Total 37 front office assistant job vacancies in Sales / Marketing category in ntu novena campus singapore

Student Admission and Support Staff (Senior Executive / Assistant Manager) or Admissions Counsellor cum Admin Senior Executive/ Assistant Manager

Job summary:

As a Student Admission and Support Staff (Executive) or Admissions Counselor cum Admin, you play a pivotal role in facilitating the admission process and providing essential support to prospective students and their families. This position combines administrative responsibilities with student advising to ensure a seamless and positive experience for all applicants.

Key Responsibilities:

1. Admissions Guidance: Provide comprehensive information about the institution's programs, admission requirements, and application procedures to prospective students and their families.
2. Application Processing: Receive, review, and process student applications accurately and efficiently. Ensure all necessary documentation is complete.
3. Admissions Interviews: Conduct interviews or informational sessions with prospective students, both in person and through virtual platforms, to assess their suitability for admission and address their questions or concerns.
4. Admission Decisions: Participate in the evaluation of student applications and make admission recommendations based on established criteria.
5. Support Services: Offer guidance and support to admitted students regarding registration, financial aid, housing, and other related matters. Assist students in understanding and meeting academic requirements.
6. Outreach and Recruitment: Participate in recruitment events, open houses, college fairs, and other activities aimed at attracting potential students to the institution.
7. Data Management: Maintain accurate records of student interactions, application status, student attendance filing, and admission decisions using relevant software and databases.
8. Compliance: Ensure that all admission processes comply with institutional policies and relevant regulations including processing of student visas and filing FPS monthly, annual return.
9. Customer Service: Provide excellent customer service to applicants and their families, addressing their inquiries promptly and professionally.

Qualifications:

• Bachelor's degree in any field. Master's degree can be a preferred choice.
• Previous experience in admissions, student services, or a related role is advantageous.
• Strong interpersonal and communication skills.
• Proficiency in using office software and database systems.
• Knowledge of admission processes and educational systems is a plus.
• Able to speak other languages for majority parent community like Hindi or Tamil is a plus.
• Ability to work independently and as part of a team.
• Excellent organizational and time-management skills.

Benefits:

• Education subsidy for your child when enrolled in our school.
• Annual Leaves
• Annual increment
• Subsidized school bus transport
• Dental allowance
• Medical insurance cover outpatient and inpatient

How to Apply:

Interested candidates should submit their resume and cover letter detailing their qualifications and interest in the position to hr(at)kindlekids(dot)sg or submit via this job portal.

Kindle Kids International School is an equal opportunity employer and welcomes candidates from diverse backgrounds to apply.

Job Summary
We are seeking a meticulous and proactive Corporate Secretarial Assistant cum Document Controller to support our administrative, document management and corporate governance functions. This role involves managing critical documents, coordinating with directors for wet ink and electronic signatures, and ensuring compliance with regulatory requirements. The ideal candidate will report to the Regional Corporate Secretary in Singapore and should ideally possess a can-do-attitude, exceptional organizational skills, attention to detail, and the ability to handle confidential documents with discretion. 
 
Job Description

Document Management and Coordination:

1. Arrange for wet-ink and e-signatures for various corporate documents involving Directors/Shareholders/external Stakeholders.
2. Facilitate apostille and notarization services with the notary public in Singapore and relevant bodies /consulars/ embassies.
3. Ensure all documents are stored securely with proper naming conventions in SharePoint or other document management systems in a timely manner.

 
Compliance and Regulatory Support:

1. Maintain Statutory Registers and ensure compliance with the Companies Act of Singapore and other relevant regulations under the supervision of the Regional Corporate Secretary.
2. Maintain corporate records such as original Share Certificates, Power of Attorneys, Agreements, Statutory Returns, Resolutions and other corporate documents for all legal entities, in compliance with the statutory and regulatory requirements of Singapore.
3. Timely update of the APAC Monitoring List or similar regulatory compliance lists and corporate secretarial trackers.
4. Create and maintain organizational charts and corporate structure diagrams of the various APAC entities.
5. Providing administrative and operational support to the Regional Corporate Secretary and Regional Legal Counsel in Singapore.

 
Documentation Related Work

1. Formatting word documents; preparing execution versions of agreements; converting pdf to word; creating compare documents; merging/consolidating documents; combine multiple files into a single document or create zipped/compressed sets for streamlined distribution.

The future has many facets: for the courageous, it is opportunity.

The world is becoming increasingly digital, connected, but also more uncertain and volatile. Yet, the iconic German sports car brand Porsche sees this complex future as opportunity. “In the beginning I looked around and could not find quite the car I dreamed of. So I decided to build it myself.” With this aspiration, trailblazer Ferry Porsche set the guiding principles for Porsche now, and beyond – to be the brand for those who follow their dreams.

Now, we dream a new future for automotive retail with our new venture, Porsche Singapore Pte. Ltd. Our mission: to enhance the way Porsche engages with customers and fans at every touchpoint, integrating digital solutions and transforming brand experiences in Singapore and the region.

Join us on this trailblazing endeavour and be part of an agile team in an enriching environment. Porsche Singapore Pte. Ltd. offers long-term career prospects within the larger Porsche ecosystem, opportunities for personal development, and affirms fair hiring and remuneration policies.

Sales Operations Assistant
Porsche Singapore Pte. Ltd. (Retailer)

Porsche Singapore is seeking a dedicated and experienced Sales Operations Assistant to provide support in managing Tequipment, Pre-Delivery Inspections (PDI), vehicle movement, and off-site storage. This role also involves coordinating refurbishment and conducting quality checks to ensure that all vehicles meet Porsche's high-quality standards.

• Handle Tequipment management including ordering and tracking the status of orders to ensure timely availability and installation.
• Manage Pre-Delivery Inspection (PDI) requests and collaborate with Aftersales team on installations and vehicle preparations.
• Manage and track the movement flow of all Porsche Singapore vehicles, including off-site overflow storage, ensuring accurate location records and overseeing key press management.
• Conduct quality and presentation checks to ensure all Porsche Singapore vehicles meet Porsche standards, including coordinating grooming services and overseeing servicing and repairs.
• Track and manage reports on test drives, mileage, petrol expenditure, and other metrics, as well as manage season parking for demo and management vehicles.
• Coordinate pre-owned car refurbishment and manage Porsche Approved warranty extensions, including arranging vehicle movements for customer viewings.
• Support the coordination of vehicle displays in the showroom and arrange display shift dates.
• Oversee the arrangement of loan vehicles for customers, media, and key opinion leaders (KOLs), including conducting 360 walk-around vehicle checks and managing insurance.

• 2-3 years of relevant working experience, preferably in the Automotive industry
• Proficient in MS Office
• A team player with excellent communication and interpersonal skills
• Proactive in engaging stakeholders and ensuring timely follow-up with a strong sense of accountability.
• Self-driven with a proactive learning attitude
• Attention to details and ability to prioritise and multitask
• Required to perform shift work including weekday evenings, weekends & public holidays
• Possess a Class 3 Driving License with at least 4 years of driving experience

[Order Number: 766656]

6 months Contract - Renewable

Responsibilities

• Preparation of documents (e.g. order processing, verifying payment, delivery orders).
• Liaise with various stakeholders to ensure smooth delivery.
• Data entry and maintenance of database.
• Maintain and update sales records and ensure files are backed up.
• Assist in new IMS (Inventory Management System) Implementation.
• Provide administrative support to sales team.
• Assist in monthly sales closing.

Requirements

• Relevant experience

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Lim Lai Xin
EA Personnel Reg. no.: R2197913
EA License no.: 07C5771

About Cabin

Cabin (https://cabin.com.sg/) is an online accounting and corporate secretarial firm. Our mission is to deliver exceptional back-office services powered by technology and thoughtful humans. We are a young start-up embarking on our next phase of growth and are looking for motivated aspiring individuals to join us.

• Location: Our HQ office is located in Singapore but individuals will be working on hybrid basis - mix of office and home
• Mode of employment: 5 work days a week (to be set and jointly agreed by both employee and company)
• Working hours: 9:30am - 6:30pm.

Some examples of the work involved:

• Execution of corporate secretarial administrative duties (Including preparation of resolutions and meeting minutes)
• Update and maintain statutory registers
• Submit e-filings and returns to ACRA and IRAS
• Handle communications from current and prospective clients in a professional manner
• Data entry and verification of data
• Other administrative duties required by the Company’s management

We are looking forward to working with someone who:

• Education and experience: Has at least 2 years of experience in a corporate secretarial role or administrative role
• Language: Is able to communicate well in English (both spoken and written). Being bilingual in English and Mandarin/Malay is an added advantage.
• Sofware and skills: Has experience in using MS Excel and MS Word (or Google Docs). Experience in G Suite software (Google Drive, Google Docs etc) is preferred, but not strictly required.
• Pays attention to details and is meticulous in his/her work. Demonstrate this by forming a sentence using the word “simple” in your email reply for this job application.
• Is able to work independently to achieve clear outcomes
• You will be guided by a senior when you start, but we expect you to be able to work independently to achieve clear outcomes after your training phase.

• Full-time role: SGDS$2,500-S$3,000 (5 work days a week)
• Higher remuneration is possible for applicants with added experience and capabilities to handle a more diverse set of tasks.
• Long term permanent position
• Flexible hours can be arranged if the situation permits
• Corporate mobile phone and laptop provided.
• Travel expenses incurred during work are reimbursable.

We looking forward to hearing from you!

Duties and Responsibilities

• Manage temple’s daily operations and maintenance works
• Handle setup and cleanup of spaces for temple activities, programmes and events
• Monitor and manage temple inventory, including religious items, office supplies and event materials
• Upkeep temple facilities, coordinate with vendors for repairs and supplies
• Support financial activities e.g. processing donations, issuing receipts, and maintaining records. Assist with budgeting and expense tracking for events and operational needs
• Handle general administrative duties, including answering phone calls, responding to emails, managing correspondences, filing documents and maintaining donation records

Job Specifications

• Qualification: O’ levels and above
• Year(s) of Experience: Preferably 1 year of working experience
• Language(s): Bilingual in written and spoken English and Mandarin
• Physical fit to carry out manual works, able to lift and carry up to 20 kg without assistance
• Required Knowledge/Skill(s): Planning and coordination skills, Communication and interpersonal skills, Proficient in MS Office, Ability to multi-task and work within time frame with minimal supervision
• A team player with positive work attitude
• 5 days work week – 4 week days and 1 weekend day from 9am to 5pm
• Able to work on selected public holiday(s) and irregular working hour(s) during event day(s)

Sales and Stock Management

1. Ensure appropriate stock levels at subsidiary, internal and external retail network.
2. Ensure adequate and timely product deliveries.
3. Fully utilize the available market stock to maximize fluidity and revenues.
4. Monitor deliveries and communicate with headquarters to ensure proper product supply.
5. Consolidate and coordinate requests on delivery of all boutiques/wholesale to HQ.
6. Monitor stock health in internal and external retail locations.
7. Work with boutique managers to plan and execute allocation, achieve quantitative and qualitative goals, and ensure that client requests are adequately addressed and fulfilled.
8. Work in close cooperation with the distribution network in order to develop strong relationships with partners.
9. Advise, guide, control and report the operations of retailers, their business development and results. Intervene and follow-up on key issues, prospects and motivate retailers in order to secure their adhesion to the brand and its corporate values and to ensure their business growth and continuous profitability.
10. Ensure that sell-in and sell-out objectives are met at all times.
11. Manage the efficiency of the logistics and warehouse coordination
12. Help to prepare yearly budgets, latest estimates and ad-hoc reporting and statistics.
13. Ensure that the sales and revenue of the brand is maximized at all times.
14. Monitor staff purchase and staff loan.

 ​​Sales & Distribution Reporting

1. Prepare timely and accurate analysis and reports on sales, distribution and product, according to the management’s requirements.
2. Prepare information and presentations for internal and external meetings for the management.
3. Regularly assess the market situation, developments and trends.
4. Provide regular market reports to the management (incl. sell-in and sell-out figures).
5. Update distribution network information on the Internet and Sugar database at all times.

Administration & Others

1. Corporate compliance: follow the rules of corporate compliance defined by the company strictly and at all times.
2. Attend and participate to sales meetings, product seminars, trade shows and other meetings as reasonably instructed by the management.
3. Keep a presentable and self-motivated attitude at all times.

In your role as eCommerce Sales Specialist/ Asst Manager/ Manager, you will play a pivotal role in JDE eCommerce within the SEA region. You will be an active member of the SEA eCommerce Center of Excellence Team (CoE), and will actively participate into the new dynamic of our fast growing coffee business on the on-line channel. You will be reporting to Head of e- Commerce ,South East Asia.

Key Responsibilities

• Defines & develops strategic pillars to drive growth across the region
• Ensure perfect implementation of the basics of eCommerce in the region to build on solid foundation for future sustainable growth
• Win with the winner, with perfect activations for key Events in eCommerce platforms
• Build strong relationship and JBP with external stakeholders such as eRetailers, Marketplaces, 3rd parties and partners
• Lead a test & learn approach from this extremely dynamic region, that can be shared with the eCom Global community
• Accompany the fast moving retailers Lazada/AliBaba/ Shopee/ Redmart/ Amazon etc … in their tests and new services, to gain a 1st mover advantage in Coffee
• Collaborate closely with the local marketing team to develop a differentiated e-commerce channel marketing and sales activation plan to drive key metrics , quality ads content and traffic acquisition
• Define analysis tools and dashboards to test and learn fast and nurture the JDE eCommerce strategy in the region.
• Identify and support any new or additional business opportunities, to improve, step change or create a breakthrough for the eCommerce channel, for eg, channel development, product development to operational improvements, innovations etc.
• Identify and close performance gaps at country
• Deliver business KPIs: Nos, GP, MarketShares, Share of Search, Eventing
• Partnership collaborations with external partners to drive higher value to our brands and eCommerce platforms
• Any other ad-hoc matters

JOB SUMMARY

To plan and manage Marketing and Communications initiatives for Thomson Medical Group, Thomson Medical Pte Ltd and its associated subsidiaries.

DUTIES & RESPONSIBILITIES

• You will be part of the Marketing and Communications team.
• Uphold the corporate profile and branding of the organisation by building relations with key stakeholders, communications and/or media agencies to positively position the organisation.
• Ensuring that the organisation's corporate identity elements are appropriately used within and outside of the organisation as well as seeking ways to enhance the brand.
• Manage media relations and management efforts for the organisation such as (but not limited to), planning and running media briefings, media interviews and media events to ensure favourable media coverage.
• Support Media relations and communications agency to provide strategic counsel.
• Manage crisis communications during crisis situations and work with stakeholders and media to mitigate impact to corporate reputation.
• Manage Internal Communications, including internal circulars to staff, doctors and draft C-suite communications.
• Develop and execute a comprehensive social media strategy that aligns with the company’s overall marketing and business goals.
• Create, curate, and manage engaging content across all social media platforms, including written, visual, and video content.
• Monitor, analyze, and report on social media performance using analytics tools; provide insights and recommendations for improvement.
• Identify and collaborate with influencers and partners to amplify our brand message.
• Manage public facing feedback channel(s) responding to customer feedback in a timely fashion to uphold Thomson’s reputation.
• Manage daily tasks on partnership and vendor management.
• Manage assigned Business Units with day-to-day marketing and implementation duties.
• Support Group communications activities such as corporate presentations, factsheets, press releases, web material, financial and sustainability reports, that communicate the company’s positioning and strategies effectively to investors.
• Support ad-hoc Singapore or Group marketing and communication initiatives and events.
• Undertake any other initiatives, new business or tasks as assigned by the HOD/supervisor.

REQUIREMENTS

• Bachelor Degree in Communication Studies / English / Journalism / Public Relations / Business (Marketing) or any related discipline, with Grade A in English Language (GP or A-Levels).
• Minimum 5 years of relevant work experience in corporate communications, public relations or marketing.
• Excellent command of the English language with strong writing, speaking and presentation skills.
• Strong project management skills.
• Strong understanding of social media platforms, including Meta, LinkedIn, TikTok, and YouTube.
• Proficiency in social media management and analytics tools (e.g., Hootsuite, Google Analytics).
• Creative thinker with a keen eye for design and aesthetics.
• Ability to analyse data and translate it into actionable insights.
• Experience with paid social media advertising and campaign management.
• Energetic, driven, adaptable, proactive and cope well when working under pressure and against tight timelines.
• Able to multitask and adapt quickly to changes.
• Experience in the healthcare sector is desired, but not necessary.
• Experience with influencer marketing/partnerships, knowledge of SEO & content marketing principles, and graphic design or video editing skills will provide added advantages.

About Cabin

Cabin (https://cabin.com.sg/) is an online accounting and corporate secretarial firm. Our mission is to deliver exceptional back-office services powered by technology and thoughtful humans. We are a young start-up embarking on our next phase of growth and are looking for motivated aspiring individuals to join us.

• Location: Our HQ office is located in Singapore but individuals will be working on hybrid basis - mix of office and home
• Mode of employment: 2-3 work days a week (to be set and jointly agreed by both employee and company)
• Working hours: 9:30am - 6:30pm.

Some examples of the work involved:

• Execution of corporate secretarial administrative duties (Including preparation of resolutions and meeting minutes)
• Update and maintain statutory registers
• Submit e-filings and returns to ACRA and IRAS
• Handle communications from current and prospective clients in a professional manner
• Data entry and verification of data
• Other administrative duties required by the Company’s management

We are looking forward to working with someone who:

• Education and experience: Has at least 2 years of experience in a corporate secretarial role or administrative role
• Language: Is able to communicate well in English (both spoken and written). Being bilingual in English and Mandarin/Malay is an added advantage.
• Sofware and skills: Has experience in using MS Excel and MS Word (or Google Docs). Experience in G Suite software (Google Drive, Google Docs etc) is preferred, but not strictly required.
• Pays attention to details and is meticulous in his/her work. Demonstrate this by forming a sentence using the word “simple” in your email reply for this job application.
• Is able to work independently to achieve clear outcomes
• You will be guided by a senior when you start, but we expect you to be able to work independently to achieve clear outcomes after your training phase.

• Full-time role: SGDS$1,300-S$1,600 (3 day work week), SGDS$900-S$1,100 (2 day work week)
• Higher remuneration is possible for applicants with added experience and capabilities to handle a more diverse set of tasks.
• Long term permanent position
• Flexible hours can be arranged if the situation permits
• Corporate mobile phone and laptop provided.
• Travel expenses incurred during work are reimbursable.

We looking forward to hearing from you!

About the job
Reporting to the Sales Manager, you lead your team in developing the IKEA business and your respective HFB (Home Furnishing Business).

Your assignment

• You come up with business and action plans for your responsible areas and manage resource effectively.
• You optimize sales and profitability, by taking ownership of the range and actively promoting the IKEA commercial priorities and volume commitments.
• You act quickly on commercial opportunities and customer feedback, keeping an active eye on competition and take appropriate action when necessary and communicate with your matrix partner in the Service Office.
• You collaborate effectively with your matrix partner in Service Office to attain better results.
• You cultivate good working relationships with your commercial team and drive all commercial agenda within the team.
• You secure and develop our customer base through effective range presentation and sales steering, thereby ensuring an inspiring and enjoyable shopping experience for all IKEA visitors.
• As a leader, you are also to lead and develop your team by providing coaching and regular engagement.
   

Your profile

• You have at least 5 years of experience in a fast-paced retail industry and in a commercial environment.
• You have an interest in home furnishing and people’s everyday life at home.
• You are self-motivated, analytical, and good at implementing commercial strategies, and guiding your team towards sales maximization.
• You have a proven ability to work as part of a team and actively selling through understanding your customers and their needs.
• You are a problem solver and decision maker, good at prioritizing and organizing your work and the work of others efficiently in a fast-paced retail environment.
• You are a strong and effective communicator; multi-tasking is second nature to you in the course of working with co-workers of all levels, both within and outside IKEA.
• You have strong leadership capabilities and able to guide, coach and lead a team of coworkers to excel as Sales Associates.
• You demonstrate strong leadership abilities in managing your commercial team.

Food Safety, Sanitation Standards :

• Prepare for and lead annual HACCP, ALLSAFE, SGClean audit
• Champion Food Safety and Hygiene standards
• Ensure the strictest compliance to food safety standards and management for the Rooms, F&B and Culinary divisions.
• Conduct regular checks on the maintenance/upgrade of sanitation and hygiene standards to ensure safety of food served to guests and employees.
• Ensure all touch-points and work areas conform to required Hygiene and Sanitation levels.
• Responsible for effective and efficient maintenance of up-to-date records and required documentation related to the Hotel's sanitation and hygiene efforts/program
• Responsible for cleanliness and orderliness of all office/admin areas
• Conduct and chair monthly ALLSAFE/HACCP Meeting
• Monitors, assists and performs all procedures and protocols for maintaining an excellent sanitation and hygienic environment
• Conducts monthly sanitation inspections throughout all food handling areas and generate respective reports
• Key liaison with external agencies (laboratory, government bureau, assessors, health inspectors, etc.) on sanitary matters.
• Support any Accor Hotels in HACCP when the needs arises

Projects Assistance :

• Prepare documentations, submit applications and follow-through with all hotel projects eligible for Government Support schemes
• (Project-based) Participate in relevant new project implementations or launches with systems set-up/data submission

Corporate Social Responsibility :

• Assist in driving CSR (Corporate Social Responsibilities) activities and events for the Hotel.
• Liaison with Charity bodies, organizations on logistics and communicate, solicit volunteers and participants for the events.
• Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel.
• Any other reasonable request within your range of competence as required by your Manager.

Practice the Sofitel Values in daily operations:

• Demonstrate The Passion for Excellence by endeavouring to exceed expectations.
• Consider each guest and internal guest as a unique individual and demonstrate personalised service and The Essence of Pleasure.
• Positively contribute in working in a culturally diverse environment and be open to new ideas. Accept criticism and observations and use them positively to make improvements in The Spirit of Openness.
• Observe Brand Magnifiers with all guest interactions.
• Share the art of French hospitality: French Elegance/ The French Touch.
• Contribute to developing a truly diverse team of hospitality professionals.
• Communicate openly and honestly with other ambassadors and recognise their outstanding achievements and reward them for superior performance.
• Refer to the Sofitel Standards and ensure compliance in every way.

The Assistant Sales Manager mission is to primarily promote the Hotels and where possible

The Assistant Sales Manager mission is to primarily promote the Hotels and where possible, hotels belonging to the chain in his/her area/region. To achieve optimal sales at the best possible conditions for the company.

To ensure the smooth running operation of the commercial section in consultation with the Director of Sales on all matters.

The performance of the Assistant Sales Manager will be determined solely by the productivities of the corporate section as well as the overall results of the Hotel.

To assist the Director of Sales on other delegated duties, e.g. organizing cocktails/ events etc.

[Order Number: 610276]

Responsibilities:

• Prepare company budget (Annual/MTP) for management
• Prepare and summarize Monthly/Quarterly/Annual financial reporting by company and monitor and update daily sales progress
• Ensure the company is adhering to HQ requirement standards and internal policies
• Collaborate with company internal Division/Group for project requirement
• Support new product development (contact with supplier/customer, designer, etc...)
• Grow and develop team member corporate related reporting skills and knowledge through internal and external training
• Liaise with HQ related division, especially corporate planning issues (Legal, Finance, Accounting, Audit, etc...)
• Work closely with other Division to ensure appropriate controls and procedures are in place
• Streamline Division work process and improve workflow
• Enhance operation system to work efficiently and effectively

Requirements:

• Minimum of 5 years of relevant work experience with a focus on corporate planning, development, or business analytics
• Minimum degree in relevant field

To Apply, please kindly email your updated resume to [email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan
EA Personnel Reg. No.: R1549767
EA License No.: 07C5771

The Senior Associate - Supply Chain supports sales team in the daily operations of logistics function specifically in the area of PO acceptance and on time sales recognition. This will includes supporting on inventory management activities.

Job Responsibilities

• Liaise with 3PL on all logistic arrangement/ issue for incoming and outgoing shipments to ensure on time delivery. Issue sales orders and billings for Singapore consignment businesses
• Perform monthly stock balance reconciliation for consignment stock to Singapore distributor/ Ecommerce enabler. To monitor, coordinate and perform inventory-related transactions in ERP system.
• Process and follow up customer PO in APAC regions, including billing invoice, credit note and verify customer PO pricing, and highlight any discrepancy to sales. Follow up with finance of payment completion. 
• Maintain shipping records, including providing tracking or shipping history information to customer on request.
• Ensure all shipping documentation and authorities approvals are in order prior the shipment of products.
• Generate reports for internal management team and external customers, ie: inventory reports, accurate weekly sales reports, etc.
• Any other duties assigned by Management from time to time

Requirements

• This is a 2 years contract position.
• Diploma or Degree in Supply Chain/Business/Logistics/Operations Management
• Experience in supply chain, inventory planning, distribution & operation management 
• Understand and familiar with export documentation and letter of credit payment
• Proficient in Microsoft Office applications (Words, Excel, Pivot table and Power Point). 
• Have knowledge of ERP system
• Good analytical and problem solving skills
• Good team player

(A) JOB SUMMARY

This role will collaborate with various departments to develop and implement risk management, compliance and ESG strategies, policies and initiatives, helping the company to remain resilient and build a sustainable business.

(B) PRIMARY DUTIES & JOB RESPONSIBILITIES

Risk Management:

- Assist with the implementation and enhancement of the Enterprise Risk Management framework and risk management processes to strengthen risk management capabilities and culture across business units.

- Provide support in reporting to risk management committees, senior management, the Board and/Board Risk Committees on risk related matters, including secretariat responsibilities for risk management committees
- Conduct periodic risk assessment and update the risk register to ensure that inherent and residual risks are identified, tracked, monitored and addressed in an effective and coherent manner.

- Collect, analyse, and report on Key Risk Indicators (KRIs), working closely with relevant departments to ensure accurate records.

- Coordinate and conduct risk management related training programs to create risk awareness and enhance proficiency and knowledge in these areas including conducting risk and compliance assessment training workshops
- Assist with the development and implementation new risk management tools and system to improve effectiveness and efficiency of risk management processes

Compliance:

- Provide advisory and support to management and busines units to ensure compliance with applicable laws and regulations
- Keep abreast of market trends and applicable regulatory compliance matters including global developments which may have an impact on business activities

- Assist in the oversight of the Group's Personal Data Protection function, including updates to policies and procedures, staff training on personal data protection, oversee data protection impact assessments, work with Digital Technology department on the adequacy of system and data security controls to ensure data confidentiality is protected

- Maintain and update policies and procedures relating to compliance and governance matters such as Anti-Bribery and Corruption policy etc.

- Perform period compliance checks and assist in the investigation and follow up on compliance issues, breaches of laws & regulations, policies and code of conduct, contract management etc.

- Coordinate and conduct governance and compliance related training programs

Sustainability / ESG
- Assist in the development, implementation and and continuous improvement of sustainability policies and procedures and conduct materiality assessments
- Collaborate with cross-functional teams to identify and implement ESG initiatives that support our sustainability journey and improve resource efficiency

- Provide support in reporting to risk management committees, senior management, the Board and/Board Risk Committees on sustainability/ESG related matters, including secretariat responsibilities for sustainability steering committee and sustainability taskforce

- Coordinate the production of sustainability reports, ensuring accuracy, transparency, and compliance with reporting frameworks such as the Taskforce on Climated-Related Financial Disclosures (TCFD), Global Reporting Initiative (GRI), International Sustainability Standards Board (ISSB) etc, including coordinating the external assurance process for sustainability reports, ensuring alignment with auditing standards and industry best practices.

- Identify and assess potential ESG risks and opportunities, providing recommendations for mitigation and enhancement

- Monitor, assess and report the organisation’s ESG performance, ensuring alignment with regulatory requirements and industry best practices, including collect, analyse, and report on ESG-related data, working closely with relevant departments to maintain accurate records
- Develop and deliver ESG training programs and sustainability communication efforts to enhance employees’ understanding and engagement in ESG initiatives

SECONDARY DUTIES AND RESPONSIBILITIES

- Manage and support implementation of company-wide new initiatives and projects
- Act as liaison with internal auditors on risk management, compliance and ESG related matters
- Undertake any other tasks which may be assigned on an ad-hoc basis

(C) REQUIREMENTS

- Degree or professional qualification in relevant discipline (eg. accountancy, business, sustainability, etc)

- Minimum 3 years of relevant experience in accounting, auditing, finance, risk management, compliance, ESG or sustainability reporting, etc

- High level of proficiency in data analysis and reporting and project management

- Self-motivated team player who is meticulous, organized and has strong analytical skills

- Strong collaboration skills and able to work independentl in a fast-paced environment

- Strong written and oral communication and presentation and interpersonal skills

- Strong stakeholder management skills and ability to interact well with different functions and levels

- Strong understanding of ERM and ESG frameworks, regulations and industry standards

- Proficiency in relevant reporting software that facilitates data visualizataion and presentation, such as Powerpoint, Excel, TAbleau, or ERM/ESG-specific platforms will be highly beneficial

The position is responsible for ensuring that accurate processing and reconciliation on the credit card payments and adjustment into Property Management System (PMS) and to assist Credit Manager in maintaining the proper accounts receivable procedures within the hotel in accordance with local and corporate policies and procedures.

Primary Responsibilities

Accounts Receivable and Credit Section

• To sort the daily paperwork according to the outlet cashier shift close report and pass on the paperwork to the respective colleague from AR and Income audit.
• To key in the credit card transactions base on credit card type onto the excel provided. To resolve the variance of credit card transaction on the same day if there is any variance arise.
• To save all the credit card reports from Adyen portal (Acquirer) on daily basis.
• Ensure that all credit card transactions are verified for completeness and the accounts formally reconciled on a daily basis.
• Calculate and accurately post commissions.
• Promptly investigate all credit card disputes, liaising with the Front Office and the banks.
• Collate all necessary paperwork to justify credit card refunds and obtain sign off from the management before refunds can be processed.
• Assist Credit Manager on any billing reconciliation such as GrabandGo and Klook.
• Assist in any adhoc requirement.
• Ensure that all hotel systems and internal controls related to accounts receivable section are adhered to.
• Ensure the operation procedures are in accordance with PCI-DSS compliances.

Focus on Colleagues/Management Experience

• Attend to colleagues' queries promptly.
• Consistently offer professional, friendly and engaging service.
• Co-ordinate with various departments to ensure proper documents submission.
• Use a Heartist® approach – make the guests and colleagues Feel Welcome, Feel Heart-warmed, Feel Incredible, and Belong.

Work as Part of the Finance Team

• Ensure to produce quality work at all time.
• Adhere to all timeline set.
• Build strong relationship with team member.
• Build a cohesive working environment and achieve together financial goal set.
• Be knowledgeable and play an active role in maintaining strict adherence to PCI-DSS compliances.

Involvement in Wider Job Function Relationships

• Maintain collaborative working relationship with all colleagues.
• Participate in training activities to improve knowledge and skills.
• Follow guidelines provided in colleagues’ handbook.
• Understand emergency procedures, health & safety requirements.
• Ensure service standards and individual performance is aligned with AccorHotels Values - Guest Passion, Trust, Sustainable Performance, Spirit of Conquest, Innovation and Respect.
• Contribute to the hotel’s Corporate Social Responsibility efforts by supporting the Planet 21 program.

[Order Number: 572493]

Prefer Immediate/ Short Notice

Responsibilities

• Manage full spectrum of order processing for various regions.
• Prepare and issues a wide variety of shipping documents, including Quotation, Proforma Invoice, Sales Order, Purchase Order, tax Invoices, Packing List, Delivery Order, Conformance Certificate from in-house system.
• Prepare and issues Credit and Debit Note.
• Provide various administrative support to the sales team.
• Coordinate with internal teams to ensure timely delivery of products to customers.
• Handling/follow up with customers on all sales support matters.
• To upload all delivery orders to app/portal for daily delivery.
• To maintain and update customer price list.
• To create certificate of analysis with delivery information for QC to update.
• Answering and directing phone calls to relevant staff, reply emails and enquiries.
• Maintain proper and neat filing system.
• Provide general and ad-hoc office administrative support.
• Audit pre-activities and preparation.
• Any other duties as may be assigned.

Requirements

• Candidate must possess at least a Diploma in any other related field
• Candidate must have at least 1 years of administrative experience or relevant experience

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities

EA Personnel Name: Lim Lai Xin

EA Personnel Reg. no.: R2197913

EA License no.: 07C5771

We are looking for a dynamic individual to conceptualise, plan and execute marketing campaigns, advertising, and promotional strategies for Paragon.

Responsibilities:

• Enhance customer experience through mall wide promotions and campaigns to drive shoppers’ traffic and increase tenant sales
• Plan and execute all A&P campaigns, events, and other related promotional activities for the mall
• Liaise with creative & media agencies, contractors, vendors, and event companies to ensure the successful running of projects and events
• Analyse and evaluate the effectiveness of marketing campaigns
• Track and manage marketing budget
• Provide guidance and mentorship to team members

Requirements:

• Degree in Marketing or Mass Communication or related discipline
• Minimum 5 years of relevant experience in A&P in a retail environment
• Experience in shopping malls, social media platforms and digital marketing preferred
• Strong interpersonal and communication skills
• Creative, resourceful, meticulous, and able to multi-task

Responsibilities

• Develop and execute digital marketing campaigns to enhance digital awareness and engagement of the museum and its offerings and help scale the museum towards mass-personalisation marketing.
• Manage the National Museum of Singapore, Changi Chapel and Museum as well as Reflections at Bukit Chandu websites, overseeing the design and development of any other new system requirements that may affect the websites, particularly integration of CMS (Sitecore) and CRM systems. 
• Lead in digital project management and work with external vendors and internal teams during project and content development, as well as the management of post project follow through such as maintenance and data analysis of results against agreed outcomes. This includes execution of the digital marketing projects for exhibitions and programmes, conducting UX design validation and performing User Acceptance Testing (UAT) to ensure a positive overall user experience.
• Manage media buying and creative agencies on delivering digital campaigns, and monitor effectiveness, finance management and develop contingency strategies when required.
• Manage digital marketing software, produce analytic reports on digital marketing performance across projects to evaluate campaign effectiveness and provide recommendations.

Requirements

• Preferably at least 3-5 years of relevant experience particularly in digital marketing and communications
• Excellent communication, analytical and organisational skills, able to multi-task, and has experience in project management and preferably in government procurement as well
• Strong understanding of digital marketing channels and social media platforms
• Basic knowledge of HTML & website content development, familiarity with SiteCore CMS, Adobe Experience Cloud, Matterport 3D and relevant 3D AR/VR tools a strong plus
• Experience in the implementation and maintenance of interactive and immersive technologies will be advantageous
• Ability to work independently and as part of a team
• Interest in the Arts and Heritage Sector

Applicants will be notified on whether they are shortlisted within 4 weeks of the closing date of this job posting.

NTU’s Lee Kong Chian School of Medicine (LKCMedicine) is a leading medical school at the forefront of medical research and education. The Office of Patient Engagement (OPEN) is a new unit to deepen LKCMedicine’s patient & public partnerships in medical research and education. You will be part of a dynamic team to embed Patient and Public Involvement and Engagement (PPIE) into the School’s programmes and foster partnerships with patient advocates, patient organisations and other stakeholders in the patient engagement eco-system.

As the Assistant Manager, Patient and Public Engagement, you will be part of the team to grow patient and public involvement and engagement (PPIE) for medical research and education. You will also be developing strong partnerships with patients, patient organisations, researcher and educators and organise events to build capability. To bring patient voices into medical research and education, we are looking for a dynamic individual who has a strong interest in patient and community engagement, enjoys engaging with people to improve healthcare and has excellent communication and organisational skills.

Responsibilities:

• Oversee assigned PPIE projects in research and education, by building relationships with all stakeholders, providing PPIE support to the research/education team, preparing patients/public and researchers for engagement, and working with the team to monitor progress and measure impact of this work.
• Engage with existing and new patient advocates and patient/community organisations to be involved in PPIE initiatives at the school.
• Organise PPIE meetings, workshops and events.
• Manage and implement administrative systems and processes for sustainability of PPIE in the school.
• Support the production of communication materials (eg. EDMs, newsletter, video, social media content) on the School’s PPIE projects for outreach to patient advocates and patient/community organisations and other stakeholders.

Requirements:

• Degree from an accredited university
• Possess at least 4 years of relevant working experience
• Experience in health promotion/patient experience/communications and advocacy/outreach and partnership in healthcare/social care/community care settings.
• Experience in organising events and workshops is advantageous
• Experience in Patient and Public Involvement and Engagement (PPIE) and working with patient organisations is advantageous
• Excellent written and verbal communication skills
• Project management capability
• Excellent communication and interpersonal skills and versatility in working with people from diverse backgrounds : from researchers and clinicians to patients and family caregivers.
• Strong organizational and administrative skills
• Resourceful and possess strong initiative to drive change
• Team-player with pleasant disposition and outgoing personality

This is a contract appointment till 31 March 2027.

Please submit your application via

https://ntu.wd3.myworkdayjobs.com/Careers/job/NTU-Novena-Campus-Singapore/Assistant-Manager--Patient-and-Public-Engagement--LKCMedicine-_R00016300-1

Part-Time Retail Sales Assistant

*Must be available to work weekends, a minimum of 4 days a week, with each shift lasting at least 5 hours per day.

Job Description:

• Engage in sales activities with walk-in and internal customers.
• Ensure customer satisfaction by providing prompt, excellent service, and support.
• Attend to incoming calls or emails.
• Maintain clear product displays with price tags and information boards.
• Ensure cleanliness of retail areas and storage premises.
• Conduct monthly inventory stocktaking and handle weekly/monthly re-ordering of low stock items.
• Manage sales transactions via ERP systems/POS systems and submit sales receipts to the accounts department.

Job Requirements

• Customer service skills and communication skills
• Team player and results-driven
• Well-organised, proactive and meticulous
• Experience in Sales and/ or Marketing preferred
• Willing to work retail hours, weekends and on schedules public holidays
• Possess at least Professional Certificate/ NiTEC, Diploma/ Advanced/ Higher/ Graduate in any field
• Candidates with at least 1 year of related working experience will have an advantage

Part-Time Retail Sales Assistant

*Must be available to work weekends, a minimum of 4 days a week, with each shift lasting at least 5 hours per day.

Job Description:

• Engage in sales activities with walk-in and internal customers.
• Ensure customer satisfaction by providing prompt, excellent service, and support.
• Attend to incoming calls or emails.
• Maintain clear product displays with price tags and information boards.
• Ensure cleanliness of retail areas and storage premises.
• Conduct monthly inventory stocktaking and handle weekly/monthly re-ordering of low stock items.
• Manage sales transactions via ERP systems/POS systems and submit sales receipts to the accounts department.

Job Requirements:

• Strong customer service and communication skills.
• Team player with a results-driven mindset.
• Well-organized, proactive, and meticulous.
• Experience in sales and/or marketing preferred.
• Willingness to work retail hours, weekends, and scheduled public holidays.
• Possess at least a Professional Certificate/NiTEC, Diploma/Advanced/Higher/Graduate degree in any field.
• Candidates with at least 1 year of related working experience will have an advantage by providing prompt, excellent service, and support.

Purpose of the job

To manage a portfolio of clients together with junior team members to be an effective, efficient and profitable part of Ocorian including coaching and reviewing work of junior team members, taking responsibility to ensure adherence with Ocorian policy and procedures, smooth running of operation of the team under management and provide high quality service to Ocorian’s clients.

• To act as named Company Secretary of client entities
• Providing advisory to clients on corporate secretarial matters and ensuring clients receive prompt responses to requests and queries
• To ensure compliance with the Companies Act, ACRA Act: Anti Money Laundering AML / Combating the Financing of Terrorism CFT, KYC processes and any such relevant regulatory and statutory requirements
• Attending clients’ board/board committee meetings, general meetings etc and recording of such minutes of meetings
• Oversee preparation and coordination of the statutory books and documents including submissions of statutory forms/documents to ACRA, IRAS or such other statutory bodies/government agencies within stipulated deadlines.
• Maintain good client relationship with close client communication, in order to assess customer satisfaction for possible improvements and identify possible cross-sell and up-sell.
• Provide leadership and guidance to team members and ensure seamless service delivery to clients
• Ensure prompt and timely billing and monitoring of team members’ timesheet, WIP, efficiency and recoverability in view of achieving the financial objectives and work efficiency.
• Oversee credit control and prompt collection of debts within the portfolio and work closely with credit control/finance team on long outstanding and doubtful debts
• Work with peers and Associate Director to provide and organise training for junior team members
• Support the Associate Director in managing overall targets and proactively monitor actual performance against target
• Such other duties as may be assigned

#LI-DR1

Tasks

• Manage daily workplace operations including office supplies and foster communication and collaboration by designing/activating the workplace as the point of experience
• Serve as first point of contact for visitors and reception for guests and contribute to the organisational development as brand ambassador with focus on hospitality and operational excellence
• Provide secretarial support to the Board of Management, which encompasses scheduling and coordinating meetings/appointments, assisting in business travel, collating reports and presentations, and take charge of asset management which includes company cars and insurances
• Work with building management and external vendors to ensure adequate maintenance of office premises/equipment
• Establish and optimise office systems/processes and update policies/documentation, to improve the work environment and enhance the employees’ experience, health, and safety
• Support the HR department in the onboarding/offboarding of new employees, organisation/ execution of events and internal communications for better employee well-being and engagement

• Degree holder with at least 5 years of experience in general administration
• Excellent interpersonal/communication skills and a strong team player
• Customer oriented with positive service attitude and pleasant personality
• Experience in facility management and HR operations is an added advantage
• Strong organisation skills, resourceful and able to handle multiple tasks and work independently