About the Role:

Works with customers to provide solutions that fit those individualized situations and prioritize their needs at each step of the process to ensure customers satisfaction for retention.

Roles and responsibilities:

• Attend & follow up on customer enquiries including order status and provide troubleshooting assistance for orders
• Keep track of business documents and filing, ensure upkeeping of records maintenance requirements as per GDPMDS standards
• Maintain and upkeep SG customer contact database
• Support customer on service contract billing enquiries and complex issues
• Manage service contract and warranty tracking and devise plans on PM scheduling with customers
• Support accounts team in service contract billing related issues
• Support FS manager in service contract proposal preparation
• Monitor demo and loaner asset status & liaise with customers for logistic arrangements
• Assist in SG internal & external events preparation
• Support department in upkeeping customer satisfaction index
• Daily review on Genpact Service-Level Agreement reporting
• Any other duties as assigned

About Olympus:

Our purpose at Olympus is to make peoples’ lives healthier, safer and more fulfilling. We do this through innovation. As a technology pioneer, we design and deliver solutions across our Medical division that make a positive contribution to society.

Our products are used to capture the medical and diagnostic images of our world, from the microscopic to the endoscopic. They are instrumental in furthering research, and for travelling inside the human body to help diagnose, treat and prevent illness.

Our commitment to customers and our social responsibility is the cornerstone of everything we do.

Why work at Olympus?

At Olympus, we are dedicated to fostering a high-performing culture, a collaborative environment, and enabling everyone to shine. Our common values of Patient Focus, Integrity, Innovation, Impact and Empathy, form the foundation of our culture and guide our behaviour, where our people feel like they are making a difference every single day.

Not only will you benefit from a meaningful, rewarding and challenging career, you will have access to a range of benefits:

• A competitive salary package including AWS and Variable Bonus
• Hybrid home office work arrangements
• 18 days of annual leave in your first year
• Health and Wellbeing initiatives (Annual Medical Checkups, Flu Vaccinations, Dental benefits, and Employee Assistance Programs)

What we are looking for:

• Possess a diploma or degree in any discipline
• At least 2-3 years in customer service related functions
• Experience in planning & scheduling
• Proven track records of thriving under fast moving environment

Apply Now:

To submit your interest in this opportunity, select “Apply for this job”.

In the meantime, follow us on:

• LinkedIn - Olympus APAC
• Company website - www.olympus.com.sg

Executive Assistant

12 month contract with option to convert to permanent

Work Your Magic with us!

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Main Responsibilities:

• Provide administrative support to Head of SEA, Taiwan & Oceania by handling and managing all administrative matters.
• Organize and maintain calendar of appointments, filing expense reports; arranging travel plans, itineraries, agendas and compiling documents for meetings.
• Organize and coordinate leadership team meetings, events and virtual townhalls.
• Participate in the team meetings to take meeting minutes.
• Assist to collate and consolidate reports from the stakeholders.
• Support on department internal and external communication efforts, such as email correspondence, etc.
• Maintain documents and file folders in SharePoint.

Requirement:

• Diploma or Bachelor’s Degree in any fields
• At least 5 years proven experience as an executive assistant to Head of Business or in other secretarial position
• Organized and proactive
• Good Microsoft office suite skills (i.e. Excel, PowerPoint), ability to develop high-quality presentation slides
• Ability to multitask, prioritize daily workload, discretion and confidentiality.
• High attention-to-details
• Proficient in MS suites such as MS Excel
• Good communication skills

Reg No: R22104540

EA License no: 94C3609

• Evaluating campaign performance and data analytics

• Liaising with frontend and backend departments to promote programs and campaigns

• Working closely with team and coordinators

• Website and social media platform content update and content writing

• Organising events, exhibitions and promotional activities

• Ensuring marketing plans are executed according to the project timeline

• Organised, meticulous, results-oriented and can handle stress and tight deadlines

• Ability to multi-task and prioritize tasks in a fast-moving environment

• Possess great communication skills, creative, resourceful and a team player

• Handle customer complain

• Able to speak English and Mandarin to oversee Marketing activities with Chinese-speaking partners and agencies

• Assist in any ad-hoc duties when assigned

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

Job Responsibilities

1. Product registration: including preparation of registration dossier, design of performance evaluation study and manage execution and communication with CRO (clinical research organization).
2. Be the subject matter expert on medical devices laws and regulations for product registration in company’s regions of interest.
3. Interface the communication with regulatory agencies, e.g. Health Science Authority, Medical Device Authority, Food and Drug Administration, track the progress of product registration, and resolve problems raised by reviewers during the review process.
4. Involve in the process of product testing, clinical verification, data collection and relevant tracking.
5. Submit to agencies scientific special projects on behalf of the company.
6. Establish collaborative and cooperative working relationship with key opinion leaders and the regulatory bodies.
7. Collaborate with cross-functional teams to meet projects goals with overall organizational objectives.
8. Any other ad-hoc duties or projects as required by the management team.

Job Qualifications:

1. A bachelor's degree in Life Sciences, Pharmacy, or a related field with at least 2 years of experience.
2. Familiar with ISO13485 quality management system, solid medical device quality management qualifications, including but not limited to Class B, C and D medical devices.
3. Expert in medical device product registration laws and regulations, able to independently draft registration dossier.
4. You shall have complete registration experience of Class B, C and D medical devices.
5. Familiar with in vitro diagnostic products such as lateral flow immunoassay, PCR, Immunoassay etc.
6. Familiar with IVD product development and commercialization life cycle.
7. Systematically project management, good planning, execution and timely communication. Good presentation skills.
8. Enthusiastic, proactive, and down-to-earth work attitude, strong communication & execution ability, results driven, and a team player.
9. Meticulous and strong sense of responsibility; able to handle stress and tight schedule.

Job Responsibilities:

• Coordinate the documentation, review, and uploading of videos/media files into the SP Video Content Management System (VCMS) by closely collaborating with academic staff.

• Maintain and oversee the cataloguing and archiving of video content, ensuring easy retrieval and adherence to institutional guidelines and processes.

• Replace existing video-based Teaching and Learning content in online lessons and SCORM packages with VCMS-hosted media within the Learning Management System (LMS).

• Collaborate with stakeholders to review and discuss revisions during the video replacement process.

• Ensure proper functionality of VCMS-hosted media in online lessons after media replacement and updates.

Requirements:

• Proficiency in software such as Microsoft Office (Outlook, PowerPoint & Excel).

• Basic experience in Media Production and/or Graphic Design.

• Ability to work independently as well as part of a team.

Additional Information:

• If shortlisted, candidates will be notified within 30 days after the application deadline.

• Successful candidates may be offered a contract of up to 11.5 months, subjected to requirements by academic schools.

The PR Account Executive (AE) will be responsible for assisting in executing all aspects of account work within their dedicated practice, as well as performing ad-hoc administrative assignments as needed for the benefit of the clients and the agency. The AE plays a critical within their practice by supporting the PR team in creating content, media pitching and client relationship management. This is a role with growth opportunity and suited for PR professionals looking to take the next step up from support work to potentially managing their own accounts.

Responsibilities:

• Develops and maintains productive relationships with clients, as well as with the editors, reporters, bloggers and influencers with whom he/she will regularly interact
• Demonstrates excellent judgment and ability to solve problems on his/her own. He/she will learn to help develop public relations strategies and coordinate team efforts to implement them
• Possesses excellent writing and editing skills. The AE will be developing all manner of content for media pitching, including pitch letters, press releases, byline articles, specification sheets and media announcements. In addition, the AE will also help to develop client-related materials such as briefing books, program reports and memos.
• Works with account supervisor to develop and implement program strategies and assist in the writing of public relations plans and conducting media/blogger “pitching.”
• Conducts research, including measuring public relations, integrated marketing, which includes, among other tasks, compiling press clips, writing media placement and digital analytics reports
• Plans conduct or supervise the media/blogger relations tasks including pitching efforts, follow-up contact, reporting, campaign fulfilment, etc.
• Assists on administrative assignments for the firm as necessary and as time permits

Requirements:

Degree in Communications/Marketing/Public Relations/Integrated Marketing

OR

Minimum 1 year of professional public relations, social media experience or other comms-related roles preferably within an agency environment

• Must be proficient in using the Microsoft Office suite of products, as well as other internet tools and technologies such as Gmail and file-sharing platforms; internet research and PowerPoint skills are a must
• Excellent media relations skills
• Excellent writer
• Proven digital media expertise
• Creative, strategic thinker
• Strong initiative, leadership skills and work ethic
• Strong attention to detail
• Excellent communicator
• Ability to work independently and multi-task in a team-oriented environment

Working Hours: Monday to Friday (9.30 am - 6 pm)

Knowledge in Technology/Fintech/Blockchain sectors will be preferred

Only shortlisted candidates will be notified

The PR Senior Account Executive (SAE) will be responsible for assisting in executing all aspects of account work within their dedicated practice, as well as performing ad-hoc administrative assignments as needed for the benefit of the clients and the agency. The SAE plays a critical within their practice by supporting the PR team in creating content, media pitching and client relationship management. This is a role with growth opportunity and suited for PR professionals looking to take the next step up from support work to potentially managing their own accounts.

Responsibilities:

• Develops and maintains productive relationships with clients, as well as with the editors, reporters, bloggers and influencers with whom he/she will regularly interact
• Demonstrates excellent judgment and ability to solve problems on his/her own. He/she will learn to help develop public relations strategies and coordinate team efforts to implement them
• Possesses excellent writing and editing skills. The AE will be developing all manner of content for media pitching, including pitch letters, press releases, byline articles, specification sheets and media announcements. In addition, the AE will also help to develop client-related materials such as briefing books, program reports and memos.
• Works with account supervisor to develop and implement program strategies and assist in the writing of public relations plans and conducting media/blogger “pitching.”
• Conducts research, including measuring public relations, integrated marketing, which includes, among other tasks, compiling press clips, writing media placement and digital analytics reports
• Plans conduct or supervise the media/blogger relations tasks including pitching efforts, follow-up contact, reporting, campaign fulfilment, etc.
• Assists on administrative assignments for the firm as necessary and as time permits

Requirements:

Degree in Communications/Marketing/Public Relations/Integrated Marketing

OR

Minimum 2 years and above of professional public relations, social media experience or other comms-related roles preferably within an agency environment

• Must be proficient in using the Microsoft Office suite of products, as well as other internet tools and technologies such as Gmail and file sharing platforms; internet research and PowerPoint skills are a must
• Excellent media relations skills
• Excellent writer
• Proven digital media expertise
• Creative, strategic thinker
• Strong initiative, leadership skills and work ethic
• Strong attention to detail
• Excellent communicator
• Team management skills
• Ability to work independently and multi-task in a team-oriented environment
• Web 3 knowledge preferred
• Gaming knowledge preferred

Bonus:

Knowledge in Technology/Fintech/Blockchain

Job Type: Full-time

Only shortlisted candidates will be notified

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Purpose

Vision

To be a global thought leader and a trusted source of expertise on real estate and urban studies for decision-makers in the public and private sectors.

Mission

Drive thought leadership and research excellence in real estate and urban studies, utilising an interdisciplinary, cross sectoral approach to generate insights and solutions for policymakers, industry and community.

As a premier think-tank on real estate and urban studies, Institute of Real Estate and Urban Studies (IREUS) seeks to be at the forefront of research, driving thought leadership to create value for all our stakeholders, and fruitfully engage in prevailing conversations on the built environment, technology and sustainability.

Through an interdisciplinary, cross-sectoral approach we create insights and solutions that are able to address complex issues, accomplish intended objectives and produce desired outcomes.

By adopting a data-driven, evidence-based stance, we strive for research excellence that furnishes objective perspectives to support robust, information-based decision making, and become a trusted source of expertise for our stakeholders in the public and private sectors and the community at large.

The Senior Executive is a key staff as he/she leads the administrative aspect to assist IREUS to achieve its vision and mission.

Duties & Responsibilities

Administrative Support and Corporate Services:

• Manage conference room booking system and provide secretarial support for all meetings.
• Manage the overall day-to-day operations and daily upkeeping of office cleanliness.
• Manage pantry and office supplies.
• Administration of office assets.
• Manage Smartcard System.
• Serve as the contact point for all enquiries received.

Events Planning and Management:

• Plan and coordinate a wide range of regular and ad-hoc events, including conferences, seminars, workshops, and symposiums.
• Create event budgets, including cost estimates, revenue projections, and financial tracking.
• Manage all logistical aspects of event planning and execution, including venue selection, event setup, vendor coordination, event materials, speaker invitations and maintenance of contact list.
• Manage onsite event operations, including venue setup, attendee registration, and post-event evaluations.
• Collaborate with internal stakeholders to ensure events align with research objectives and the needs of target audience.

Procurement and Finance Support:

• Responsible for the role of Procurement Assistant and Verifier that includes, the handling of procurement and maintaining inventory of office items (IT supplies, furniture, assets etc).
• Finance processor for Accounts Receivables and Payables, Fixed Asset Creation / Retirement / Changes in Requests, Journals Reclassification & Inter-dept journals, etc.

Coordination of Academic / Research Visits:

• Handle academic professors / scholars visits that includes, drafting invitation letters, visa processing, arrangement of accommodation and allocation of office space.
• Work closely with HR and Finance business partners to process reimbursements, tax declaration and departure clearance.

Marketing Strategy Development and Execution (support):

• Plan, develop and implement marketing strategies to promote research initiatives and events.
• Drive operational excellence by reviewing and improving marketing strategies.

Budget Planning, Monitoring and Reporting (support):

• Collaborate with various departments to align budgets with organizational objectives.
• Work closely with Management to provide guidance on budget development, monitoring, and control processes.

Personal Assistant to Director:

• Manage Director’s calendar and appointments.
• Manage Director’s travel requests and reimbursement via Concur.

Others:

• Undertake the Fire Warden role and assist with safety initiatives and requirements by UCI & OSHE.
• Undertake any other ad-hoc initiatives and assignments by Director / Co-Director where deemed necessary.

Requirements

• Diploma/Bachelor’s degree or equivalent with at least 5 years’ of relevant work experience. Proven experience in an administrative support role, preferably in the education sector.
• Strong analytical and problem-solving skills, with a keen attention to detail.
• Excellent communication and interpersonal skills to collaborate with stakeholders at all levels. Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in using office productivity tools, such as Microsoft Office Suite.

Responsibilities:

• Lead and execute comprehensive audits for both listed companies and SMEs, locally and internationally, from planning through to completion, consistently meeting deadlines while demonstrating reliability and strong organizational skills as a key team member.
• Develop and apply effective problem-solving skills, providing actionable recommendations to management based on thorough industry research, insightful analysis, and investigative findings.
• Show initiative and uphold a strong work ethic, coaching junior staff, sharing knowledge, and understanding how individual contributions impact team performance and outcomes.
• Understand the role of the business unit within the broader firm context, actively building internal networks, and making meaningful contributions during client meetings alongside senior team members.

Requirements:

• Min Degree or professional accounting qualifications recognised by ISCA
• Minimum 2 years’ relevant experience with large/mid-tier international accounting firms
• Proactive, committed and able to work under pressure
• Possess initiative and the ability to work independently
• Team player

If you are interested, kindly apply through mycareersfuture.

I regret to share that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R21100604

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

Responsibilities

1) Engagement with Internal and External Stakeholders

• Identify meaningful causes/ interests and volunteering opportunities based on interests, resumes, testimonies of individuals and groups. (Additionally, Corporate Social Responsibility vision for the latter.)
• Create impact and partnerships across different sign-up platforms to expand our volunteer base while facilitating their active engagement through existing/new projects
• Tailor to various audiences, including the next generation of volunteers such as students, young adults and community groups.
• Run and monitor an active volunteer recognition programme
• Liaise and work with Pastoral Care Services on the Patient Befriending Programme.

2) Management and Development

• Map and work with Head of Department (HOD) and/ or relevant HODs and C-Suite to grow and cultivate individuals, groups/ networks for this new alliance of like-minded persons/ groups.
• Match volunteers and volunteer opportunities with internal and external stakeholders Share best practices with internal and external partners at suitable platforms

3) Marketing and Communications

• Promote, advocate and educate on the significance of volunteerism that conveys inclusiveness and accessibility.
• Work with internal and external partners to cross-share contents on each partner’s publicity platforms. Curate and maintain an archive of stories and materials that depict the meaningful work enhance by volunteers.
• Update calendar of activities and programmes which supports the overall SACH and SAMH-SACS corporate messaging and position. Participate in roadshows and events to boost presence and bring about renewal of volunteers.

4) Resource Planning, Training, Review and Audit

• Work with internal and external partners to identify suitable training for staff and volunteers.
• Match and deploy related resources with SACH and SACH cluster of service.
• Adhere to internal checks and controls, SOPs and templates for proper accounting, tracking and compliance.

5) Data Management

• Submit templates to capture the data of CVs and their involvement at the Division
• Submit regular reports on CVs management efforts and outcomes

Requirements:

• Bachelor’s degree, in any discipline
• At least 5 years of relevant work experience
• Personality traits: Highly motivated and self-driven with a positive can-do attitude
• You are someone who enjoys irregular hours from time to time such as evenings and/or weekends from time to time.

JOB DESCRIPTION:

• Handling of international brand account for hotel and clubs sector
• Visit potential customers and develop business opportunities
• Service existing customers and handle their enquiries regarding brand products
• Liaising and coordinating with brand principal
• Preparation of monthly sales reports to brand principal
• Implementation of promotions / strategies for products and services to brand principal
• Prepare quotation for all existing and potential customers

REQUIREMENTS:

• Food Service experience handling FMCG products
• Minimum 5 years’ experience in sales
• Strong interpersonal and human relation skills
• Proven Commercial / Negotiation skills

Job Description

• To support HRBP to ensure seamless daily operations, providing administrative assistance as needed.
• To prepare and draft various letters and documents as instructed by supervisors.
• Processing of Payments (To oversee vendor payment processing, ensuring timely and efficient payment for goods and service)
• Assisting vendors with our Company’s vendor registration process and Invoice Management System
• Generate Payment Vouchers, Purchase Orders and Goods Receipts for HR related invoices and to obtain approval to ensure prompt payments via Coupa (Yespay / Insurance, etc)
• To update employee insurance records accurately, ensure the addition of new joiners and the deletion of leavers, including changes to coverage and benefits.
• To assist and manage the application of work pass, VISA, PR etc, renewal and cancellation to ensure all staff have a proper documentation to perform the job and compliance against immigration requirement.
• To assist in completing of statistics survey reports to regulatory bodies such as MOM, CPF etc.
• Participate and organize Company-wide employee welfare programs (as advised by HRBP)
• To administer leave requests, ensuring accurate tracking and recording of employee leave, while maintaining a positive employee experience.
• Advise employees on the application of the organisation’s HR policies and compensation & benefits schemes.
• Manage medical benefits to ensure effective implementation that are in line with HR policies & procedures.
• Provide data to insurance broker and calculate yearly insurance premium to ensure accurate issuance of premium bills.
• Conduct verification to maintain up-to-date and accurate employee records on employment, compensation, performance, development, and separation for reference and use by HR departments and Business/ Service Units for decision making.
• Assist with the coordination and administration of office relocation
• Assist in tax matters - Reporting of employees’ individual income tax and work with the Company’s appointed Tax Service Provider on hypo tax and ensure prompt payment to the Tax Authority (Employees on overseas assignment)
• Assist in the coordination and administration of office re-location.

Knowledge & Experience

Professional Qualifications

• Degree in Business/HRM and its equivalent

Specialist Knowledge / Skills

• Microsoft Office
• Possess excellent interpersonal and communication skills
• Able to prioritize and meet tight deadlines

Experience

• 3+ years’ of relevant HR generalist experience

• To Manage accounts receivable and accounts payable
• Prepare month end journal entries
• To Prepare Bank recouncilliation
• Prepare monthly operating cash flow forecasts / GST & various statistics reports
• Prepare tax invoices, delivery orders and monitor overdue accounts
• Prepare all staffs’ petty cash and claim.
• Knowledge in Quick Book.
• Handle full set of accounts.
• Liaise with internal/external auditors and tax professionals in related areas.
• Prefer working in construction firm (Construction Account experiences)

You will be responsible for organizing events and overseeing the company’s presence and activities at major conferences, such as the World Stroke Conference and the European Stroke Conference, as well as regional and corporate events.

The candidate will be part of the Global Marketing Team and will work closely with the rest of the Team and the Commercial Team to ensure effective planning and management of all aspects of the defined list of events.

This position enables the Event Executive to take full responsibility for organizing Moleac’s presence at key events. It also involves significant responsibility in budget management. The Event Executive will travel regionally and internationally 3 to 4 times per year, depending on the company’s strategy.

Non-exhaustive scope:

• Communicating with managers and conference organizers, agreeing on strategies and annual investment lists.
• Producing detailed proposals for events, defining timelines, venues, suppliers, staffing, and budgets.
• Leading the organization of conferences and symposia regionally and internationally.
• Participating onsite at selected international events and conferences.
• Identifying and securing speakers and special guests, with the support of managers.
• Securing and booking suitable venues or locations.
• Coordinating venue management, ensuring that the company’s exhibition booths are booked, set up, and equipped.
• Planning room layouts and entertainment programs for workshops.
• Coordinating staffing requirements and conducting staff briefings.
• Collaborating with web designers to create event branding and overseeing the production of posters, catalogues, and brochures.
• Coordinating suppliers, managing delegate and colleague queries, and troubleshooting on the day of the event to ensure smooth operations.
• Conducting post-event evaluations (including data entry and analysis) to drive continuous improvements.
• Collaborating proactively with sales teams across different affiliates (located in over 30 countries) to organize local and regional events.
• Managing internal and external communications (e.g., press releases).

Candidate profile:

• We are looking for a highly motivated candidate with a passion for event organization and relevant experience.
• Ability to adapt quickly to new environments and a strong desire to learn.
• Ability to work independently and proactively.
• Strong organizational skills.
• Proficiency in Microsoft Office, PowerPoint, and Excel.
• Ability to lead a team towards ambitious goals.
• Strong interpersonal and communication skills, with proficiency in both oral and written communication.
• Proven ability to influence cross-functional teams, with an interest in the healthcare industry.
• Creativity.
• Rigor, with a passion for quality.

Application process: If you believe you are a suitable candidate for this position, please send your CV and a cover letter (detailing your interest in the position, availability, last drawn salary, and salary expectations) to [email protected].

Accounts Manager – SGUnited Traineeships Programme

1. Role Description:

This position reports to the Director and interfaces with other employees. This role requires service-focused, self-driven, eager to grow, strong ownership and is able to execute task assigned timely. This role must also be able to contribute to strategical and tactical decisions that will shape the company’s present and future directions.

2. Specific Responsibilities:

• Maintain Accounts Receivable and Accounts Payable processes and ensure proper reconciliation of creditors’ statements and accurate reporting of outstanding liabilities.

• Manage cash flow forecasting and ensure sufficient liquidity for operations as well as assist in the preparation of annual budgets and periodic forecasts.

• Prepare statutory financial statements and ensure compliance with laws and regulations as well as liaise with external auditors and tax agents to ensure smooth audit processes and tax filings.

• Prepare full sets of monthly management accounts, ensuring timely and accurate reporting, comply with accounting standards and policies, perform analysis by comparing actual results to budgeted results as well as analyze variances and provide detailed explanations for discrepancies in financial performance.

• Provide the group financial analyses and interpretations of variances, and advice to management for decision-making processes.

• Collaborate with key stakeholders to develop and implement financial strategies that support business growth and sustainability and also provide financial input on strategic projects.

3. Competencies to learn:

• Good analytical and organisational skills, with exceptional attention to detail.

• Experience with budget management, public accounting, and cash flow.

• Familiar with all statutory and compliance obligations, including statutory accounting and tax issues.

• Experience managing full sets of accounts, preparing financial reports, and conducting variance analysis.

• Ability to articulate and present ideas to key stakeholders effectively in oral, presentation and written form.

• Excellent critical thinking and decision-making skills.

4. Duration of Traineeship/Attachment Offered:

6 months

Job Description

The shortlisted candidate is to ensure timely completion of medical reports and the medical information is released in accordance with the hospital policy.

Duties and Responsibilities

• Register and process medical report requests, including cashier function for medical report payment.Handle all email, phone and mail enquiries pertaining to medical reports.
• Follow-up with doctors on incomplete medical report requests.
• Execute administrative duties pertaining to all medical report requests.
• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline.
• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.
• Conduct quality check on medical report before release.
• Any adhoc assignment as assigned by the supervisor.

Requirements

• Possesses minimally a Diploma education qualification.
• Preferably at least 1-2 years of experience in healthcare/hospitality/government industry with administrative or customer service experience.
• Proficient in Microsoft Outlook, Word and Excel.
• Excellent communication and interpersonal skills.
• Service oriented and customer focused.
• Positive working attitude, team player and willing to learn.

Job Responsibilities:

• Responsible for general office administration and office maintenance
• Maintain database and monitor corporate handphone users’ contracts and usage
• Sourcing of supplies and services – office equipment and office maintenance services
• Arrangement flights, hotel reservations and prepare regular reports
• Preparing of admin reports and checking of invoices for processing payment
• Cover duties of the Receptionist as and when required
• Support Supervisor in any other general office administration duties as and when required.

Job Requirements:

• Degree in Business Administration or related discipline or Diploma holders with relevant experience may apply
• Have at least 5 years of relevant experience
• Excellent communication, interpersonal skills and ability to interact with all levels of the organization
• Good command of both written & spoken English and Mandarin
• Demonstrated strength in multi-tasking, problem-solving, defining needs, visualizing alternatives, working within established budgets, and initiating action to achieve goals
• A resourceful and good team player
• Dynamic and humble with a positive working attitude

Responsibilities

• Reconcile e-Commerce platform reports, and retail sales collection reports
• Reconciling goods return with billing to ensure accurate billing and goods received
• Issue Sales invoices and credit notes
• In charge of data entry of goods receipts and good issue
• File invoices, payment vouchers, letters, etc
• In charge of month end and year end stock take
• Assist in account receivable, account payable and inventory function
• To provide administrative support to Finance and HR Department
• Assist on any ad-hoc accounts or administration duties

Requirements

• Min Diploma / LCCI in Accounting
• At least 1-2 year of working experience in related field
• Proficient in Microsoft Office (especially Excel)
• Knowledge of Navision ERP System will be an advantage
• Meticulous, responsible, initiative, independent & good team player
• Able to multitask, work under pressure and fast-paced working environment
• Able to commence work immediately preferred

Our business development team is the backbone of our strategic expansion efforts, you will play a pivotal role in shaping the future of healthcare marketing. Your day-to-day will look like this:

• Engaging in sales and business development activities to drive revenue and client acquisition.
• Strategically manage and expand accounts, ensuring long-term partnerships and client satisfaction.
• Collaborate closely with the marketing team to develop and implement effective strategies that align with our sustainability goals.
• Spearhead efforts to expand our local and regional presence, identifying new market opportunities and establishing Sustainable Growth Experts as a leader in healthcare marketing.
• Actively pursue new accounts, leveraging your expertise in deal closing to grow our client base.

To succeed in this role, you will need:

• A proven experience in sales, with a strong track record in business development and deal closing. (Fresh grads are welcome if you're hungry for a sales career)
• Ability to manage accounts with a focus on fostering long-term business relationships.
• Skill in collaborating with teams to craft strategies that drive growth.
• Knowledge of marketing principles and a keen insight into healthcare market trends.
• Excellent communication and negotiation skills, with the ability to liaise effectively with managers and stakeholders.
• A proactive approach to obtaining new accounts and expanding our business footprint

How To Apply:

1. Email us a cover letter to [email protected] with the subject line " Business Development Executive", and tell us why you're the best person for the job
2. Include your updated CV
3. This is the only mode of application we will consider, all other channels will be ignored

Salary, Commission, and Bonuses

1. Starting base salary of SGD$3800 (depending on experience)
2. High and recurring commissions (Up to $12k a month)
3. Transport and mobile allowance
4. Healthcare allowance
5. 21 Days Annual leave
6. Hybrid working environment

Functions and Responsibilities

· Comply to ASL HSSEQ policy and procedures.

· Responsible for the preparation of a full set of accounts for her or his portfolio of vessels up to monthly closing for review with the Senior Accountant

· Issues the invoices for each client according to the contractual agreements and upon approval from his/her supervisor submits them to clients, as well as monitor their timely payment, reporting any potential discrepancies from schedule. Monitors the financial position of assigned vessels.

· Executes all the accounting transactions of the assigned vessels, i.e., invoices, expenses, payments, payroll, etc., and updates accordingly all the respective accounting ledgers, to assist in the effective monitoring of each vessel's financial operation and compliance with the accounting rules and legislation.

· Performing bank reconciliation/checking bank recon

· Review and check master’s month-end cash statement.

· Upon approval, proceed to the prompt settlement of all accounts/payments of related vessels, to support the smooth operation of vessels.

· Produces and submits periodical financial reports of the assigned vessels to senior management and reviews the vessel's actual costs against budgets. Informs the Senior Accountant of each assigned vessel, concerning budget variances.

· Assisting Senior accountant for the timely preparation of yearly Company financial reports.

· Proceeds all the accounting entries and develops analytical monthly accounting reports according to the requirements and processes of Arcadia, to provide management with the required information. (DANAOS/SHIPNET)

Requirements:-

o Diploma in Accountancy/Finance/CPA/ACCA/Diploma

o At least 4 years of accounting experience specializing in vessel handling and analytical reporting from the shipping industry

o Skill(s): Accounts, Tax and GST reporting

o team player who is hands-on and meticulous in his/her work and can deliver within tight deadlines.

o Prior experience in the Shipping / Ship Management industry is a MUST.

o Prior experience with the DANAOS/SHIPNET accounting module preferred

Responsibilities:

• Handles full set of accountsfor one or more entities
• Ensure accuracy for data entry of all transactions into the MYOB/Microsoft Dynamic 365 Business Central (“BC”)
• Account Payables: Check and ensure the supporting documents are adequate and complete, monitor cashflow and prepare payment to vendors
• Prepare PVs and payment on banking platform, submit together with supporting documents for Accountant and Finance Manager’s review before route to Directors for their approvals
• Account Receivables: Check and ensure the supporting documents (PG/SR) are adequate and complete before issue invoices on time and mail to customer, and capture the sales transactions in the MYOB/ BC
• Maintain Fixed Assets Register
• Prepare audit schedules and assist in auditing matters
• Perform month end and year end closing and prepare audit schedules for balance sheet accounts within the stipulated timeline for Accountant/FM to review
• Ensure all finance documents are properly filed and kept in the cabinet such as bank statement and contracts.
• Participate as a Team Player in Microsoft Dynamic 365 Business Central implementation, guide part-timers for data entries, verify data key by part-timers, verify the final results in BC to MYOB and etc..
• Provide administrative supports, i.e. mailing documents and etc.
• To undertake ad-hoc duties assigned by Accountant/FM, i.e. generate and sorting listing from MYOB/BC, checking of historical data and etc.

Requirements:

• Degree / Diploma in Accounting (LCCI) or its equivalent.
• Minimum 5 years’ relevant working experience
• Prefer well versed in MYOB/Microsoft Dynamic 365 Business Central,
• Good working attitude and self-motivated.
• Good command of written and spoken English.
• Good organizational capabilities, meticulous and process strong analytical skills.
• A team player and the ability to work independently under minimal supervision.
• Able to start work immediately or short notice.

Key Responsibilities:

• Responsible for end-to-end corporate channel including sales, availability, pricing, content listing, stovks, on-site visibility & traffic generation, order management &fulfilment, after-sales service etc.
• Develop and execute sales strategies to acquire new corporate clients and expand existing client relationships.
• Identify potential business opportunities through market research, networking, and leveraging industry contacts.
• Build and maintain strong relationships with key decision-makers, stakeholders, and partners.
• Understand client or customer requirements to align our program to fit into their requirements leading to clients' higher participation and purchases.
• Conduct product demonstrations, sales presentations, and negotiations to close deals.
• Collaborate with internal teams to ensure seamless onboarding and integration of services for clients.
• Monitor market trends, competitor activities, and client feedback to refine sales strategies and offerings.
• Prepare and present regular sales reports, forecasts, and pipeline updates to management.
• Responsible for achieving sales targets and KPIs and expanding existing customer base.

Qualifications:

• Bachelor’s degree in Business, Marketing, or a related field.
• At least 2 years of experience in corporate sales, preferably within the e-commerce sectors.
• Strong understanding of e-commerce enablement, digital marketing, and online sales strategies.
• Excellent communication, negotiation, and relationship-building skills.
• Ability to work independently and as part of a team in a fast-paced, dynamic environment.
• Proven ability to meet and exceed sales targets.

Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

Admissions Administration

• Liaise with applicants to the NUS MEng, PhD, Eng.D Programmes timely, including
• Answering enquiries on graduate admission matters
• Tracking applications and complete submission of documents to support applications
• Liaise with interviewers and applicants for admission interviews
• Updating records
• Scanning and filing of documents
• Update and maintain information/data in Admission Systems

Other Duties

• Any other ad-hoc duties as assigned and required by the team

Qualifications

• Candidate must have at least 1 year of working experience, preferably in the higher education sector
• Possess good business acumen with excellent verbal and written communication skills
• Good organisational and interpersonal skills. Able to work collaboratively in a fast-paced environment
• Self-driven, resourceful and organised
• Ability to work independently and proactively
• Meticulous and thorough. Ability to deliver under tight deadlines
• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook)
• Able to work and liaise with internal departments and external collaborators

• Position : Senior Accounts Executive (Manufacturing/Construction) – Up to $6,000
• Location : Alexandra Road
• Working hours : Monday to Friday | 8am to 5.45pm
• Salary (commensurate with experience) : Up to $6,000 + Variable Bonus + 12 to 14 days Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Manufacturing

Main Responsibilities:

• Responsible for preparation and closing of monthly and annual financial statements
• Support forecasting and budgeting exercise, Project P & L as per corporate guidelines
• To assist and perform the daily accounting and administrative duties such as putting up cheques for payments.
• Ensure timely, accurate month-end closing and financial reporting to Management
• Responsible in administering and issuing invoices to the customers.
• To gather and handle all petty cash transactions and posting of all Accounts accurately by entering into the Computerized Systems.
• To attend to the External Auditors and to be involved and participate in the Annual Stocktaking
• Coordinate and liaise with external parties like external auditors, tax agents, corporate secretarial agents, local tax and government authorities where required.
• To attend to the External Auditors and to be involved and participate in the Annual Stocktaking
• To be a witness in taking the weights or data in the work process, whenever necessary.
• To perform any other duties as and when assigned by the Superiors.

Requirements:

• Minimum of Diploma in Accounting with at least 3 years of relevant experience
• Strong management skills and leadership qualities.
• Bilingual in English and Mandarin to communicate with chinese speaking associates

Email to: [email protected]

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listings and career tips!

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

About ASEF Finance & Administration

The Finance and Administration Department support ASEF’s work through the stewardship of

financial, information technology and administrative services. Our Goals:

• To promote sound financial management,
• To deliver quality reports and information to internal and external stakeholders on a timely basis,
• To ensure that our work processes and policies adhere to strict compliance standards and requirements.

About the Position

The incumbent’s work will be under the supervision of the Finance Manager.

This appointment is on a 1-year contract basis with an initial 3-month probation period.

KEY RESPONSIBILITIES

• Process AP invoices, payments and posting,
• Assist in payment and reimbursement process,
• Assist in month-end closing schedules, reconciliation, journals, reports and etc,
• Assist for project financial reports and budget and forecast reporting,
• Involve and participate in the financial and regulatory audit process,
• Assist in financial report and management reporting,
• Assist in GST filing preparation and filing,
• Ensure payment process is in compliance with ASEF’s procurement policies, grant conditions and statutory requirements,
• Any ad-hoc tasks related to Finance & Admin

QUALIFICATIONS & EXPERIENCE

• Diploma/Degree in Accountancy from recognized institutions
• At least 3 to 7 years of related working experience
• Independent and able to work with minimal supervision
• Dependable, responsible, meticulous and possess a positive working attitude
• Possess initiative and able to organize and prioritize worPrevious experience in an international organization or non-profit sector will be an added advantage

KEY COMPETENCIES

• Excellent communication skills and maturity to deal with different cultures, as well as with all levels of staff,
• Able to work effectively in a team environment. A team player.
• Able to work under pressure and overtime during peak season,
• Pro-active and able to work effectively with minimal supervision,
• Proficient in Microsoft Office applications and familiarity with accounting software (Microsoft Dynamics) is an added advantage.

CITIZENSHIP

ASEF is an organisation established in 1997 through the Asia-Europe Meeting (ASEM) to complement ASEM’s mission to promote opportunities for Asians and Europeans to exchange ideas and collaborate, as well as to achieve innovation and sustainable solutions for common global challenges. We invite candidates who are citizens and passport holders of ASEM Partner countries to apply for this position.

Remuneration

The successful candidate will be offered a monthly salary commensurate with their personal qualifications and experience. Other applicable benefits include medical benefits, various paid leaves and an annual wage supplement equivalent to a month’s salary.

How to Apply

To apply for this position, please submit the following documents:

• Cover letter detailing the qualities/contributions that you would bring to ASEF,
• Curriculum vitae with your contact details, highlighting work experiences and studies related to the above job requirements,
• Clear indication of your nationality,
• Contact details of 2 referees who can comment about your recent work in a professional capacity; please mention the capacity in which you know them.

Please email your application with the subject “F&A_PE 2024 – your full name” to [email protected] by Friday, 4 October 2024.

As we receive a large number of applications, we seek your understanding that only shortlisted applicants will be contacted via e-mail.

ASEF is an employer who does not discriminate against any job applicant or employee based on gender, sexual orientation, disability, age, colour, ethnicity/race, national origin (ancestry), religion (creed), marital status or pregnancy.