Total 1,624 Administrative / Clerical job vacancies in client site sgp singapore 14 tuas ave 1

JOBS RESPONSIBILITIES:

• Coordinate and assist in day to day general administration and operational matters.
• Ensure all documentation and filling done in a proper manner.
• Handling all administrative documents and correspondence.
• Attend to incoming calls and enquiries.
• Resolve administrative related issues.
• Receiving incoming faxes/mails and distributing to internal personnel.
• To assit in monitoring office equipment and systems and maintaining inventories of stationery
• Ad hoc duties as assigned by the management.

• Minimum Diploma in Business-related studies or equivalent Diploma holders.
• Have initiative and ability to work independently
• Excellent in communication and time management skills
• Proficient in Microsoft Office. (Words, Excel and Power-point)

Responsibility

• Provide comprehensive administration to support on full spectrum of HR function including payroll, recruitment, orientation, training & development program etc.
• Manage end-to-end recruitment processes, including job postings, resume screening, interviewing, and candidate selection.
• Act as a point of contact for employee queries and concerns.
• Proactively address employee relations issues and contribute to a positive workplace culture.
• Maintain employee records and ensure compliance with labor laws and company policies.
• Well versed and to maintain up to date knowledge of MOM laws
• Prepare Employment Contract
• To participate in performing internal/ external audits
• Assist in building maintenance and facilities management

Job Requirements

• Minimum 2 to 3 years of relevant working experience.
• Diploma in Human Resources / Business
• Strong understanding of HR practices, employment laws and regulatory compliance requirements.
• Excellent at problem solving, meticulous and possess organizational skills.
• Team player with high levels of accountability.
• Strong interpersonal and communication skills.
• Proficient with MS Office

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

The Early Intervention for Children (EIC) Services helps equip children with motor, communication, social, self-help and cognitive skills. THK EIC involves structuring classes around small groups encompassing early childhood special education, social work and therapy support services to stimulate their adaptive functioning and school readiness skills.

This role reports to Senior Manager, Admin & Ops.

Main Duties & Responsibilities:

Reception Duties

• To answer and direct incoming phone calls and emails to the appropriate personnel
• Attend to walk in visitors professionally.
• Open letter box daily and sort out incoming mails.
• Manage incoming confidential documents and routing the documentations to the correct staff.
• Perform fee collection duties and its related activities assigned.
• To maintain a neat and organised reception area.

Admin Duties

• Perform inventory management of office and pantry supplies.
• To assist in issuing and collection of company property to new and resigning staff
• Data Collection and entry
• Maintain proper Records and Filing as required.
• Support in facilities management (e.g aircon servicing works general repair & maintenance).
• Support in procurement process.

Any other duties are assigned by Reporting Officer.

• Minimum GCE O' or N' level
• 1-3 years of relevant experience
• Proficient in MS Office Applications (Word, Excel)
• Meticulous and have good administrative skills.
• Able to work independently with minimum supervision.
• Pleasant, courteous, and respectful always
• Able to work closely with other professions in the team.
• Driven to provide excellent customer service.

Tasks and Responsibilities

• In charge of Administration of the Superintendent offices in the Shipyard.
• Ensure cleaners carry out the housekeeping and laundry duties.
• Wnsure superintendent offices are in order (room assignment, cleaniness, Wifi, A/C, printers, photocopiers etc).
• Booking and arrangement of hotel and transportation for clients.
• Booking and arrangement of food catering for clients.
• Assist owner for work permit application online.
• Any other ad-hoc duties as and when required.

Job requirements

• Proven experience as an administrative assistant or relevant administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multi-task.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.

Position Summary

This position will support the management of foreign labour management and administrative matters.

Tasks and Responsibilities

• Manage the application, renewal and cancellation of work passes for direct employees
• Assist in the management of subcontractors by:
• Monitoring their headcount & reporting
• Online application, renewal and issuance of work permit
• Linking & delinking of contractors
• Close monitoring of contractors’ mandatory payment like CPF and levy contributions
• Assist in the benefits administration of employees
• Assist in the organization and facilitation of events.
• Assist in claims from telco, hospitals, travel agencies and others
• Assist in travel bookings for employees on ad-hoc basis
• Any other ad-hoc admin duties to support the departments at yard as assigned

Job Requirements

• At least 1 to 2 years work experience in administration and HR fields. Entry level candidates will be considered
• Minimum Diploma in Human Resource Management, Business or related discipline.
• Knowledge in work pass is an added advantage

· Maintaining corporate records, contracts, and other legal documents, ensuring they are organized and accessible

· Resolving administrative problems and addressing any issues that may arise in a timely and efficient manner

· Handling sensitive information with discretion and maintaining confidentiality

· Organizing meetings, preparing agendas, taking minutes, and following up on action items

· Assisting with the planning and coordination of events, such as meetings, conferences, appointments and social gatherings.

· Time Management: Helping the individual prioritize tasks and manage their workload effectively

· Making travel arrangements, including booking flights, accommodations, transportation, and preparing travel itineraries

· Coordinate events and speaking engagements

· Conducting research on various topics, gathering information, and preparing reports or summaries

· Drafting and editing documents, letters, reports, presentations, and other materials as needed

· Handling emails, letters, and phone calls, and responding to or forwarding them appropriately.

REQUIREMENT

· Prior experience in administrative or secretarial roles is preferred

· Strong interpersonal skills

· Proactive approach to problem-solving

· Ability to multitask

· Strong time-management and organization skills

Administrative:

• Data Entries – Invoices, Drivers’ salary

Commercial:

• Support Invoicing procedures including checking and tallying of delivery orders from sub-cons and suppliers.

• Answering of phone calls

• Assist in payment recovery (Accounts Receivables)

Operations:

• Monitoring of Road Tax / Insurance / LM / LG / COE

• Document scanning and filing upon receiving latest info.

• Support operations scheduling of drivers in office when necessary.

Upon familiar with current task, management of HR function including work permit application/cancellation/renewals.

Requirements:

• Candidate must possess at least ‘O’/ N Levels Certificate

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Relevant experience in handling administrative work will be a plus point.

• Fresh graduates are welcomed. On the Job training will be provided

• Fluency in Mandarin and English will be advantageous as candidate will be required to communicate and support the clientele queries.

Responsibilities

• AR / AP function and data entry
• Check and update vendor invoices
• Fax and send e-invoices to customers
• Read and record photocopier machine meter reading
• Handle daily outgoing postage
• Handle petty cash claims and cash reimbursement when necessary
• Ensure all cheques received are being bank in accordingly
• Prepare documents for vehicles’ inspection at JIC
• Road tax renewal
• Keep record of stationary, uniforms, safety shoes, pantry groceries and top up accordingly
• Any other ad-hoc duties assigned

Requirement

• Minimum Nitec/O level
• Computer literate
• At least 1 year working experience in accounts department
• Independent and with good interpersonal skills

Job Description：

Publishing job ads

Scheduling interviews

Assists in foreign worker management pertaining to payroll administration, work permit renewal and cancellation, workers’ home leave administration and other areas of support.

Maintaining employee records

Assisting with payroll preparation

Several other clerical duties

Requirements:

Diploma/Bachelor’s degree in Human Resource Management or equilavent

At least 1 years experience in construction

Good communication & interpersonal skills

Excellent project skills

Job Scope:

Your main duties are data entry for warehouse inventory and shipment coordination. Logistics industry.

• Primary software usage: Excel, Outlook, SAP
• Do not need exceptional excel skills. We will provide training but must be comfortable working with large datasets in excel

Office hours:

Monday to Friday 830am-530pm

Saturday 830-1230pm

• Depending on workload, we do give Saturdays off (twice a month) in lieu of working till 6pm on weekdays.

Location:

1 Gul Circle

Aircon office

Salary:

For salary we can offer from $2000 onwards. Open to negotiation based on experience and competence level.

Annual bonus:

Subject to performance, 1 month.

Good work environment with low employee turnover. Majority of employees have worked with company for more than 15 years.

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office
2. Willingness to learn and good time management
3. Organised and detailed, who can work independently
4. 5 day work week
5. Location: IMM Building

We are currently seeking an Admin Assistant to support our expanding operations.

Responsibilities:

• Provide administrative support to the workshop team
• Assist in purchasing records and documentation, including purchase orders, invoices and receipts.
• Support basic accounting functions such as processing vendor invoices, preparing payment vouchers
• Liaise with other departments to coordinate administrative and warehouse activities
• Perform other duties as assigned

Requirements:

• GCE ‘O’/’N’/ITE Level
• Basic understanding of accounting principles and practices is an advantage.
• Good Microsoft skill (Excel, Word, Outlook)
• Able to liaise with English and Chinese-speaking colleagues/workers
• Energetic and willing to learn

Others

• 5-day workweek
• Office at Kian Teck Road (off Upper Jurong Road)

Roles and Responsibilities

1. Provide general administrative support to related internal departments
2. Maintain proper filing of records, correspondences and documents
3. Data entry and payroll functions
4. Perform ad-hoc and other administrative duties as assigned by supervisor

Job Requirements

1. Minimum 1 year working experience, and proficient in Microsoft Office
2. Willingness to learn and good time management
3. Organised and detailed who can work independently
4. 5 day work week
5. Location: IMM Building

[What you will be working on]

Responsibilities:-

• Coordinate learning journey with external organizations as well as internal staff to support the learning journey, providing pre-learning journey information, setting up the venue, seeking approval and arrangement of refreshments and monitoring the number of attendees etc.
• Handle administrative support tasks such as filing, document organization, and data entry.
• Oversee admin/logistic matters related to interns such as arrange interviews, presentations and collate timesheets for payment processing.
• Manage office space and ensure space is managed well for use by staff and students.

[What we are looking for]

Requirements:-

• Proficiency in Microsoft Office Suite (Powerpoint, Word and Excel).
• Strong organization skills with a keen eye for details.
• Excellent communication skills and interpersonal skills.
• Ability to work in a collaborative team environment.
• Candidate must be a team player as well as be able to work independently.

Closing date: 31 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

Job Description：

Publishing job ads

Scheduling interviews

Assists in foreign worker management pertaining to payroll administration, work permit renewal and cancellation, workers’ home leave administration and other areas of support.

Maintaining employee records

Assisting with payroll preparation

Several other clerical duties

Requirements:

Diploma/Bachelor’s degree in Human Resource Management or equilavent

At least 1 years experience in construction

Good communication & interpersonal skills

Excellent project skills

1. Basic Pay $3k - $3.5k
2. AWS + Performance Bonus
3. Career progression

Job Responsibilities:

• Database updating, dispatch of mails/documents, and managing of corporate complimentary passes.
• Sorting and filing of documents.
• Processing of Purchase Requisition, Purchase Order and Good Receipt and submission of invoices and claims for general procurement documents for corporate office.
• Managing of stationary supplies & pantry items for corporate office.
• Consolidating and tabulating monthly telco bills, cab charges & franking postages.
• Organize welfare event, Corporate Social Responsibility (CSR) projects
• Management of employee passes
• Sourcing for quotations/suppliers as and when required

Job Requirements:

• Diploma / Degree
• At least 3 years of working experience in an administrative support role
• Proficient in Microsoft Office applications

Willing to commute to Tuas for work on a daily basis

For consideration, kindly submit your CV by clicking “APPLY Now”

**Only shortlisted candidate would be notified**

EA Reg. No: R22090617 | Zhao Zi Yuan (Anna)

Roles & Responsibilities

1. Managing the full spectrum of office administration function, including reception, pantry, logistics for staff onboarding and off-boarding, office inventory and IT assets etc;

2. Responsible for the full spectrum of office facilities management; upkeeping of the office set up.

3. Assist in incoming calls, answering queries and redirecting calls when necessary and attend to visitors of all levels

4. Ensure that information of machinery and asset is updated and lorry insurance and road tax is being renewed on time

5. Support accounts to send out invoice to customers and update customer card to HQ

6. Maintain proper filing system, including data management and file sharing

7. Able to perform procurement function from sourcing of items to before making payment

Required Qualifications :

1. At least 2 to 3 years’ experience as an HR & Admin Executive, HR Admin Assistant or similar role

2. Good working knowledge of local employment legislation and HR best practice.

3. Excellent organisational and administration skills in a professional corporate environment

4. An independent team player with a proactive and positive work attitude

5. Strong interpersonal skills, with the ability to build and manage relationships at all levels

6. Able to multi-task, prioritise and work in a fast-paced environment

7. Meticulous with attention to detail and possess good problem-solving skills

8. A dynamic and motivated individual with a keen interest in continuous improvement and work excellence

9. IT savvy with a good grasp of MS Office application

Clerk / Admin / ReceptionistMust be competent with MS Office Suite
Handle phone calls & enquiries
Assist & Advise customer on the paperwork and processes
Excellent verbal and written communication skills
Excellent Customer Service skills
Training & Coaching provided
1st week - Orientation; 2nd to 4th week - On Job Training

Training and coaching will be provided for those who are interested to progress to be Service Advisor / Claim Exec / Estimator / Asst. - -. .

1. Manager:Manage Customer expectations from Accident reporting to Vehicle repair completion
Create Repair Estimates for damaged vehicles
Communicate with insurance company/surveyors for claims
Manage & co-ordinate with Technicians on repair plans

2. Good to have:Driving license
Other areas of expertise and working experience are welcomed
Working experience in Automotive Repair industry
Familiar with car Insurance Claims procedures

Salary commensurate with experience, working ability and skill setSingaporean/PR Only

2 vacancies available
Working Hours: 9am – 6pm (Mon – Fri), 9am – 1pm (Sat)
Working Location: Woodlands / Jurong East
Flexi Working Hours and alternate Saturdays will be based on Work Performance, Experience, Ability and Independence
Monthly Incentives
Contact Ken at 89123288 for any enquiry.

Google: https://maps.app.goo.gl/2zqWjFYVHCeJyx2u5Facebook: https://www.facebook.com/arcpl

Company information
Registration No.201312913C

Employer questions
Your application will include the following questions:

Do you have experience in an administration role?
Which of the following Microsoft Office products are you experienced with?
Do you have customer service experience?
Which of the following statements best describes your right to work in Singapore?
How many years' experience do you have as an Administration Role?
Which of the following languages are you fluent in?
Do you have data entry experience?

Responsibilities

• AR / AP function and data entry
• Check and update vendor invoices
• Fax and post customer invoices
• Read and record photocopier machine meter reading
• Arrange for photocopier machine maintenance and servicing
• Handle daily outgoing postage
• Handle petty cash claims and cash reimbursement when necessary
• Ensure all cheques received are being bank in accordingly
• Prepare documents for vehicles’ inspection at JIC
• Road tax renewal
• Keep record of stationary, uniforms, safety shoes, pantry groceries and top up accordingly
• Any other ad-hoc duties assigned

Requirement

• Minimum Nitec/O level
• Computer literate
• At least 1 years working experience in accounts department

Contract, Flexi-work hours, Internship/Attachment

Key Responsibilities

• Liaising with suppliers (procurement and shipment)
• Stock administration
• Data entry
• Filing documents
• Assist in day-to-day operation administrative tasks.
• Any other task as assigned.

Requirements

• Minimum GCE ‘N’ and ‘O’ level or ITE certificate (book keeping preferred)
• Ideally have at least 2 years of relevant working experience
• Proficient in Microsoft Word and Excel
• Good time management and planning
• Attention to detail
• Ability to communicate in Mandarin is an added advantage
• Good oral and written communication and interpersonal skills.
• Proactive, eager to learn, and able to work independently as well as in a team

Primary Objective(s) of Position

• Responsible for transporting the Senior Consultant and family members to and from destinations in a comfortable, safe and efficient manner.

Duties & Responsibilities

• Coordinate with the Senior Consultant and family members on locations that they are required to be driven to.
• Plan the most efficient driving routes to the required locations
• Assist the Senior Consultant with the loading and unloading of the possessions
• Adhere strictly to traffic regulations to ensure compliance and safety
• Ensure that the vehicle remains clean at all times
• Carry out routine inspection on the vehicle to maintain it in excellent working order
• Completing collections and deliveries of documents to intended locations as instructed by the Senior Consultant
• Assist the Senior Consulting and family members in running errands
• Fulfil any ad hoc duties as assigned by the Senior Consultant

Person Specifications

• Possess a valid driver’s license with a clean traffic record
• Acquainted with GPS software and local traffic reports
• Ability to work during evenings, weekends, and on public holidays when required

Responsibilities:

· Handle day-to-day administrative tasks.

· Attend to incoming calls and visitors.

· Support recruitment and new staff introduction, orientation process.

· Manage staff leave application, records and reports.

· Generate and submit monthly attendance report.

· Arrange dormitory, transport, training, work pass application/renewal for workers.

· Keep track workers’ overtime claim and process workers’ payroll.

· Handle workers inquires on payment, reimbursement, etc.

· Manage PCP to cover all foreign workers.

· Gather information and prepare document for insurance claim.

· Support and organize company event or team bonding activities.

· Handle data entry, filing and documentation.

· Other ad-hoc works assigned.

Requirement:

· Diploma in Human Resource or related field of study

· Proficient with MS Office

· Meticulous, Patient and Results Oriented

· Good communication and problem solving skills

· Work independently & efficiently

· Minimum 3 years of working experience in construction company

JOB SUMMARY:

The incumbent will coordinate with the Operations team and establish an efficient project-related documents control register, database and hard copy filing system. Responsible to ensure current versions of all documents are collated subject to revision and ensure current versions of documents are issued to project parties of Gradiant during construction, commissioning and operations phases. Represent Gradiant locally in compliance with Company culture and standards.

RESPONSIBILITIES:

• Receives and registers all projects related incoming and outgoing document from customer, sub-contractor, vendor and in-house generated document.
• Controls issuance of document numbers/transmittals, including maintenance of proper document registers
• Maintains specifically assigned project database/s.
• Setting up and maintain project filing/document systems.
• Manage the process of distribution of internal/external correspondence and ensure good tracking system in place for easy retrieval.
• Ensures proper document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares document transmittals.
• Prepares and maintains updated drawings for detail engineering or construction project, either for in-house use or for onward transmittal to Client.
• Performs document quality check in accordance with document control procedures.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Prepare document control reports/document listings, as and when required.
• Responsible for planning, organizing, and notifying the concerned parties about the submission & return within due dates and ensuring on time submissions/returns.
• Cooperating and Communicating with the PM & Engineering Team and collaborating with various discipline Engineers & external vendors to create more efficient methods and to ensure project deliverable submission timelines are met.
• Ensure all engineering documents and deliverables are prepared as per Gradiant /Project specific standard formats accurately and per required schedule.
• Track project deliverables using appropriate tools and initiating the necessary corrective actions.
• Weekly/Monthly document submission tracking & reporting.
• Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress.
• Prepare document register reports and attend meetings with Clients/Vendors as and when required.
• Support Gradiant Subsidiaries across the globe as required.

REQUIREMENTS:

• Professional Certificate/NiTEC, Diploma/Degree in Business Studies/Administration/Management or other associated disciplines
• At least 2-5 years' experience in document control position in construction industry
• Proficient in Microsoft Office Application (Word, Excel, Power Point)
• Excellent analytical thinking, interpersonal/communication skills, writing and problem-solving capacities.
• Reliable, well-organized and detail oriented
• Ability to work in a high energy, start-up-based environment.
• Strong communication skills to convey ideas and technical information effectively with team and customers.
• Excellent customer orientation, willingness to deal with people, be flexible and be able to meet customer demands.
• Curiosity and strong drive to improve status-quo while working in a semi-autonomous environment.
• Works independently with minimal supervision.

Roles & Responsibilities

Responsibilities:

· Provides full spectrum of administrative support function.

· Interfacing and liaising with customer, factory production and internal departments for all administrative matters.

· Filing and copying of internal and external correspondences.

· Posting of cheques and involving in mails sorting task.

· Updating of new and existing customer profiles.

· Periodically provides administrative support to Finance/Account department for payment matters.

· Handle and respond timely to customer enquiries and feedback.

· Perform any other ad-hoc duties as requested or assigned.

Requirements：

· Candidate must possess at least an equivalent level to a Diploma/Certificate/Advanced/Higher/Graduate in any discipline.

· At least 2 Year(s) of working experience in the related field is required for this position.

· Independent and willingness to learn.

· Good communication skillsets and pleasant personality.

1. To provide backup secretarial support in the absence of the Senior PA on managing the Chairman’s schedule and any other matters such as:Plan and schedule the CEO’s overseas business visits, notify all involved, develop itineraries and agendas and communicate expectations, overall goals and objectives on his behalf.
   Assist in the compilation of management reports, statistics, presentations, organization charts and meeting agendas, as well as prepare presentation materials for regional meetings.
   Provide on-site support at board meetings, including taking of meeting minutes.
   
2. Coordinate/work with the Senior PA in hosting(s) including preparation, receiving and handling of guests/VIPs’ visits, especially large groups or events.
3. Handle and distribute incoming and outgoing mails and courier arrangements.
4. To handle all administrative and tracking matters for the Chairman including but not limited to memberships, applications, arranging for gifts, flowers, greetings and filings etc.
5. To support, arrange and maintain records of corporate and festive gifting and delivery process.
6. To assist in organizing events and getting refreshments, etc
7. To assist with general administration support such as processing correspondence and letters, photocopying, printing, scanning, typing, couriers, maintaining contact databases, post and others.
8. To assist in travel, hotel arrangements, custom declarations and/or visa applications.
9. Manage all expense claims and facilitate restaurant booking.
10. Lead personal matters/projects including but not limited to Accommodation / Home, renovations, any household-related matters or errands.
11. Provide on/off-site support to the Chairman or any other designate, as required.
12. To handle sensitive business communications, data and other information with professionalism confidentiality and discretion, both internally and externally
13. Any other duties as assigned by the Chairman, senior management team and the Senior PA.

JOB REQUIREMENTS

• Bachelor’s Degree in any field.
• Able to manage competing priorities and handle tight deadlines.
• Minimum of 5 years of working experience in a similar capacity.
• Tech-savvy and experienced with Microsoft Office Skills.
• Teamwork, proactive, flexibility and adaptability.
• Articulate with a mature personality and excellent interpersonal and organizational skills.
• Active listening and good communication skills.
• Proactive approach to problem-solving.
• Hardworking with high initiative and willing to take on new challenges
• Strong interpersonal and time management skills, ability to prioritize daily workload.
• A friendly and energetic personality who can perform under pressure and keep pace with a busy team with accuracy.
• Strong organizational skills, detail orientated, with impeccable multi-tasking abilities.
• Ability to handle confidential information with integrity and highly responsive.
• Able to travel overseas and willing to work flexible hours as and when requested.