Total 22,836 administration assistant job vacancies in Singapore

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

Islandwide Sales Assistant
Basic up to $2200 + Commission

Working hours:
5 days work week (including weekends)
8 or 10 hours shift (depends on roster)

Job scope :

• Provide excellence customer service
• Recommend product to customer
• Handle customer inquiries & complaints
• Assist for stock replenishment
• Maintain cleanliness of store
• Other ad hoc duties as assigned

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Tiong Hong Wee | Registration No: R23115259

We are looking for someone presentable, pleasant and outgoing.

Location: i12 Katong

Products: Children's Toys/ Collectable Figures/ Baby clothing & essential products

Monthly bonus when sales targets are met.

• Unloading deliveries.
• Stacking shelves and replenishing stock.
• Answering customer queries.
• Advising customers.
• Making sure everything is clean and tidy.
• Ordering stock.
• Dealing with refunds and complaints.

1) Preparation of documents and issuance of goods to drivers for delivery to customers.

2) Receiving & inspection of goods to the warehouse.

3) Attend to Customer Inquiries

4) Perform data entry work and check stock details in the System

5) Maintain good housekeeping practices in the warehouse.

6) Any ad-hoc duties assigned

1) To Create & Move Heavy Goods in the warehouse

2) Tech Savvy to input data into System.

3) Able to work in a non-air-conditioning, natural fan ventilation warehousing environment.

4) Able to Work from 8.30am to 5.30pm with an hour OT, Monday to Saturday / 5.5 Days from Monday to Saturday

5) Able to start work immediately or within short notice

6) Willing to learn with Positive Attitude are welcome to apply

7) Candidate must posses at least ITE Cert & above

Job Title: Warehouse Assistant

Job Description:

· Perform general warehouse activities such as receiving, picking, packing, and loading.

· Ensure the product and quantity is received/ issued correctly.

· To be able to work as a team player.

· Perform cycle count periodically.

· Physically fit.

· Assist in loading the goods into the trucks for dispatch.

· Warehouse housekeeping & cleanliness.

Requirements:

· Able to read & write basic English.

· Be medically fit and physically strong.

· To be compliant with warehouse & safety regulations.

Work Timings:

Monday to Friday: 08.30 am to 6.00 pm. Work after 6.00 pm will be on overtime pay.

Saturday: 08.00am, All working personnel will be on overtime pay.

Gross Salary: Salary Negotiable

Entitlements: Annual leave, AWS, Attendance allowance, etc.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

• Evaluating and distributing price lists
• Working with the Sales Department to respond to product inquiries
• Gathering and analyzing sales leads
• Overseeing and updating the E-Library
• Distributing marketing materials and corporate gifts
• Coordinating exhibition logistics
• Compiling various job references, case studies, and related materials
• Keeping track of e-commerce sales records

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

EA License No: 20C0270

EA Personnel No: R22110981

EA Personnel Name: Law Mei Fong

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

About Us

DFI Retail Group (the ‘Group’) is a leading pan-Asian retailer. At 30th June 2024, the Group and its associates and joint ventures operated some 11,000 outlets and employed some 200,000 people. The Group had total annual revenue in 2023 exceeding US$26 billion.

The Group provides quality and value to Asian consumers by offering leading brands, a compelling retail experience and great service; all delivered through a strong store network supported by efficient supply chains.

The Group (including associates and joint ventures) operates under a number of well-known brands across food, convenience, health and beauty, home furnishings, restaurants and other retailing.

The Group’s parent company, DFI Retail Group Holdings Limited, is incorporated in Bermuda and has a primary listing in the equity shares (transition) category of the London Stock Exchange, with secondary listings in Bermuda and Singapore. The Group’s businesses are managed from Hong Kong by DFI Retail Group Management Services Limited through its regional offices.

DFI Retail Group is a member of the Jardine Matheson Group.

The Role

• Assist in overseeing the management of Admin, Housekeeping, Compliance, Maintenance, and Human Resources.
• Uphold full compliance with the company’s rules and regulations, and that behavior in the organization meets the company’s standards of conduct and regulatory agency’s requirements on workplace safety.
• Constantly look out for maintenance, refurbishment, and upgrade of warehouse facilities.
• To uphold a smooth workflow across the diversified departments.
• To keep cost expenditure to the essentials in accordance with stipulated requirements
• Work with stakeholders on streamlining work processes and follow up with continuous improvements.
• Ensure proper maintenance of facilities and that the facilities in the warehouse are in good working order.

About You

• Minimum Diploma in Business Administration or related fields
• Minimum 5 years of working experience in a related field.
• Strong knowledge and skills in MS Excel and conversant with other MS Office applications.
• Possess good negotiation skills.
• Diligent, meticulous, detailed, and able to work independently.
• Knowledge of SAP Finance would be an advantage.

Benefits

• Team Member Discount
• Subsidized Medical and Dental Benefits
• Training Opportunities
• Career Advancement

Follow us on Telegram: DFI Retail Group SG Careers!

SuperCoconut is a fast-grown coconut beverage and dessert chain in Singapore. As we continue to grow, we are seeking an Accounts & Administration Executive to join our dynamic team. If you have a strong background in accounting and administration and are ready for challenge, we would love to hear from you!

Key Responsibilities:

Accounts:

• Handle full sets of accounting
• Prepare and submit quarterly GST returns
• Prepare financial statements and management reports
• Maintain timely accuracy of monthly accounting entries
• Manage accounts payable/receivable, issue payments, process reimbursements, cheques, and etc
• Verify daily cash/collections, sales reconciliations, and raise invoices/sales journals
• Perform bank reconciliations, process journal entries, and prepare supporting financial schedules
• Process and track invoices and payments
• Maintain a fixed assets register
• Prepare company tax computations and submit ECI
• Ensure compliance with local accounting standards
• Prepare management accounts and ensure monthly accounts closing.
• Liaise with corporate secretaries, accountants, and tax agents
• Manage inventory data entry including stock transfers, issue delivery order, billing, updating pricing, and stock adjustments
• Perform monthly stock reconciliation.

Office Administration:

• Provide operational support to ensure adherence to company processes and procedures
• Oversee general administrative duties and daily office operations
• Maintain internal and external administrative documents (contracts, licenses, trademarks, emails, etc.)
• Handle other ad-hoc assignments and tasks as assigned by the manger/director.

Requirement:

• Senior / Junior level with strong accounting and administrative experience
• Degree/Diploma or ACCA/LCCI in Accounting or a related field
• Minimum of 1-2 years of relevant working experience
• Experience in Retail, E-commerce, or F&B Accounts is preferred
• Strong knowledge in F&B payment gateway & delivery platform administration work is a plus
• Proficient in Microsoft Word and Excel
• Good communication and interpersonal skills
• Excellent organizational and follow-up skills
• Results-oriented with the ability to work under pressure and meet tight deadlines
• Able to work independently and collaboratively with cross-functional teams
• Knowledge of AutoCount Inventory and AutoCount Accounting software is a plus
• Resourceful, dynamic, and a self-starter
• Working location in Kaki Bukit area

We look forward to receiving your application and exploring how you can be a valuable addition to our team at Belly Yummy Pte Ltd!

Contract- 2 year (Full- Time)

Support the management of procurement activities for the sourcing of goods and administrative services for the organization.

Responsibilities

• Perform timely execution of procurement activities (sourcing, tendering, seeking purchasing approvals)

• Conduct sourcing and market study activities

• Conduct demand aggregation to identify and quantify requirements

• Draft procurement documents (ITQ, ITT, Submission Report, etc) for review

• Prepare recommendations based on pricing and quality factors for evaluation committee approval

• Ensure all documentation and approvals are filed for record purposes • Update trackers on contract utilisation

• Ensure the whole procurement process from demand aggregation to contract award is completed within timelines

• Issue Purchase Orders to suppliers and follow through on outstanding issues

• Request Statement of Accounts from vendors to track contract utilisation

• Ensure completeness in financial documents for payment processing

• Prepare draft of annual budgets and mid-year budget revisions for management approval

• Understand and Adhere to SOPs, Financial and Procurement guidelines

• Identify and recommend the creation of new SOPs or revision of the existing SOPs in the administration department

• Provide administrative support such as:

• Support the on and off-boarding of new joiners & leavers
• Issue/receive loan items for events & office use
• Manage office supplies stock and Issue to user division when required 
• Manage assets & inventories

• Participate in Divisional and SINDA-wide events when required

• Any other duties as assigned by RO/ HOD

Requirements

• Degree / Diploma in any discipline

• Good command of written and spoken English

• Ability to draft official documents using formal language

• Proficient in Microsoft Office, particularly Excel, PowerPoint and Word

• Knowledge in Power Bi would be an added advantage

• Positive mindset: willingness to learn and contribute

• Must be a good team player and able to establish good relationship with peers

• Good communication and interpersonal skills

• Good time management skills and able to work in a fast-paced environment

• Able to plan, prioritize and multi-task well and generate outcomes

• Able to work independently with minimal supervision

• Meticulous, good decision and problem-solving skills

Our Welfare

We aim to take care of your well-being.

We provide:

• Career development opportunities

• Flexible working hours

• AWS/ Bonuses

• Health insurance

• Wellness programmes

Interested candidates are invited to send their resumes with current and expected salary information. Only shortlisted candidates will be notified. We thank all applicants for their interest.

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by SINDA to carry out its business in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about SINDA’s Data Policy, please visit https://www.sinda.org.sg/data-policy/

Job Purpose:

The HR & Administration Officer is responsible for overseeing and managing human resources tasks and ensuring smooth office operations. The role includes recruitment, onboarding, employee relations, payroll, compliance, and administrative tasks such as facility management, office supplies, and event coordination.

Key Responsibilities:

Human Resources Responsibilities:

- Recruitment & Staffing:

• Manage end-to-end recruitment processes: job postings, CV screening, interviewing, and selection.
• Ensure onboarding processes, orientation, and training of new employees.
• Manage employee exit processes (offboarding, exit interviews, etc.).

- Employee Relations & Engagement:

• Handle employee grievances, manage conflict resolution, and address workplace issues.
• Foster a positive and productive work environment through engagement programs, wellness initiatives, and team-building activities.
• Ensure compliance with labor laws and organizational policies.

- Performance Management:

• Assist in the development and implementation of performance evaluation processes.
• Support managers and employees in performance improvement plans and development goals.

- Compensation & Benefits:

• Oversee payroll processing, ensuring accurate and timely salary disbursement.
• Administer employee benefits programs (insurance, leave, etc.).
• Monitor compliance with compensation and benefits regulations.

- Training & Development:

• Identify training needs and coordinate training programs for employee skill development.
• Support career development and succession planning initiatives.

Administration Responsibilities:

- Office Management:

• Ensure the smooth running of the office, including managing office supplies, facilities, and vendor relations.
• Maintain office equipment, oversee repairs, and manage contracts with service providers.

- Compliance & Record Keeping:

• Maintain employee files, contracts, and confidential records.
• Ensure legal compliance with local labor laws and workplace safety regulations.

- Administrative Support:

• Provide administrative support to senior management and other departments as needed.
• Organize company events, meetings, and conferences.
• Handle correspondence, reports, and presentations as needed.

- Budgeting & Cost Control:

• Manage HR and administrative budgets.
• Ensure cost-efficient use of resources and monitor expenses.

Other Responsibilities:

• Stay updated with industry trends and best practices in HR and office management.
• Assist in organizational planning, strategy, and execution of HR projects.
• Oversee security protocols and health and safety policies within the workplace.

Key Qualifications:

• Proven experience in HR and office management roles.
• Strong understanding of labor laws, employment practices, and HR procedures.
• Excellent communication, organizational, and leadership skills.
• Proficiency in HR software, MS Office, and familiarity with payroll systems.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.

Core Competencies:

• Problem-solving and decision-making
• Strong interpersonal skills
• Attention to detail
• Integrity and confidentiality
• Time management and ability to meet deadlines

Job Title: HR Executive (Payroll & HR Administration)

Location: Singapore

Employment Type: Full-time

About Us:

We are a dynamic and fast-growing company in the security industry, committed to fostering a professional and people-oriented work culture. We seek a detail-oriented and adaptable HR Executive to join our HR team.

Job Overview:

The HR Executive (Payroll and HR Administration) will play a vital role in managing HR operations, with a strong focus on payroll processing and HR administration. This role requires high discretion and the ability to adjust to rapidly changing scenarios. It will ensure compliance with local employment regulations and support projects that enhance operational efficiency.

Key Responsibilities:

Payroll Processing:

• Manage end-to-end payroll processes, including salary computation, statutory submissions, and payslip generation.
• Ensure accurate and timely calculations of overtime, leave, and payroll adjustments while maintaining strict confidentiality.
• Address and resolve payroll-related queries with a discreet approach.
• Liaise with government bodies for statutory submissions and compliance.

HR Administration:

• Maintain and update employee records with attention to detail and discretion, ensuring data accuracy and compliance with PDPA.
• Handle HR-related inquiries professionally, focusing on payroll, leave, and employee benefits.
• Support HR onboarding processes, including offer letters, contracts, and new hire documentation.
• Assist with HR projects, adapting quickly to changing priorities and evolving needs.
• Compliance & Reporting:
• Ensure adherence to HR policies, procedures, and Singapore labor laws.
• Prepare HR reports, payroll summaries, and statutory filings with precision and confidentiality.
• Maintain a high level of professionalism, always safeguarding sensitive employee information.

Requirements:

• Diploma or degree in Human Resource Management, Business Administration, or related fields.
• Minimum of 2 years of experience in HR administration and payroll processing. Fresh graduates are encouraged to apply.
• Strong understanding of Singapore labor laws and payroll regulations.
• Proficiency in HRIS, payroll software, and MS Office applications.
• Exceptional attention to detail, organizational skills, and discreetly managing sensitive information.
• Adaptable and capable of handling multiple tasks in a fast-paced environment.

What We Offer:

• Competitive salary and benefits.
• Opportunities for career development within a growing organization.
• A collaborative and supportive work environment that values discretion and adaptability.

If you are an HR professional who values confidentiality and thrives in a dynamic work environment, we want to hear from you!

· Handle full spectrum of Corporate Secretarial work and attend to clients on all corporate secretarial matters

· Incorporation of companies for local and overseas clients

· Acting as company secretary

· Acting as nominee directors

· Know your clients and perform customer due diligence

· Preparation of necessary documents for AGM, EGM, board and shareholders’ resolutions, striking off, etc

· Updating and maintaining of statutory registers

· Filing of documents with ACRA

· Provide advice on compliance requirements and ensure compliance with statutory and regulatory requirements

· EP and work permit applications

· Payroll computation and CPF submissions

· Other corporate and administrative or ad-hoc duties as assigned.

· Prior experience in corporate secretarial work is an advantage

· Ability to work independently with minimal supervision.

· Attention to detail and ability to handle tasks in a prompt and efficient manner

· Good written and oral communication skills in English and Mandarin

· Able to multi-task and work in a fast pace environment

· Proficiency in MS Word and Excel

· Accounting