Company Background – Partior Pte Ltd
Partior is a blockchain-based technology provider that is enabling the next generation of cross-border payments and value exchange.
An independent company that grew from the Project Ubin collaboration backed by the Monetary Authority of Singapore, Partior was founded in 2021 by J.P. Morgan, DBS and Temasek. In 2022, Standard Chartered was named as a fourth founding partner.
Partior aims to make digital clearing and settlement more efficient, reliable and secure for financial institutions worldwide by harnessing the key features of blockchain and smart contracts — programmability, immutability and traceability — to address the industry’s longstanding pain points.
There is an opening for an experienced Office Manager and Executive Assistant to support our COO and manage our office.
Key Professional Requirements
● Ability to work under pressure in a fast-paced, rapidly changing environment.
● Highly self-motivated, proactive, resourceful and has a can-do attitude
● Strong communication skills and the ability to deal with people of various levels in organization
● Well-organized, has strong attention to details, with an innate sense of how to prioritize.
● Fluent in English; other language skills will be an advantage.
● More than 10 years of experience as a Personal / Executive Assistant and/or Office Manager with several years of experience supporting senior executives in a fast-paced environment.
● Prior experience in a FinTech start-up
● Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
● Ability to maintain confidentiality and a high degree of discretion in managing information
Key Responsibilities
- Manage and maintain calendars, including conference calls, travel and meetings across multiple time zones and partner with other team assistants accordingly.
- Provide organizational support for meetings such as conference room bookings, logistics, attendee management, meeting materials, refreshments etc.
- Administer and maintain filing systems
- Process invoices and expenses claims
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
- Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate pantry deliveries when requested.
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
- Any other ad-hoc requests as and when required
Preferable Individual qualities
● Solution-driven: Practical and resourceful.
● Hands-on; willing and able to assist with ad-hoc requests from other teams.
● Team player and works well in a team that values open communication
