Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

· Maintain meeting rooms clean and tidy at all times

· Liaise with various vendors regarding general office equipment and aircon maintenance

· Arrange for outgoing local and worldwide courier

· Organise all incoming mails and distribute accordingly

· Stationary & Pantry stock check and ordering of supplies regularly

· Overall office maintenance responsibility.

· In-charge of all staffs name card printing

· Updating of various vendors/suppliers/contact list timely

· Yearly renewal of staff medical insurances

· Assist Director in filing expense claims

· Able to read and compose in Chinese characters for liaising with Chinese counterparts as well as to follow certain instructions set in mandarin from director

Assist in all other adhoc administrative work if needed

Responsibilities:

• Assist with paperwork processing, including vehicle ownership transfers and financing documents
• Maintain accurate and organized filing systems for dealership records
• Assist with inventory management tasks and managing vehicle documentation

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Proficiency in MS Office Suite (Word & Excel)
• Strong organizational skills with keen attention to detail
• Ability to multitask and prioritize tasks effectively in a fast-paced environment
• Singaporeans and PRs only

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

JOB DESCRIPTION

• Assist project managers in planning, organizing, and executing construction projects
• Prepare and maintain project documentation
• Coordinate with internal teams, subcontractors, and suppliers to ensure timely delivery of equipments
• Track project progress and update project schedules
• Assist in project budgeting and cost control
• Handle administrative tasks such as filing, record keeping, and document management

JOB REQUIREMENT

• Diploma/ Degree in related field
• 5-10 years of working experience in construction field
• Good knowledge and experience of RC structure works.
• Exceptional technical and problem-solving skills
• Ability to communicate effectively and clearly

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Responsibilities

• Prepare correspondence emails, quotations, contract agreements, letters, documents, purchase orders, reports etc.

• Work with other departments/divisions and companies

• Coordinate administrative work within department

• Prepare reports by collecting all relevant information

• Handle the collation and submission of documents to clients / government agencies

• Offer constructive solutions to superiors when problems arise.

• Undertake any other ad-hoc tasks and duties as and when assigned by superior.

We are seeking a dedicated and detail-oriented Sales Support Administrator to join our dynamic sales team. The Sales Support Administrator will play a crucial role in providing administrative assistance to our sales department, ensuring smooth operations and efficient customer service. The ideal candidate will possess excellent organizational skills, strong attention to detail, and a proactive attitude towards problem-solving.

Responsibilities:

· Provide administrative support to the sales team, including but not limited to data entry, filing, and document preparation.

· Assist in the creation and maintenance of sales-related documents, reports, and presentations.

· Coordinate sales-related activities such as meetings, appointments, and travel arrangements for the sales team members.

· Manage and update customer databases and CRM systems to ensure accurate and up-to-date information.

· Respond to customer inquiries and requests in a timely and professional manner, providing necessary support and information.

· Collaborate with other departments such as marketing, finance, and logistics to ensure seamless coordination and communication.

· Assist in the preparation and execution of sales events, trade shows, and promotional activities.

· Monitor and track sales performance metrics and generate reports for management review.

· Assist in the preparation of sales proposals, contracts, and quotations.

· Handle administrative tasks related to order processing, including order entry, invoicing, and shipment tracking.

· Maintain inventory records and assist in inventory management activities.

· Conduct market research and analysis to identify potential sales opportunities and market trends.

· Assist in the onboarding and training of new sales team members, providing support and guidance as needed.

· Stay updated on product knowledge, pricing, and sales policies to effectively support the sales team and customers.

· Perform other duties and responsibilities as assigned by the sales manager or senior management.

Requirements:

· Diploma and above in business administration, marketing, or related field preferred.

· Proven experience in sales support, administrative assistance, or customer service role.

· Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM systems.

· Excellent communication skills, both verbal and written.

· Strong organizational and multitasking abilities with the ability to prioritize tasks effectively.

· Attention to detail and accuracy in data entry and document preparation.

· Ability to work independently with minimal supervision as well as collaboratively in a team environment.

· Flexibility and adaptability to work in a fast-paced and dynamic environment.

· Customer-focused mindset with a commitment to providing exceptional service.

· Ability to maintain confidentiality of sensitive information.

· Prior experience in a sales or marketing role is a plus.

Customer Service & Admin

Working hours: 5 days/ 5.5 days (9am-6pm)

Location: Ubi/ Tai Seng

Salary: $2,200 - $2,500

Job Description

• Handle the customers inquiries promptly, providing excellent customer service

• Following up with customers on their enquiries

• Coordinate with external suppliers & installers for orders updates

• Coordinate with sales team for scheduling of orders

• Update/Maintain customer order information in the company’s system

• Ensure the timely processing of company’s billings to facilitate smooth accounts receivable

• All other adhoc admin duties

Job Requirement

• Have experience in Customer Service & coordination/ project management skills

• Able to work independently and detail-oriented person

• Fast and efficient person

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Job Description

- Manage the maintenance and servicing of company equipment, which includes license renewals, vehicle etc.

- Manage all the company insuarnce and claims

- Manage general procurement for internal use and follow up with suppliers regularly

- Provide full admin support on project team and office

- Perform general administrative duties including phone calls, fax, emails.

- Maintain proper filing /documentation and updating the database regularly via Info-tech system and server

- Handle petty cash and staff claims

- Upkeep of office stationeries & equipment such as photocopier, pantry supplies

- Perform other administrative and ad-hoc duties assigned

Job Requirement

- fresh graduates and no experience all welcome to apply

- Proficient in MS Office skills

- Willing to learn HR job scope

- Able to multi-task, meticulous and independent

- Bilingual in English / Mandarin (required to liaise with Chinese-speaking vendors.)

- Able to start work immediate or at short notice

- 5 days work week

- Macpherson (walking distance from Macpherson MRT)

Please send your Resume to [email protected] or please contact us via Whatsapp at 82282967

Position Summary: We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office, with a focus on customer quotes, delivery order management, reporting, service coordination, and handling various administrative tasks related to workers, dormitories, vehicles, and properties.

Key Responsibilities:

• Customer and Service Coordination:
  • Prepare and follow up on quotes for customers.
  • Coordinate services with subcontractors and ensure timely execution.
  • Data entry of delivery orders and filing of work orders received from clients.
• Reporting and Documentation:
  • Prepare monthly reports on recycled items and other relevant metrics.
  • Maintain accurate records of timecard entries for payroll processing.
• Human Resources and Compliance:
  • Track contracts for foreign and local workers, ensuring compliance with regulations.
  • Manage medical insurance for employees and maintain related records.
• Facilities and Logistics Management:
  • Perform dormitory bookings and manage accommodations for workers.
  • Track vehicle road tax renewals and ensure timely renewals.
  • Handle tenancy agreements and property-related activities, ensuring compliance with lease terms.

Qualifications:

• Proven experience as an administrative assistant or similar role.
• Proficient in Microsoft Office applications and familiar with data entry and reporting software.
• Excellent communication and interpersonal skills.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving abilities.
• Knowledge of the recycling industry or relevant field is a plus.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A supportive and dynamic work environment.

• MNC, 5 days, East/Central
• $3500 - $4000, AWS, bonus, flexi-benefits
• Friendly environment

Summary:

The role function provides administrative support to the HR Department. The incumbent will help to coordinate the day-to-day operations. Provide full support of HR functions including office administration work and any other HR activities.

Job scope:

• Administer staff attendance, leave benefits and staff welfare such as handling of employees
• Assists in employee queries regarding HR claims, benefits, and procedures.
• Act as the primary point of contact for staff welfare needs, including hospitalization, childbirth, and condolences.
• Coordinate the medical examination process, including the preparation and distribution of health forms.
• Create and manage employee profiles within the appointed panels/ system.
• Ensure accurate and up-to-date information for employees claims processing.
• Coordinate and facilitate travel arrangements for staff, ensuring compliance with company policies.
• Source quotations from vendors, secure necessary approvals, and oversee the procurement of welfare hampers.
• Assist in Hotel and Travel bookings including proforma invoice verification & payment arrangement
• Plan and coordinate recreation and events activities such as team-building, D&D, townhall and projects as assigned
• Company's vehicle road tax and insurance renewal
• To manage outsource vendors on office cleaning services including ensuring cleaning services provider provide the service in accordance to Office expectation
• To conduct sourcing, evaluate & Request for Quotation for HR and Admin related requisition from suppliers
• To be responsible for rental, purchase and maintenance of office equipment

Job Requirements:-

• Diploma/ Degree in Business Administration/ Human Resource Management
• Min. 3-4 years of relevant working experience, preferably with manufacturing environment
• Candidates with no HR experience can apply
• Familiar with Singapore employment law
• Good interpersonal and communications skills
• Able to work independently and take initiatives
• Must be reliable, meticulous and a good team player
• Able to start within short notice is an advantage

Interested applicants, please send your resume to [email protected]

Role and Responsibilities

1. In-charge of daily reception duties i.e. attend to all walk-in guests and incoming calls.

2. Manage list, spreadsheets/records and updates, such as:-

- Employee database

- Regular update of InfoTech system for newly hired staff personal details

3. Do coordination of interview arrangements

- Submit online job postings, schedule job interviews

- providing forms to fill up for applicant interview

- make a photocopy of necessary documents for the applicants

4. In-charge of NEWLY Joined Staff on-boarding

5. Coordination of Staff Work Pass RENEWAL

6. Carry out other assigned admin duties as:-

- Follow up management on evaluation form that HR send to management for staff confirmation

- Managing of training related documents, including filing and coordination with staff to attend course and collect certificates.

- Coordination with insurance – work injury related docs from staff and hospital

- Update contact list details for staff and clients

- managing of newsletter

• Leading Asset Management Company
• Vibrant Working Environment
• AWS + Performance Bonus

Responsibilities:

• Managing day-to-day incoming and outgoing calls and maintaining of Company's telephone directory.
• Managing incoming and outgoing mails and parcels.
• Responsible for maintaining all internal meeting rooms to ensure rooms are clean & presentable.
• Receiving, informing and guiding visitors including coordination with employees and serving drinks in a professional and warm manner.
• Monitor and maintain an adequate inventory of office and pantry supplies.
• Placing orders and issuing of all admin-related Purchase Orders (POs).
• Assist with company-wide events management such as department birthdays celebration and quarterly interaction.
• Any other ad-hoc duties as assigned by the Management when required.

Requirements:

• Minimum 1 year of relevant front desk/office admin experience.
• Able to work independently, team player, reliable, flexible and proactive
• Pleasant, professional personal presentation and customer oriented
• Proficient knowledge of Microsoft Office application

Working Location: Raffles Place

Working Hours: Mon- Fri 8.30am - 6.00pm

Salary: Up to $2,800

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

The Administrative Manager is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Manager will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

- Observe and improve company structure, and SOP .

- Serve as the lead point of contact for all customer account management matters.

- Facilitating communication throughout with company and clients

- Implement and execute company's policies.

- Oversee and improvise on company's daily operations

Technical Skills and Competencies

- Strong written and verbal communication skills and ability to communicate at all levels..

- Actively contribute to working groups.

- Strong project management, multitasking, and decision-making skills

Responsibility:

• Managing day to day front and back end retail operations
• General administrative duties
• Customer Relationship Management
• Good in problems solving
• Provide administrative support to the sales team

Requirement:

• Enthusiastic & pro-active, willing to take initiative and weave his/her way through complex organization structures.
• Ability to manage high volumes of data in an accurate and efficient manner, maintaining strict attention to detail.
• Ability to work in a fast pace environment
• Excellent interpersonal skills in managing networks with colleagues and stakeholders.
• Computer proficiency and good with MS excel and words
• Able to work late hours

Key Responsibilities including but not limited to :

Financial Tasks:

• Assist in managing accounts receivable and accounts payable processes, including invoicing, payment processing, and reconciliation.
• Liasing with customers and suppliers on invoicing and payment discrepancies
• Prepare and send SOA to customers and request for payment
• Creation and updating of customers and suppliers in SAP
• Prepare and process documents matching, payment, expenses reports (claims), and other financial documents.
• Assist in reconciling bank statements and resolving any discrepancies to ensure accurate financial reporting.
• Support the Accountant in month-end closing activities, including preparing journal entries and financial reports.
• Assist in preparing audit schedules and providing support during audits

Administrative Support:

• Provide general administrative assistance to the team, including documents sorting, office admin job and filings.
• Maintain and update office records, including important documents such as ISO records.
• Assist in liasing with external vendors with regards to building maintenance, etc

Requirements:

• Possess at least a Diploma in Finance/Accountancy, CAT, or equivalent
• Minimum 2-3 years of relevant experience
• Strong attention to detail and accuracy
• Ability to work effectively both independently and as part of a team
• Time management skills to prioritize task

Job Responsibilities:

• Address and promptly resolve customers' inquiries, feedback, and issues
• Coordinate with suppliers to place orders and ensure timely delivery of products
• Ensure customers' orders are effectively communicated to and fabricated by the production team
• Plan and efficiently manage the daily schedule for installation teams
• Maintain up-to-date monthly sales reports
• Schedule appointments with customers for the sales team
• Verify payment invoices for accuracy and process payments to suppliers

Requirements:

• Location: Ubi
• Ability to work effectively under pressure
• Immediate availability or short notice period
• Proficient in computer literacy and communication skills
• Strong negotiation and communication skills
• Willingness to learn and adapt

If you meet these requirements and are ready to contribute to a dynamic work environment, we welcome your application.

HR/Admin Officer, Building and Construction

Roles & Responsibilities:

Human Resource

Be Familiar with lcoal MOM regulations, employment act, experienced manage workers Work Permit and other worker related works.

Monthly/ad-hoc payroll and overtime calculation and submission

Monthly CPF submission

Annual Tax reporting/submission such as IR21 and IR8A

Foreign staff tax clearance

Management of Employee data in payroll system

Processing of annual salary increment and bonus data

Manage staff leave and update staff particulars

Monitor and update workers’ particulars and course participation and expiry date

Liaise with insurance company on workers’ matters

Liaise with dormitory operator and relevant government authorities

Act as the point of contact for employees' queries and requests regarding HR payroll issues

Posting of recruitment advertisement

Entry Approval Application, apply/renew worker’s work permit

Prepare Letter of Employment, confirmation letter, Warning letter and etc.

Able to multi-task, time-sensitive, attention to details, good communication skills

Assist with ad-hoc duties as assigned

Administrative:

1. General administrative task & support

2. License renewal & preparation of documents for submission

3. Assisting in Company Audit ISO

4. Coordinate HR projects and meetings

5. Produce and distribute correspondence memos, letters, faxes, and forms

6. Order office supplies

8. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

9. Perform administrative duties such as filing, copying, scanning etc.

10. Maintain workplace cleanliness

11. Monitor MOM updates on pandemic medical procedure requirement

12. Coordinate and provide support to company and team event

13. Arranging travel, accommodation, and visas upon request

14. Maintain contact lists

16. To perform other ad-hoc duties as assigned by superiors

Personal Attributes:

1. Able to meet stipulated time frames

2. Should be highly driven and independent; possess strong analytical, communication, and interpersonal skill

3. Excellent organizational skills and the ability to manage sensitive information confidentially

4. Adaptive person and able to multi-task

5. Positive working attitude and willingness to learn

6. Ability to prioritize work assignments among conflicting demands

7. Enjoy working in a team and with people

8. Adaptable to changes

9. Have a strong sense of responsibility

Others:

1. 5 days’ work

2. Able to work in a challenging environment,

3. Good team spirit, outgoing and positive mindset with can do attitude;

4. Professional HR and Admin business ethics.

Requirements:

Diploma/Degree in Business Management or Human Resources Management or equivalent

Minimum 3 years of experience in HR and Admin function in building and construction industry

Ability to prioritize tasks well and able to work independently.

Required to be time-sensitive, pay attention to details and has good communication skills

Proficient in Microsoft Office

Familiar with MOM regulations and HR practices

Job Highlights

• Positive Working Environment
• 5-day workweeks
• Interior Design Firm

Responsibilities:

· Support members of executive staff in general administration

· Update customer information to database

· Sorting and storing of files

· Support with data entry roles and handling of documentation

· Assist in day-to-day activities as required by the company

Requirements:

· Diploma or above in any field

· Entry level are welcome to apply

· Organized and good attention to details

· Proficient in Microsoft Office (Words, Excel and Power Point)

We are rubber stamps and Digital Printing services

Job scope:

Prepare Invoice

Prepare Basic artwork for rubber stamps (training provided)

Reply emails, answer calls

Monday-Friday

9.30am-6.30pm

$1800 - $2200

Verify and update supplier invoice, prepare and process payment to supplier

Processing of payments
Assist with billing and transactions
Updating and maintaining documentations
Assisting with audits, fact checks, and resolving discrepancies

Assist in financial year-end closing preparation and attend to auditor (annual audit)

Assisting in HR and Admin work, ad-hoc work as required

• Provide day-to-day support in board spectrum HR and administrative functions

• Proper maintenance of personal information

• Deal with employee requests regarding human resource issues, rules and regulation

• Liaise with government agencies when necessary

• Handling grievances, counselling and disciplinary inquiry to ensure progressive discipline

• Participate in MOM surveys

• Manage employee exit / resignation process

• Assist to liaise with recruitment agencies for various positions

• Assist in handling work pass applications, renewals and cancellations

• Assist in checking Monthly Payroll

• Perform other duties and responsibilities as assigned