Total 3,390 Senior Executive assistant manager job vacancies in Singapore

Executive Administrative Assistance, Service Support Agent

In this critical role, you will manage the schedule of a senior executive, facilitate key interactions within and outside the bank, and provide administrative support to the team.

Job Responsibilities:

Primary Duties:

Executive Management Support:

• Scheduling responsibilities: Regularly manage the executive's schedule, preventing conflicts and ensuring alignment with strategic objectives.
• Meeting coordination: Facilitate interactions between the executive and key stakeholders within the team.
• Travel management: Oversee logistics for overseas business trips, working closely with APAC branch members.

Back-up Duties

Administrative Support:

• Carry out administrative tasks such as handling payments, creating purchase orders, and processing personnel expense reimbursements.

Job Requirements:

• Minimum 2 years of experience in a secretarial role, preferably supporting senior management.
• Strong multitasking abilities and prioritization skills.
• Excellent written and verbal communication skills.
• Strong in MS Office (Word, Excel, etc)
• Ability to use common IT tools and software proficiently.
• Proactive and responsible, ensuring high-quality outcome.
• Experience in arranging and conducting meetings with diverse stakeholders.
• Professional attitude, maintaining positivity in all interactions.

Primary Duties:

• Scheduling responsibilities: Regularly manage the executive's schedule, preventing conflicts and ensuring alignment with strategic objectives.
• Meeting coordination: Facilitate interactions between the executive and key stakeholders within the team.
• Travel management: Oversee logistics for overseas business trips, working closely with APAC branch members.
• Administrative Support:Carry out administrative tasks such as handling payments, creating purchase orders, and processing expense reimbursements.

Job Requirements:

• Minimum 2 years of experience in a secretarial role, preferably supporting senior management.
• Strong multitasking abilities and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to use common IT tools and software proficiently.
• Proactive and responsible, ensuring high-quality outcome.
• Experience in arranging and conducting meetings with diverse stakeholders.
• Ability to foster communication, promoting a team-oriented, inclusive work environment.

To apply please click the Apply button or send us your updated profile to [email protected]

EA Licence No.:18S9405 / EA Reg. No.:R1330864

Percept Solutions is undergoing a growth phase and are on the lookout for talent. Applicants are encouraged to follow Percept Solutions on LinkedIn @ https://www.linkedin.com/company/percept-solutions/ to stay up to date on our upcoming roles and events.

Responsibilities:

• Provide support to the legal team, with a focus on contract matters
• Administer and maintain databases of legal documents and agreements
• Assist in editing and proofreading various contracts, formal correspondence, and legal filings
• Liaise with other departments, overseas counterparts, and external parties where necessary
• Other related tasks assigned from time to time

Requirements:

• Bachelor or Diploma in Legal Studies or equivalent
• 1-2 years paralegal or contract management experience
• Excellent communication and interpersonal skills
• Highly ethical, discreet and able to maintain confidentiality

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

PSA CLUB is a members’ club for the staff of PSA Singapore. Comprising of a fully-equipped gym, function rooms, lounge and in-house sports and leisure facilities like badminton courts, futsal court, snooker tables, karaoke rooms, mahjong rooms and virtual reality room. The club is equipped for business and leisure with a wealth of experiences for its members to enjoy.

• Supervise the general operations and responsible for smooth operations of the club
• Supervise the general maintenance and housekeeping of the club
• Liaise with supporting personnel on maintenance and repair works
• Handle and oversee arrangements and setups for facility bookings and events
• Ensure quality customer service is maintained
• Ensure that all policies and procedures are enforced and maintain proper compliance at all times
• Perform all supervisory responsibilities as directed by Club Manager
• Perform other duties as assigned
• Supervisory experience is preferred
• Able to work 2 rotating shifts and on weekends and public holidays (Morning shift staggered between 7.30am and 7pm; Afternoon shift staggered between 12pm and 11pm)
• Conversant with IT applications, MS Word, MS Excel etc
• Pleasant personality with good communication skills, both written and oral
• Good interpersonal skills including courtesy, professionalism and cooperative attitude
• Team player with the ability to work in a fast-paced environment
• Diploma from a recognised institution or GCE “A” or “O” Level with relevant experience

As an Executive Assistant, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Administrative jobs at are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization.

Responsibilities:

• Work cross-functionally with a team that supports Global Communications and Public Affairs.
• Manage administrative tasks (calendars, book travel, coordinate external customer meetings, and schedule facilities and equipment).
• Partner with global leads, resources, and point of contact to coordinate business and team needs.
• Optimize processes and build new operational strategies to drive efficiency, effectiveness and responsiveness into existing operations and managing team-related projects.
• Partner closely with Administrative Business Partners (ABPs), Strategy and Operations Lead, and APAC Communication leads to execute processes to support the business and leaders.

Job Responsibilities:

• Attending to queries coming in through large install mailbox
• Checking and assigning of applications to officers for processing
• Process applications and create notifications (ZH and ZA) in system
• Conduct meter tagging in system
• Liaise on procurement and invoicing matters in EI
• Collation of statistics for KPI report
• Generation and sending out of appointment and acceptance letters
• Dispatch letter to customers
• Packing and sorting of hardcopy documents
• Liaise with vendors for services such as scanning
• Participate in system enhancement testing
• Any other ad-hoc duties assigned by the supervisor

Period:

• 6 months

Working Hours:

• Monday - Friday, 8am – 5.30pm or 8.30am - 6pm

Salary:

• up to $2600 + 0.5 months completion bonus

Location:

• Woodleigh

Requirements:

• Diploma in any discipline with at least 2 years of relevant experience
• Ability to communicate clearly and effectively
• Ability to work independently with minimum supervision
• Proficient in MS Office applications
• Ability to handle stress and work under tight timeline

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Responsibilities:

• Perform month end closing of accounts.
• Record business transactions in the accounting system using double-entry accounting.
• Gather necessary business records needed for banking procedures.
• Oversee GRIR and prompt payment processing.
• Assure that all bills are settled and oversee on debt collection.
• Liaise regarding collection and payment with internal stakeholders.
• Effectively utilize essential technology platforms and tools for data analysis.
• Ensure the accounting system has the correct data input.
• Allocate codes to transactions in the accounting system.
• Ad hoc duties as assigned.

Requirements:

• NITEC or “O” Levels or equivalent.
• At least 1 - 2 years of accounts experience.
• Prior experience in using SAP accounting software will be an added advantage.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description

The Assistant, People Partner provides HR operations support to the Group, serving as part of a shared function for multiple business units. Reporting directly to the Head of People & Culture, the role focuses on facilitating Human Capital initiatives and execution at a Group level.

The individual in this role works closely with various stakeholders cross functionally and collaborates with hiring managers. He/ She is able to handle candidate sourcing, screening, facilitate effective onboarding. He/ She will also administrate monetary & non-monetary benefits, and addressing employee issues.

The ideal incumbent ensures the engagement of the workforce by executing employee engagement activities, and working with a proactive, team-oriented, and technology-adaptable approach.

Duties & Responsibilities:

Talent Attraction, Employee Experience & Relations

• Source candidates for job vacancies as assigned by the Head of People & Culture
• Deliver the full spectrum of onboarding and orientation for new hires
• Manage retail part-timers in accordance to boutique manpower requirements
• Process Work Pass applications and renewal (Work Permits, SPass, EPass etc)
• Administer headcount reporting

Employee Compensation & Benefits

• Process payroll and benefits
• Maintain historical and current employee data in HR for HR Data Analytics
• Prepare and facilitate the mandated government surveys under the Statistics Act (e.g. Labour Market Surveys etc)

Talent Engagement

• Facilitate employee engagement survey

Education & Qualifications:

• Minimum Diploma majoring in Business Studies and/or Human Resources or related fields
• Excellent communication and interpersonal skills
• Familiarity with Info-Tech HRMS will be an added advantage
• Entry level candidates with related course of studies are welcomed to apply

Working location: Central Singapore

Working hours: Office Hours

• Oversee daily operations in collaboration with senior management and department leaders, performing various administrative tasks such as calendar management, correspondence, file maintenance, meeting coordination, and facility scheduling.
• Cultivate relationships with all staff members to improve operational effectiveness and responsiveness, while also collaborating with top-level management on strategic initiatives.
• Serve as a subject matter expert, handling inquiries, developing action plans, and assisting with communication efforts.
• Support the human resources department in the recruitment process for new hires, including documentation and onboarding procedures. Additionally, collaborate to identify and resolve any employee concerns that may arise.

Requirements

• At least 3-5 years of relevant experience, ideally within healthcare
• Skilled in effective communication - both written and spoken
• Flexible and adaptable to diverse organizational environments

Ong Yan Qi

R1438202

Job Responsibilities:

• Perform daily operational duties for Manual reading related activities via the various meter reading and billing systems
• Update meter reading received from customers via the various channels into SAP system for billing purposes
• Perform administrative duties such as monthly statistics to internal stakeholders
• Any other ad-hoc duties as assigned by supervisor

Period:

• 6 month contract

Working Hours:

• Monday to Friday, 8.30am to 6pm / 8.00am to 5.30pm

Salary:

• up to $2600 + 0.5 months completion bonus

Location:

• Kallang

Requirements:

• Applicants need to possess at least a diploma
• Possess good knowledge in Microsoft Excel
• Possess good knowledge in SAP system would be advantageous
• Able to work well both independently and as part of a team in a dynamic environment
• Possess good communication and interpersonal skills
• Meticulous and able to meet deadlines

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Registration no: R1107390)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

JOB SUMMARY

• Supports Outpatient Management Unit (OMU) managers to plan, manage and propagate PSA core knowledge and skills training so as to advance and improve PSA practices in accordance to the institution needs and service direction.
• Delivers effective training for Specialist Outpatient Clinics (SOCs) staff.
• Assists in the development of PSA Propel training curriculum and prepare training manuals, guides and materials for SOCs to ensure staff members develop and maintain a thorough knowledge that is required for SOC operations.
• Supports Manager in collaboration with IT department and Human Resource Development to enhance the quality of education for PSA and trainees.

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC

1. Training of SOC Patient Service teamsPlans, organizes and delivers PSA Propel training for outpatient PSAs.
   Assists in the development and review of training curriculum and assessment for PSA Propel training to ensure the outpatient PSAs have relevant competencies to support SOC operations.
   Communicates and performs trainees’ evaluation to ensure that training goals are met.
   Evaluates and reviews trainees’ post-course performance and provide support to implement appropriate corrective measures if necessary.
   Provides systems know-how to facilitate new system user training and give guidance and support to the staff during new system roll-out.
   Provides training support for new policies or systems roll-out if required.
   
2. Outpatient IT Systems Administration
3. Creates and maintains outpatient IT system user training manuals.
   Participates in SOC-related improvement initiatives and projects.
   Supports system enhancements for process improvement.
   Engages various internal and external stakeholders/agencies to collate the project/ enhancement scope, specifications and assist in planning the infrastructure of the projects for testing and training.
   Provides support for institution or cluster-wide outpatient IT systems upgrade or new services roll-out.
   Participates and represents SOCs in UAT at the hospital and cluster level.
   
4. OMU Administration
5. Plans and coordinates SOC workgroup meetings and record minutes of meeting.
   Supports OMU administrative duties when required.
   Assists in collating information and data across outpatient setting, as required.
   Supports Supervisor to ensure proper documentation of policies and information.
   

GENERAL

1. Participates in quality improvement projects at Hospital/Department level.
2. Demonstrates good interpersonal skills with the public and staff.
3. Supports clinic corporate events and compile name list for training purposes.
4. Highlights issues related to outpatient processes to the Clinic Managers.
5. Assumes additional responsibilities as assigned by Supervisor.

Requirements:
- Min N Level/Diploma/Nitec
- Able to commit long term
- Prior patient service associate work experience
- Comfortable with patient interaction, strong interpersonal skills

If interested, please email me at [email protected]
➖
Alex Goh Hock Leong
(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

Salary: $3k

Job Duration: 6 mths convertible to perm

Working Days & Hours: Mon - Fri Office Hours

Location: Novena

Job Description:

• Supports Outpatient Management Unit (OMU) managers to plan, manage and propagate PSA core knowledge and skills training so as to advance and improve PSA practices in accordance to the institution needs and service direction
• Delivers effective training for Specialist Outpatient Clinics (SOCs) staff
• Assists in the development of PSA Propel training curriculum and prepare training manuals, guides and materials for SOCs to ensure staff members develop and maintain a thorough knowledge that is required for SOC operations.
• Supports Manager in collaboration with IT department and Human Resource Development to enhance the quality of education for PSA and trainees

Job Requirements: Min Diploma, 5 years PSA/Clinic Assistant or relevant experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

As an independent family-owned and managed enterprise, Mosca constantly strives to serve customers worldwide as an outstanding strapping systems supplier.

Mosca is the quality and technology leader when it comes to developing and manufacturing high-quality strapping machines, strapping tapes and transport securing systems. Our goal-oriented approach creates the basis for successful, pioneering innovations and developments.

We are pleased to invite dynamic and service-oriented individuals for the following position:

ACCOUNTS & ADMIN ASSISTANT / EXECUTIVE

Responsibilities

Accounting

· Handle full set of accounts including AR, AP, GL, Bank Reconciliation

· Prepare and submit GST, CPF and IR8A.

· Timely updating of records into the accounting system.

· Data entry, invoice processing, suppliers’ payments & AR collections.

· Process staff expense claims.

· Liaise with external parties such as suppliers, customers and relevant parties.

· Preparing bank guarantees and DGT applications when required.

Administrative

· General administrative duties.

· Handle L/C shipping documents as and when required

· Keep proper documentation & filing system.

· Maintain and organise important corporate documents, contracts and records.

· Supporting in administrative matters pertaining to staff employment, confirmation, resignation and leave records.

· Additional tasks assigned by the supervisor.

Requirements

· Minimum Diploma in Accounting or above.

· At least 2 years of working experience in accounting or similar position.

· Proficient in MS Office, Sage Accpac, SAP, or any related ERP system will be an advantage.

• Able to work Independently,possess initiative and motivated.
• Training will be provided.

Work Information

· Working location: Genting Lane, off Macpherson Road / Website: www.mosca.com

• Working hours: 9am – 6 pm (5 days week)
• Only Singapore Citizens or PRs to apply

Job Description

The Executive Assistant will function as the Personal Assistant (PA) to Managing Director (MD) and form part of the MD’s Office, focusing in putting day-to-day business and personal aspects in priority, and being the image for the department. He/ she is someone meticulous and organised, ever ready to take on initiatives.

Duties & Responsibilities

• Oversee various projects assigned by the Managing Director (MD) across diverse business lines, community initiatives, and personal interests, managing interconnected activities and relationships.
• Collaborate closely with Heads of Departments (HODs) for various projects.
• Balance the interests of the company's stakeholders, including shareholders, management, customers, suppliers, financiers, government, and the community.
• Manage MD’s calendar, travel, meetings, and schedules, facilitating appointments, securing necessary equipment and facilities.
• Coordinate and prepare materials for local, regional and international meetings/ presentations, conduct meetings, and maintain accurate records of materials and meeting minutes.
• Perform additional duties as delegated by the MD, including coordinating the operations of the MD’s office.
• Handle ad-hoc duties as assigned by the Management.

Requirements

• Diploma or Bachelor’s Degree in Business or equivalent
• For communication with our Malaysia clients, proficiency in Malay is a must.
• High Proficiency in MS Office Suite
• Experience in corporate governance
• Discretion and confidentiality in scope of work
• Excellent written, verbal communication skills, with strong attention to detail and organization
• Willing to take initiative to learn and take ownership in work
• Must be willing to travel to other locations to coordinate meetings
• Outspoken with strong interpersonal skills and sense of responsibility

About ALPS

ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health’s (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore’s healthcare supply chain landscape – making it more sustainable and resilient.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

About the Role:

As Senior Executive/ Assistant Manager, you will supports the procurement activities and ensure that supplies are provided efficiently to the hospitals:

Key Responsibilities:

• Develop sourcing strategies that will support and add value to the functional area
• Guide procurement team in executing various Tenders/ Request for proposals/ Quotations to achieve Department KPI
• Implement the group procurement policy, processes and guidelines, ensuring that they are up-to-date, striking a balance between governance and efficiency
• Guide and ensure internal stakeholders are able to understand and comply with guidelines
• Review procurement activities within hospital to meet audit's requirement and to minimize risks
• Anticipate/address pitfalls in procurement process and implement effective measures to mitigate risk
• Recommend areas whereby work processes could be streamlined to achieve productivity savings while maintaining adequate governance
• Build relationships with key suppliers and to address performance issues effectively
• Manage and ensure all Contract are reviewed in timely manner
• Ensure proper documentations of all procurement activities and to support internal and external audits

Requirements

• Min. 3-5 years of relevant procurement experience
• Experience in process improvement, policy drafting and drive cost saving projects
• Strong communication and presentation skill
• Proficient in SAP MM/Ariba will be an added advantages

Benefits:

• Competitive paid-leave entitlements including family care leave
• Performance bonus and AWS
• Annual salary increment
• Health insurance and dental coverage
• Learning and development opportunities
• Rotation opportunities for career progression
• Maternity Medical Benefit

Please include the following information in your resume for speedier processing.

• Current salary
• Expected salary
• Reason for leaving each company
• Date of availability or notice period

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

We regret to inform that only-shortlisted candidates would be notified.

We wish you all the best in your career search.

The Role

This position will be part of the Group Administration Department providing operational administrative services and support.

Job Responsibilities

• Support daily administrative activities such as providing professional front office services on receptionist duties.
• Attend to general enquiries/requests/feedback from both internal and external stakeholders, and where possible to direct to relevant depts/person in charge.
• Manage all main room and courier service activities.
• Ensure high standard of cleanliness of the reception area, meeting rooms and boardroom.
• Manage the tea lady service and catering requests from departments.
• Perform daily inspections on meeting room furniture/equipment, and coordinate with tea lady to ensure that the room is return to original setup at the end of each meeting. Report any defects to the Corporate Real Estate Team promptly for follow up.
• Assist in preparing of cards (eg. office security access cards, CEA cards, etc) including the managing the issuance and return of cards.
• Manage the issuance and return of office security access cards
• Ensure sufficient office supplies and ordering of inventory including staff name cards, stationeries and consumables.
• Assist the Procurement & Contract Management team in small value purchase activities.
• Any other tasks and ad hoc projects assigned from time to time.

Job Requirements

• At least GCE O, A Levels or Diploma from a local recognised Polytechnic.
• Familiar with Microsoft Office applications (Outlook, Word, Excel applications).
• Good written and interpersonal skill with courteous disposition.
• Proficient in reception and administration skills.
• Meticulous, multi-task, team oriented and able to work independently.
• Experience in customer service/front desks/concierge in fact-paced environment will be advantageous.

Job Responsibilities

· Assists Radiologists & Radiographers with patient examinations and procedures in the department, ward and, operating theatre.

· Handling of mobile equipment, cleaning of accessories & equipment, maintaining cleanliness of work environment. Simple registration, record keeping and sorting or x-ray documents. Dispatching documents when necessary.

· Receives and assists patients to get ready for Radiological examinations. Assists to direct patients to the respective procedure areas. Attends to patient enquiries.

Requirements

· Minimum secondary education is required.

· Able to converse, read and write in English.

Job Responsibilities

• Support Procurement processes including sourcing, quotation/tendering, validating Purchase Requests and creating Purchase Orders.
• Assume the role of Document Controller for the uploading of documents and ensuring accuracy and controls are in order.
• Collate information of properties and monitor progress to ensure data are submitted promptly and accurately.
• Monitor progress of key projects and initiatives to ensure timely completion or prompt actions to be taken to address any lapses.
• Collate information and/or prepare presentation slides for monthly meeting.
• Monitor OPEX and CAPEX cost expenditures against budget for all the properties.
• Coordinate and arrange meetings with internal stakeholders and/or external Vendors, Consultants and/or relevant Authorities.
• Draft, update and maintain minutes for department meetings.

Job Requirements

• At least Diploma with at 5 years of relevant experience in Facilities Management or in Real Estate industry preferred.
• Entry level candidates with strong interests in Facilities Management or Real Estate industry are also welcome to apply.
• Meticulous, organised and resourceful.
• Proficient in MS Office Applications (Word, PowerPoint and Excel).
• Knowledge of SAP (Purchasing) will be an added advantage.
• Independent with integrity, innovative, proactive, and resourceful.
• Good organization, problem solving and communication (verbal and written) skills.

1. Develop operations plans for the department
2. Review manpower allocation for work assignments
3. Implement operating procedures & service standards for housekeeping operations
4. Manage service recovery for escalated guests' concerns & feedback
5. Analyse service quality of housekeeping operations for continuous improvement
6. Review systems & processes for workflow & productivity improvement
7. Operationalise compliance management on hygiene & workplace safety & health requirements
8. Manage loss & risk prevention policies & procedures to minimise loss & risk in business operations
9. Review housekeeping reports to monitor & report departmental performance
10. Support budget forecasting processes for the department

Job Description

The Executive Assistant will serve as both Corporate Travel Coordinator and Personal Assistant to the Principal. In addition to arranging business travel for employees, the Executive Assistant will undertake various tasks including social media management, photo and video editing, and general administrative duties such as inbox management and scheduling.

Responsibilities:

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Makes all travel arrangements and reservations within approved travel reasons and budget limits.
• Prepares comprehensive travel itineraries and distributes schedules to all appropriate staff.
• Advises travelers on and assists with any need for specialized travel documents such as visas or passports.
• Manages social media accounts, including content creation and posting.
• Utilizes photo and video editing skills to enhance multimedia content for social media and other platforms.
• Maintains organized inbox, frequently checking and updating the principal on emails that require attention.
• Assists with scheduling of ongoing tasks and appointments.
• Performs other related duties as assigned.

Required Skills:

• Good verbal and written communication skills.
• Strong working knowledge of the travel industry with at least 2 years’ experience.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Basic social media skills, including content creation and posting.
• Familiarity with photo and video editing software.
• Comfortable with schedule flexibility, including frequent business trips.

• Monitor inter-company customer accounts, such as follow up on and resolve long outstanding invoices, including obtain certified true copy invoice.
• Prepare monthly inter-companies balance / transaction reconciliations, where necessary perform clarifications with relevant parties
• Quarterly prepare inter-company balances confirmation and follow up with confirmation replies and reconciling items
• Prepare and post inter-companies accrual journal (both seller and buyer)
• Perform cost allocation at month-end
• Perform monthly Inter-company netting
• Prepare audit schedules / reports
• Other ad-hoc duties as assigned.

Requirements

• Minimum Diploma or Degree in Accountancy or equivalent
• Experience in both Accounts Payable and Accounts Receivable; Candidates with group accounts experience are welcome to apply
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• High integrity, meticulous and proactive
• Strong interpersonal, communication and analytical skills
• Proficient in Microsoft Office
• Experience in SAP is preferred

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

Role overview:

F5 technologies are at the heart of modern applications that are enabling digital transformation across the globe! We give the world’s largest businesses, service providers, governments, and consumer brands the ability to securely deliver every app, anywhere—with confidence. We do this by working collaboratively in an innovative environment, helping each other succeed. We take great pride in being trusted advisers to our customers, offering the best solutions for their interests. If our mission and culture excite you, we would love to talk with you!

We are looking for an Administrative Assistant to support Senior Executives based in Singapore. This role requires the aptitude to work in a fast-paced environment, attention to detail, organizational skills and thrives working in a team.

What you will do:

• Support Senior Executives in administrative and secretarial activities
• Provide meeting coordination including managing agendas, notes and follow-ups
• Establish and plan calendar scheduling, submission of expense claims and purchase requisitions
• Handle travel schedules and coordinate travel logistics including flight bookings, hotel, appointment and meetings
• Support operating routines including staff meetings and leadership off-sites
• Handle projects, as they arise

What you will bring:

• 3 years or more work experience supporting senior management level
• Proficiency using MS Office applications: Word, Excel, PowerPoint & Outlook
• Effective verbal and written skills in both Japanese and English with interpersonal awareness and sensitivity
• Proven track record to independently exercise sound judgment and proactive in action taking
• Capable of building positive relationships with other individuals and departments in order to accomplish tasks and achieve goals.
• Agile, flexible with prioritization and organizational skills for details
• Strong personal values and has a high level of integrity and discretion in handling confidential information

What you will get:

• Career growth and development opportunities
• Recognitions and Rewards
• Employee Assistance Program
• Competitive pay, comprehensive benefits, and cool perks
• Culture of Giving Back
• Dynamic Diversity & Inclusion interest groups

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

Please note that F5 only contacts candidates through F5 email address (ending with @f5.com) or auto email notification from Yello/Workday (ending with f5.com or @myworkday.com).

Equal Employment Opportunity

It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. F5 offers a variety of reasonable accommodations for candidates. Requesting an accommodation is completely voluntary. F5 will assess the need for accommodations in the application process separately from those that may be needed to perform the job. Request by contacting [email protected].

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server and server cluster administrations and security.

· Experience with DNS, WAF and Web Servers operations will be advantageous.

· Support and participation in new business-related initiatives as required.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practiced knowledge of the following (preferably with relevant certifications):

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security device

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Candidates with internal support experience will be added an advantage.

· As this position requires interaction with colleagues in Taiwan, spoken and written Mandarin will be advantageous.

Working Place : Penjuru Lane

Job Summary:

Salary: Basic $3000 - $4800 + Performance Bonus + Transport Provided (Dual Ways)

Working Time: Monday to Friday, 8:30am - 6:30pm

Location: Penjuru Lane

Responsibilities:

- Manage desktop, server, network, and IT support, including security matters.

- Audit and enforce IT assets, security standards, policies, and compliance.

- Oversee network and infrastructure operations, upgrades, maintenance, and relocations.

- Administer and secure network, server, and server clusters.

- Experience with DNS, WAF, and Web Servers operations is beneficial.

- Support and engage in new business initiatives as needed.

Requirements:

- NITEC/Diploma or equivalent in Information Technology or related field.

- Proficient in MS Enterprise Solutions (e.g., Office 365, Azure) and Network & Server Services.

- Familiarity with Enterprise and Cyber Security (e.g., APT, CIP, mainstream security devices), preferably with relevant certifications.

- Positive and constructive team player who excels under pressure.

- Minimum 6 months internship experience in IT/Cyber security.

- Candidates with internal support experience preferred.

- Mandarin proficiency advantageous for interaction with colleagues in Taiwan.

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*We regret to inform you that only shortlisted candidates would be notified*

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Tai Jin Jin | EA Personnel No.: R23116259