Total 41 Senior Executive office administrator job vacancies in D10 Ardmore, Bukit Timah, Holland Road, Tanglin

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Integrated Information Technology Services (IITS).
• Project leader role for in-house system implementations.
• Manage small to medium-scale projects which are outsourced to vendors.
• Responsible for preparing tender specifications, evaluation and implementation of the outsourced systems.
• Administer and provide assistance / day-to-day operational support for both on-premise and cloud software solutions and platforms (e.g. PeopleSoft Campus Solutions, Electronic Document Management System, OutSystems).
• Manage the security and performance of enterprise applications using tools like HP WebInspect, HP Fortify, Web Application Firewall and LoadRunner.
• Co-ordinate and conduct User Acceptance testing and training.
• Provide system documentation according to the Project Development Methodology.
• Conduct post implementation reviews to gather feedback and schedule for enhancements and modifications.
• Co-ordinate the design, release and deployment of systems having cross-functional team dependencies and impact to the application infrastructure.
• Evaluate software package / productivity tools and make recommendations to the group leader and supervisor.
• Participate in application infrastructure design, planning and implementation.

• Degree / Diploma in Computer Science or IT.
• At least 5 years of relevant work experience in PeopleSoft Campus Solutions installation, setup, administration and upgrade with excellent knowledge of PeopleSoft application and security architecture.
• Security certifications like CEH or other relevant certification is highly preferred.
• Good experience in managing application vulnerability scanning tools (e.g. HP WebInspect, HP Fortify, Burp Suite).
• Good experience in application performance load testing tools (e.g. LoadRunner);
• Administering cloud solutions and platforms (e.g. Azure, AWS).
• Knowledge in Documentum or OutSystems administration will be advantageous.
• Good knowledge of software development life cycles and structured project development methodology.
• Excellent analytical thinking and problem-solving skills.
• Good interpersonal, written and presentation skills.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Assist in the formulation of strategies and implementation of action plans to engage and forge partnerships with leading higher education institutes in China, India and Southeast Asia for the purpose of student and faculty exchanges, academic programme or research collaborations, and other collaborative initiatives.
• Assist in the Office's continuing efforts and initiatives to build/enhance SMU's global reputation, including coordinating SMU principals' / thought leaders' participation in international education forums and networks; working with SMU schools, institutes, centres and labs, to promote and profile their programmes and research, e.g. through different speaking or dialogue platforms.
• Assist in the collation, analysis and evaluation of markets, partnerships and programmes.
• Support and contribute to the development and implementation of a marketing and communications plan to advance the Office's strategic goals and to deliver outcomes for various undertakings/projects, including collating information and drafting talking points, presentation materials and web stories.
• Assist in the preparation of IO's recommendations to management on SMU's external engagements and international relations; coordinate the hosting of incoming visits by partners/higher education institutes and support SMU management on overseas work trips.

• Degree in communications or in international relations, or fields of study with a global-orientation.
• 3 years' experience in the international education sector or working on cross-cultural exchanges at the people-to-people level, or in similar fields of work.
• Proven high-level skills in partner and project/event management working with diverse teams and across cultures to achieve objectives, as well as in business development, analysis and cultural appreciation of the forementioned countries/markets.
• Analytical and strategic thinker.
• High level of written and oral communication skills.
• Meticulous with an eye for detail and keen appreciation of good documentation.
• Ability to manage multiple, competing tasks and deadlines with a high degree of accuracy.
• A good combination of high intelligence, emotional and cultural quotient.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Job description:

• Administrative duties for clients’ management. (EG. Sending letters / gifts / cards / following up on queries and requests.)
• Administrative duties for organization matters. (EG. Taking minutes / managing campaigns and schedules / Filing / Scanning.)
• Handling phone calls
• Data-Entry in preparation of clients’ meetings and organization’s meetings
• Posting advertisements, Screening candidates and scheduling Interviews.
• Assisting to manage Social Media Account and content generation such as simple editing.

Job requirements:

• Computer literate
• Proficient in Microsoft Office (Word, Excel, Powerpoint) and Social media
• Able to do simple editing on Capcut
• Fluent in English
• Good attitude, Has initiative, Meticulous and a Team player

Job Summary

The Front Office Executive will assist the Operations Manager to ensure the smooth operations of the Front Office Department. Responsible for managing the guests’ arrival, in-house and departure experience through leadership of reception, and maintaining close working relationships with housekeeping and other operational departments.

Job Duties/Responsibilities

· Welcome, check-in and check-out guests and provide information on hotel services and room location.

· Accurately process all cash and credit card transactions in accordance with established procedures.

· Respond appropriately to guest feedback and conduct any service recovery gestures in order to ensure total guest satisfaction.

· Perform other duties as assigned including guest room tours, concierge services, special guest requests, etc.

· Ensure the safety, security and loss control policies and procedures are complied with for Front Office, Housekeeping and Maintenance

· Manage the day-to-day operations and liaise with various stakeholders to ensure timely completion of maintenance service requests.

· To assist and perform when required, housekeeping tasks (such as bed cleaning and making, toilet washing, office cleaning, high dusting, surface wiping, floor sweeping and mopping, replenishment of supplies, clearing of rubbish, etc).

This is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Job Requirements

· Minimum GCE 'O' Levels or Diploma in Hospitality or related field

· Minimum 1 to 3 years’ relevant working experience

· Well-groomed, good interpersonal and communication skills

· Proficient in software applications including Word, Excel, PowerPoint

· Able to work under pressure and independently

· Able to work rotating shifts (including night shift), weekends and public holiday.

Job Description:

Database Administrator (DBA) will be responsible for managing, monitoring, and optimizing database performance, space utilization, and overall health. The DBA will ensure efficient operation, implement automation where possible, and collaborate with internal teams to troubleshoot and resolve database-related issues. The role also includes overseeing backup and recovery plans, managing user accounts, and performing regular database maintenance and disaster recovery tests.

Key Responsibilities:

· Manage and monitor database storage, space utilization, table extents, and growth, alerting the team to potential capacity or performance bottlenecks, and providing recommendations.

· Setup and manage user accounts, access rights, privileges, roles, and profiles.

· Plan and perform database backup and recovery.

· Review daily logs, database alerts, database export logs, and scheduled job logs.

· Plan and perform regular database housekeeping and maintenance to maintain optimal performance.

· Manage scripts and database object deployment.

· Review, propose, and execute database reorganization, upgrades, and improvements for better throughput and performance.

· Perform fault and performance monitoring and troubleshooting.

· Manage database patching and ensure all systems are up to date.

· Collaborate with internal teams to identify and resolve database-related issues.

· Document and maintain comprehensive database server administration guides and SOPs.

· Conduct annual disaster recovery tests for selected databases.

· Perform yearly backup and restore exercises to validate the integrity of long-term backups.

Requirements:

· Minimum of 5 years of experience in MS SQL database administration.

· Microsoft Certified Solution Associate (MCSA): SQL Database Administration certification.

· Minimum of 3 years of experience in Oracle Database administration.

· Experience with Azure and AWS RDS databases.

· Oracle Database Administrator Certified Professional (OCP) certification

Job Description & Requirements

• Delivered twenty-four hour support for all technology infrastructure needs and issues, for environment including 5 Windows and 8 Linux based servers and 200 desktops and laptops (Windows, MAC and Linux) across three regional offices.
• Efficiently implemented network file sharing by configuring NFS to share files and resources across the network.
• Managing corn jobs, at Jobs, batch processing and job scheduling.
• Hands on experience in protocols such as TCP/IP, DHCP, HTTP, SMTP, SSH, FTP.
• Installed and configured SSH, SFTP, Managed email (Postfix and Sendmail), LDAP.
• Installed Apache, IIS and configured Virtual hosts and also experience applying SSL certs for websites, CSR generation.
• Installation of SAMBA utility software
• Create File systems using Logical Volume Management (LVM), LV Extend and Reduce.
• Linux kernel, memory upgrades and swaps area and performed Red hat Linux Kickstart installations.
• Provided systems and server management and oversight and resolution of network/connectivity and software issues for local and remote users.
• Worked with Server OS performing setup, maintenance and troubleshooting for 2000, 2003, 2008, Responsible for building, configuring, and supporting workstations and servers.
• Performed hardware builds (upgrades and new machines), set up offsite backup systems, and contributed to system migrations.
• Good hands on experience in building/managing Virtual Machines in Oracle and VMware virtual environments.
• Experience in Windows Domain Controller, Active Directory configuration, users and group creation and management, folder permissions, network sharing, backup and maintenance.
• Responsible for implementing and supporting Microsoft Office (2000, 2007, 2010) technologies.
• Responsible for LAN/WAN administration and support
• Responsible upgraded and maintenance of server hardware components as per requirement.
• Worked with different hardware and software vendors to troubleshoot the hardware and software problems.
• Strong technical knowledge on Domain(Maintain and updating Domains CName and A Records in Godaddy.com, securepaynet.net, Net4in, Hostgator).
• Installed, configured and managed databases MS SQL 2000/2005 Server on Windows.
• As the sole technical person, responsible for all technical matters, including architecture, purchasing, hardware/software setup, application installation, ongoing maintenance, desktop technical support to staff and clients, data backup, antivirus installations etc. Good team player with excellent work history as regards with work ethics, dependability and willingness to go an extra mile.

Minimum Requirements:

• Bachelor’s degree in computer science (or related area) preferred.
• Microsoft Certification (MCSE) or equivalent certification in relevant programs desired.
• Advanced knowledge of Windows Server (2003/2008) /desktop Operating Systems (XP/7).
• Managing in excess of 50 Windows Server infrastructure.
• Managing deployments/rollouts Managing large scale Citrix/2X/Terminal Server installations.
• Managing server virtualization technologies like VMWare Server/ESX or MicrosoftHyperV/Virtual Server.
• A solid understanding of LAN/WAN networking.
• Cisco Certified Network Associate or Professional-CCNA/ CCNP MCITP Server.
• Group Policy design and configuration.
• Microsoft IIS administration and configuration.
• Migration of Exchange 2003 to Exchange 2010.
• Active Directory/LDAP user and group administration.
• Ability to troubleshoot network issues including back bone infrastructure issues.
• LAN Routing and Switching design, configuration and troubleshooting (VLANs, IP Subnetting, 802.1Q trunks).
• Strong communication and documentation skills.
• Flexible and able to adapt to a rapidly changing environment.
• Must be organized and have the ability to manage projects of varying length.
• Positive, self-motivated individual who can complete tasks independently.
• Must be a team player.

Job Responsibilities

To play a key role in the marketing aspects for the Car brand in Singapore and increasing brand and product awareness through developing strategies that match customer / prospects requirements to ensure increased existing customer loyalty and attract conquest customers.

Supporting role in establishing the marketing strategy for the dealership

• Assist in developing a consistent marketing strategy and planning based on agreed target audience with Dealer principal and Marketing Manager
• Ensure agreed action plans are implemented accordingly to achieve short and long-term marketing objectives for the dealership
• Coordinates marketing initiatives and events on an annual or ad hoc basis
• Coordinates potential marketing opportunities across dealership department
• Ensures marketing communications are in line with MINI CI and approved by the Brand Principal
• Analyse competitor’s activities and campaigns
• Steers and controls operational management, manage inventory
• Coordinates PR initiatives and activities

Job Requirements

Qualification

• Degree or equivalent in Marketing, Business or any related field
• Possess a valid Class 3 /3A driving license
• 
  

Professional experience

• At least 3 year(s) of working experience in related field
• Excellent communication and presentation skills
• Project management, facilitation skills and event management skills
• Understanding of digital marketing
• Proficient in Adobe Photoshop, Illustrator is a plus

YWCA Fort Canning is a beautiful accommodation of 175 spacious rooms. Nested beside the lush surroundings of Fort Canning Park, it offers a discreet sanctuary of calm in the vibrant city. As you step into this quiet retreat, you enter into a world filled with warmth and serenity.

Our Front Office is a team of caring and service orientated professionals who are committed to provide exceptional experience for all our customers. We are looking for dynamic persons to join the team and contribute to our service offering.

Key Role

The Front Office Executive works under leadership and managerial roles of Front Office function in accordance with the service standards. He/She must be a friendly and outgoing individual and possess excellent communication and problem-solving skills. He/she can work well under pressure in a fast-paced environment and is able to interact with culturally diverse guests. He/She is also required to mentor, guide the junior team members. In the absence of the Front Office Manager and duty managers, he/she is responsible for the smooth and efficient operations of the Front Office.

Key Responsibilities:

(i) Manage Front Office Operations

• Coordinate daily front office activities to ensure operational efficiency.
• Build rapport with guests to enhance service experience
• Maintain accurate room status information
• Responsible for the assignment and blocking of rooms for arrival guests, particularly VIPs guests and Groups.
• Responsible for the preparation of all the necessary materials, Registration Card, Welcome Folder, Fruit Basket, Cake, Key and etc. prior to VIPs guest arrival.
• Work closely with fellow colleagues in Reservations and Sales Departments on all VIPs reservations.
• Ensure that all reservations and cancellation are processed efficiently.

(ii) Drive Service and Operational excellence

• Deal with guest requests to ensure a comfortable and pleasant stay.
• Assist in guests/customers complaints in an effective and courteous manner, providing or seeking solutions as quickly as possible.
• Keep up to date with room prices and special offers in order to provide accurate information to guests.
• Report any maintenance, breakage or cleanliness matters to the relevant Manager.

(iii) Manage Operational Risks

• Monitor team's compliance with data protection regulation and organisational security procedures for guest registration and credit and cash transactions.
• Adhere to all fire safety procedures and to assist in the evacuation process.

(iv) Team Management

• Conduct on-the-job training and provide guidance to Guest Relations Officers.
• Identify training needs and implement training plans to enhance team capabilities.
• Monitor team performance and provide feedback for improvement.

Key Requirements:

• Diploma in Hospitality Management
• Minimum 2 years of relevant experience in front desk service
• Good working knowledge of OPERA system would be an advantage
• Works on shifts including weekends and public holidays
• Good communications and written skills
• A team player with multi-tasking skill
• Good interpersonal and problem-solving skills
• Strong customer experience management
• Enjoy meeting people and has a friendly personality

We emphasize on a work culture of service, commitment, compassion, respect and team work and developing each individual to his/her fullest potentials. You can look forward to a stable and exciting career with us that is rewarding, meaningful and enjoyable.

Job Description:

We are seeking a skilled and experienced Database Administrator (DBA) to oversee, manage, and optimize database servers, with a focus on both MS SQL and Oracle databases. The ideal candidate will have a strong background in database administration, automation of tasks, and experience with cloud databases, specifically Azure and AWS RDS. The role involves ensuring optimal database performance, managing user accounts, and performing backup and disaster recovery operations.

Key Responsibilities:

Database Monitoring and Management:

Monitor database storage, space utilization, table extents, and growth.

Alert and report potential performance issues or capacity bottlenecks, providing recommendations for improvement.

User Account and Access Management:

Setup and manage user accounts, access rights, privileges, roles, and profiles.

Backup and Recovery:

Plan and execute database backup and recovery processes.

Conduct an annual backup and restore exercise for databases backed up more than six (6) months ago.

Log and Alert Review:

Review daily logs, database alerts, database export logs, and scheduled job logs.

Database Maintenance:

Schedule and perform regular database housekeeping and maintenance activities to ensure optimal performance.

Manage scripts and database object deployments.

Performance Optimization:

Propose and implement database reorganizations and upgrades to enhance system throughput.

Perform fault and performance monitoring, responding to alerts with first-level troubleshooting when required.

Patch Management:

Manage database patching processes.

Collaboration and Issue Resolution:

Work with internal teams and external suppliers to identify and resolve database-related issues.

Documentation:

Maintain and update database server administration guides and Standard Operating Procedures (SOPs).

Disaster Recovery:

Perform annual database disaster recovery tests on selected databases as determined by the Customer.

Minimum Requirements:

Experience:

• At least five (5) years of experience in MS SQL administration.
• At least three (3) years of experience in Oracle Database administration.
• Minimum of three (3) years of exposure to Azure and AWS RDS databases.

Certifications:

• Microsoft Certified Solutions Associate (MCSA): SQL Database Administration.
• Oracle Database Administrator Certified Professional (OCP).

Preferred Skills:

• Strong understanding of database performance tuning and optimization.
• Excellent problem-solving skills with the ability to respond to database alerts and perform troubleshooting.
• Experience with database automation and scripting.
• Knowledge of cloud database solutions and services on Azure and AWS.

Key Competencies:

Analytical Skills: Ability to assess database performance and provide effective recommendations.

Collaboration: Work effectively with internal and external teams to resolve issues.

Attention to Detail: Maintain precise and accurate documentation for database administration.

Mandatory skill: Azure and AWS RDS, MSSQL, Oracle

CHURCH SENIOR ADMINISTRATOR:

We are seeking to hire a Senior Administrator to manage our church office administration matters and to oversee the church premises in order to keep it safe, clean, and well-maintained. This role will be part of a team of two administrators who will have their individual focus areas while sharing some general duties.

MAIN DUTIES AND RESPONSIBILITIES:

1. Perform day-to-day clerical duties, including answering phone calls, attending to enquiries, preparation and printing of documents, managing church mail and deliveries, collating and submitting staff expense claims etc.
2. Organise a systematic filing system to ensure accurate and up-to-date records in church database, including staff records, vendor and contractor records etc.
3. Follow-up with various church ministries and prepare both hard and soft copies of weekly church bulletin.
4. Translate documents from English to Chinese, and vice versa, to support our English and Cantonese/Chinese congregations.
5. Prepare reports and other in-house materials as necessary (e.g. meeting agenda, meeting minutes, email announcements to church members, presentations etc).
6. Provide secretarial support to the pastoral & ministerial team, including contacting and scheduling external speakers and in-house interpreters for sermons and events.
7. Liaise with various church ministries and departments to provide support in administrative and logistical matters as necessary.
8. Design, update, and regularly maintain church website to ensure up-to-date information is displayed.
9. Review and recommend plans, policies, and processes concerning administration and facilities matters to improve efficiencies.
10. Oversee the upkeep and maintenance of church building facilities and stock-taking.
11. Schedule and supervise vendors and contractors to ensure maintenance and orderliness of church premises.
12. Ensure permits are renewed on timely basis (e.g. vehicle parking permit, elevator operation permit etc).
13. Unlock church gates and building doors in the morning and lock them in the evenings.
14. Perform any other ad-hoc duties as required.

REQUIREMENTS AND SKILLS:

1. At least 7 years of relevant experience in a relevant field.
2. Familiarity with Google Drive and Microsoft Office (Word, PowerPoint, Excel etc).
3. Able to speak, read, and write in English and Chinese (will be an advantage if able to communicate in Cantonese).
4. Able to work independently with minimal supervision and takes initiative to follow-up and make recommendations.
5. Possess strong organisational skill and able to multi-task with good time-management and prioritisation.
6. Having experience in supervising a team member would be an advantage.
7. Required to work at least one weekend (Saturday/Sunday).
8. Comfortable to interact with church members and visitors.

The DBA shall minimally perform the following administration activities for database server and automate them to the extent possible:

• Manage and monitor the database storage, database space utilisation, table extents and growth, and alert or report to the Customer on potential performance or capacity issues, or bottlenecks with recommendations;
• Setup and manage the users accounts, access rights, privileges, roles and profiles;
• Plan and perform database backup and recovery;
• Review all daily logs, database alerts, database export logs and scheduled job logs;
• Plan and schedule regular database housekeeping and maintenance activities necessary to keep the database in a healthy state and at optimal performance;
• Manage scripts and database object deployment;
• Review, propose and carry out database reorganisation, upgrades or necessary to meet target system throughput and performance;
• Perform fault and performance monitoring;
• Respond to monitoring alerts and perform first-level troubleshooting when required;
• Perform database patch management;
• Work with Customer and Customer-appointed Supplier in identifying database related issues;
• Document and maintain database server administration guides and SOPs; and
• Perform annual database disaster recovery test on selected databases as determined by the Customer.
• Conduct a backup and restore exercise to validate that the database which are backed up more than six (6) months ago can be restored. This restoration exercise shall be conducted once every year on samples and at a time determined by the Customer.

The Database Administrator shall minimally possess the following requirement:

• At least three (5) years of experience in MS SQL administration; and
• Microsoft Certified Solution Associate: SQL Database Administration
• At least three (3) years of experience in Oracle Database administration; and
• At least 3 years exposure to Azure and AWS RDS databases
• Oracle Database Administrator Certified Professional.

Mandatory Skills

Azure and AWS RDS, MSSQL, Oracle

Key Responsibilities:

• Register and process medical report requests, including handling payments for medical report services.
• Respond to all inquiries regarding medical reports via email, phone, and mail.
• Follow up with doctors to ensure completion of pending medical report requests.
• Perform administrative tasks related to the processing of medical report requests.
• Manage and resolve urgent or complex cases to ensure medical reports are delivered within the stipulated timeframes.
• Retrieve and prepare medical records to facilitate report writing and manage duplication requests from law firms and government agencies.
• Conduct quality checks on medical reports to ensure accuracy before release.
• Assist with any other tasks as assigned by the supervisor.

Qualifications:

• Minimum diploma or equivalent in a relevant field.
• Experience in a healthcare setting or records management is preferred.
• No experience welcome too! Training provided!

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Looi Ming Ming

EA Personnel Reg No: R1660254

Preparation of Project Profit/Loss

· Monthly project profit and loss account

· Monthly Project Accounts/Reports

· Project manhours utilisation (for project accounts)

· Financial Results for HQ

· Compilation of all supporting documents for project accruals (income/expenses)

Financial Accounts using QuickBooks

· Cashflow Management

· Preparation/Record of Payment/Receipt/Invoice (debit/credit)

· All taxes preparation and submission

· Monthly Financial Report (Balance Sheet / Profit & Loss etc)

· Closing of financial accounts with auditors

· Any other financial matters

Ad-hoc administrative work

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness center. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

About the role

Guest Relations Executive, Front Office

The Guest Relations Executive is an essential part of the Front Office Team. Welcoming guests to the property, providing an exceptional guest experience at check-in, during the guest’s stay, and on departure. This role works to achieve the highest level of guest satisfaction during their arrival and departure, plus responding to a wide variety of guest requests, assessing guest needs, adding personal recommendations, and aligning with Four Seasons service standards.

What you will do:

• Welcome guests upon arrival and departure according to Four Seasons’ standards and procedures.
• Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible.
• Assists guests in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, major city attractions and events, etc.
• Responds to all guest requests in an accurate and timely manner.
• Resolves guest complaints, and finds opportunities to recognize and personalize the service experience for all guests.
• Reports to the Duty Manager for further follow-up when necessary.

What you bring

• Open to entry-level candidates with Diploma in Hospitality or its equivalent
• One (1) year of relevant experience within Four Seasons (or a top luxury group) is considered an asset
• Good organisational skills, ability to prioritize workload and handle pressure
• Pleasant disposition with strong interpersonal and communication skills
• Knowledge of Opera System would be an added advantage
• Curiosity and interest in the luxury market; Guest-centricity and understanding the importance of guest preferences
• Kindly note that due to work visa restrictions, the position is open to Singaporeans only

What we offer:

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurant

Schedule & Hours:

This position requires a person with a flexible schedule and the ability to work on a rotating shift basis, including overnight shifts, weekends, and public holidays.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Assist in the formulation of strategies and implementation of action plans to engage and forge partnerships with leading higher education institutes in China, India and Southeast Asia for the purpose of student and faculty exchanges, academic programme or research collaborations, and other collaborative initiatives.
• Assist in the Office's continuing efforts and initiatives to build/enhance SMU's global reputation, including coordinating SMU principals' / thought leaders' participation in international education forums and networks; working with SMU schools, institutes, centres and labs, to promote and profile their programmes and research, e.g. through different speaking or dialogue platforms.
• Assist in the collation, analysis and evaluation of markets, partnerships and programmes.
• Support and contribute to the development and implementation of a marketing and communications plan to advance the Office's strategic goals and to deliver outcomes for various undertakings/projects, including collating information and drafting talking points, presentation materials and web stories.
• Assist in the preparation of IO's recommendations to management on SMU's external engagements and international relations; coordinate the hosting of incoming visits by partners/higher education institutes and support SMU management on overseas work trips.

• Degree in communications or in international relations, or fields of study with a global-orientation.
• 3 years' experience in the international education sector or working on cross-cultural exchanges at the people-to-people level, or in similar fields of work.
• Proven high-level skills in partner and project/event management working with diverse teams and across cultures to achieve objectives, as well as in business development, analysis and cultural appreciation of the forementioned countries/markets.
• Analytical and strategic thinker.
• High level of written and oral communication skills.
• Meticulous with an eye for detail and keen appreciation of good documentation.
• Ability to manage multiple, competing tasks and deadlines with a high degree of accuracy.
• A good combination of high intelligence, emotional and cultural quotient.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Senior Middle Office Analyst (Commodity Trading MNC)

Our client is a global commodity trading company and one of the largest in the world.

Job Role:

Senior Middle office Analyst will lead the financial risk management in commodity, foreign exchange risks and trading profit and loss for the defined businesses and areas. In this role, you will partner with key stakeholders within the Metals business to develop and implement the key controls to ensure operational compliance and accuracy of data and reports. You will lead the process standardization and optimization and develop new solutions to enhance automation and implement the transformation.

Key Accountabilities

• Partner with key stakeholders to manage complex commodity and foreign exchange position reporting and reconciliation and ensure any significant differences are resolved and communicated appropriately.
• Collaborate with business stakeholders to monitor commodity and foreign exchange exposure and ensure completeness of all the complex financial reporting within deadlines and compare against limits, escalate and resolve breaches of limits.
• Validate reports and reconcile trading profit and loss by line of impact with key stakeholders.
• Ensure compliance of operations and monitor points of control.
• Develop and implement process simplification, enhance process standardization, optimize reporting and drive automation and transformation processes.
• Lead risk management best practices and improvement initiatives.
• Independently handle complex issues with minimal supervision, while escalating only the most complex issues to appropriate staff.
• Utilize quantitative skillset in reporting and analytics to deliver specific reports pertaining to PNL, customer profitability etc.
• Other duties as assigned

Qualifications

Minimum Qualifications

• Bachelor’s degree in a related field or equivalent experience
• Minimum of six years of related work experience
• Expertise in quantitative analysis, financial modeling, risk management.
• Experience in visualization tools such as Power Bi and Tableau
• 
  

Preferred Qualifications

• Experience in finance operations with knowledge of financial risk management and related financial processes
• Experience in Metals Industry specifically understanding of Metal’s trading
• Experience in quantitative/basic programming skills like Python and R

Prior Beneficial Experiences

• Drive financial reporting operational and improvement activities
• Provide financial modeling input into business cases, costs and schedules to support growth in the business

[What the role is]

The Animal & Veterinary Service (AVS), a cluster of NParks, safeguards the health and welfare of animals through comprehensive and integrated programmes and works closely with partners in the veterinary and animal-related industries to strengthen capacities and enhance competencies in animal health and welfare. It is the main touch-point on animal and veterinary matters in Singapore and the first responder for all animal-related feedback. It also conducts public education and engagement programmes to foster a humane and gracious society for all, where pet owners, communities, and animals co-exist in greater harmony within our City in Nature.

You will be part of a multi-disciplinary team responsible for the formulation of animal health and veterinary sector policies in AVS. A diverse and challenging portfolio, this would give you the opportunity to shape the development and implementation of policies and legislation pertaining to animal health in Singapore such as policies relating to the (i) trade and movement of companion animals, live food animals, and their products; (ii) the preparedness and response to animal diseases and (iii) changes to Singapore’s import and export requirements to safeguard animal health. You will also be supporting the team working on Veterinary Professional Standards Development, have the opportunity for international domain work and to provide technical inputs for animal health assessments.

[What you will be working on]

• Formulate and refine strategies, policies and legislation for animal health and the veterinary sector.
• Engage with stakeholders, members of the public and other government agencies for the formulation and continuous refinement of strategies, policies and legislation for animal health and the veterinary sector; and provided responses to feedback and queries on these topics.
• Plan and develop policies on international animal health matters relating to FAO, WTO, WOAH, ASEAN and other international bodies.
• Initiate, plan, execute, monitor and control projects that may be assigned from time to time.
• Carry out roles as part of the NParks Veterinary team, which would include participation in field investigations where required.

­­­­­­[What we are looking for]

• Degree in Veterinary Science or related fields
• Experience in veterinary or animal health operations, or policy
• Candidates with relevant working experience in the veterinary sector preferred
• Highly motivated individual with passion for engagement and communications
• Team player with initiative, drive and good interpersonal/communication skills and able to work independently
• Candidates with sound applied knowledge of Microsoft Word, Excel, Powerpoint and Outlook

Only shortlisted candidates will be notified.

Job Highlights

• Career Development and Opportunities
• Duty Meals, Birthday Leave & Flexible benefits
• Complimentary Room Nights & Discounted Room Rates

We are looking for a Front Office Executive to join our team.

As a Front Office Executive, we rely on you to:

• Take responsibility of the front office to ensure smooth and efficient operation at all times
• Supervise and lead all service associates in their daily activities
• Upsell rooms to meet guests' needs when appropriate
• Ensure guest requests are fulfilled in a professional and timely manner

We are looking for someone who:

• Takes pride in being a hotelier
• Enjoys interacting with people
• Fully understands room operations
• Must be detail-focused and guest-oriented
• Has strong interpersonal skills
• Enjoys problem solving with a can-do attitude
• Has no fear of challenges

Job Descriptions

Position Overview:

The Office-Based Reservation Agent / Guest Relations Executive at Garibaldi Italian Restaurant & Bar is a pivotal role that involves managing reservations, handling event inquiries, maintaining relationships with third-party reservation partners, overseeing catering requests, responding to emails, and supporting various marketing and financial partnerships alongside the Marketing Manager and General Manager. This role is crucial to ensuring that our guests have a seamless and memorable experience when dining at our restaurant.

Key Responsibilities

1)Reservations Management:

• Handle reservation inquiries via phone, email, and online channels.
• Ensure accurate and up-to-date reservation records.
• Work closely with the restaurant team to optimize seating and table allocation.

2)Event Inquiries:

• Respond to inquiries related to private events, parties, and special occasions.
• Coordinate event bookings, including menu selection, seating arrangements, in house site views and special requests.

3)Catering Services:

• Manage catering inquiries and orders for off-site events.
• Ensure the timely and accurate delivery of catering services, meeting the client's expectations and ensuring proper internal communication with operations.

4)Third-Party Reservation Partners:

• Foster and maintain strong relationships with third-party reservation platforms such as Chope, Quandoo and Dining City.
• Collaborate with partners to maximize restaurant reservations and visibility.

5）Email Correspondence:

• Respond promptly and professionally to email inquiries from guests and potential customers.
• Provide detailed information about the restaurant's offerings, menus, and special promotions.

6) Marketing and Financial Partners:

• Collaborate with marketing partners to promote the restaurant's offerings and events via the support of privileged partnerships.
• Assist with financial partnership activities, including payment processing and invoicing together with Finance Department.

Job Requirements

• 2 years of related experience
• Previous experience in a reservation, guest relations, or customer service role is preferred.
• Exceptional communication and interpersonal skills.
• Proficiency in using reservation management software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Knowledge of the restaurant industry, especially Italian cuisine, is a plus.

Working hours

• 5 days work/ week

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness center. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

About the role

Guest Relations Executive, Front Office

The Guest Relations Executive is an essential part of the Front Office Team. Welcoming guests to the property, providing an exceptional guest experience at check-in, during the guest’s stay, and on departure. This role works to achieve the highest level of guest satisfaction during their arrival and departure, plus responding to a wide variety of guest requests, assessing guest needs, adding personal recommendations, and aligning with Four Seasons service standards.

What you will do:

• Welcome guests upon arrival and departure according to Four Seasons’ standards and procedures.
• Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible.
• Assists guests in all inquiries in connection with hotel services, hours of operations, key hotel personnel, in-house events, directions, major city attractions and events, etc.
• Responds to all guest requests in an accurate and timely manner.
• Resolves guest complaints, and finds opportunities to recognize and personalize the service experience for all guests.
• Reports to the Duty Manager for further follow-up when necessary.

What you bring

• Open to entry-level candidates with Diploma in Hospitality or its equivalent
• One (1) year of relevant experience within Four Seasons (or a top luxury group) is considered an asset
• Good organisational skills, ability to prioritize workload and handle pressure
• Pleasant disposition with strong interpersonal and communication skills
• Knowledge of Opera System would be an added advantage
• Curiosity and interest in the luxury market; Guest-centricity and understanding the importance of guest preferences
• Kindly note that due to work visa restrictions, the position is open to Singaporeans only

What we offer:

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurant

Schedule & Hours:

This position requires a person with a flexible schedule and the ability to work on a rotating shift basis, including overnight shifts, weekends, and public holidays.

Viering, Jentschura & Partner LLP, a market leader in the field of intellectual property, is seeking dedicated Assistant Executive, IP / Administrator, to augment our dynamic Patents/Design team in Singapore. This is an invitation to immerse yourself in the intricate and rapidly evolving domain of intellectual property, including patents, and designs. Our firm offers a congenial and collaborative work environment, complemented by engagement with our diverse international team.

We present a competitive remuneration package, and comprehensive training will be provided to facilitate your professional development.

Responsibilities:

- Preparation and filing of patents and design applications, involving the collection and organization of pertinent information and documentation.

- Managing reporting and billing processes.

- Liaising with clients and official authorities to communicate application statuses and comply with requirements.

- Administering and updating records and files related to applications.

- Monitoring and managing reminders and deadlines to ensure timely actions.

- Offering administrative support to attorneys and the IP department at large.

Requirements:

- A diploma or higher qualification, preferably with experience in Patents prosecution work. Candidates lacking the specified educational qualifications but possessing relevant experience are also encouraged

to apply.

- Proficiency in English, both spoken and written.

- Competent in the use of Microsoft Office suite.

- Attention to detail, superior organizational abilities, and a positive work ethic.

- The capacity to collaborate effectively as well as to operate independently.

Candidates interested in contributing to our success are invited to submit their resume, inclusive of current and expected salary to [email protected].

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Manage President's calendar, including liaising with relevant units on scheduling of annual university events, regular meetings such as Board of Trustees meeting etc. and update meetings with direct reports.
• Point of contact for President's external appointments; including submission of President's Disclosure of Interests, where applicable.
• Prepare meeting files for all meetings, internal and external.
• Coordinate with relevant units to prepare President's travel programme and travel folder.
• Plan President's annual leave and submit leave application.
• Updating President's cv, external appointments, speaking engagements and travel schedule (in President's shared folder).
• Coordinate driver's daily schedule to support President.
• Act as backup cover, on a needs basis, for the Assistant Director and the Office Manager.
• Other administrative duties as may be assigned from time to time.

• A university degree or equivalent but in the absence of a degree, a diploma and/or a professional executive secretary qualification, coupled with at least 15 years of relevant work experience in a similar capacity, would be required.
• Candidates with experience in working with C-level executives would have an advantage.
• Used to a fast-pace and can handle high volume of work.
• Strong commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident and professional manner.
• Demonstrate ability and temperament to work with sensitive information and maintain confidentiality at all times.
• Ability to prioritize and make sound judgment calls when needed.
• Ability to work efficiently and accurately.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Lead in-house database implementation (both in cloud and on-premise).
• Manage small to medium-scale projects and vendors (e.g. AWS and Microsoft).
• Responsible for preparing tender specifications, evaluation and implementation of the outsourced systems.
• Participate in database (DB), database firewall (DB) and data warehouse (DWH) related matters or projects, including but not limited to:
  • Upgrades & patches
  • Job scheduling and monitoring
  • Performance monitoring and tuning
  • Security management and integrity checks
  • Space monitoring
  • Backup and Recovery
  • Disaster Recovery
• Perform software tools administration (e.g. SQL Management Studio, SQL Server SSIS, PeopleSoft Data Mover, SAP GUI).
• Assist to administer the SAP system.
• Review and maintain DB related policies, guidelines, standards.
• Provide technical assistance, day-to-day operational support for existing DBs.
• Provide documentation according to the Project Development Methodology.
• Conduct post implementation reviews to gather user feedback and schedule for enhancements and modifications.
• Coordinate the design, release and deployment of systems with cross-functional team dependencies and impact to the infrastructure.
• Evaluate software package / productivity tools and make recommendations to Principal Database Administrator and supervisor.
• Participate in Enterprise Database System Planning (i.e. database infrastructure design, planning and implementation).

• Degree / Diploma in Computer Science or IT.
• For Mid-Senior level - at least 2 to 5 years of relevant work experience in enterprise cloud and on-premise database and data warehouse implementation and administration.
• For Junior level less than 2 years of relevant work experience in enterprise cloud and on-premise database and data warehouse implementation and administration. (recent graduates with the relevant qualifications or certifications are welcomed to apply).
• Well versed in both cloud (e.g. AWS, Azure) and on-premise enterprise database, database firewall, data warehouse technologies, configuration and administration.
• Proficient in database installation, upgrade, maintenance, performance tuning and troubleshooting of MS SQL Server and / or MYSQL.
• Experience in MS SQL Server is strongly preferred.
• Good knowledge of Windows, database backup and recovery (Symantec NetBackup), cluster-failover technologies (Microsoft Cluster, SQL Server AlwaysOn).
• Experience in SAP Basis or Database Firewall administration will be advantageous.
• Excellent communication, interpersonal and project management skills.
• Strong analytical thinking and problem solving skills.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

1. Assist the Head of Sports & Recreation in all administrative-related tasks relating to Sports Department which includes sourcing for quotations, raising POs, HR admin (for Rank & File staff) etc.. Provide support in facilitating meetings, taking minutes during the meetings, liaising with various parties and assisting the Sports Team to ensure an efficient and effective operation of the department.

2. To support administrative support and work closely with the respective sports sections, the incumbent is to assist in promoting and organizing all sports and recreation activities and events within and for the club so as to provide members with a wide spectrum of sporting programs, activities and events to participate in.

3. To provide administration support and ensure the smooth daily operation of the Sports Department.

4. To promote and develop sports networks with other clubs with a view to upgrade the status of sports and recreation in the Club.

5. Liaison and correspondence with various organizing committees, sports sections officials, National Sports Associations, vendors, contractors and other departments of the Club to facilitate said activities.

Job Descriptions

Position Overview:

The Office-Based Reservation Agent / Guest Relations Executive at Garibaldi Italian Restaurant & Bar is a pivotal role that involves managing reservations, handling event inquiries, maintaining relationships with third-party reservation partners, overseeing catering requests, responding to emails, and supporting various marketing and financial partnerships alongside the Marketing Manager and General Manager. This role is crucial to ensuring that our guests have a seamless and memorable experience when dining at our restaurant.

Key Responsibilities

1)Reservations Management:

• Handle reservation inquiries via phone, email, and online channels.
• Ensure accurate and up-to-date reservation records.
• Work closely with the restaurant team to optimize seating and table allocation.

2)Event Inquiries:

• Respond to inquiries related to private events, parties, and special occasions.
• Coordinate event bookings, including menu selection, seating arrangements, in house site views and special requests.

3)Catering Services:

• Manage catering inquiries and orders for off-site events.
• Ensure the timely and accurate delivery of catering services, meeting the client's expectations and ensuring proper internal communication with operations.

4)Third-Party Reservation Partners:

• Foster and maintain strong relationships with third-party reservation platforms such as Chope, Quandoo and Dining City.
• Collaborate with partners to maximize restaurant reservations and visibility.

5）Email Correspondence:

• Respond promptly and professionally to email inquiries from guests and potential customers.
• Provide detailed information about the restaurant's offerings, menus, and special promotions.

6) Marketing and Financial Partners:

• Collaborate with marketing partners to promote the restaurant's offerings and events via the support of privileged partnerships.
• Assist with financial partnership activities, including payment processing and invoicing together with Finance Department.

Job Requirements

• 2 years of related experience
• Previous experience in a reservation, guest relations, or customer service role is preferred.
• Exceptional communication and interpersonal skills.
• Proficiency in using reservation management software.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Knowledge of the restaurant industry, especially Italian cuisine, is a plus.

Working hours

• 5 days work/ week