• Advanced knowledge of administrative recordkeeping.
• Familiarity with sales reports and sales records.
• Proficiency with Microsoft Excel and Word.
• Excellent written and verbal communication skills.
• Experience with industry software such as SAP and Vistex are preferred.

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R23117785 (Lok Ding Hann)

Administrative Assistant

Salary: Up $15/hr

3-6 months contract

5 days work week ACROSS MON - SUN (9am – 6.30pm)

Location: AMK/ YCK

Job Description:

• - Answer and direct phone calls, emails, and inquiries
• - Prepare and organize documents, presentations, and reports
• - Assist with data entry and record keeping
• - Provide general administrative support to staff as needed

Qualifications:

• - High school diploma or equivalent required
• - Minimum 1 year of administrative experience
• - Proficient in Microsoft Office Suite
• - Strong written and verbal communication skills
• - Excellent organizational and time management skills
• - Ability to prioritize and multitask in a fast-paced environment
• - Strong attention to detail and accuracy
• - Ability to maintain confidentiality and professionalism

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. Reg No: R23117785 (Lok Ding Hann)

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements.
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Responsibilities:

• Assist with administrative duties and receptionist duties
• Data Entry
• General admin work - filing, expense claims, raise and compile trading (buy/sell) sheets for approval
• Upkeeping of expenses, files and documentations
• Assist to liaise with client queries whenever needed
• Handle sensitive information in a confidential manner
• Any other ad-hoc duties assigned

Requirements:

• Possess a diploma or degree in any fields
• Prior exposure within as data entry or administrative assistant is advantageous
• Initiative-taking and keen learning attitude

We apologize that only shortlisted candidates will be contacted. Thank you

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Some of the things you’ll be doing:

Reception

• Receptionist duties such as receiving and attending to visitors / guests in a welcoming and professional manner
• Handling incoming calls, attending to enquiries and transferring as appropriate.
• Scheduling meetings and appointments, managing the office agenda, meeting rooms.
• Coordinating of incoming and outgoing mail and packages.

General admin

• Provide full office administrative and secretarial support including, events coordination, liaising with IT support and vendors.
• General administration and maintenance such as office storage, Logistics preparation for staff workstations, access cards, laptops, stationaries, booking of meeting rooms, local and overseas courier arrangement and other office fixed assets.
• Administrative requests made by the team, record the request on log sheet and to carry out the work request.
• To ensure vendors invoices are processed and sent to Finance on a timely manner. This includes consolidating the supporting documents and submitting them together with the invoice.
• Generate end of month report such as Biostar to ensure Door Access list are up to date with the recent logs. To ensure the system is up and running for onboarding/offboarding purposes.
• Generate monthly Google form to extract the manpower list and to ensure no lapses with MOM regulations.
• Overseeing all office supplies and arrange for servicing/maintenance.
• To keep track of pantry & stationary supplies and ensuring that order has been placed on a timely manner.
• Ensuring cleanliness and tidiness of the office and to maintain housekeeping standard according to company’s regulations.
• Any other duties as assigned.

Business Units Related

• Mail Processing which includes collection, sorting, scanning and file to the relevant folders
• Scanning of work documents for departments.

What technical skills, experience, and qualifications do you need?

• 3-5 years of experience as front desk receptionist, admin or similar role preferred
• Able to work independently with minimal supervision
• Ability to be resourceful, pro-active & responsible
• Projects professional attitude and image
• Excellent organizational skills

Job Description:

• Provide administrative support on pre- and post- sales matters.
• Attending to client’s queries on behalf of Manager whenever required.
• Maintain Manager’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Design & Update of meeting slides, rewards/challenges, and upcoming events for the team.
• Welcoming of guests and clients in office
• Liaising with clients for any outstanding documentation, maintaining polite and professional communication via phone, e-mail, and mails.
• Submission and follow-up on insurance documents via system.
• Perform other clerical and administrative duties such as maintenance of proper filing system for client database.
• Tracking of daily expenses, consolidating, and preparing of monthly tax receipts and claims.
• Other ad-hoc duties whenever required.

Requirements:

• Strong team player, willing to learn and able to work independently
• Competent in MS office knowledge (Excel, Word, PPT) and exposure with Canva will be highly preferred

We apologize that only shortlisted candidates will be contacted. Thank you

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA Registration No. R1653100 (Goh Jia Zhen Crystal)

Job Description & Requirements

• Administrative duties

• Help to set up project meetings

• Handle the minute-taking at meetings

• Keep track of budgets and project expenditures

• Assist with planning

• Keep the project calendar up to date

• Track projects

• Offer suggestions to improve efficiencies

• Assist in quotations and invoicing

• Maintain compliance regulations

• Assess employee performance

• Hire contractors

• Onboarding / Offboarding

• Receive and file incoming letters and documents;
• Manage office and room supplies ensuring adequate stock at all times;
• Administrative tasks including photocopying, filing (electronic and manual files), collating reports and information, preparing and distributing papers and other general administration duties for the management team.
• Oversee the co-ordination of diary management, meeting preparation, client greetings and all other admin requirements for the General Manager;
• Ensure Executives and Department Heads are aware of upcoming meetings;
• Ensure meeting rooms are clean and appropriately presented;
• Welcome and receive visitors;
• Assist in maintaining a safe and secure work environment;
• Manage all travel plans for the General Manager;
• Ensure telephone is answered in a timely manner;
• When called upon, take minutes for respective departmental meeting;
• Screen telephone calls, take messages, answer enquiries from staff and customers, and redirect call where appropriate;
• Co-ordinate and project manage projects with the Hotel General Manager;
• Work in a supportive role to the General Manager and other management staff as to be advised;
• Attend daily HOD meeting;
• Attend daily Executive Office meeting;
• To collate and share Guest Feedback daily during the HOD meetings and follow up action by the various departments.