Total 3,167 Senior Executive pr assistant job vacancies in Singapore

- 2 years contract (renewable)

- Up to $3.2k + PB

- Mon to Fri 8am - 5.30pm

- Depot Road

Job Summary:

Execute payment of overseas allowances and claims processing by ensuring that transactions are processed promptly and accurately in accordance to Service Level Agreements with the customers and Policies/Guidelines. Ensure accurate payment and updating for all transactions as well as timely recovery of overpayment, of any.

Key Accountabilities and Responsibilities:

• Assess, compute and approve payment of overseas allowances and claims in system promptly and accurately, according to policies and guidelines.
• Monitor outstanding debts arising from overpayment of allowances/claims and manage debt recovery process.
• Conduct sampling checks on payment cases and follow up to rectify payment errors, if any.
• Handle customer's queries on policies, procedures and systems.
• Prepare management reports for review by Supervisor/Officer in Charge.
• Safekeeping financial documents & safeguard financial information of customers.

Period:

• 2 year contract (renewable based on performance and headcount needs)

Location:

• Depot Road

Working hours:

• Mon to Fri 8am to 5:30pm

Salary:

• Up to $3,200 + PB

Job Requirements:

• Minimum ITE NITEC Accounting or its equivalent
• Minimum 1 year in finance/accounting experience
• Team player, meticulous, independent and analytical
• Good communication and presentation skills

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

[email protected] (Reg No: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, Shenton House #19-01 Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

- 2 years contract (renewable based on performance and headcount needs)

- Mon to Fri, 8am-5.30pm

- Up to $3000 + PB

- AMK

Job Summary
To verify and process financial claims in accordance with stipulated policies and guidelines such that claimants are compensated fairly, consistently and according to established service standards.

Key Accountabilities / Responsibilities:
1) Verify financial claims and where necessary determine the documents that will be required for the assessment of the claims.
2) Exercise prudence in the processing and approving of claims.
3) Discuss and escalate complex cases for review and decision.
4) Handle customer requests within established service standards to deliver a positive customer experience.

Period:

• 2 years contract (renewable based on performance and headcount needs)

Working Hours:

• Monday to Friday: 8:00am to 5.30pm

Salary:

• Up to $3000 + PB

Location:

• AMK

Job Requirement:

• Minimum GCE ‘A’ Level / Diploma Holders
• At least 1 year of working experience.
• Relevant experience in claims processing and/or customer service is an advantage.
• Meticulous
• Good interpersonal and communication skills.
• Result oriented

Interested applicants, kindly email your detailed resume (MS Word format is preferred):
[email protected] (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

Responsibilities:

• Provide support to the legal team and other business units, with a focus on contract preparation and management;
• Assist in all aspects of contracts preparation and management, including handling, preparing and drafting documents, agreements, letters, corporate resolutions, conducting research, administration, management and monitoring of all contracts and corporate documents;
• Handle a fair amount of administrative tasks and incidental documentation matters necessary to ensure compliance with corporate policy and standard operating procedures;
• Liaise with other departments, overseas counterparts, and external parties where necessary;
• Any other ad-hoc assignments as assigned by Superior

Requirements:

• Bachelor or Diploma (Preferably in Law, legal studies, corporate secretarial practice or equivalent)
• Preferably 1-2 years of working experience as company secretary or contract management staff, paralegal or other experience in supporting legal team or in contracts preparations
• Experience in handling corporate documents, contracts and documentation for sales and purchase of commodities or other commercial contracts
• Excellent communication and interpersonal skills
• Organized, meticulous and able to work independently
• Ability to work efficiently in a fast-paced environment
• Highly ethical, discreet, and able to maintain confidentiality
• Proficient in MS Office applications

Purchasing Department

• Responsible to create Purchase Requisition
• Task to distribute the created Purchase Orders to vendors / supplies via fax or email
• To ensure timely creation and accuracy of data
• Maintain the proper filling and document control for all processes
• Ensure safety practices and housekeeping is to maintained to the highest standard
• To perform ad-hoc duties as per assigned

Requirements

• Certificate / Diploma in Logistics / Supply Chain Management or equivalent
• Computer skills and Microsoft Office

Accounts Department

• Maintenance of invoices i.e. scanning, updating and posting of invoices in system
• Processing of payments to vendors and perform bank reconciliation
• Liaison with vendors for missing invoices/payment status
• Attach daily bank advice in accounting system
• To perform ad-hoc duties as per assigned

Requirements

• O Levels/ LCCI / Certificate / Diploma in Accountancy or equivalent
• Computer skills and Microsoft Office
• Minimum 1 year of related experience

You are invited to join one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. The company services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 140 countries worldwide.

Responsibilities

The Accounts Payable function for Acclaim Insurance Broker will include:

· Timely payment process to suppliers and compliance with company policies.

· Perform reconciliation to supplier’s Statement of Account to ensure accuracy.

· Update payment vouchers in accounting system and document management system.

· Handle suppliers’ inquiries regarding to payments, invoices and statement discrepancies, and other issues.

· Conduct bank reconciliation and prepare adjustment journals for suppliers.

· Handle payments to insurer for reinsurance.

· Prepare payment for non-trade related suppliers and receipt for non-trade related incoming funds.

. Assist in month-end closing by ensuring that all expenses are accurately recorded and reconciled.

· Any other ad-hoc duties prescribed by supervisor

Requirements

· Minimum Diploma in Accounting related fields

· Min 3 year of accounts experience (preferably)

. Ability to work well within a team and collaborate with other departments.

· Eye for detail

· Work independently with minimal supervision.

Summary

This integral Executive Assistant role is a multi-faceted and critical administrative position. Reporting to the Office Manager, you will be responsible for supporting key members of our Regional Management Team. You will provide executive and administrative support to ensure the success of the business and be willing to go above and beyond, always being one step ahead and able to think on your feet. You will take ownership of tasks to ensure they are completed on time and to a high standard. You will have high attention to detail and a professional, proactive attitude. You’ll be able to work independently and collaboratively within a high-performing team of Administrators and Executive Assistants.

Management Support

• Support key members of our Regional Management Team
• Support visiting Executives and VP's

Duties and Responsibilities

The duties initially assigned include, but are not limited to:

• Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
• Minute taking
• Co-ordination of travel including visa documentation – Domestic and International
• Preparing expense reconciliation
• Preparing documents/presentations – formatting, printing, binding, arranging for execution and filing as needed
• Support and role coverage with the ASG team – including but not limited to general administration, events, reception, travel and facilities
• Other duties as required from time to time

Requirements and Skills

• 5+years of experience as an Executive or Administrative Assistant within a corporate environment
• Ideal tertiary qualifications in Office / Business Administration
• Ability to manage priorities proactively with exceptional attention to detail and an inherent desire to provide excellent customer service
• Ability to work in a team environment
• Advanced skills in Microsoft Office; Outlook and established applications
• Skills in Workday, Confluence, Jira and/or Monday.com would be desirable

Description

Support the team in all aspect of the general administration including but not limited to, maintenance, leasing, insurance, office equipment and purchasing of support.

Responsibilities

• Assist in handling day to day administration, maintaining records, filling, purchase order preparation, petty cash claims and document control.
• Management and maintain all filing, inventory and client database
• Responsible for coordinating Corporate Communications for the Company.
• Co-ordinate all aspects of the Company Website, including updating of website every 3 months when necessary, and an overall revamp of the website once every 5 years
• Co-ordinate corporate materials including artwork and contractors/suppliers for Events & Exhibitions
  Support Customer Appreciation Activities e.g. events, gifting
• Co-ordinate Customer Satisfaction Surveys in line with Company ISO Policy
• Source & procure marketing collaterals including Corporate gifts
• Regular scanning of media, specifically newspapers for related and relevant articles and to collate these articles weekly for dissemination to management.
• Co-ordinate various licenses/ renewal/application e.g. BCA Contractor’s Registry, I.E Singapore’s Double Tax
• Co-ordinate interviews, photography session, provision of information for Directors/staff for media enquires/interaction
• Work closely with BDD team to develop Corporate Presentation and update once every 6 months
• Co-ordinate collating of Corporate Info Pack, including Corporate Presentation
• Work closely with BD Executives to assist with HR needs
• Maintain HR related records in the share space, Responsible for Rotary Intranet (BDD)
• To be proactive in creating a safe working environment for everyone and ensuring that HSE in-house rules are observed at all times.
• To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks.
  

Requirements

• Preferably GCE O / A Level or Diploma in Business Administration
• Preferably 2 year experience handling general administration and/or secretary’s duties.
• Proficiency in MS Words, Excel and Power Point
  

We are seeking a marketing professional experienced in the EduTech sector.

Apply: [email protected]

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal)

This person will most likely begin as an Marketing Assistant / Executive and must have a good understanding and/or experience in a good understanding of the EduTech industry

The primary purposes of this role are:

a) a good understanding of the EduTech industry

b) ability to market our existing database and customers in the education and academic industries

c) able to assist the Managing Director to further develop or create business models in the EduTech Field

When you apply, please ensure you talk about how much you have/do not have on each of the skills, apps, programs, software etc mentioned above.

Interested applicants MUST apply by resume and cover letter through emailing [email protected] (do not only apply via this portal).

(please do not call or whatsapp, as our phone lines do not handle employment, only our email application process).

Responsibilities:

• Develop and maintain a comprehensive view of staff donations through preparation and analysis of regular reports.
• Coordinate with key stakeholders such as HR, Payroll, Shared Services, Finance and Advancement Office to ensure seamless operations of the staff donation process.
• Address and resolve any issues or discrepancies related to staff donations through regular report monitoring and communication with relevant parties.
• Collaborate with team members and other key stakeholders in streamlining the donation process.
• Assist Finance and Advancement office in collating the information needed for reports such as annual reports, progress reports to donors, publication etc.

Requirements:

• Diploma in Finance, Business Administration, or a related field
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected]

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities:

• Perform order fulfilment
• Liaise with customers, vendors, forwarders, warehouse personnel & distributors for shipping arrangement.
• Issuance of Purchase Order to vendors and coordinate shipment with customer, vendors and forwarders.
• Arrange goods inspection.
• Manage Inventory Reports.
• Prepare C/O application, Invoice attestation and documents for LC negotiation to bank.
• Assist Logistic Manager for month end account closing.
• Any other adhoc duties assigned.

Requirements:

• Min Diploma in Logistic & Operation Management / Business Administration and equivalent.
• Min 2 years of working experience in logistic environment.
• Proficient in MS Office.

Please forward your resume in *MS Words Format* to Mr Lex Ong Shee Hean (R1106602) : [email protected]

(NOTE: The following information should be included in the resume. Thank you)

1. Date of Availability
2. Detailed Job Scope
3. Reason for Leaving for All Employments
4. Salary Expectation

Shortlisted candidates will be notified for an interview.

Visit our website for more positions: http://strategysolutions.com.sg

MOM License: 09C3018

Position: Senior Executive Assistant (6-month Contract)
Location: Science Park
Working Arrangement: In-office, full-time (Monday to Friday, 8:30 AM to 5:30 PM)
Salary Range: SGD 5,000 - 7,000 per month
Contract Duration: 6 months (No promise of conversion to permanent)

Start Date: Immediate or by 1st November 2024 at the latest

Key Responsibilities:

• Provide comprehensive support to the Commercial GM and day-to-day office activities
• Schedule and plan meetings and appointments
• Perform clerical duties such as maintaining files, photocopying, faxing, and organizing documents
• Manage incoming and outgoing mail
• Assist in planning company events, meetings, luncheons, and employee team-building activities
• Assist with expense claim procedures, ensuring accuracy and timeliness
• Engage with vendors and visitors in the office
• Handle sensitive information with confidentiality
• Manage conference room bookings and meeting spaces
• Coordinate travel bookings and accommodations as required

How to Apply:
Send your resume to: [email protected]
Or contact me via Telegram: @jocelynchan

Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence Number: 99C4599
Personnel EA Licence: R1331820

Working Location: Central, Singapore

Working Hours: Monday - Friday, 9am - 5:45pm

Contract Duration: 6 months (Maternity Cover)

Job Responsibilities:

• Optimize the CDO’s calendar for efficient time management.
• Arrange business travel and meetings, following safety guidelines.
• Manage work-related documents for the CDO, including endorsements and filings.
• Handle travel-related documents and business registration paperwork.
• Organize business lunches, dinners, and offsite meetings with associates.
• Arrange travel and accommodations.
• Greet and direct guests of officers, ensuring they feel welcomed and guided.
• Assist overseas guests with logistics, accommodations, and meeting schedules.
• Manage the CDO’s incoming and outgoing documents effectively.
• Ensure the corporate driver and vehicle are available as needed.
• Support the CFO/CSO and CEO’s secretary during their absence or when additional help is needed.
• Provide secretarial support for officers requiring Japanese communication.
• Handle confidential documents securely.
• Perform other ad-hoc duties as assigned.
• Manage documents, ensuring orderly filing of physical documents and archiving of digital copies.
• Book shared resources such as meeting rooms and company cars for meetings.
• Submit IT workflow requests, order name cards for newcomers, and handle system support requests.
• Perform other miscellaneous administrative tasks and ad-hoc duties related to Corporate Development.

Job Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and manage multiple tasks simultaneously.
• High level of discretion and confidentiality.
• Proficiency in Japanese for translation work from Japanese to English and vice versa.

JAC Recruitment Pte. Ltd.

EA License Number: 90C3026

Registration Number: R22107842

EA Personnel Name: Ng Siew Thien

Duration: 2 years

Location: Kallang

Working Hours: Monday - Friday 830am to 6pm

Responsibilities:

• Handle and reply to Retailers’ and Regulator’s enquiries accurately and timely
• Contribute and meet the KPI of both personal and team targets
• Conduct and support Retailers for Market Trial
• Work in close collaboration within team and internal departments for UAT and other tasks assigned
• Analyse situation and provide with the best appropriate solution
• Any other duties assigned by the supervisor
• Covers MIMO/GE Exception duties

Requirements:

• Entry Level are welcomed to apply
• Minimum Diploma from a local Polytechnic
• 1-2 years of processing experience will be preferred
• Knowledge in systems (e.g., SAP) will be preferred
• Possess initiative, confidence and the ability to work independently
• Proficient in MS Office applications

Should you be interested in this position, please contact Mandy at 9640 2934 your resume directly for fast respond.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

• Finance Services
• Opportunity for growth
• Comprehensive package

We are seeking a highly organized and proactive Executive Assistant to support leadership team in a dynamic financial services environment.

The ideal candidate will possess exceptional communication and multitasking skills, with a strong attention to detail. Responsibilities include managing schedules across various regions for C suite stakeholders, coordinating meetings, preparing reports, and handling correspondence. The successful applicant will be a key contributor to our team's efficiency, ensuring smooth operations and effective project management.

The ideal candidate should have minimum of 4 to 8 years of experience in finance or a related field.

If you are keen, please click on the link to apply or email me with your updated CV at [email protected] Look forward to hearing back, thank you.

Reg No. R2095920
BeathChapman Pte Ltd
Licence no. 1986137

• Handle day-to-day grant-related financial matters, month-end and year-end accounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balance sheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Higher qualified/experienced candidates will be considered for the Senior Assistant Executive position
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to take pressure and work within tight deadlines
• Independent, meticulous and with positive attitude

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

· Responsible for the timeliness and accuracy of invoices, adjustments sent to customers including preparation of reports

· Analyse and provide solution paths for exceptional scenarios

· Analyse and tabulate the adjustments

· Test new initiatives that may be introduced into the various systems

· Process daily bill check/refund

· Any other project work that may be assigned

· May be requested to work overtime or/and weekend when required

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

Responsibilities

• Perform front-counter duties such as patient registration, appointment-scheduling, billing, handling enquiries etc.
• Provide financial counselling to patients.
• Assist doctors/nurses when required.
• Maintain the cleanliness of the clinic and its reception area.
• Perform other administrative and ad-hoc duties as assigned.

Requirements

• Minimum O levels or equivalent.
• Good communication and interpersonal skills.
• Able to multi-task and work in a fast-paced environment.
• Prior experience in healthcare or health-screening centre will be advantageous.
• 5.5 day work week.

Job Duties:

• Organize and schedule meetings and calls across various time zones, coordinating the availability of both internal and external participants.
• Plan and book travel arrangements, including flights, hotels, cars, and trains, for trips within Asia and internationally (US, Europe, Middle East, and Asia), often involving multiple meetings or cities in one day.
• Process visa applications for different countries.
• Handle work permits and other status requirements for the team.
• Compile reports, presentations, and data, and maintain files, records, and correspondence for meetings.
• Ensure expense reports are submitted accurately and on time.
• Maintain and update contact information and business cards.
• Provide necessary administrative support.

Job Requirements:

• Minimum Diploma and above
• Minimum 3 years of relevant experience working in a Executive Assistant position

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

• Generate payment proposals to effect payments via various modes e.g. cheques, transfers, interbank GIRO etc.
• Vet through invoices or payment requests.
• Monitor payments via Direct Debit Authorisation (DDA) and ensure payments are processed in a timely manner.
• Request funds from institution.
• Review and follow up on open items in bank clearing account.
• Follow up with payment requestor for reissuance of expired cheques and long outstanding reconciling items.
• Assess the withholding tax status of invoices from overseas vendors and file withholding tax return within stipulated timeline.
• Preparation of withholding tax schedule.
• Complete bank statement posting and Accounts Payable clearing before the month-end closing.
• Assist in mail sorting according to the planned duty roster.
• Train and guide junior staff and assist in resolving difficulties encountered by them.
• Other ad-hoc duties as assigned.

Requirements

• Diploma in Accountancy or equivalent
• Experience in Accounts Payable or Accounting is preferred
• Experience in SAP is preferred
• Proficient in Microsoft Office
• High integrity, meticulous and proactive
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• Strong interpersonal, communication and analytical skills
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome

For interested candidate, please email your resumes to [email protected]

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

• Responsible for the maintenance and upkeep of assigned vessels at all times
• Capable of analyzing the nature and causes of serious breakdowns and damage
• Ensures vessels comply with statutory, class, and third-party requirements
• Possesses strong technical knowledge of ships and stays updated on industry standards and regulations
• Manages budget compliance to ensure maintenance and repairs meet company standards and stay within approved budget
• Coordinates activities with the operations department for efficient and cost-effective ship support
• Oversees and allocates resources to support operations effectively
• Expected to conduct regular ship visits as required by the company and consistently update vessel status

Elsa Fontanne (CEI No. R24124496)

Recruitment Consultant

Contact Number: 67860100

Email Address: [email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Our mission to positively impact people's lives every day in every home around the world allows our employees to be thinkers and tinkerers, designers and doers, creators and number crunchers, makers of things they love.

Shark Ninja is expanding our APAC business and scaling it rapidly. Our two brands, Shark, and Ninja, have enjoyed unprecedented growth in the past 5 years, driven mainly by the very strong innovation pipeline on both brands. Given this success in our existing markets, Shark Ninja has embarked on a bold plan for growing APAC business.

As we continue to grow, we are looking for an Executive Assistant to join our team. This role will be based in Singapore

Position Overview:

The role of Executive Assistant / Executive Secretary is responsible for providing all administrative and office support to our General Manager for Distributor Markets and our regional directors in Singapore.

Here are some of the EXCITING things you will get to do:

Roles & Responsibilities:

• Provide support on day-to-day operational support and play a central role in keeping the daily activities on track
• Help to coordinate extremely active calendars, meetings, travel arrangement.
• Summarise business documents and information from across the region.
• Organize virtual or in person meetings with managers in the region and in Boston, as needed.
• Host distributors and other SharkNinja visitors in Singapore.
• Build connections with counterparts in APAC Sharkninja, as well as in HQ in Boston.
• Coordinate support for various office related matters
• Prepare expense reports and help in getting their approval

Required Experience:

• At least 3 years of working experience in office administrator, office assistant or similar roles
• Minimum Diploma in business administration or relevant
• Proficient in Microsoft Office applications (Words, Excel, PowerPoint) and able to operate video conferencing (e.g. MS Teams)
• Good communication skills
• Honest, works based on ethics and integrity. Ability to handle sensitive business data and other information with confidentiality and discretion
• Meticulous, attentive and careful in details and thorough in completing assigned duties
• Dependable, can be relied upon to fulfill all job obligations with minimal supervision.
• Accountable, able to follow through all tasks and take initiatives to clarify on any doubts

Your role in leading our success drivers & representing our unique mindset:

• Lead us to be “RARELY SATISFIED”
• Make things better each day; “PROGRESS OVER PERFECTION”
• Use your knowledge of our consumer, understand that “DETAILS MAKE THE DIFFERENCE,”
• Deliver something great; “WINNING IS A TEAM SPORT”
• Be clear and honest, “COMMUNICATING FOR IMPACT.”

Explore SharkNinja on our social channels:

https://www.linkedin.com/company/sharkninja-apac/mycompany/

https://www.linkedin.com/company/sharkninja-apac/jobs/

Job Description & Requirements

The Executive Assistant is required to provide admin support to the team of servicers and ensure proper documentation for each policy placed and be up to date with all electronic filing matters.

Responsibilities

• Work closely with the Account Servicing team and ensure proper documentation trail when policies are placed.
• Able to handle Foreign Worker Bonds placement independently.
• Prepare coverage summary, cover note, Certificate of Insurance, enclosure letters etc.
• Assist with the invoicing for the Account Servicing Team. Ensure all correspondences and documentations are electronically filed in the company’s documentation storage systems.
• Update expiry list for the department you are handling and policy renewal status
• Assist in preparation of marketing materials and renewal data.
• Ideal to have Certificate of General Insurance (If candidate does not have CGI at point of joining, it is encouraged that the candidate takes up the exam if candidate is identified to have potential)
• Have good follow up skills and documentation trail.
• Ideal to have experience from insurance broking companies.
• Eye for detail and able to work in a team environment supporting a team of colleagues.

Do send in your resumes if you have at least 3 years of experience in similar capacity.

My client, a single-family office, is seeking an executive assistant based in Singapore. The single-family office is heavily involved in education, philanthropy, nature conservation, healthcare, scientific research, and other causes.

Position Overview

The Executive Assistant role is based in Singapore and will be part of a broader team that has a presence in Asia and the UK. This job role encompasses extensive responsibilities related to executive assistance, administrative tasks, travel planning & coordination, and lifestyle management. The Executive Assistant is required to work independently, performing a wide range of complex and confidential administrative support duties with an adaptable and flexible “can-do” attitude.

Role & Responsibilities

Administrative

• Calendar scheduling & management
• Meetings scheduling, assisting preparation, notes management & follow-ups
• Project planning, scheduling, coordination, follow-ups, and management
• Assist in the preparation of documents, presentations, and reports

Household Administration

• Sourcing, shopping & returns – for Principals, children, immediate family members & guests
• Household purchases
• Maintaining an up-to-date record of personal data (passport, residency card, photographs, driving license, tracking period of stay on residency requirements, etc)
• Medical insurance policy enrolment/renewal; filing of medical claims, tracking reimbursement
• Oversee scheduled and ad hoc vehicle maintenance, maintain valid motor insurance, road tax & roadside recovery services
• Planning, scheduling, organizing, coordinating, and executing all matters relating to children’s classes & other activities
• Planning, arranging, scheduling, coordinating, and executing all transportation requirements for the Principals & children
• All domestic & international travel planning, scheduling, arranging, coordinating, execution & management for the Principals, children, immediate family members & guests
• Planning, arranging, scheduling, coordinating, execution & management of all lifestyle-related items such as movies, shows, dining, events
• Management of all subscriptions, loyalty programmes
• Planning, arranging, scheduling, coordinating, executing and management of all health & medical related matters including insurance

Requirements

• Degree in business administration, management, or its equivalent
• At least 10 years of relevant experience preferably in the hospitability industry or other family offices
• Exceptional Organizational Skills: effectively manage calendars, schedules, and multiple tasks simultaneously.
• Excellent Communication Skills: clear and concise communication is essential for interacting with executives, colleagues, and other stakeholders. Both verbal and written communication skills are important for drafting emails, reports, and other correspondence.
• Attention to Detail: the ability to pay close attention to detail is vital for maintaining accurate records, scheduling meetings flawlessly, and ensuring that all tasks are completed to the highest standard.
• Time Management: having to juggle numerous responsibilities, prioritization and time management skills are essential for meeting deadlines and handling unexpected tasks effectively.
• Adaptability: must be flexible and adaptable to changing priorities and last-minute requests. The ability to remain calm under pressure and adjust plans quickly is crucial in this role.
• Discretion and Confidentiality: this role often handles sensitive information, the ability to exercise discretion and maintain confidentiality at all times is of utmost importance.
• Problem-Solving Skills: the ability to identify issues, develop solutions, and resolve problems independently is valuable in this role.
• Tech Savvy: Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint), email systems, calendar management tools, and other relevant software is typically required.
• Interpersonal Skills: the ability to exercise tact, diplomacy, and professionalism are essential for effective collaboration and communication.
• Resourcefulness: ability to find solutions and resources independently.
• Project Management Skills: basic project management skills are beneficial in managing projects, coordinating teams, and ensuring that tasks are completed on time and within budget.

Candidates with prior experience with Singapore Airlines as a flight attendant or other family offices as a EA/PA are highly preferred.

Architectural Company seeking for dynamic individuals to join our team.

Requirement:

3-5 years e-submission and authorities.

project "management" skill set can also apply.

will need to travel to Vietnam and have good communication skillset.

Autocad, 3D studio max/viz, sketchup and photoshop

Manage projects from design development to construction and TOP

Only Singaporean or PR need to apply

Email your resume with recent photo, current and expected salary to - [email protected]

Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 – 6 PM
Salary Budget : $5,000 - $6,500+ VB (No AWS)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal
• Ideal candidate from trust consultancy firm or worked as legal secretary.
• Experience in handling trust and legal documents are a must
• Assist principal in going through legal documents from law firm and reply lawyer if have any omission.
  

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279