Total 15,643 legal executive job vacancies in Others category in Singapore

Acting as a key member to serve as the liaison between HODs and executives to Assistant General Manager and Managing Director, the Executive Assistant is responsible for assisting MD with communication, coordination, scheduling, organization and administrative tasks day-to-day functions and operations.

Calendar and email management

· Manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.

· Monitor and prioritise emails, drafting responses or redirecting as necessary.

· Screen and direct phone calls and distribute correspondence

· Advised of time-sensitive and priority issues, ensuring appropriate follow-up with action on matters which fall within the MD and AGM’s responsibility.

· Manage office Communication

· Manage a variety of information, use appropriate office communication tools to prepare and maintain the information accurately either on paper or electronic files.

· Handle sensitive and confidential information with the utmost discretion and professionalism.

Meeting coordination

· Prepare agendas, materials, and presentations for meetings, ensuring that all relevant documents are distributed in a timely manner.

· Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Follow up on action items.

· Maintain confidentiality regarding business strategies, financial information, and personnel matters.

Communication liaison

· Serve as the primary point of contact for internal and external stakeholders, screening calls and inquiries, and providing information or redirecting as appropriate.

· Coordinate communication between the Assistant General Manager and MD with other departments, ensuring timely dissemination of information.

Document management

· Organise and maintain electronic and physical filing systems, ensuring that documents are easily accessible and up-to-date.

· Prepare and proofread correspondence, reports, and presentations as needed.

Project support

· Assist the MD and Assistant General Manager in tracking and monitoring project timelines, milestones, and deliverables.

· Coordinate with cross-functional teams to gather information, compile data, and facilitate project progress.

Educational & Professional Qualifications

· Diploma in Business Administration, Office Management, or related field.

Relevant Experience

· Proven experience as an Executive Assistant or similar role, supporting senior executives or managers.

· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

· Familiarity with online collaboration tools, project management software, and cloud storage platforms.

Personal Characteristics & Behaviours

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Strong written and verbal communication skills, with a keen eye for detail and accuracy.

· Ability to maintain professionalism and composure under pressure, while handling multiple tasks simultaneously.

· Discretion and integrity in handling confidential information.

· Flexibility and adaptability to changing priorities and business needs.

· Resourcefulness and creativity in finding solutions to challenges or obstacles.

· Ability to anticipate potential problems and proactively address them.

· Diplomacy and tact in handling sensitive situations or difficult conversations.

· Collaborative mindset to work effectively as part of a team.

· Flexibility to handle unexpected tasks or assignments as they arise.

· Ability to work effectively in a dynamic and fast-paced environment.

· Professional demeanour and appearance in representing the MD and Assistant General Manager, and the company.

Overview: -

• Basic Salary: UP $3.3K + AWS + VB
• Woodlands
• 5 Days (Monday to Friday), Office Hours

Your Responsibilities: -

• Ensure precise documentation of all transactions.
• Oversee all elements of Accounts Receivable.
• Promptly and accurately process Goods Return Notes.
• Reconcile customer collections with bank ledgers and promptly update customer accounts.
• Collaborate with both internal and external auditors as required.

You will need: -

• Min. Diploma / Degree in Accounting
• 3 years experience in accounts and finance

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Duration: 1 year contract

Working hours: 8.30am to 5.45pm (Mondays to Thursdays), 8.30am to 5.15pm (Fridays)

• Managing resources and budgeting.
• Managing and supervising event sites and delivering the promised outcomes.
• Developing framework and procedures for programme work plans.
• Data management and reports
• Establish and maintain event timelines and priorities.
• Managing client, participant, faculty and supplier relationships.
• Establish relationships and collaborate with relevant agencies to achieve the goal of the programme.
• Document programme outcomes and generate reports on programmes and activities.
• Provide IT solutions for better management and cost-effective measures to achieve operational efficiency.
• Other ad hoc duties assigned

Requirements

• Some experience or familiarity in data management or use of data tools will be preferred.
• Proficiency in Microsoft Excel/ Microsoft Office (e.g. VLookup, Pivot Tables,

Interested applicants please send your resumes to [email protected]

Jessica Nguyen Huynh Thanh Truc

Recruiter (R23113787)

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Job Description

• Identify opportunities to market the agency's services to existing and new clients, and monitor and develop new services for the agency.
• Deliver service-level agreement commitments on availability, reliability, and client response turnaround time.
• Maintain good relationships with clients to retain and protect our customer base against attrition.
• Keep clients updated on the progress of each project or campaign while responding to their concerns and feedback promptly.
• Assist the team in business support and coordinating day-to-day account activities.
• Support sales and marketing by providing relevant information, including customer feedback and sales leads.
• Develop presentations, proposals, and reports for clients.
• Brief and collaborate with the respective teams to gather data on campaigns to evaluate performance and recommend ways to improve campaign performance.
• Be knowledgeable of company capabilities and products/services and be up-to-date on digital marketing solutions to effectively communicate all offerings to clients.
• Proactively provide the Account Servicing Manager with regular updates on accounts activities, including status and call reports.
• Management of project timeline and expectations while building strong relationships in the process to achieve customer
  satisfaction.
• Ensure actions and key deliverables were being met and kept within the defined scope, along with all internal and external team
  members.
• Be the main communicator between in-house designers and clients by providing an accurate translation of the web features and design requirements.

Requirements:

• Experience: Minimum 2 - 3 years of client servicing experience, ideally within a marketing or digital agency.
• Bachelor's degree in Marketing, Communications, Business Administration, or a related field.
• Strong interpersonal and communication skills.
• Proficiency in account management and handling multiple clients or campaigns simultaneously.
• Good understanding of digital marketing and advertising concepts.
• Analytical mindset to assess campaign data and recommend improvements.
• Personal attributes: proactive, detail-oriented, client-focused, and a collaborative team player.

Benefits and Remunerations:

• Commissions and incentives are available for this role
• Annual Salary Review
• Performance Bonus
• Various types of leave
• Healthcare Benefits
• Transport Claim
• Meal Claim
• Birthday Voucher
• Alternative work-from-home schedule

This role presents an opportunity for anyone looking to extend an experience in the digital industry and simultaneously grow together with our company. Interested candidate, please send your resume to [email protected]

**We regret to inform you that only the successful candidate will be notified. **

Responsibilities

• Responsible for incident control, management, activation of rightful parties for incident response and timely reporting/escalation.
• Responsible as Senior Fire Safety Manager (SFSM) under CERT team setup/committee.
• Represent clients on Contractors management and to ensure Contractors’ safety compliance/maintenance and upgrading activities of all fire protection systems including power shutdown.
• General SFSM duties and inspection of fire protection & safety systems.
• To liaise and coordinate with MOM & SCDF on all matters pertaining to fire & safety and its requirements.
• Ensure that the fire & safety and protection systems are maintained to the standards that meet the local statutory requirements.
• Organize and conduct fire evacuation drills, tabletop exercises and fire & safety training.
• Prepare, formulate, and implement Fire Emergency Plan (FEP), Emergency Response Plan (ERP), Arson Prevention Plan (APP), In-place Protection Plan (IPP) and Tremor Emergency Plan (TEP).
• Organize campaigns, training courses, competitions, contests, and other activities which will develop and maintain the interest of the occupants within the premises in establishing a fire safe environment and carry out such other duties as may require.
• Co-ordinate critical out-of-hours issue & participate as a key team member in responses to emergency situations.
• Liaison closely with the client on-site representatives to address problems and/or enhance working environment
• performance.
• Work collaboratively with facilities team colleagues both within the client location & in the wider company network.
• Responsible for incident control, management, activation of rightful parties for incident response and timely reporting/escalation.

Requirements

• A Diploma in Engineering related
• Relevant Experience in Fire Safety
• At least 3 years of relevant experience

Reservation Executive (FIT/MICE bookings)

• Working days & hours: 5 days, 8:45am – 5:45pm
• Salary: $2300 - $3000
• Working location: Tanjong Pagar

Interested applicants can send your resume to 8739 9469 Janie and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Requirements:

• Diploma or equivalent in Tourism, Hospitality, or a related field (preferred).
• Minimum of 2-3 years of experience in a similar role within the travel industry, specifically handling FIT/Group/ MICE bookings.
• Proficient in using reservation systems and travel-related software.
• In-depth knowledge of FIT/Group/ MICE travel trends and requirements.

Job duties:

• Process reservations for individual travelers, groups, and MICE events with accuracy and efficiency, promoting sustainable travel options.
• Partner with eco-friendly accommodations and tour operators to offer sustainable travel packages.
• Educate clients on sustainable travel practices and the importance of responsible tourism.

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Our client is a logistics, shipping, and maritime services provider offering a wide range of services throughout the Asia-Pacific .

• Oversee and track vessel port calls.
• Review and confirm port cost estimates.
• Find and negotiate opportunities for cost savings.
• Monitor vessel operations during port calls.
• Create reports and manage other assigned tasks.

Requirements:

• Diploma and above
• At least 2 years Marine /Freight forwarding experience in Energy/Oil &Gas industry.
• Excellent communication and interpersonal skills.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Job Description: Support Client Engagement Team in sales order fulfilment and own the order fulfilment work process. Support Office Management and Administration in ensuring the smooth running of office facilities.

Sales Operation

• Prepare Sales Order Processing and follow up on order fulfilment. Including but not limited to address their queries, anticipate issues on a timely basis.

• Administration of documentation controls for order fulfilment.

• Monitor, track and advise clients on their applications status.

• Review and guide clients on the documents required for certification.

• Responsible for administrative matters in relation to pre and post sales activities.

• Identify, propose and implement improvements to the process to meet customer critical issues

• Responsible for updating, maintaining, processing and analysing the Green Label databases to provide usable data to support the SGLS & Eco Certification sales team

• Ensure that all data are updated accurately and in a timely manner

• Vendor invoice verification

• Collaborate with Finance for bi-weekly Accounts receivable report, and follow through with clients.

• Support Sales on Accounts receivable handling

• Liaise with Environment Engineers for constructive response to client’s queries

• Monitor KPI (service turnaround timeline) and escalate for prompt resolution.

Operations/ Office Administration

• Maintain smooth & efficient office and facilities operation

• Liaise with external vendors and monitor service maintenance contracts

• Liaise with IT Vendor for IT-related matters such as technical support and IT related assets

• All other Operations scope of work that may varies from time to time

Others:

• Handle all customer enquiries pertaining to Sales, Eco-Office and SGLS;

• Coordinate with external vendors (e.g. auditors)

• Support all Company event (SEAA and SGA)

• Any adhoc task as and when assigned by your direct supervisor or the Management.

Job Scope-

• Provide quality customer service at all times; greet visitors and guests in a friendly and engaging manner ensuring a smooth and timely check-in/check-out during their stay.
• Thorough understanding of all hotel room categories, room rates and other general product knowledge necessary to perform Front Office operations (verification of guest identity, issuing of room keys etc.)
• Proactively assist guests in an informative and helpful way on enquiries relating to their stay (hotel facilities, route to the nearest train stations, tourist attractions etc.) and follow-up promptly on guest requests and needs.
• Accounting and maintaining an accurate cash float.
• Compile and file reports.
• Maintain an acceptable standard of personal grooming and hygiene at all times
• Assist in making reservation after room reservation office is closed.
• Take on other duties within reasonable scope as assigned.
• Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company.
• Adhere to Personal Data Protection Act.
• Working knowledge of the Hotel Property Management System (Infor HMS) and Hotel key encoding system.
• Ensure familiarity with the Hotel fire alarm and evacuation procedures.
• Enforce Hotel security and anti-vice procedures.

Salary & Remuneration-
Basic Salary S$2750

+ Monthly Allowances
+ Monthly Performance Incentive (T&C applies)

Job Requirements-

• Possess min. NITEC/Higher NITEC
• Well-groomed and possesses a cheerful disposition
• A passion for delivering exceptional levels of guest service
• Ability to stand and walk frequently throughout the work shift
• Able to work on rotational shifts, weekends and public holidays

Working Hours-
5 days per week / Rotating Shift

Day Shift: 7:30am - 7:30pm
Night Shift: 7:30pm - 7:30am

Interested applicants please click apply now!

Hey Rocket Pte. Ltd. (EA 21C0816)
Tan Zi Jian (R23116456)

Job Opportunity: Senior/Executive (Fundraising Governance)

Are you passionate about governance and making a positive impact through charity? Join Healthcare Fund as a Senior/Executive (Fundraising Governance) and help us deliver best practices in fundraising management and governance.

Key Responsibilities:

• Support the Assistant Manager in overseeing and regulating fundraising campaigns.
• Review fundraising materials (collaterals, gift agreements, appeal letters).
• Prepare management reports, budgets, and forecasts.
• Develop and uphold internal fundraising guidelines.
• Ensure compliance with corporate, charity, and regulatory requirements.
• Collaborate with internal and external stakeholders to streamline fundraising policies and processes.

Requirements:

• Min Bachelor’s degree in Accounting or Business Management, with at least 4 years of relevant experience.
• Experience in charitable governance and fundraising is an advantage.
• Proficient in Microsoft Office (especially Visio for process mapping).

Additional Details:

• Location: Jalan Bukit Merah (some work-from-home flexibility).
• Schedule: 5-day workweek (42 hours).
• Salary Range: $3,500 - $6,000 (commensurate with experience).

If you're ready to drive excellence in fundraising governance and contribute to impactful initiatives, apply today!

How to Apply: Please send your resume to:

• Course Organization and Implementation (Key contact point):
• Assist course organizers in preparation of course proposals for Centre Director’s approval
• Assist as CHPT liaison with invited speakers and course trainers regarding course details, speaker logistics and social arrangements (where applicable)
• Assist course organizers to plan and execute course organization, including, but not limited to Publicity; registration;
• Management of queries;Course logistics (venue, refreshments, course materials, course certificates, AV requirements, etc.) and Management of course feedback & 3-month post-course feedback
• Develop, implement and adhere to course planning and implementation timelines
• Achieve minimum course attendance and full cost recovery for each course organized

• General administration and day to day support:
  Provide timely and regular updates to Centre Director (collation of data, slides preparation) on centre’s progress
• Prepare end of course reports to update course organizer and Centre Director which includes, but not limited to, the following: Participants’ profiles/Analysis of course feedback/Learning points AND Recommendations
• Submit end of course reports within 1 month after each course run

Requirements:

• Education: Min. A Level / Higher Nitec / Diploma.
• Good with Excel and other MS Office applications
• Working Location: Kent Ridge & Alexandra
• Working Hour: Mon to Thur: 8.30am to 6pm and Fri: 8.30pm to 5.30pm
• The salary range will be up to $2400 depending on the working experience.
• Able to do contract (3+3) 6 months contract - to cover maternity

Job ID: L8RR3Y5V

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to [email protected]

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09, Plus Building, Singapore 049705

• EA Licence Number: 02C4944
• EA Registration Number: R1108448
• EA Personnel: Tan Lili Gesse

Responsibilities:

Pre-arrival

• Support and execute activities with the new student airport pick-up and accommodation support services
• Maintain database to track service statuses and engagement rates

Orientation

• Support and execute activities within the new student orientation weeks
• Support and work with various stakeholders such as JCU staff and external vendors to ensure a smooth orientation process
• Maintain database to track engagement rates

Student Clubs

• Support and execute activities for the student clubs such as providing its members support with planning events and activities

Gym

• Support and execute activities for the gym space upkeep and membership applications

Privilege Program

• Support and execute activities for the privilege program including working with external organizations to bring privileges and benefits for students such as discounts at retail stores and food and beverage outlets

Essential Skills Required

• Excellent interpersonal and communication skills
• Experience in events management
• Passion for working with youth
• Minimum 2 years relevant experience, preferably in the education industry

Monthly Remuneration: Commensurate with experience

Closing date: 19 November 2024

JCUS Perks:

• Staff Discounts with selected merchants
• Sponsorship for Continuing Education/Workshops
• Medical and Dental Insurance
• Up to 25 days Annual Leaves

Please send your application via https://careers.jcu.edu.sg/cw/en/listing

We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.

Info can be shared: -

• Basic Up $3000 + AWS + VB
• Freight Forwarding Services
• CIAS Cargo Changi (East Area)
• 5 Days, 9:00am - 6:00pm

Your Responsibilities: -

• Cargo booking, planning and closing to achieve maximization of cargo space & loading
• Planning and attending to customer complaints, claims and tracing
• Prepare Cargo Sales Report (CSR), airline daily reports, data entry, quotations and telesales
• Liaise with several parties to ensure cargo submitted according to IATA regulations

You will need: -

• Minimum 1 year of customer service experience in Supply Chain / Logistics industry

Interested applicants may click "Apply Now" or email to [email protected] to submit your application.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret to inform that only shortlisted candidates would be notified. We wish you the best of luck!

Recruit Lync Pte. Ltd. | EA Licence Number: 22C1000

Jonathan Chang Sing Erh | EA Personnel Licence: R22110541

Your responsibilities include:

• Engage & coordinate with project’s stakeholders for design and permitting inputs to enable timely and quality deliverables
• Coordinates site inspection and authority clearances
• Project management from start to handover, including authorities submission, project procurement preparation and detailing

What you will need:

• Enthusiastic individuals with good team spirit
• A recognised relevant university degree in Architecture
• Minimum 3 years’ post-graduate experience in Architectural schematic design, design development, tender documentation and project administration of various size and types of projects (Candidates with more years of experience will be considered for senior role)
• Good portfolio of project work
• Ability to work independently without supervision
• Possess good knowledge of local building codes and regulations, authority requirements and compliance ability

Job Summary

• The Logistics Executive will support comprehensive logistics operations to streamline project
• execution within an EPC framework. This role demands strong organizational and coordination skills
• to manage resources, ensure cost-effective and timely delivery of materials, and optimize
• transportation strategies for heavy and oversized cargo. The successful candidate will work closely
• with project managers, suppliers, and subcontractors, coordinating with internal and external
• stakeholders to resolve challenges proactively and maintain smooth logistics workflows. The Logistics
• Executive will also contribute to compliance with safety, quality, and environmental standards in all
• logistics activities, supporting efficient and safe project delivery.

Job Description

• Partner with suppliers to confirm timely and efficient delivery of materials and equipment, ensuring alignment with project schedules and requirements.
• Oversee inventory updates, coordinate material handover and takeover processes, and ensure accurate tracking and documentation of all inventory movements.
• Organize and oversee laydown areas to facilitate streamlined storage, accessibility, and handling of materials, optimizing space and reducing retrieval times.
• Maintain high standards of cleanliness, organization, and safety within storage areas, addressing potential hazards and ensuring compliance with safety protocols.
• Oversee the careful handling, labeling, and protection of all materials to prevent damage, deterioration, or contamination.
• Keep accurate maintenance records for all lifting equipment and gear, coordinating routine inspections and maintenance schedules to ensure compliance and safe operation.
• Review and verify the accuracy of all shipping documents from suppliers, ensuring compliance and completeness to avoid delays and discrepancies.
• Request and evaluate freight and transportation quotes, ensuring accuracy and securing the most cost-effective rates for project shipments.
• Collaborate with project teams to develop, plan, and prioritize logistics activities, supporting seamless project timelines and completion.
• Track incoming shipments, verify quantities, conduct inspections, and address any discrepancies or damage with relevant parties.
• Assist in identifying and resolving logistical issues, ensuring timely communication with both internal and external stakeholders to minimize project disruptions.
• Enforce adherence to health and safety regulations across all logistical operations, proactively implementing measures to reduce risks and maintain compliance.

Requirements

• Diploma/Certificate in Logistics or a related field.
• Minimum of 2 years of relevant logistics experience within the construction industry, preferably with a focus on large-scale or EPC (Engineering, Procurement, and Construction projects.
• Demonstrated proficiency in logistics management, including material handling, equipment coordination, and project-based logistics planning.
• Solid understanding of transportation, warehousing, and inventory management principles, with proven experience in logistics tracking, monitoring, and reporting.
• Familiarity with maintenance scheduling for lifting equipment and gear, as well as compliance with relevant safety and regulatory standards.
• Strong organizational abilities with an aptitude for prioritizing tasks and managing multiple responsibilities efficiently in a dynamic environment.
• Proven ability to identify logistical challenges and develop effective solutions under time constraints.
• Excellent communication skills to foster collaboration with suppliers, project teams, and subcontractors; ability to convey information clearly and resolve conflicts diplomatically.
• Understanding of safety standards and regulatory compliance in the construction industry, including risk assessment and mitigation strategies.
• Flexibility to adjust to changing project needs and work effectively in a fast-paced, deadlinedriven environment.
• Proficient in Incoterms, port and air clearance procedures, and Singapore Customs regulations, including tax and duties requirements.
• Strong coordination abilities with excellent written and verbal communication skills in English, capable of effectively conveying information across diverse teams and stakeholders.
• Skilled in working within diverse teams, demonstrating adaptability and respect for different perspectives.
• Able to handle multiple tasks and adapt to shifting project requirements and timelines with flexibility and resilience.
• Meticulous and analytical, with a strong focus on problem-solving and accuracy in logistics processes.
• Capable of working efficiently under tight deadlines, maintaining high-quality output in highpressure environments.
• Highly motivated with the ability to work independently, demonstrating initiative and requiring minimal supervision.
• Will be required to work full-time on the project site in Tuas South
• Willing to work 5.5days per week.

Responsibilities:

· Responsible for Sales target set for the business.

· Perform daily sales activities such as prospecting calls, customer appointments, presentations, proposals and closing orders.

· Engage with all clients in the market area to ensure high levels of clients' satisfaction.

· Keep abreast of product applications, market conditions, competitive activities and industry trends.

Requirements:

· Must have good business acumen.

· Good communication and interpersonal skills are essential.

· Must be service & results oriented

· Able to work on weekend and public holiday

Job Description

· To ensure smooth operations of the restaurant.

· To ensure guests’ satisfaction is achieved.

· Ensure that the standard of service and cleanliness is maintained during operations.

· To ensure the grooming standard are being met and maintained.

· To supervise and train the waiters/waitresses.

Job Requirement

· Minimum 2 years’ relevant experience in the F&B industry.

· Good team player and able to work independently

· Good communication skills.

· Commitment to deliver high level of customer service.

Job Scope:

- Knowledge of UBS Software
-Able to handle full sets of accounts
-Checking and ensure claims are accurate
-Issuance of relevant documents (eg. DO, CN, Invoice)
-Manage assets and inventory
-Payroll
-Computation and submission of GST
-Preparation of financial statements monthly for the Management
-Cashbook and general journal entries
-Keep track of Company's cashflow, incomes & expenses

Job Requirements:

-Experienced in handling full sets of accounts
-Able to handle dynamic environment of working in a growing SME
-Able to work indenpedantly
-Responsible and reliable
-With eye for details & flexibility to manage and implement new operational systems that enhance workflow of the Company

Job Description:

• Receive training and perform duties in various sections of the company’s operations such as the Service Department, Kitchen Department, Supporting Function Department etc;
• Gain deep and thorough knowledge of the company’s restaurant operation by rotating on each position;
• Learn from experienced employees to acquire information about methods, procedures, and standards required to perform and excel in your training;
• Progressively master the skills to run restaurant operations.
• Acknowledge and achieve performance goals and objectives defined by management.
• Consistently monitor individual performance and progression with your superior and management.
• Upon completion of all basic training, set new goals and objectives with the management for your progression in the company.
• Provide support as needed in various departments;
• Perform ad-hoc duties as assigned by your superior.

Job Requirements:

• Candidate must possess at least a Degree in Hospitality Management;
• Applicants with relevant working experience in the related field will be an advantage, however, applicants without relevant working experience are also welcome to apply as full training will be provided;
• Preferably Junior Executive specialized in Food/Beverage/Restaurant Service or equivalent;
• Candidates who master more than one language will be an added advantage, as oversea assignment will be assigned; (in order to handle queries, concerns and feedback from other language speaking counterparts regarding with the training and other restaurant operation related matters.)
• Successful applicants will have the opportunity to assign assignments at oversea branches.

Summary

The incumbent’s role is responsible for supporting end users’ technology needs. The primary focus is on ensuring that end users have reliable, efficient and secure access to the technology tools and business applications to perform their job functions effectively.

Job Responsibilities

• Provide technical assistance and support to end users in addressing their hardware, software, hotel IT applications and connectivity issues. Resolve problems in a timely and effective manner. Collaborate and communicate with end users on IT updates, changes, and initiatives.
• Fulfil PPHG IT monthly tasking with proper documentations.
• Manage user onboarding and offboarding i.e account provisioning and deprovisioning. Create user accounts, including access permissions, passwords, and security settings in accordance to procedure
• Liaise with vendor on the installation, configuration and maintenance of hotel business applications used by end users. Manage data backup and recovery for end-user devices and ensuring data integrity and compliance.
• Adhere to cybersecurity policy to protect end-user devices, data and systems from threats such as malware and unauthorized access.

• Assist in month-end and year-end closing of accounts for Management reporting
• Perform data entry, Accounts Payable and Accounts Receivable transactions to ensure finances are maintained in an effective, accurate and up to date manner
• Process and prepare invoices and statement of accounts for billings
• Process and prepare payments to suppliers, third parties and staff claims
• Perform sales and bank reconciliation
• Maintain fixed assets register/balance sheet and profit & loss items and audit schedule
• Posting of month end journal entries and General Ledger account maintenance
• Prepare monthly financial statements, cash flow report & management report on timely basis
• Assist in monthly stock take at outlets
• Assist in quarterly GST reporting
• Support in the coordination of internal and external financial audits
• Support any ad-hoc assignments
• Assist and report to Finance Manager and Finance Director

• Candidate must possess at least Professional Certificate/NiTEC in Finance/Accountancy/Banking or equivalent.
• Proficient in Microsoft Office (Excel) is a must
• Proficient in MYOB accounting software
• Minimum 2 years relevant experience, preferably in F&B industry
• Positive and proactive
• Independent and willing to put in extra effort and time to complete the task schedule
• Good team player
• Meticulous and able to multi-task and work under tight timelines

• LAST WEEK OF EVERY MONTH

1) LITA OCEAN ACCOUNT REVIEW REPORT

-PROFIT AND LOSS

-BALANCE SHEET

-TRIAL BALANCE

-STOCK & WORK IN PROGRESS

-CREDITOR AGING / DEBTOR AGING

-HIRE PURCHASE & TERM LOAN

-FIXED ASSETS

• PREPARE FOR BANK RECONCILIATION (MONTHLY)
• PREPARE FOR VESSELS AND CARS LOAN SCHEDULE (HP/UOB/DBS TERM LOAN/SF) AND UPDATE LOAN SUMMARY (MONTHLY)
• UPDATE ALL FIXED ASSETS SCHEDULE AND SUMMARY (MONTHLY)
• UPDATE PREPAYMENT VESSEL AND WORK INJURY INSURANCE SCHEDULE (MONTHLY)
• UPDATE SHIP BUILDING OVERHEAD COST ALLOCATION REPORT(MONTHLY)
• UPDATE STOCK CARD WAREHOUSE MATERIAL SCHEDULE AND FILLING(MONTHLY)
• UPDATE CLOSING STOCK SCHEDULE (MONTHLY)
• UPDATE WORK IN PROGRESS<WIP> SCHEDULE (MONTHLY), TRANSFER WIP TO FIXED ASSETS WHEN THE BOAT COMPLETED
• MOM QUERY FOR JOB COMPLETED IN PAST 12 MONTHS
• PREPARE YEARLY ECI AND CORPORATE INCOME TAX AND THREE DIRECTORS' INCOME TAX CALCULATION
• CHECKING FOR ALL GIRO PAYMENT KEY INTO NETIQUETTE SOFTWARE
• AND GIRO PAYMENT, BANK INT RECEIPT, BANK OD CHARGES, BANK SVC CHARGES FROM BANK STATEMENT, etc (MONTHLY)
• CHECKING ALL THE PROFIT & LOSS ITEMS ARE CORRECTLY KEY IN BY AR AND AP AND ADJUSTMENT WHEN THERE'S NEED TO
• CHECKING QUARTERLY GST FILING PREPARE BY AE
• KEY IN TO NETIQUETTE SOFTWARE FOR NECESSARY ACCOUNT TRANSACTION JOURNAL VOUCHER (e.g,.CPF,FWL,HP INTEREST.
• VESSEL LOAN INTEREST, PREPAYMENT INSURANCE, CHECKING CONTRA INVOICES of SUBCON ,etc. )(MONTHLY)
• MONTHLY UPDATE FIXE DEPOSIT INTEREST FROM BANK'S ADVICE RECEIPT AND YEARLY CHECK THROUGH BALANCE OF
• FD FIGURES ONCE RECEIVED STATEMENT FROM BANKS
• YEARLY PREPARE JOURNAL VOUCHERS
• RECOGNIZED SALE ADJUSTMENT JOURNAL FOR FRS11 CASE, ANALYSE P&L etc. OTHER INCOME
• YEARLY PREPARE BALANCE SHEET SCHEDULES AND DETAILS P&L FOR AUDIT WORK, RIGHT OF USE ASSETS & LEASE LIABILITY
• YEARLY ALL THE SURVEYS TO SUBMIT EDB etc..
• COST ANALYSIS FOR MPA (PI) PROJECT, MONTHLY REPORT FOR DIRECT EXPENSES ANALYSE FOR Mr. YEO
• PREPARING FOR MANAGEMENT ACCOUNT SUMMARY FOR BANK REVIEWS EVERY YEAR AND ANSWER THEIR QUERIES
• UPDATE BANK FACILITIES
• UPDATE CHARGE AND DISCHARGE MASTER LIST
• NETIQUETTE (AMS) BATCH CREATING FOR ONE YEAR
• NETIQUETTE (AMS) CREATING FOR THE ACCOUNT FIXED ASSETS (UNDER BALANCE SHEET), HP LOAN &
• TERM LOAN (UNDER BALANCE SHEET-LONG TERM LIABILITIES) EXPENSES & COST OF SALE (PROFIT AND LOSS)
• GUIDING NETIQUETTE SOFTWARES FOR ACCOUNTS DEPT WHEN THEIR TRANSACTIONS ERROR OCCUR