Contract Period : Now till end July

Working Day : Mon to Fri

Working Hour : 9am to 6pm (lunch break : 1 hour)

Reporting To : Manager, Corporate Communications

Responsibilities

· Assist in creating engaging and impactful content for various communication channels, including social media, website, newsletters, and marketing materials

· Assist in conducting market research and stay updated on industry trends and best practices to ensure the organization's communication strategies are innovative and effective

· Assist in managing the organization's social media platforms, ensuring consistent messaging, timely updates, and interaction with followers

· Providing administrative support for the department

· Involved in any ad-hoc projects and/or other duties as and when necessary

Requirements

· At least GCE A Levels

· Proficiency in Microsoft Office (Word/Excel)

· Proficiency in spoken and written English

· Creative, independent and interest in designing, photography, video editing

· Keen interest in storytelling and content creation abilities, with a keen eye for detail and accuracy

Interested parties please send in your resume in Microsoft Word Document Format to Ms Tan Shui Li, Katharine (Chen Ruili) (R1660568). Please include your work experience(s) and qualifications. Only shortlisted candidates will be notified. Thank you.

[What you will be working on]

• Processing payments for the Board’s expenses, including payment to suppliers, grant recipients and scholars and maintenance of supplier and customer records in financial system; 

• Processing reimbursement to staff for overseas trips and other claims; 

• Processing overseas centres’ expenses to suppliers;

• Monitoring of accounts receivables, fixed assets and bank account at overseas centres;

• Assessment and accounting for leases in accordance with FRS116

• Supporting various statutory returns, budget exercise, management reports and ad-hoc projects;

• Supporting financial systems enhancements and troubleshooting.

• Analysis of bank transactions and complete monthly bank reconciliation;

• Tasks will be assigned in accordance to the candidate’s experience and suitability.

[What we are looking for]

To meet the challenges of this role, you must be a Singaporean with the following attributes:

• Basic book keeping knowledge;

• Meticulous and patient;

• Able to perform under time pressure;

• Good interpersonal skills;

• Proficiency in Microsoft applications and SAP/SAP Concur/Workday preferred.

Applicants may expect to receive an application outcome within 8 weeks of application date.

Position Summary

This role responsible for order fulfilment process

Job Description :

• Track and review all incoming orders, ensuring that all technical and commercial details are

correct for order processing.

• Process all orders timely and accurately into the ERP system.

• Coordinate with all internal and external stakeholders to ensure the smooth execution of

orders.

• Expedite orders to meet customers’ requirements.

• Acknowledge customers’ orders timely and ensure a high level of responsiveness to

customers’ requests.

• Review all backlog orders on hand and proactively escalate potential late orders to

stakeholders/higher management to mitigate risks on late deliveries or non-performance.

• Forecast all backlog orders and ensure monthly forecast targets are met.

• Respond to all customers’ enquiries timely.

• Handle, manage and escalate customers’ complaints and escalation.

• Work with sales closely to manage customers’ accounts.

• Feedback on customers’ needs and requests.

• Work with customers on their credit hold issues to clear roadblocks for shipments release

and delivery.

• Comply to company rules and policies on all businesses (Trade and Intercompany)

• Ensure all record retention.

• Prepare presentations and participate in business meetings.

Job Requirements

• Diploma / bachelor’s degree in supply chain / Logistics, Business Administration or

equivalent

• At least 3 years relevant working experience in a manufacturing environment

• Microsoft Office and ERP System

• Knowledge on international trade compliance rules and regulations.

• English - Excellent verbal and written communication skills for handling english speaking people

• Independent and able to work with minimal supervision.

• Possess sense of urgency and good time management

• Possess good problem-solving skills!

• Able to handle customers of different cultures.

• Able to work in fast paced and dynamic environment.

• Liaise with and auctioning incoming calls from customers, suppliers and Agents regarding shipments/bookings
• Manage Key Account customers, answering their enquiries and queries
• Tracing & Tracking Freight keeping customers updated at all times
• Plan and coordinate deliveries
• Acknowledge collections and bookings
• To maintain good relationship with existing customers
• To make sure costings are accurate and revenues are applied to each shipment.
• Declared Import & Export permit in compliance with Singapore Custom and other regulatory requirements.
• Customer oriented, proactive with good organisation skill
• 5 Days Week

We are looking for a Finance & HR Executive who loves numbers as well as anything related to employees’ well beings. In this position, you will be working closely with our sales team to generate contracts and invoices for our clients. You will also be handling the account receivables and payables of the company, as well as supporting our HR functions.

Rewards:

• Medical and insurance coverage
• Yearly pay increment
• Additional 2 days of annual leave every year
• Work alongside with an award winning team (Winner of Search Marketing Agency Of The Year 2022 & Lead Generation Agency Of The Year 2022)
• A super fun and dynamic company culture
• Work from home / Report to office 2 days per week

Responsibilities:

• Generating contracts and invoices for our clients
• Monitoring of incoming payment
• Sending payment reminders to our clients
• Preparing monthly P&L report for our management team
• Assisting with recruitment processes such as arranging and scheduling of interviews
• Supporting onboarding and offboarding activities
• Managing employee records as well as inventory matters
• Answer clients' inquiries via email, live-chat, messages and calls
• Updating company's CRM system
• Administrative work

Requirements:

• STRICTLY Singaporean or PR holder only
• Meticulous nature
• Strong passion in numbers
• Fluent in written and spoken English
• Ability to multi-task and meet strict deadlines
• Possesses self-initiative, hardworking and responsible
• Resourceful, cheerful disposition with a positive working attitude

Probation Period:

This position includes a 6 months probationary period to assess mutual compatibility within the job role.

Why Us:

Voted by Adidas, CapitaLand, Grab, Lazada, Alibaba, L’Oréal, Hilton, Zalora and UOB, we are the winner of Search Marketing Agency of the year 2022. We are also the winner of Lead Generation Agency of the year 2022.

With an ongoing expansion plan, we want to gather the best talents in Singapore and bring Impossible Marketing globally. This means that you get to work with some of the biggest brands in Singapore and Asia.

In addition, we are probably the only Digital Marketing Agency in Singapore that takes CSR seriously. We launched “Project KATE” back in 2015 and have since supported multiple charity organisations and the less fortunate for free.

More info: https://www.impossible.sg/

Job Description

• Administer purchase requisition, quote and purchase order documents and processes.

• Work with planning, customer service and logistics team on material planning to support manufacturing needs.

• Coordinate with vendors and forwarders on incoming and outgoing shipments.

• Maintain and manage the supply chain network and system working with vendors & contractors, freight forwarders & agents and Customers or subcontractors.

• Source for materials and new vendors & contractors , to negotiate for competitive prices, identify potential, effective and reliable Prepares and maintain all purchasing document.

• Ensure timely delivery of raw materials to meet the production requirement.

• Updates and maintain the approved vendor list (AVL).

• Responsible for supplier assessment / qualification.

• Responsible for the assessment of RoHS compliant for any new material to be purchased.

• Responsible for the waste disposition process working with qualified vendors and internal team.

• Responsible for ISO documentation, review and revision working with internal team.

• Responsible for purchasing related documents filing system complying to company ISO system requirements.

• Comply with all Quality, Environmental, Health, Safety and Security policies and procedures of the Company.

Qualifications/Requirements

• Diploma in Supply Chain, Business Administration, Material Engineering or any Engineering field or equivalent

• Minimum with three years’ experience in purchasing or logistic / purchasing environment

• Knowledge in ISO 9001 & ISO 14001 QEMS is preferred

Duties and Responsibilities :

• Assist Senior Manager of Quality & Compliance to oversee the ISO Quality Management System held by the company.

• Work with internal stakeholders from Air Freight, Ocean Freight, Logistics, Courier, Cross Border Trucking Departments in achieving and meeting the set quality standards and procedures.

• Conduct training to stakeholders on topics related to quality standards and procedures.

• Work with internal stakeholders to understand and to meet the needs of customers.

• Gather quality objectives achievement metrics by internal stakeholders.

• Gather quality objectives achievement metrics by key suppliers.

• Work with internal stakeholders to gather customer satisfaction metrics.

• Monitor compliance to national and international quality standards and related regulations.

• Participate in quality related activities such as audit, qualification program, claims etc

Requirement

Minimum 2 years’ experience in quality management QC related field

Diploma level or higher. Knowledge of ISO9001, ISO13485 or SS620, TAPA or TradeFIRST.

Computer literate.

Details oriented with Excellent communication skills

Able to meet deadlines

Experience in managing a team

Prior working experience in freight forwarding/Logistics industry is a plus

You will produce new business sales revenue from a SaaS license model. You will accomplish this through account planning, territory planning, researching prospect customers, using business development strategies and completing field-based sales activities within a defined set of prospects, territory or vertical.

What you get to do in this role:

• Develop relationships with multiple C-suite personas (e.g., CFO, CIO, COO, CDO) across all product sales
• Oversee client relationship mapping to the account team, orchestrating an account strategy across a broad virtual team (Solutions Consultants, Solutions Specialist, Success resources, Partners and Marketing, etc.)
• Be a trusted advisor to your customers by understanding their business and advising on how ServiceNow can help help their IT roadmap
• Identify the right specialist/ support resources to bring into a deal, at the right time

MicroStrategy (Nasdaq: MSTR) is a worldwide leader in enterprise analytics and mobility software. A pioneer in the BI and analytics space, MicroStrategy delivers innovative software that empowers people to make better decisions and transform the way they do business. We provide our enterprise customers with world-class software and expert services so they can deploy unique intelligence applications.

The Account Executive will prospect, identify, sell and maintain sales relationships within his/her assigned territory.   

This position requires interaction with other internal departments such as Inside Sales, Sales Engineering, Sales Operations, and Customer Success.

Join an elite team of Sales Professionals that sell Business Intelligence software products and services to new and existing clients!

Your focus:

• Sell MicroStrategy Business Intelligence software products and services to new and existing clients 

• Identify and properly qualify business opportunities 

• Present business solutions at the executive level 

• Lead negotiations and overcome objections for deal closure 

• Manage complex sales cycles and multiple engagements simultaneously 

• Work with sales consultants to discover, identify and meet customer requirements 

• Prepare accurate sales forecasts and sales cycle reporting 

• Provide project management to ensure the success of the potential or current clients 

• Leverage and enhance partner relationships to drive additional value and revenue

experience is better to have computer knowledge

able manage company admin

manage payroll

look after company staff welfare

able to communicate english and chinese language. Basic Accounting knowledge and office admin skills.

Job Description

· Manage the full spectrum of human resource functions

· Responsible for the full employee's life cycle from onboarding to offboarding, comprising recruitment activities, contract preparation, staff induction, performance management, training and development, retention, etc.

· Working closely with line managers on recruitment matters

· Executing monthly payroll including CPF contribution and tax filing

· Administer job posting on MyCareersFuture. Coordinate with recruitment agencies for sourcing of candidates, pre-screening of resume, administer job interview schedule

· Process work pass applications, renewal and/or cancellations and liaise with Ministry of Manpower for work pass related issues

· Manage employees’ HR queries and other HR related matters

· Provide support for planning and execution of employee engagement activities and company events

· Handle office related admin duties such as office facilities maintenance, purchasing of office supplies, liaising with vendors (IT, cleaning services etc.), air ticket & hotel booking

Requirements

· Bachelor's degree in Human Resources management or equivalent field of study.

· Minimum of 1 years’ experience in the Human Resources function with responsibilities such as HR operations, payroll & benefits, recruitment, and employee relationship & engagement.

· Well-versed in the Employment Act and related local labour/employment related legistrations.

· Experience in following and maintaining workplace privacy.

· Competency in Microsoft applications including Word and Excel

· Strong customer service focus with a high level of responsiveness

· Strong interpersonal & communication skills

· Solid problem-solving skill and experience in working in a fast-paced environment

· Detailed-oriented with excellent organization & documentation skills

The incumbent for this position will be the key administrator for the MSc Mechanical Engineering programme in the School of Mechanical and Aerospace Engineering. The incumbent will also assist with other functional tasks for the Graduate Studies Office, as required.

Job Description

• Administrate all processes from admissions to matriculation, coursework and graduation pertaining to the assigned MSc programme.

• Manage and attend to administrative processes pertaining to MSc dissertation submission and examination.

• Attend to procurement requests and work requests for the Graduate Studies Office.

• Contribute to and support events organized by the Graduate Studies Office such as Orientation and Welcome sessions, Workshops, Alumni networking event, Industry Seminar series, Graduation Dinner, Programme Retreat, and any Overseas Outreach trips.

• Attend to enquiries by prospective students, current students, and faculty.

• Facilitate preparation of data and statistics as and when required.

Requirements

• Bachelor’s degree, or Diploma with 3-5 years of relevant work experience, preferably in student administration services

• Effective communication and organisational skills

• Event planning and management

• Critical thinking and problem-solving skills

• Detail-oriented

• Good interpersonal skills

• Proficiency in Microsoft Office applications

Events Executive [RSIS]

The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:

EVENTS EXECUTIVE

The successful candidate will report to the Head of Events and assume the following responsibilities:

• Provide administrative support for RSIS’ Events Unit;
• Assume the role of Event Lead for events;
• Assist the Event Supervisor to organise and manage events with responsibilities for all administrative and logistical tasks including, where necessary, liaison with speakers and guests, flight and accommodation arrangements, vendors liaison, budget management, conducting of rehearsals and virtual test calls;
• Monitor the progress of event planning and execution;
• Ensure the event administrative and operational requirements are met; and
• Ensure compliance with RSIS and NTU policies and regulations.

Requirements:

• Degree/Diploma with minimum 3 years’ relevant experience.
• Strong communication, organisational and interpersonal skills.
• Proficiency in MS Office applications.
• Proficiency in virtual events software is preferred.
• Knowledge of ITQ/ITT process for procurement of goods and services is preferred.

All applicants should submit the following:

• A cover letter specifying how your qualifications match the job description; and
• A detailed curriculum vitae.

We regret that only shortlisted candidates will be notified.

For further information about RSIS, please visit our website: www.rsis.edu.sg.

The Office of Alumni Engagement (OAE) is seeking to hire an alumni relations and program management professional to help drive alumni engagement to greater heights through purposeful and impactful programs that meet the University’s needs. 

The Senior Executive is part of a team in driving the University level alumni events, and partnering programs targeted at alumni residing overseas. These events and programs are organised by OAE, the schools and departments and alumni associations to create and maintain pathways for alumni participation that advance the goals of the University.  The key strategic objective for the team is to nurture strong alumni relations with the growing Overseas Alumni Associations & Alumni Circles.

Key Responsibilities:

Facilitate the formation of overseas NTU Alumni Associations, reconnect with associations which are inactive and render support to strengthen their ties with their alma mater.

• Support alumni programmes to engage with alumni in Singapore and overseas.

• Support the team to curate and organise global and regional alumni engagement programmes such as China or Regional Conference and events in collaboration with colleges and departments as well as overseas alumni associations.

• Coordinate NTU Senior Management’s visit to engage with overseas alumni.

• Administrative works such as alumni correspondences, procurements and payments.

Key Requirements:

• Bachelor's degree in a related field

• A self-starter who is resourceful, committed and has strong interpersonal skills

• Strong verbal and written communication skills

• Good project management experience and able to multi-task in a fast-paced environment

• Willing to travel, and work during weekend

The Senior Executive, Governance and Quality Assurance, supports educational quality assurance processes and practices for the NTU Bachelor of Medicine, Bachelor of Surgery undergraduate programme at the Lee Kong Chian School of Medicine. This position reports to Director, Education Management.

Responsibilities:

Curriculum Reform

• Participate as Secretariat team member of the Curriculum Reform Committee (CRC) and its sub-groups and ensuring effective collaboration and implementation of curriculum reforms.

• Organise CRC and its sub-groups meetings and providing administrative and logistical support

• Assist in the preparation, compilation and dissemination of CRC and its sub-groups meeting package including meeting papers and slide deck

• Assist Chair, CRC in the conduct of meetings

• Draft minutes of CRC meetings and action plans for its sub-groups’ meetings

• Assist in monitoring follow-up actions

Curriculum Documentation

• Administer electronic filing infrastructure for NTU MBBS degree documentation

• Maintain version control of curriculum documentation

• Engage with internal stakeholders to plan and develop budget estimates for new degree programme, including operating expenses and expenditure on manpower

• Assist faculty and educators in compiling and documenting learning outcomes

• Collaborate with sub-groups, faculty and educators to collect, organise, and update course outlines, learning outcomes, and assessment strategies.

Programme Policies and Processes

• Collaborate with team leads in developing and reviewing MBBS degree programme policies and processes

• Monitor timeline for submission of revised policies and processes for approval at School and University-level committees

• Prepare student-facing versions of policies and processes for publication on student intranet

Quality Assurance and Quality Improvement

• Provide administrative support for national-level medical education quality assurance and quality improvement efforts

• Assist in preparation of quality assurance documentation for submission to Ministry of Health and Singapore Medical Council

Requirements:

• Bachelor’s Degree with at least 1 to 2 years of relevant experience in education quality management

• Background in medical education and/or healthcare administration would be an advantage

• Knowledge of quality assurance frameworks and methodologies in higher education

• Proficiency in Microsoft Office applications

• Experience in data management

• Meticulous, resourceful and adaptable

• Ability to multi-task and work independently under time pressure

• Excellent organisational, written and verbal communication skills

• Team player

• A proactive approach to identifying challenges and developing innovative solutions to address issues related to governance, compliance, and quality assurance

• Strong organisational and project management skills to plan, coordinate, and execute plans

This is a contract position till 31 March 2026.

The NTU Office of Admissions (OA), an office within the Students and Academic Services Department, is organised in the four key functional areas that support the university’s quest in recruiting quality students to pursue their undergraduate and/or graduate education.  These four areas are Undergraduate Admissions, Graduate Admissions, Talent Outreach and Marketing and Operations. ​

Responsibilities

• Create visually appealing designs (digital and printed) for admissions related publicity materials, such as brochures, postcards, eDMs, posters, banners, event e-invite etc.
• Assist to coordinate the production of admissions and scholarship brochures.
• Assist to update and seek clearance for contents of the Minimum Subject Requirement brochures.
• Assist in maintaining brand consistency across all design projects.
• Assist in checking all graphics related to the publicity of the Open House during design and production process, and on site for set-up day.
• Assist in preparing/updating SOP on production for all publications.
• Prepare and maintain proper records of design files, assets and projects documentation for all publications and graphics for events.
• Assist in event registration for outreach events.
• Process payment to students ambassadors for events, maintain and keep track of Time-Off e-system records as well as assist in other administrative matters.

Requirements

• Diploma in Graphic Design, Visual Communication or equivalent.
• At least 3 years of experience in designing visuals/artwork for both printed and digital platform.
• Strong understanding of design principles, typography, colour theory and motion graphics.
• Proficiency in design software such as Adobe Creative Suite (Photoshop, Illustrator, InDesign) or other design tools.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, etc.)
• Basic knowledge of HTML, CSS and web design.
• Knowledge of video creation and editing software.
• Good verbal and written communication skills.
• Creative, meticulous and a great eye for aesthetics.
• Positive attitude to work with ability to handle multiple projects concurrently.
• Strong team player.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applicants to join the Finance Department as an Executive. This is a 3-year contract position.

Executive (Finance Department) [NIE]

Responsibilities

You will be part of the team which handles payments and other student-related financial matters for the institute. Your responsibilities will include:

• Administering Financial Aid schemes, e.g. PSEA, CPF, Mendaki, Tuition Fee loan, Study loan, scholarships and bursaries.
• Checking that payment transactions (e.g. supplier invoices, student claims) have appropriate certification and approvals before processing payments.
• Handling the financial accounts, preparing GST, audit schedules and financial statements for NIE Student Union.
• Responding timely to enquiries pertaining to student matters.
• Assisting in the design, implementation and review of financial processes, policies and guidelines for continuous improvements, through streamlining and automation.
• Handling ad hoc duties as assigned.

Requirements

• A Polytechnic Diploma in Accountancy or its equivalent.
• 2 or 3 years of working experience in accounting.
• Organized and meticulous in handling numbers and data.
• A team player with a positive working attitude and is willing to learn and adapt.
• Proficient in Microsoft Office applications, especially Excel pivot tables and formulas.
• Experience in SAP would be an added advantage.
• Able to adhere to timelines.

Closing Date

The closing date of the advertisement is 3 January 2024.

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus.  This is subject to the availability of seats.

The Senior Executive (Strategic Projects) will support the Assistant Director and Senior Assistant Manager in the operational and administrative matters pertaining to the successful implementation of strategic projects and transformation plans that will support the school’s core objective in transforming and building a leading mechanical and aerospace engineering school in the world.

Strategic Initiatives and school projects support

• Collate data on strategic risks, opportunities, problems, industry and research trends, findings as well as research outcomes, to support analysis

• Support the preparation of insights into potential projects, proposals, white papers and roadmaps

• Support the execution of school wide projects and initiatives across units

• Prepare material, infographics, PowerPoint slides and newsletters to help raise awareness of the school’s initiatives

• Serve as the unit’s web content administrator to update the school’s website where necessary

• Plan and coordinate meeting and events related to the development of the initiatives

• Support the logistics and planning of meetings, events, including venue bookings, catering, coordination with faculty and unit managers where necessary

• Support the Assistant Chair (I&E) and Assistant Chair (International Engagement) in implementing the school’s I&E projects

• Work closely with the school’s outreach unit to design and publicize targeted publicity material on the school’s social media channels

• Assist in managing diversity projects such as Women in STEM initiative and WoMAEn platform

• Undertake special projects assigned by Senior Management, as well as secretariat duties for strategy meetings

Requirements:

• Degree from a recognized institution preferred. Diploma holders with relevant working experience may be considered.

• Strategic programmes development and planning experience

• Events planning and execution experience will be advantageous

• Adept at graphical and media design

• Excellent interpersonal, analytical and problem solving skills

• Excellent command of English with excellent writing skills

• Team player, highly motivated to build relationships with cross-department members, stakeholders and others in the organization who have impact in the projects

• Self-motivated with the ability to work independently as a team member with minimal direction

• Able to work in ambiguous situations with a positive attitude

• To ensure an efficient operation of graduate studies (pre-admission) and research processes.
• Support on admission and coordinate orientation for graduate students.
• Administer post-admission graduate studies matters such as schedule mass qualification examination timetable, change of supervisor, candidates’ downgrade/extension/termination, process local and overseas conferences/attachments, exchange students’ applications, etc.          
• Provide a supportive/engaging environment to faculty members and graduate students.
• Assist on enquiries pertaining to graduate studies (pre- and post- admission). 

Responsibilities:

Admissions

• Prepare interview logistics and schedule interviews for shortlisted applicants. 
• Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements.
• Maintain scholarship files and track application status to ensure updated information is readily available.
• Work with admin team to provide logistical support to postgraduate students when they arrive.
• Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags & etc).

Examination

• Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin.
• Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS.
• Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission.
• Coordinate in script checking and marks entry.

Qualifying examination (QE), thesis submission and oral examination (OE)

• Coordinate on processes for QE, OE and thesis submission.
• Work closely with faculty and students to ensure that examiners have been confirmed and approved.
• Coordinate with students and panel members to schedule QE and OE.
• Inform panel members and students of the presentation schedule.
• Check to ensure all the forms are duly and correctly filled and are submitted in order.
• Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College.
• Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process.
• Ensure timely scholarships renewals.

Leave Application (LOA, Conference/training leave)

• Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave.
• Process all the leave application and reimbursement promptly.
• Create vendor via ServiceNow for new vendor for payment.

STP (Exchange/ Non- graduating students)

• Prepare a guideline for student to apply their STP application online.
• Work with OGEM and One Stop to process the documents.
• Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA.
• Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees.

Research Grant

• Support ACR manager with research grant verifying, e.g. Ariba purchasing verifier, facility/chemical charging form verifier, etc.

Others

• Perform postgraduate processes in accordance to the policies and guidelines of the University.
• Provide support in process alignments within the unit.
• Maintain up-to-date postgraduate student records.
• Work closely with Students unit for graduation/ hooding ceremony.
• Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis.
• Assist TA coordinator in assignment of Teaching Assistants’ duties.
• Support the coordination of PG events such as 3MT.
• Any other adhoc duties or projects assigned.

Requirements

• A recognized diploma or bachelor’s degree in any discipline.
• Proficient in MS Office.
• 1 to 2 years prior experience in tertiary research administration is preferred. Or experience of working in a customer focused environment.
• Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members.
• Planning and organizing, communication skill, negotiation and influencing skills.
• Knowledge of contract management, data analysis, financial management.
• Resourceful and independent.
• Ability to work effectively under pressure.
• Proactive and a positive attitude towards work tasks.
• Conscientious team player.
• Assertive and meticulous.

NTU’s School of Computer Science and Engineering (SCSE) is a leading school for higher learning that is known for its excellent curriculum, outstanding impactful research, and talented faculty. Today, we are ranked Top 10 for Computer Science in the latest US News and World Report Best Global Universities listing and NTU has been recognized as the top university for AI research and citation impact. SCSE serves a critical role in the university and society as we harness the power of digital technology and tech-enabled solutions to not only enhance the learning and research experience of our students and staff, but also to create innovative solutions for some of the grand challenges facing our world.

We invite suitable candidates to apply for the Student Administration, Senior Executive role with our Academics Office to provide support to the Academic team on all undergraduate matters.

Responsibilities:

• Assist in course registration activities and ensure that the process has been conducted in accordance with the University’s and school’s policies, guidelines and deadlines.

• Assist in processing waiver applications.

• Assist in the planning of the class timetable.

• Assist in handling queries from Undergraduate students and enquiries over the counter during scheduled timings.

• Check and ensure that all students have successfully registered for their required course after the course registration exercise, especially for graduating students.

• Provide statistics and data as and when required.

• Coordinate and facilitate the examination results appeal and review process and update student(s) timely on the decision.

Requirements:

• Min. a Degree with 2 years of relevant experience, preferably in an educational institution.

• IT savvy, proficient in MS Office applications and database management systems

• Meticulous and organized, with the ability to multi-task

• Proactive, analytical and resourceful

• Ability to work in a team

• Excellent interpersonal and communication (oral and written) skills

• Good sense of initiative and responsibility and positive working attitude

• Ability to manage stressful situations

The School of Chemistry, Chemical Engineering and Biotechnology is seeking to hire a technical specialist to provide support to the Undergraduate teaching and research laboratory. The individual will be supporting on receiving store for the school. The individual will be also supporting maker’s lab in mechanical prototype design and fabrication. The individual will be assisting lab waste disposal, general maintenance and safety of lab and inventory management.

Responsibilities

Operation and maintenance of mechanical fabrication machine and other equipment.

• Taking proactive approach in understanding the students’ projects, and providing assistance, solution and troubleshooting
• Proposing and sourcing suitable mechanical machine and materials for the mechanical workshop
• Develop troubleshooting guide
• Develop user guide
• Provide hands-on training to end user

Manage and support other undergraduate lab e.g. Maker’s lab, fluid mechanics lab

• Design and prepare the mechanical parts, adaptors, connectors and tools for the process
• Preparing materials required for the lab before the class begins
• Providing technical assistance during lab sessions
• Conduct lab housekeeping

Goods Receiving and Inventory Management

• Provide analysis of the inventory for purchasing and budget projection
• Ensure inventories are properly kept e.g. items that are temperature sensitive to be kept in the freezer
• Ensure proper inventory management by updating inventory record once consumables, apparatus and solvents are received or distributed to users
• Receive goods from various deliveries and dispense goods to end user in a timely manner
• Timely purchase of inventories
• Maintain the housekeeping of the store

Proper and timely disposal of lab waste

• Handle and coordinate the different waste (e.g. chemical, biological, food) from various teaching and research lab for disposal
• Liaise with appointed waste collector vendor to dispose waste on timely manner
• Submission of the waste disposal list to NEA on a timely manner
• Maintain good housekeeping for the waste collection room

Maintenance of Lab, Safety and Exit Clearance

• Conduct regular lab inspections to ensure safety protocol is followed by users
• Assist in lab clearance ensuring controlled chemicals and reagents are returned as well as the general maintenance of the lab
• Perform any other duties as assigned by the reporting officer and school management.

Requirements

• Relevant Bachelor's Degree in science or engineering areas
• Adequate practical hands-on skills to handle lab scientific equipment operation and troubleshooting
• More than 2 years’ relevant experience in academic, research or industrial sector
• High level of safety awareness
• Able to work independently and effectively under pressure and fast paced environment
• Ability to multi-task
• Good situational awareness
• Effective communication
• Team player and good time management skills
• Self-discipline
• Positive attitude and hard-working
• Takes ownership
• Self-motivated and proactive

The School of Chemistry, Chemical Engineering and Biotechnology seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

This role will assist in providing operational support to the NTU Institutional Animal Care and Use Committee (NTU-IACUC) namely through the review of protocol amendments, annual reviews, study completion forms, and logistical support for meetings. The role will also assist in the execution of other requirements outlined for institutions under the NACLAR Guidelines to ensure a robust animal care and use programme in NTU.

Responsibilities:

• Assist in supporting the Institutional Animal Care and Use Committee (IACUC).
• Collate and compile information from the Ethics Review Management Portal (ERMP) for annual reporting on NTU’s animal care and use programme
• Perform preliminary reviews of protocol amendments and post-approval follow up (annual reviews, study completion forms), in consultation with Managers
• Assist in dissemination of information to principal investigators and animal researchers
• To be familiar with regulations, guidelines and NTU’s policies on animal care and use so as to serve as a resource for researchers involved in animal work
• Provide secretariat and logistical support for IACUC meetings and facility inspections
• Prepare and maintain IACUC-related documentation
• Provide support for educational and training programmes/events (both online and face to face) through roadshows and research ethics seminars.
• Provide assistance for general office admin, including maintaining office supplies.
• Perform any other ad-hoc job-related duties when assigned

Requirements:

• Diploma or Degree holder preferably with 3 to 5 years of experience in Administrative support

• Experience in research conduct and administration / research ethics, would be an added advantage

• Possess good oral and written communication and interpersonal skills in order to manage cross-functional and institutional relationships

• Able to work with a high degree of accuracy and possess the ability to multitask

• Proficient in MS office applications

The Office of Finance (OFIN) supports the University in planning and executing sound financial management in fulfillment of the University’s mission; implementing and maintaining a robust financial framework that supports management in effective decision-making; providing fiscal stewardship of University’s resources; and ensuring financial governance and compliance with regulatory requirements.

This role is deployed to School of Humanities and will report to the Finance Business Partner.

Responsibilities:

• Understanding the current policies and procedures quickly to achieve process synchronization, enable auto coverage of duties with minimum downtime.

• Providing timely advice for queries raised by stakeholders relating to Finance and Procurement

• Monitoring of outstanding purchase orders in School to ensure its validity and is recent

• Ensuring that requests and claims are in accordance with the University’s guidelines.

• In-charge of School stationery inventory system such as purchases, distribution, and stock take.

• Conducts asset sighting/ confirmation on a yearly basis for audit checks.

• Prepare monthly, quarterly, yearly reports as required.

• Assist with any ad-hoc duties as assigned

Requirements:

• Diploma with minimum 3 years’ experience, preferably in accountancy

• Ability to understand systems quickly

• Adaptable, collaborative and patience

The ICC Office under InsPIRE is responsible for a wide spectrum of activities related to NTU’s Interdisciplinary Collaborative Core (ICC) curriculum which is part of the NTU Education 2025 strategy.

ICC Office is responsible for working with the different colleges/schools to offer and administer the seven core ICC courses that will be taken by all NTU students admitted from AY2021-22 onwards.

This role is required to oversee the management, administrative and coordination aspects of the ICC that include academic planning, timetabling, course registration, and course delivery and assessment, and the assignment and management of the faculty, ICC Lecturers and ICC Specialists hired to teach the courses.

The role is critical in ensuring a meaningful and value-adding learning experience for all NTU undergraduates and the faculty involved in ICC teaching.

Responsibilities

Office Administration

• Assist in the procurement, reimbursement and financial activities of ICC Office

• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters

• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities

• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching

• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Support inter-college/school/department collaboration and serve as one of the points of contact between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities

• Assist in all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters  

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses

• Assit HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors

• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Serve as a point of contact and support to students, partners and schools on matters related to the ICC

• Support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs

• Assist in the planning and organisation of ICC-related outreach activities including marketing collaterals (eg, door gifts)

Requirements

• Bachelor’s degree or Diploma with at least 2 years of relevant working experience, preferably in an institute of higher learning and/or the education sector

• Prior experience in a relevant administrative role in an institute of higher learning will be advantageous

• Meticulous with good organisational skills and a keen eye for detail

• Strong analytical and problem-solving skills

• Excellent communication and interpersonal skills

• Good writing skills

• Proficient in handling data and numbers

• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in intermediate Excel is a requirement

• Knowledge of student information/database management systems would be advantageous

• Strong stakeholder management, influencing and collaboration skills

• People-oriented and a proactive team player

• Ability to multi-task and deliver with quality and timeliness

• Ability to work independently with minimum supervision