Admin Executive handles general office tasks and administrative duties, such as organizing schedules, entering data, maintaining office equipment, and so on.

Job scope and required below skills:

- Computer-literate, proficient in MS Office, Adobe.

- Good written and verbal communication skills.

- Resourceful, have knowledge of browsing through websites.

- Time-management skills and ability to multi-task and prioritize work.

- Documents such as DO, PO, Invoices and filing.

- Coordinating, monitoring existing projects and assigning new projects for internal departments.

- Checking of new leads/opportunities through GeBiz.

- Preparation and submission of pitches/tenders.

- Attitude for learning new software, systems, and online platforms.

- Ability to maintain confidentiality of company information.

- Provide general administrative support to related internal departments.

- Data entry and record keeping.

- Liaise with vendors and clients.

- Ad-hoc/Miscellaneous tasks assigned.

Primary Role

To provide day to day support to Sales Director/Office Manager on daily business operations.

Key Responsibilities

Build sustainable relationships with customers and internal stakeholders
Provide customer support relating to pricing, inventory, product sample, deliveries and all other related matters to product and services.
On-boarding new customers
Submission of order processing and sales order creation in ERP system
Adherence to SOPs through the order handling and entire customer experience
Other ad hoc duties by immediate superior

Essential Knowledge and Skills:

Diploma in Business Administration or related fields
Experience in similar or comparable roles [ At least 1 yr]
Excellent interpersonal skills
Positive work attitude
Experience of using ERP system
Timeline sensitive, completion of tasks within stipulated time frame.
Proficient with MS Office, Excel, PowerPoint, Outlook etc
Organised and diligent, committed to seeing activities and processes through
Experience of prioritizing work to satisfy competing priorities
Ability to work autonomously and with a flexible team player mentality.
Fluent in English and Mandarin to liaise with Mandarin speaking customer

Admin Work, Support daily operation, Prefer knowledge in Microsoft office, Liase with suppliers to purchase parts, Assists in customers' admin enquiries

Working Hours :

44 Hrs/Week

Scope of services :

1. Claims Submission and Processing
2. Disbursement Memo Preparation and Verification
3. Claims Documentation and Monthly Report
4. Other Duties

Requirements

• Minimum two (2) years experience in Admin and Finacial experience in large projects.
• Atleast a degree in business or equivalent
• The personnel will be responsible for the administration of the claims submision.

· Respond to Customer Inquiries: Handle inquiries via phone, email, and in-person, providing accurate and timely information.

· Resolve Issues: Address and resolve customer complaints, ensuring a high level of satisfaction.

· Provide Product Information: Offer detailed explanations of products or services to assist customers in their decisions.

· Follow-Up Communications: Conduct follow-ups to ensure customer needs are met and gather feedback for improvement.

· Accurate Data Input: Enter data into databases and systems with precision, ensuring no errors.

· Maintain Records: Regularly update and maintain records, keeping information current and accessible.

· Verify Data: Cross-check entries for accuracy, ensuring compliance with data integrity standards.

· Confidential Handling: Protect sensitive data by adhering to confidentiality protocols.

· Manage Correspondence: Handle incoming and outgoing communications, directing them appropriately.

· Schedule Meetings:Coordinate appointments, meetings, and events, ensuring all logistics are in place.

· Prepare Reports: Assist in the creation of reports and presentations, ensuring accuracy and timely delivery.

· Support Office Operations:Coordinate office activities, manage supplies, and ensure policy compliance.

· Enter Application Data:Accurately process and enter application-related data into relevant systems.

· Verify Information: Ensure the completeness and accuracy of application data, following up as needed.

· Support Application Workflows: Track and update the status of applications, assisting in smooth processing.

· Maintain Documentation: Organize and store application data records for easy access and reference.

Location : Woodlands (Check point)

Roles & Responsibilities

· Provide sales and administrative support to manager in day to day duties

· Maintaining a high level of customer service quality to ensure customer satisfaction and repeat business

· Actively contributing to the achieving of the sales objectives

· Handling routine telephone & email/fax queries from customers

· Follow-up enquiries with local and overseas clients, and quotations

· Preparing of quotation based on customer requests

· Generate quotation, purchase orders (PO), sales orders, invoices, delivery orders (DO), Handover Form, purchase requisitions, work orders, payment and sales reports

· Coordinating with operation / purchasing / accounts to expedite on-time deliveries to customers

· Performs another sales or admin related ad-hoc duties as assigned

Requirements:

· At least O Level, Diploma or relevant qualifications

· Customer service oriented and have a great sense of urgency

· Able to work independently as well as in a team and willing to learn

· Proficient in MS Office

· Best with social media skills

· With or without experience

· Must be willing to learn.

*New Business Office will be Located in the North “Woodlands-Admiralty”

Reporting to the Procurement team, you will assist and co-ordinate the team which includes:

• Provide administrative support to the procurement team.
• Ensure documentation is accurate and filed correctly.
• Reviewing of purchase orders and making sure that they are complete and accurate before approving them.
• Maintain procurement records and process invoice.
• Perform other duties as assigned.

Requirements:

• Proficiency in Microsoft Word and Excel
• Able to commit 5 days a week, office hours.
• Proficiency in SAP will be an advantage but not a must

Personal Attributes:

• Ability to work independently and complete assigned tasks within identified timeframe
• Positive working attitude
• Hands-on and an independent team player
• Strong design skills, keen eye for detail, visual literacy and meticulousness
• Good communication and organization skills

Job Requirement

Provide extensive support in executing the administrative job junctions in Departments such as Finance, HR, Faculty, Operations

Attend and take minutes and transcribe / edit minutes

Other administrative functions

Job Requirements

Preferably with admin / secretarial experience

Digitally savvy (Microsoft office, teams, Hubspot, Canva)

Active and team player

matured individual and meticulous

meeting deadlines

able to commit from 9 to 6pm daily

Job Description & Requirements

Responsibilities:

· Assisting in daily administrative duties.

· Performing data entry and ensuring that all transactions are entered correctly and accurately into the system.

· Filing, maintaining and updating of administrative / maintenance / projects records.

· Administrative support including calls, faxes and mails.

· Upkeep of office premises and updating of administrative records.

· Other administrative duties as assigned.

Requirements:

• Candidate must possess at least a Diploma and “ A" Level
• Computer literate with high proficiency in MS Office.
• Bilingual with effective communications skills and ability to work with all levels of staff and management.
• 1 year of relevant experience in construction industry background would have an added advantage (HDB project preferred)
• Self-motivated individual with the ability to multi-task and work in a fast-paced environment
• Positive working attitude and able to work independently with minimum supervision
• Working hours: 5.5 days (M-F: 8:30-17:30, Saturday: 8:30 – 12:30

Job Description & Requirements:

Manage employees’ recruitment, onboarding, engagement, development, and offboarding.

Briefing new employees on the employment terms and conditions.

Assist with work pass application/cancellation and handle foreign workers' MOM-related matters.

Track and manage employees’ attendance records and leave requests.

Maintain and update employee information and documents.

Support employee training and growth.

Ensure adherence to labor laws and regulations.

Perform general administrative work and assist the accounting department as needed.

Maintain and upkeep proper office filings and documentation.

Ad-hoc duties as required.

Requirements:

Proficient in Microsoft Office (Word, Excel, PowerPoint).

Good interpersonal and multi-tasking skills.

Willingness to learn.

Knowledge of Employment Act, MOM & BCA regulations, and practices preferred.

Only Singaporeans / PR (sorry no quota)

5 days work per week.

Job Title: Part Time Admin Executive

Real Centre Network is an Approved Course Provider (ACP) by Council of Estate Agency(CEA) . We have a opening for Part-Time Admin Executive. Singaporeans and PRs with Diploma certificate are welcome to apply.

Job Scope

• Understand the requirements for course enrolment

• Handle calls and enquiries pertaining to courses promptly by providing accurate and

timing information

• Assist with course registration

• Assist participants pertaining to the course

Benefits:

• Opportunities for career growth and professional development.

• Performance-based bonuses

• Yearly appraisal for promotion and increment

• Positive company culture – open and transparent communication, diversity and inclusion

Responsibilities:

• Assist with the processing of insurance claims, including data entry, documentation, and filing.

• Maintain accurate records of claims and ensure all required documentation is complete and filed appropriately.

• Follow up on outstanding claims and provide updates to clients as needed.

• Collaborate with team members to ensure efficient and timely processing of claims.

• Assist with the insurance sales

• Any other duties as assigned by Manager

Requirements:

• Previous experience in an administrative role, preferably in a claims or insurance environment

• Able to effectively communicate with customers

• Proficiency in Microsoft Office Suite / claims reporting systems (plus point)

Under general supervision, performs administrative support services functions related to human resource, daily administrative matters and financial management.

Process payrolls, record keeping, book keeping, issuing of invoices, PO, filing, application of 3rd party services and other human resource matters.

Prepare financial reports and maintain financial records for all funds of the company, and does other related works.

Reports directly to the director and able to work independently.

We are searching for hardworking and experienced administrative managers to manage operations in our chain of shops.

Your responsibilities will be:

• Supervising the day-to-day operations of the shop(s) you are assigned to.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Front desk duties, including scheduling appointments.
• Assisting with maintaining the general cleaniness of the shop, including the front desk area and toilets.

Requirements:

• Must be willing to work long hours, 6 days a week and on public holidays.
• Bachelor’s degree in business administration, management, or a related field.
• Strong time, task, and resource management skills.
• Strong problem solving, critical thinking, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.

• Handle month-end closing of accounts and preparation of management reports
• Support monthly payroll service for local & foreign worker.
• Handle & process staff and director monthly claims.
• To ensure timely, accurate processing payments to local vendor & sub contractor.
• Ensure proper maintenance and filing to support all accounting entries.
• Able to maintain Partial/ full set of management accounts / budgeting / liaising with auditors
• Quarterly GST reporting / submission and other ad-hoc tasks as and when assigned

Requirements:

• At least 1 years working experience
• Experience in preparing full set of accounts is essential
• Well verse in GST quarterly returns
• Proficient in MS Office
• Responsible, meticulous and able to work with tight deadline
• Must have initiative and able to work independently with least supervision
• Preferably able to start work within short notice

Deployment:

Shift 1: Mon to Fri: 6.45 am to 12.45 pm

Shift 2: Mon to Fri: 11.30 am to 5.30 pm

Service not required on Sat, Sun, and Gazetted Public Holidays

Scope of Works:

1. Reception Duties:

• Handle Calls, Pick up calls before 3 rings
• Manage frontline counterduty; attending to all students, parents and walk-in visitors' queries
• Attend to goods delivered on behalf of staffs
• Attends to student leaving school early/injured students/ admission to sick bay
• Recording temperatures for staffs in the morning

2. General Admin Duties:

• Oversee general housekeeping of the office
• To assist in printing of worksheets/ exam papers for the school
• Arrange temporary storage place for items delivered to the general office and inform relevant staffs
• Assist in lost and found items
• Provide support to teachers and school leaders
• Assist in admin duties such as data entry, attendance system of the staffsetc.
• Assist admin managers in tasks such as class allocations, P1 registration and orientation etc.
• Any other duties assigned by the supervisor.

Wee Hur Holdings Ltd (Group) is a listed company on the Singapore Exchange, with businesses in property development, construction, worker’s dormitory, fund management and purpose-built student accommodation (PBSA). We are seeking a driven, motivated and passionate Sales Admin Support as we embark upon our exciting new phase of growth and expansion in the PBSA sector in several major cities in Australia.

You will be employed under Y Suites by Wee Hur Hospitality Pte Ltd (Company), a wholly owned subsidiary of the Group, which is the entity that is responsible for the success of our PBSA management brand. You will report directly to the Assistant Manager, Sales & Reservations and Regional Senior Manager, Business Development. You will be required to work closely with our Sales team in Singapore and BD team in China.

This role is designed for professionals with robust track record in sales admin support, excellent interpersonal and communication abilities, strong detail-oriented mindset and deep motivation to learn and grow. Experience in Sales support, Reservations or Admin coordinator within the hospitality industry are added advantage. Proficiency in Mandarin Chinese is preferred.

You will assist the sales team to retrieve and collate reports, check room availabilities, and make changes to existing reservations. You will need to manage 2 key software systems, namely a sales CRM and an enterprise property management software, so experience and track record in data retrieval and software system utilisation is strongly preferred. You are also expected to respond to sales team request for information or changes at a high frequency and due to the time-sensitive nature of sales closure, we require somebody who is agile, responsive, and highly communicative on chat channels, with a strong bias for action.

Please apply for this position via our careers page (https://www.ysuites.co/careers/).

Key responsibilities:

1. To have a good grasp of the property management system (PMS) to check room availabilities and provide fast response to the China BD team when required.
2. To have a deep and robust understanding of our product.
3. Provide reliable and consistent support on data input and churn out for reporting purpose.
4. Provide weekly room occupancy data from PMS, Competitor Pricing checklist report and other sales admin reports required by the Assistant Manager, Sales & Reservations.
5. To be able to configure changes in the student booking in PMS correctly as and when required by the Booking team.

Required skills and attributes:

1. Bachelor's degree with good honours
2. Candidates with at least 3-5 years of experience and proven track record as a sales admin or admin support an advantage
3. Exceptional verbal, reading and written skills are a must
4. Robust interpersonal, communication and relationship skills
5. Familiarity with CRM & PMS best practices, experience with CRM leads management software (SalesForce or Fresh Sales) an advantage.
6. Experience in working with enterprise software systems an advantage
7. Strong Microsoft Excel Skills desirable
8. Have a detail-oriented mindset and an acumen for understanding
9. Excellent time management and organisational skills
10. Dependable and proactive in follow up
11. Team player and highly independent and able to work under stressful situations

Key Performance Indicators:

• Timely and proactive respond to request from China BD team on room availability
• Accurate data input and churn out for reports requested by Assistant Manager, Sales & Reservations
• Accurate and timely changes in reservation details and ensuring all amendments are done correctly
• Agile, timely and swift response to business request pertaining to lease closure, lease amendments, offer drafting, information required for offer.
• High visibility and timely reporting on weekly reports.
• Strong stakeholder engagement in accordance with best practices, SOP training and brand guidelines
• Strong product knowledge, demonstrate professionalism and competence in task assigned.

Roles & Responsibilities

HR Support:-

• Responsible for full spectrum of Human Resources functions across the group of companies, i.e. Recruitment, Payroll, Compensation & Benefits, Welfare, Performance Appraisals, Induction & Exit Clearance, etc
• Process work passes application and liaise with immigration on foreign workers related matters.
• Assist in managing and controlling employee benefits utilization such as leave, medical benefits as per HR policy & guidelines.
• Preparation of HR department correspondences that includes HR letters.
• Liaise with recruitment agencies for candidate sourcing.
• Liaise with vendors on dormitory issues.
• To support administrative works for office to ensure smooth running of daily operation.
• Hands on and very familiar with entire payroll processing, reporting & statutory board declarations including liaison with outsourced payroll vendors.
• Participate in corporate projects and help organise staff events.
• Any other tasks as and when assigned by immediate superiors.

Admin Support:

• Preparation of tax invoices, monitor and update account receivable (AR)
• Upload business expenses invoice and update payment records
• Maintain client contact lists via Xero accounting software
• Answer and direct phone calls, arrange courier services
• Write and distribute mails, correspondence memos, letters and forms
• Order office supplies and research new deals and suppliers
• Providing outsourced admin support to clients
• Develop and maintain a filing system for Registered Office clients
• Act as client company's admin to prepare invoice, put up bank transfer and saved paid invoice for accounting purpose
• Provide general support to visitors and act as the point of contact for internal and external clients
• Other ad-hoc duties as and when assigned

Requirement

• Diploma/Degree in Human Resource Management/Business Administration, or equivalent.
• At least 1-2 years of related working experience.
• Meticulous, organized and highly dependable.
• Able to multi-task and work under pressure.
• Able to work independently and a good team player.

Job Description

• Manage recruitment, onboarding, and offboarding processes.
• Maintain employee records and ensure compliance with company policies.
• Handle payroll, benefits administration, and leave management.
• Ensure compliance with labour laws and company policies.
• Manage employee grievances and disciplinary actions.
• Oversee office supplies, facilities maintenance, and vendor management.
• Coordinate company events and meetings.
• Handle special projects and tasks as assigned by Senior Management.

Job Requirement

• Bachelor’s degree in HR, Business Administration, or related field.
• 5 years of experience in human resource sector
• Computing – Advanced MS Office and payroll software.
• Understands recruitment, hiring, training, compensation, benefits, labor relations, and relevant regulations from the Ministry of Manpower (MOM). Familiar with managing employee information systems.
• Familiar with HR software, databases, and using metrics to evaluate HR performance.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to leo.tang(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tang For Farn (Leo)

EA Personnel Reg No: R24121981

Job Responsibilities

1. Handling general admin paperworks & matters.

2. Preparing monthly reports.

3. Prepare Sales Quotation

4. Perform other duties as assigned.

Job Requirements

Experience required: Min 2 years working experience

Educational qualifications: "A" level / Diploma or Equivalent

Other Requirements:

Working days per week: 5.5 days

Working Hours:

Mon-Fri : 0830hrs-1730hrs

Sat : 0830hrs-1230hrs

Job Responsibilities:

• Prepare the outgoing payment list for management approval.
• Perform daily bank reconciliations.
• Process monthly staff petty cash claims, ensuring all invoices and expenses are complete and approved by authorized personnel.
• Handle accounts payable and accounts receivable transactions, including invoice verification, data entry, filing, and documentation.
• Perform general administrative duties such as filing, photocopying, scanning, and data entry.
• Support other departments with ad hoc administrative tasks as needed.

Requirements:

• High school diploma or equivalent; a relevant administrative or office management certification is a plus.
• Previous experience in an office administration role is preferred, though not required.
• Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Attention to detail and accuracy in data entry and document handling.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and strong work ethic.
• Ability to work independently as well as part of a team.

* This is a temporary position, requiring a commitment of 6 months.

* 5-day work week, 9.00am – 6.00pm.

* Conveniently located office in Toa Payoh.

Job Responsibilities:

-Manage the front office at the Management Office and oversee its realization

-Assist Occupants in the booking of facilities and to monitor these bookings including providing reports

-Record receivables and undertake banking services for receivables and when directed to take action against arrears receivables

-Manage the process of invoices/bills received by the Management Corporation

Job Requirements:

-Candidate must possess at least a Higher secondary/Pre-U/A level/College, any field.

At least 1 year(s) of working experience in the related field is required.

-Good customer skills with self-drive

-Able to speak and read Chinese in order to communicate in Chinese language to handle customers queries and request.

-Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent.

MULTIPLE LOCATIONS AVAILABLE

Job Summary:

• Industry: Healthcare
• Working location: Novena
• Employment type: 3-month contract

Job Responsibilities:

• Provide administrative support for the clinical postings of undergraduate students in different departments
• Liaise closely with the posting in charge (ICs) to manage the logistics, which include coordinating and preparing logistics for clinical postings and teaching activities
• Be responsible for the feedback collection from students and the implementation of quality improvement projects
• Support national school examinations. This includes logistics arrangements, venue reservations, and providing support to schools during tests and exams

Job Requirements:

• Proficient with using Microsoft Office.
• Ability to work in a fast-paced and dynamic environment and deliver results to meet timelines.
• Good organisational, interpersonal and communication skills.
• Good oral and written communication skills.
• Able to commit 3 months

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret that only short-listed candidates will be notified.

Registration No: R24123448 / EA Licence No: 12C6253

Our client is actively searching for a Executive, JCST to join their team!
If you are a dynamic individual seeking a new career opportunity, read further!

Our client is appointed by the Specialist Accreditation Board to oversee the accreditation of training departments and institutions in Singapore. They are responsible for establishig and upholding the professional standards and quality of specialist training in Singapore including the evaluation of trainees' training and exit examinations.

The responsibilities of this role are:

• To provide secretariet support to the Specialist Training
• Committees/ Residency Advisory Committee in monitoring and maintaining the training standards and deliverables

The ideal candidate will need to have the following qualities and experience:

• Degree in any discipline
• Experience in providing administrative support and financial experience would be an advantage
• Good command of spoken and written English; interpersonal skills
• Proficient in MS Words, Excel and Powerpoint with good documentation and administrative skills
• A good team player, committed, able to multi-task and work under pressure
• Able to work from Mon to Fri and some Saturdays as well if there are meetings/ projects occuring that day
• Must be able to perform in an environment dictated by deadlines

An exciting career awaits the right candidate! Click "Quick Apply" to register your interest now.

All applicants' CV will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be contacted.

Job Responsibilities:

• Ensure all data and documentation is meticulously maintained within the company's operating system.
• Assist the Business Support Team to compile and consolidate monthly reports and tickets.
• Assist to prepare documents/invoices/quotations.
• Perform a variety of administrative and clerical duties, providing ad-hoc support around the office as needed.
• Be a positive and proactive team member, willing to take on additional administrative tasks as assigned.

Requirements:

• Possess at least a diploma qualification or equivalent experience.
• Have a strong command of written and oral communication in English and Chinese to effectively liaise with associates.
• Proficient in using MS Word and Excel for daily tasks.