Total 1,582 Others/Any workforce administration job vacancies in Singapore

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Job Scopes:

1. Handling, reviewing, drafting and assisting execution of contracts for :

a. Sales and Purchase of natural resources such as LNG;

b. Derivative transaction based on ISDA;

c. Time Charter Party for LNG Ship; and

d. any related matters thereof.

2. Preparing the invoice in timely manner regarding the above transaction.

3. Preparing the KYC documents based on the requests from counterparties.

4. Handle a fair amount of administrative tasks and incidental documentation matters necessary to comply with corporate policy, execute each transaction(s) to ensure all contractual obligations are met and implemented; and support in the commercial and administrative aspects of our trading business, and keep internal control by our Management, while understanding it as part of a key duty for the role.

5. Assisting legal works of Superior including but not limited to developing and proposing legal strategies and solutions through research, and providing contractual and commercial guidance on contracts to members in other departments..

6. Supporting, collaborating, supervising and coordinating legal work sent to external law firms.

7. Understand the risks around energy trading transactions including market risk, credit risk, operational risk etc.

8. Any other ad-hoc assignments as assigned by Superior

Requirements:

1. Diploma in law, legal studies, or relevant area. Bachelor’s degree in a relevant area is preferred.

2. At least 1-2 years’ working experience supporting legal matters and/or contracts administration,

3. Experience handling contract reviews, drafting and negotiation, especially for contracts described in Scope 1, is preferred.

4. Experience in handling contracts and documentations for trading, sales and purchase of commodities and transactions of international commodities (eg. oil, gas, LNG, etc) for at least 1-2 years in the LNG or oil and gas markets is highly preferred.

5. Willing to handle administrative work and understands the need to take care of inevitable administrative tasks regardless of qualification, expertise or position

6. Excellent written and spoken English. Proficiency in Japanese is advantageous but not essential.

7. Strong drafting, negotiation and legal analytical skills.

8. Sophisticated communication and work in a cross-functional team to achieve common goals.

9. Capable to identify and escalate issues timely and appropriately, and to prioritize and respond to business needs and goals; Sense of urgency, time priority and accountability.

10. Be respectful to colleagues, internal and external stakeholders and be inclusive in a multi-cultural work environment.

11. Honesty and high level of integrity.

12. Ability to develop process driven solutions to recurring issues is advantageous.

Adept at calculations and meticulous.

• Education: High school diploma or equivalent
• Skills:
  • Excellent communication and organizational skills.
  • Proficiency in office software (e.g., Microsoft Office or Google Workspace).
  • Ability to multitask, prioritize, and solve problems.
• Experience:
  • Previous administrative experience preferred.
  • Familiarity with basic office tasks like data entry and scheduling.
• Additional:
  • Adaptability, professionalism, and discretion.
• Salary:
  • 5600 basic salary ➕ commission, comprehensive 6000+/month
• Location:
  • Chinatown

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for SMU Academy (SMUA).
• Respond to emails from participants on post-enrolment enquiries, including payments, new intakes, LMS access, certificates, and course details.
• Handle the transfer or withdrawal of participants in the system and keep all relevant stakeholders updated.
• Use RapidSMS to inform participants of any last-minute course updates swiftly.
• Contribute to the continuous enhancement of our course administration processes.
• Assist with the running of Academy courses, with flexible compensation for any after-hours work, typically 2 to 4 times a year.

• Degree with at least 2 years of relevant work experience.
• Excellent written and verbal communication abilities.
• Strong organizational and time-management skills with a high attention to detail.
• A proactive, customer-service oriented mindset.
• Self-driven, adaptable, and resourceful in navigating changes.
• A keen interest in process improvement and efficiency.
• Experience with Microsoft Power BI for generating data dashboards is a plus.
• Experience in using Zendesk will be advantageous.

https://academy.smu.edu.sg/overview

#LI-LK1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Job Description

Role & Responsibilities

1. Liaising and coordinating with workers/supervisors and/or other relevant party on foreign workers related matters
2. Assist in updating and maintaining employees' personal records
3. Responsible to administer employee payroll, leave, attendance and claims
4. Assist in all new application of work passes including renewal and cancellation work passes matters.
5. Assist in updating all training records and monitoring all training progress
6. Assist in preparation of employment contracts
7. Ad-hoc related duties as assigned by HR Department.

Job Requirements

1. Proficiency with Microsoft office ( Eg. Microsoft excel and words)
2. Minimum with Diploma in Human Resource or equivalent related qualification.
3. With at least 1-2 years of human resources and administration related experience.
4. Candidate with construction related industry is preferred and training will be provided.

About the Company:

Our client, Contractor for Renovation, Repointing And Restoration, is looking for candidates for the role of Accountant

Responsibilities:

1. Utilize QuickBooks accounting system proficiently for accurate financial transactions and record-keeping.
2. Handle incoming emails and phone calls with professionalism, addressing inquiries promptly and effectively.
3. Generate invoices promptly and accurately for products or services rendered, ensuring adherence to company policies and client agreements.
4. Input billing information meticulously into the system, maintaining data integrity and accuracy.
5. Proactively follow up on outstanding invoices, liaising with clients to provide payment reminders and resolve payment discrepancies.
6. Actively participate in maintaining customer records, updating sales databases, and ensuring data completeness.
7. Provide exceptional customer service by addressing client inquiries, concerns, and requests promptly and courteously.

Other Information:

· Office located at Yishun

· 5 day work week

· Salary: $2500-$2800 per month

Notice:

By submitting any application or resume to us, you will be deemed to have read & agreed to the terms of our Privacy Policy, and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration, and for our marketing EDMs which you may opt out by unsubscribing in the mailer. You may refer and access our website at http://asialinkworkforce.com/privacy-policy/ for more information.

**We regret to inform that only shortlisted candidates would be noticed. **We wish you all the best in your career search.

Jolene Cheng Siew Hua

REG NO: R1104102

ASIALINK WORKFORCE MANAGEMENT PTE LTD

EA LICENSE NO. 14C7233

· 5 days’ work week

· Central area near MRT

· Reputable and stable organization

Job Responsibilities:

· To support Sales team/Customer on logistics work, to understand order processing, monitoring shipments, factory operations, to oversee the movement of items.

· Ensure delivery on-time, shipment re-route/cancellation, discrepancy and damage, shipping documentation related troubleshooting.

· Troubleshoot and analyse all discrepancies by 3PL, discussion with CSR on system disputes, no data error, etc.

· Maintain master expense data and inbound transaction data with constant updates.

· Consolidate 3PL expense invoices, verification of relevant charges and submission for payment approval.

· Analysis of past expense data and provide monthly pre-closing.

Requirements:

· Diploma or Degree holder in Logistics

· At least 8 years of experience in relevant industry

· Knowledgeable in customs regulations.

We would like to invite interested applicants to apply.

Thomas Tan

Registration No: 12C6253

License No: R2094900

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

Under the revised Employment Agencies Licence Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

ioneer of high-performance naturals™ & one of the fastest growing cosmetic companies in the U.S. Over 20 years ago, founder & CEO Maureen Kelly set out to create a cruelty-free line of easy-to-use, life-proof products packed with good-for-you ingredients that deliver real results without compromise. tartelettes around the world – including beauty editors, makeup artists, content creators & celebrities alike – obsess over the full assortment of award-winning, highly-pigmented, & longwearing cosmetics. Each item is developed without the icky, bad stuff (like parabens, mineral oil, phthalates, & more) & with the best naturally-derived ingredients Mother Nature has to offer. The brand is 85% vegan (with 100% vegan skincare!) & further extended their philosophy of “good-for-you glamour” by launching sister brands Awake by tarte™ & sugar rush™. tarte™ is committed to sharing its passion for skinvigorating™ ingredients with the world: it has in-store presence in over 20 countries & online at tarte.com, shipping to over 70 countries worldwide!

But tarte™ doesn’t stop there. Giving back has always been a part of the brand’s DNA. In 2017, tarte™ founded heart to tarte™, a 501(c)(3) non-profit organization to help support causes like anti-cyberbullying, environmental conservancy, animal rescue, disaster relief & women’s & children’s health initiatives. tarte also sustainably sources ingredients directly from cooperatives, & in 2019 helped fund the creation of an all-female maracuja cooperative in the Rainforest.

Sales Administration Coordinator, Southeast Asia Pacific

Location: Singapore

Position Purpose and Responsibilities:       

• To provide administration support of the sales and operations responsibilities for the SEAPAC retail business.

• Execute and support all administration tasks related to sales and retail management. Specifics but not limited to the below:
• Manage submission of new launch data to retail partners.  Ensure updates are made on the retailer platform stock tracking application in all countries.
• Act as liaison with International commercial teams & internal cross functional teams with respect to creative assets, education tools, gratis and sampling and ad hoc needs to support the 360 efforts across the countries SEA
• Submission of merchandising planogram & renderings to retailer partner, execute and track all seasonal updates working with the cross functional teams.
• Compiling discontinued quarterly SKU by markets, follow on with retail partners and cross functional teams to ensure that all retail orders comply
• Support of creative requests and follow-ups to Tarte HQ office
• Submission and management for e-store brand space updates including assets, copy and videos.
• Support digital accounts to ensure that tarte assortments all are displayed on sites, assets are loaded, images are correct, copy is optimized/curated locally, stock is updated and present opportunities on a monthly basis to drive the sales on digital platforms
• Tracking competitive landscape at retail & social platforms and support compiling reports
• Submission of price changes. 
• Understand visual merchandise management and co-work with Marketing Manager on compiling feedback on execution, functionality, and competitive landscape.
• Manage any local sourcing and procurement scope of in store/event collaterals for international markets and track deliverables are made to meet timelines.
• Submission of all product order relating to gratis, PR to global ops and follow up on clearance of custom within the region.
• Communicate and interact with Sephora partners at the regional and local country level.
• Manage competitive library to perform research and present to team to highlight opportunities & changes in Sephora environment

Qualifications & required skills:

• Based in Singapore / Singapore Citizen / Permanent Resident (PR) may apply.
• Location: Central Town
• English communication
• Highly organized with a strong ability to meet deadlines
• Project management ability
• Able to work under pressure with minimum supervision
• Team player that displays tact and good initiative with a pleasant disposition
• Flexible and ability to re-organize priorities
• Proficient in MS Excel – VLOOKUP, Pivot tables
• Excellent written and verbal communication skills

Key Results/ Measures:

• Passionate to cosmetics market and previous experience in consumer goods a plus
• Enthusiastic, fast learner, flexible, growth mindset and a self-starter
• Detail oriented, accurate & timely implementation of all brand activations
• Problem solving and identification of opportunities to support the business results
• Time management with attention to deadlines, accurate sales analysis and management reporting
• Organized, forward thinking, friendly communications, and teamwork attitude

An association at CBD area

looking for Admin Manager (no age limit)

The key duties are:

1. Day-to day-administration.

2. Taking minutes for all council meetings and submitting progressive report on events.

3. Collection, issuing receipt and banking of any payment and donations by members within the next working day.

4. Maintaining up-to-date members’ records.

5. Ensure that all personal data are effectively secured and protected according to the Personal Data Protection Act (PDPA).

6. Manage and administer all correspondence with members, associations (both local and overseas), government agencies, statutory boards, etc.

7. Manage and administrate the AGM.

8. Organizing festive events such as Chinese New Year, Dumpling, Mid- Autumn festival, Anniversary Dinner etc.

9. Organize and administer the festive celebration at Ho Lim Keng Temple such as Spring and Autumn worship etc.

10. Keep up-to-date and accurate financial ledgers

11. Any other duties and responsibilities assigned by chairman.

Working Hours:

Tuesday to Saturday - 10am to 5pm (1 hour lunch)

10 days Annual Leave

14 days Sick Leave

OT claim MC claim

AWS & Bounus

Interested applicants please WhatsApp 9772 7254

Responsibilities:

• Responsible for day-to-day HR operation & administration duties.
• Monitor and process working passes and documents.
• Manage and process employee & statutory claims.
• Conduct staff engagement/ team bonding activities.
• Assist in HR recruitment activities from job posting, arranging interview to employee onboarding.
• Coordinate and administer training functions.
• Responsible for training administration activities for the company.
• Manage and keep up-to-date training records.
• Support the HR budget planning activities.
• Coordinate the payment of invoices with the trainer and finance.
• Replenish office supplies.
• Ad hoc duties as assigned.

Requirements:

• Diploma in Human Resources Management or equivalent.
• At least 2 - 3 years of HR & Administration experience.
• Ability to start work within short notice is advantageous.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R24120209

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Purpose of Role

The Fund Administration Executive will have direct responsibility for the administrative and fiduciary duties for a portfolio of investment funds, employer solutions trusts, pension funds, and other structures, ensuring timely delivery and high quality of service to both intermediaries and clients.

This is a client facing/client servicing role, and the Fund Administration Executive will work closely with senior administrator(s)/ client manager(s)/fund accountant(s) to service the needs of clients on a day-to-day basis.

Key Accountabilities

Administrative:

The Fund Administration Executive will ensure that all supporting documents and information are maintained (whether electronically or physically) according to agreed policies and procedures, and in compliance with regulations.

Intermediaries / Clients:

The Fund Administration Executive will ensure he/she delivers high quality service to all intermediaries and clients. The Fund Administration Executive will maintain good relationships and regular communications with clients/ intermediaries.

He/ she will be responsible for overseeing and handling a portfolio of investment funds, employer solutions trusts, pension funds, and other structures, with the following key duties:

• Manage and process day-to-day administration of a portfolio of clients (e.g. investment funds, employer solutions trust, pension funds), and ensure delivery of high quality services to all intermediaries and clients
• Take responsibility for undertaking first level oversight review and testing of trust/fund requirements, record-keeping, resolutions and payment instructions in accordance to agreed trust/fund timeline, procedures and relevant regulations
• Liaise with external parties to obtain relevant valuation statements for NAV calculations
• Prepare and review periodic fund and trust valuation and oversight reports; communicate with clients, issue statements for investors and beneficiaries (e.g. employees for ESOP and investors/ fund managers for investment funds)
• Process invoice payments, subscriptions, redemptions, distributions and notices in accordance to requirements of the fund/trust requirements
• Working and coordinating with other team members belonging to local or other offices, where required, to ensure smooth and efficient administration and high quality services

Commercial:

The Fund Administration Executive will achieve personal targets as set out for the role. He/she will support the Head of Fund Services in understanding and acting upon the profitability of client book and ensuring prompt collection of debt.

Risk:

The Fund Administration Executive takes responsibility for carrying on risk screenings on clients / related parties according to agreed policies and procedures. He/ she will also be responsible to provide relevant information to third parties (such as banks) for annual reviews.

The Fund Administration Executive should demonstrate understanding and awareness of client profile risks, transaction risks and escalate concerns to management, whenever necessary. He/she should keep up to date with changes in laws and regulations, company’s policies and procedures.

Knowledge and Experience

Professional and Technical Experience:

The Fund Administration Executive will demonstrate good theoretical and practical understanding of the day to day administration and regulatory requirements of investment funds, employer solutions trusts, and pension funds. He/she should have at least 2-3 years of experience in fund administration/client services with international or mid-large local fund administrators, trust/corporate services providers, and/or employees incentive services providers.

Personal Attributes:

The Fund Administration Executive should be client-centric , be motivated to build strong client relationships, and work towards exceeding targets and goals. He/she should possess the following attributes:

- Flexible and professional

- Ability to work in a fast driven and dynamic work environment

- Independent, self-driven and proactive

- Ability to plan and prioritise work to meet tight deadlines

- Strong organisational and analytical skills

- Good interpersonal skills

Language Skills:

Fluent in both English and Mandarin

Academic and Professional Qualifications:

Relevant qualification (degree, professional certification, diploma) in Business, Accounting/ Finance, Corporate secretarial is preferred.

Other Skills

Investment & Fund Services

Fund Administration/Fund Accounting & Valuation

Pension Funds

Pensions Administration

Administration

Accounting

Trust Administration

Regulatory Requirements

Business Function

Group Technology and Operations (T&O) enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, technology, people capability and innovation. In Group T&O, we manage the majority of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels.

Group Operations enables and empowers the bank with an efficient, nimble and resilient infrastructure through a strategic focus on productivity, quality & control, people capability and innovation. In Group Operations, we manage the majority of the Bank’s operational processes and inspire to delight our business partners through multiple banking delivery channels.

Responsibilities

• Ensure day to day loan transactions are promptly & accurately processed and authorized within stipulated Service Level Agreement including handing of enquiries from Business Units
• Ensure all loan transactions and tasks assigned are carried out in accordance with the operating and compliance procedures
• Work closely within/across teams, Business Units and other stakeholders on the daily transactions
• Support Team Manager on projects/initiatives and engage the team on process improvements to achieve KPIs
• Maintain updated Standard Operating Procedures
• Timely escalation of operational risks incidents
• Participate in ad-hoc projects (including UAT/LVs) and ensuring that the assigned tasks are completed within stipulated time frame

Requirements

• Degree holder from a recognized University with minimum 2 years or above in loan operations with system knowledge in Finacle is an advantage
• Meticulous with an eye for details and having strong operational risk management & problem-solving skills
• Good working attitude and positive mindset to change, constantly looking for better ways of doing things and challenging status quo
• Excellent knowledge of Microsoft Office – Word, Excel & PowerPoint

Apply Now

We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognises your achievements.

Job Responsibilities :

• Define, drive, and deliver Company’s listing strategy
• Generate new asset leads by identifying value-capturing asset opportunities.
• Be fully immersed in token project circles, ventures funds, and with liquidity provider
• Negotiate and close on commercial terms of crypto projects, managing a robust pipeline, and produce in-depth research reports with your team.
• Automate the process necessary to list cryptocurrencies across Legal, Compliance, Product, and Operations teams
• Coordinate marketing strategy and operation.

Qualification:

- Minimum of 3-5 years of experience in business development, sales, or a related role within the freight forwarding industry.

- Strong understanding of international logistics, supply chain management, and freight forwarding processes.

- Proven ability to develop and implement successful business development strategies.

- Excellent communication, negotiation, and interpersonal skills.

- Self-motivated, results-driven, and able to work independently as well as part of a client-centric company.

What We Offer:

• A collaborative and inclusive work environment where your contributions are valued.
• Opportunities for professional growth and development within the eldercare sector.
• A chance to be part of a mission-driven organization making a real difference in society.

1. Receive and check accuracy of incoming goods upon arrival to warehouse storage facilities
2. Perform administrative work relevant to warehousing (Such as recording, organising and storing goods)
3. Perform stocktakes at regular intervals and ensure accuracy of Stock Quantity
4. Taking inventories of stock and products, ensuring that they are safely and properly stored in accordance to rules and regulations
5. Ensure products are safely handled and packed according to requirements
6. Preparing, dispatching and loading goods out of the warehouse for local and international orders
7. Daily Housekeeping activities
8. All other duties assigned as deemed necessary for the operations of the warehouse

Welfare and Benefits:

• Daily Meal Allowance
• Bi-Monthly Incentives
• 13 Month Salary
• Birthday Incentives
• Long Service Incentives
• Staff Discount
• Panel Doctors
• Excellent Branding

Position Summary

This position is reponsible for the preparation of operations documents, timely updates WMS and provide support in general logistics administrative functions.

Assist the warehouse operation in the daily office activities and cutomers communication.

Job Description

- Provide administrative support to warehouse operations

- Assist in coordination and preparation of all necessary documentation for the movement of cargo, maintain report and files for all operations records

- Communicate with external customers and to attend to their enquiries

- Data Entry

- Handle any other ad-hoc/administrative duties

Attracting new clients by innovating and overseeing the sales process for the business

+ Combining efforts and fostering a collaborative environment within the business as a whole

+ Communicating with clients to understand their needs and offer solutions to their problems

+ Identifying and researching opportunities that come up in new and existing markets

+ Maintaining client activities in CRM + Developing and presenting proposals customized for each clien specific business needs

+ Ensuring excellent customer service through regular client follow up

+ Developing rapport with key decision makers

+ Translating proposals into ready-to-sign contracts

+ Owning the sales lifecycle from prospecting to implementation

+ Managing virtual and in-person sales meetings

• Well Established Company
• Basic $2500 - $3000 + Incentive + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location : Tuas (Transport Provided)
• Working days : Monday to Friday
• Working hours : 8am to 5pm

Job Responsibilities:

• To receive all inquiries, take note of the caller’s particulars such as name, position, Company, telephone and facsimile numbers, and other relevant details for subsequent follow-up by sales staff
• To assist in preparing proposals based on verbal or written information provided by the Sales and Marketing staff
• To prepare invoices, monthly reports for consolidated billing
• To maintain and upkeep the filing system and SWM software on all aspects of waste information
• To assist Customer Service Manager to ensure smooth daily operational in the team
• To assist Customer Service Manager and Director – Sales in matters relating to customer care (feedback and complaints), collate market intelligence and marketing communications
• To update customer database in respect of customers and potential customers
• To coordinate with the various departments, i.e. logistic and operations dept to ensure customers’ requirements are met

Requirements:

• Min Diploma in Business Management or equivalent
• At least 1 year of Customer service experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

THIEN CHING MEI (R2198032)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Title: Assistant Manager - Tuition Centre

Location: TutorJohn Learning Centre, 143 Teck Whye Lane #01-231

TutorJohn ll, 144 Teck Whye Lane #01-217

Company: TutorJohn Learning Centre

About Us:

We are a reputable tuition center dedicated to providing high-quality educational services to our students. Our mission is to empower students to achieve academic excellence and personal growth through innovative teaching methods and supportive learning environments.

Position Overview:

We are seeking a highly motivated Assistant Manager with a minimum of 2 to 3 years of experience in an educational institute as a tutor, full-time staff, or in an administrative role, including Centre Manager responsibilities. The Assistant Manager will play a key role in supporting the day-to-day operations of the tuition center, ensuring smooth functioning and excellent service delivery.

Responsibilities:

Assist in managing the overall operations of the tuition center, including administrative tasks, scheduling, and student management.

Support the recruitment, training, and supervision of tutoring staff to ensure high-quality instruction and student engagement.

Assist in developing and implementing marketing strategies to attract new students and retain existing ones.

Handle student inquiries, concerns, and complaints in a professional and timely manner, striving to provide exceptional customer service.

Collaborate with the management team to develop and implement policies, procedures, and initiatives aimed at improving the overall efficiency and effectiveness of the center.

Assist in monitoring and analyzing student performance data to identify trends and opportunities for improvement.

Support the implementation of educational programs, curriculum development, and assessment practices to enhance student learning outcomes.

Assist in managing financial operations, including budgeting, invoicing, and expense tracking, in accordance with company policies and procedures.

Perform other duties and responsibilities as assigned by the Center Manager or management team.

Requirements:

Bachelor's degree in Education, Business Administration, or related field.

Minimum of 2 to 3 years of experience in an educational institute as a tutor, full-time staff, or in an administrative role, including Centre Manager responsibilities.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Ability to work independently and as part of a team in a fast-paced environment.

Proficiency in MS Office and other relevant software.

Knowledge of educational principles, teaching methodologies, and student management techniques.

Commitment to providing high-quality educational services and fostering a positive learning environment.

Benefits:

Health insurance: We provide comprehensive health insurance coverage to ensure the well-being of our employees and their families.

Professional development opportunities: We support employee growth and development through training programs, workshops, and educational opportunities to enhance skills and advance careers.

Competitive salary: We offer a competitive salary package to attract top talent and reward employees for their contributions.

Flexible work arrangements: We offer flexible work arrangements, including remote work options and flexible hours, to accommodate individual needs and promote work-life balance.

Employee discounts: We provide discounts on tuition fees for employees and their immediate family members enrolled in our tuition center programs.

Performance bonuses: We offer performance-based bonuses or incentives to recognize and reward employees for their hard work, dedication, and achievements.

Employee recognition programs: We have employee recognition programs in place to acknowledge and celebrate outstanding performance, contributions, and milestones.

Social events and team-building activities: We organize social events, team-building activities, and company outings to foster a positive work culture, strengthen team relationships, and boost morale.

How to Apply:

If you are keen, please fill in this short form and shortlisted candidates will be asked for a Zoom interview.

https://tinyurl.com/TuitionCentreJobRegistration

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

Responsibilities:

1. General Administrative Support:Assist in maintaining and organizing office files, documents, and records.
Handle incoming calls, emails, and inquiries, providing information or directing them to the appropriate person.

2. Data Entry and Record Keeping:Input data accurately into databases and maintain up-to-date records.
Prepare and update reports as required by management.

3. Scheduling and Coordination:Schedule appointments, meetings, and conference calls.
Coordinate travel arrangements and accommodations for staff members.

4. Customer Service:Greet visitors and assist them with their inquiries or direct them to the relevant personnel.
Provide excellent customer service to clients and colleagues.

5. Weekend and Public Holiday Shifts:Work scheduled shifts during weekends and public holidays to ensure continuous administrative coverage.
Collaborate with team members to address urgent matters and maintain a seamless workflow during non-traditional hours.

6. Document Preparation:Assist in preparing and editing correspondence, reports, and other documents.
Ensure accuracy and consistency in all administrative materials.

7. Office Supplies and Equipment:Monitor and replenish office supplies as needed.
Coordinate with vendors for equipment maintenance and repairs.

Qualifications:

· Proven experience in an administrative or clerical role.

· Proficiency in office software (e.g., Microsoft Office Suite).

· Excellent organizational and multitasking abilities.

· Strong written and verbal communication skills.

We thank you for your interest and we regret that only shortlisted candidates will be notified. All resumes received will be used for recruitment purposes only.

EA License ID: 18C9520

EA Registration ID: R1765753

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Job Purpose:

To assist with the M.Sc program(s), Graduate Certificate/Executive Certificate programs, Training Employment Pass (TEP) applications, Summer Programme, Non-Graduating Research programme, and other office ad-hoc duties. This job requires working closely with students who are working professionals and visitors from overseas.

1. M.Sc Program(s)
• Assist in planning and launching potential new self-financing coursework base master program.
• Identify target audience, design brochure, plan outreach activities and digital marketing strategies.
• Work with Office of Graduate Program (OGP) and relevant departments to set up program in systems such as Graduate Admission System and Edurec.
• Manage the program’s application and admission cycles to upkeep the program’s quality.
• Communicate with OGP to get application period.
• Plan marketing strategy to increase program exposure.
• Applications and admission: review and process applications, communicate with applicants via email for missing documents / degree clarification and update admission status in graduate admission system.
• Timetable planning.
• Student course registration.
• All matters pertaining to exam processing and graduation.
• Manage Program website content. Content including program overview, program admission information, program curriculums and program fees. The website content is expected to be updated at least 2 times a year or whenever there are new updates.
• Attend to all student enquiries.

2. Graduate Certificate/Executive Certificate Programs
• All administrative tasks– marketing, application, admission, registration, enrolment and graduation.
• Assist with class scheduling together with student cards’ printing and distribution.
• Prepare annual budget, manage expenses, prepare and submit SSG claim forms.

Ensure that SSG’s requirements are met through managing the programmes’ courses and submitting information/documents on TP Gateway.
• Prepare Letters of Engagement and submit OPWN payment requests for lecturers.
• Assist with payments to external advisors/speakers.
• Plan, organize, and assist with events in relation to the programmes.

3. Training Employment Pass (TEP) applications
• Assist with TEP applications: request for required documents, ensure that the documents are in order, issue Invitation Letters, submit TEP request with required documents.
• Assist with TEP issuance and receiving of TEP card.
• Assist with on-boarding matters for TEP visitors: issue temporary access card, create NUS visitor email account, issue letters for bank account opening purposes.
• Assist with TEP cancelation and off-boarding matters.

4. Summer Programme (overseas study field trip)
• All administrative tasks – application, admission, safety briefings, application for awards of financial funding.
• Be the point of contact for students’ parents for the duration of the field trip.
• Assist with meetings/events in relation for the programme.

5. Non-Graduating Research programme
• Answer queries on the programme.
• Advise and assist the applicants with preparation of documents.
• Obtain necessary approval for the applications. Indicate the outcome for the
applications in NUS Online Application Portal.

6. Any other ad-hoc duties

Job Requirements

• Bachelor’s degree with relevant experience
• Meticulous and demonstrates proactive behaviour, strong teamwork skills and the ability to handle.
• multiple tasks independently.
• Strong communication skills and service-oriented
• Effective oral and written communication skills
• Proficient with Microsoft skills.
• Open to fixed-term contract

6+ years of experienced professional in the Information Technology industry.
• Experience in developing REST based APIs using Mulesoft (Mule ESB 3.x and Mule 4), experience in developing System and Process APIs, understanding of API-led architecture, Mulesoft Anypoint platform, Anypoint studio, RAML and Dataweave.
• Experience in Software Development lifecycle phases which includes understanding of requirements, technical analysis, design, development, implementation and testing of various applications.
• Creating High level design documents and flow diagrams for the APIs.
• Hands on experience in designing various flows, sub-flows, various connectors like HTTP, salesforce, web service consumer, custom connectors etc., implementing exception handling strategies, transforming various complex data formats using Dataweave language, Mule Expression language (MEL) and implementing various security policies.
• Experience in deploying APIs in CloudHub, RTF and on-prem servers.
• Experience in CI/CD tools such as Jenkins, log and performance monitoring tools like Splunk and AppDynamics, testing tools like SoapUI and Postman.
• Worked on creating change orders for production releases and handling Production Deployment of APIs as well.

Location :Nanyang Ave

Position : Senior Library Executive, Administration and Operations Team,

Contract : Immediate (12months)

Working hours

Mondays to Thursdays : 8.30 am to 5.45 pm

Friday : 8.30 am to 5.15 pm

Lunch : 45 minutes

Job Scope:

• Manage the standard operating procedures (SOPs) for feedback management and service recovery.

• Apply the guidelines on service delivery at the libraries.

• Develop templates to ensure consistency of service.

• Provide effective and timely follow-up on enquiries received.

• Create training materials/courseware for library colleagues.

• Train and guide Library Executives in managing challenging situations.

• Identify and investigate potential issues at service touch points and intervene to perform service recovery with stakeholder(s), if applicable, to propose solution(s) to address the issues.

• Assist with investigations and mitigate the situation by providing favourable solution(s).

• Compile and analyse the compliments and complaints to provide learning opportunities for library colleagues.

• Implement, support and monitor the service quality activities, e.g. service awareness campaigns, forums, and awards.

• Supervise and assist in collection maintenance and library facilities.

• Train, manage, and participate in the assessment of a pool of student assistants.

• Provide a range of service desk and after office hours services to users in the libraries during the opening hours.

• Perform maintenance of the libraries including basic troubleshooting of equipment and working condition of library facilities.

Requirements:

A recognised diploma or degree in any discipline.

A minimum of 3 years work experience in a library is an advantage. Salary range between $3,300 - $3,700, depending on qualifications and experience.

Proficient with MS Office (Word, Excel, Powerpoint).

Good email communication skills.

Good minutes writing skills.

Good interpersonal skills.

Good time management.

Adaptable to different working and communication styles.

Ability to multitask and work collaboratively in teams.

Agile and able to adapt to changing priorities.

If you are keen, please email your resume to [email protected]

Responsibilities:

• Provide administrative support to the office and various departments.
• Handle incoming calls, emails, and other correspondences.
• Assist in scheduling and coordinating meetings and appointments.
• Prepare and maintain documents, reports, and presentations.
• Manage office supplies and equipment.
• Assist in organizing company events and activities.
• Handle travel arrangements and accommodation bookings.
• Maintain and update databases and filing systems.
• Perform general administrative and clerical tasks.

Requirements:

• Diploma or degree in Business Administration or related field.
• Min 1 – 2 years of working experience in an administrative role.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications.

Interested candidates who wish to apply for the advertised position, please send in your latest resume to [email protected].

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Dean's Office, Faculty of Science, is seeking a highly motivated, passionate individual to join our team. The incumbent will play a vital role in providing efficient and timely research grant administration and administrative support for faculty members at the Faculty of Science. He or she will be part of the Research Administration team that facilitates smooth execution of funded projects across all phases of the grant lifecycle. This would directly contribute towards establishing the foundation for potential scientific breakthroughs, ultimately making a positive impact on society.

Areas of responsibilities include, but are not limited to the following:

(a) Offer comprehensive administration for research grant accounts, overseeing the entire process from initial application to final project completion, while adhering to grant protocols and guidelines. This ensures the seamless execution of funded projects at every stage.
(b) Collaborate closely with academic staff, management and University offices to address and manage administrative matters pertaining to grants.
(c) Contribute to the coordination and provision of logistical assistance for the facilitation of grants and award meetings.
(d) Elevate research visibility through strategic publicity initiatives to promote scientific breakthroughs from faculty members.
(e) Promote research collaboration by organising thematic workshops and seminars, fostering connections both internally and externally.
(f) Play a key role in maintaining and enriching the faculty research website through content creation and updates.

(g) Undertake various additional administrative tasks as assigned to ensure the smooth operation of research-related activities.

Qualifications/Requirements/Other Info

- Degree holder, preferably in a quantitative discipline such as mathematics, science or engineering.
- Prior experience in grant or research administration would be advantageous.
- Demonstrates strong proficiency in logical analysis, writing and articulation, coupled with critical thinking and social communication skills.
- Ability to work independently, but also in a team, with self awareness in meeting deadlines.
- Familiarity with SAP S/4 HANA system is an advantage, but is not essential.
- Familiarity with web design is an advantage, but is not essential.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.