1.General Administrative Support:
Provide day-to-day administrative assistance to the site team.
Maintain organized and efficient filing systems for documents and records.
2.Communication Management:
Facilitate communication within the site team and with external stakeholders.
Manage phone calls, emails, and other correspondence.
3.Scheduling and Coordination:
Schedule meetings, appointments, and site visits for team members.
Coordinate travel arrangements and accommodations for site-related activities.
4.Document Management:
Prepare and edit documents, reports, and presentations.
Assist in the creation and maintenance of project documentation.
5.Data Entry and Record Keeping:
Enter data accurately into databases and spreadsheets.
Maintain detailed records of site activities and transactions.
6.Supply Management:
Monitor and replenish office supplies for the site team.
Manage inventory and order supplies as needed.
7.Meeting Support:
Prepare meeting agendas and take minutes during meetings.
Arrange and set up meeting rooms, ensuring necessary materials are available.
8.Visitor and Contractor Coordination:
Welcome and assist visitors to the site.
Coordinate access for contractors and ensure compliance with site policies.
9.Safety and Compliance Assistance:
Assist in maintaining safety records and documentation.
Support compliance with relevant regulations and protocols.
10.Expense Tracking:
Assist in tracking and reconciling expenses related to site activities.
11.Problem Resolution:
Address and resolve routine administrative issues.
Escalate more complex issues to the appropriate personnel.
12.Support for Site Manager:
Provide administrative support to the site manager as needed.
Assist on special projects or tasks assigned by the site manager.
