Job Description

• Assist the Director in the daily communication and coordination of internal and external work, drafting and summarizing various official documents, reports, etc.
• Coordinate various external liaison and public relations work of the Director, and make work arrangements in time
• Prepare materials for internal and external mandates, provides administrative support for project work and ad hoc activities as necessary
• Responsible for the implementation and reminder of the working documents issued by the Director
• Run personal errands and assist on personal projects for the Director
• Organize the Director's calendar, schedule meetings, business and private travel, accommodation and so on
• Screen and direct phone calls and distribute correspondence
• Translate correspondence from Mandarin to English
• Manage information flow in a timely and accurate manner
• Take dictation and minutes when required

Job Requirements

• Good written and verbal communication skills in English
• Outstanding organizational and time management skills
• Ability to multitask effectively and prioritize daily workload
• Excellent Discretion and confidentiality
• Good communication skills and teamwork
• Meticulous attention to detail
• Diploma / Degree in any discipline. (Freshers are welcome)

· Provide office administrative and operational support including IT related matters. This also includes the maintenance and upgrade of the existing systems when required.

· To assist in overseeing and coordinating the repair and servicing of office equipment, facilities, etc. (e.g. printers, copier machines).

· To handle the set-up of new desktops / laptops and to create the necessary ID and password for access.

· Responsible for contracts administration of new and existing vendors, customers and partners.

· To assist in managing all the various insurance renewals, vehicle road tax renewals, government body licensing and permit applications and submissions required, and to ensure that all the necessary license and permits are approved, renewed and updated accordingly.

· To assist in the tenancy renewals and stamp duty for the company’s various businesses. (I.e. Alcohol license, Building Permits, etc.)

· To maintain audit schedules (e.g. fixed assets and master lease file).

· To assist in the compilation of sales reports and in the administrative reconciliation for sales.

· To assist the stock taking of inventory and procurement of office materials, stationary and equipment.

· To maintain an organized filing system (both electronic and physical documents).

· Responsible for the administration the office cash float, including cash counting for the various entities.

· To assist in the arrangement of courier service (when required).

· To assist in answering incoming calls and to handle queries with suppliers and staff.

· To provide support to the Accounts department. This includes assisting in vendor and customer code creation in ERP, e-invoicing to customers and contacting customers for receivables.

· To assist in stock take when necessary.

· Maintain and create new customers, suppliers and general ledger accounts in accounting system.

· Maintain accounting files and records.

· Provide assistance to all departments for supplier and invoice inquiries.

· Any other appropriate duties and responsibilities as assigned.

Job Description

• Provide direct support to sales team including attend to customers’ enquiries, prepare sales quotations, processing sales invoice and delivery management (Local & Overseas)
• Update of products price list, brochure and new products arrival notice to all customers through different channels
• Assist in creating the sales message of the company and send the newsletters, promotional information to prospective clients, maintain and update content on company’s website and social media platforms
• Assist in office administrative tasks
• Ad-hoc sales support as assigned

Requirements:

• Min Diploma in Marketing/ Business Administration and equivalent
• Knowledge with photo and video editing software (e.g Photoshop, Illustrator)
• Good command of English in writing
• Bilingual in English and Mandarin to liaise with Mandarin speaking clients in view of business communications
• Preferably 1-2 years of working experiences in related position

Additional Information

• Our office is located at 141 Woodlands Industrial Park E 5, Woodland E-Terrace Singapore 757507
• We work on Monday to Friday(8:30am to 5:30pm), Alternate Saturday (8:30am to 1:30pm)

Interested and qualified applicants may forward your detailed resume in Microsoft Word format to [email protected]

For immediate consideration, please indicate the following information in your resume:

(a) Current and expected salary

(b) Earliest available date to commence work

Please note that qualified applicants who are immediately available will be given priority, and we regret that only shortlisted applicants will be notified.

Please visit our corporate website at www.estron.com.sg

Job Description & Requirements

JOB DESCRIPTIONS:

• Carry out Admin duties such as filling work, cashier and stock taking
• Customer service such as attending to customer queries over the desk
• Ad-hoc duties as and when assigned by the management

JOB REQUIREMENTS

• N level above, Polytechnic or University Grad all welcome
  Training provided
• Have a good command of English (written and spoken)
• Strong communication skills
• Strong team player with a can-do positive attitude
• Knowledge in PowerPoint , Excel and Word document
• Able to start immediately or on short notice will have added advantages.

WORKING HOURS

• 5 day (weekday )/ 6 day (both weekends and ph) rest on weekday
• working hr : 9AM - 6PM
• Work Location: Sembawang
• Work Environment: Car Workshop - no aircon environment

HOW TO APPLY

• Send your resume (attach with current photo) to [email protected]

Employer's Information:

Our client is a modern Japanese dining experience located within a prestigious 4-star hotel in Singapore. They are dedicated to offering their guests an exceptional dining journey with a focus on innovative Japanese cuisine complemented by an extensive selection of premium sake and wine.

Job Responsibilities:

• Oversee the restaurant’s daily operations and ensure the highest standards of service are maintained.
• Lead, motivate, and train staff to deliver excellent customer service.
• Plan and manage staff shifts to ensure adequate coverage.
• Create a warm and welcoming atmosphere for a positive guest dining experience.
• Handle customer inquiries and complaints with professionalism and care.
• Implement and uphold strict health and safety protocols.
• Manage inventory levels, order supplies, and oversee the supply chain logistics.
• Drive the business and financial success of the restaurant by controlling costs and managing the budget effectively.
• Develop and implement marketing strategies to attract and retain customers.
• Organize promotional activities and special events.
• Keep accurate records of sales, inventory, and other essential reports.
• Perform additional duties as assigned by management.

Job Requirements:

• Min 2 years experience as an Assistant Restaurant Manager or similar role.
• Strong knowledge and experience with sake and wine, including the ability to explain different types and make recommendations to guests.
• Excellent leadership, communication, and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Experience in handling customer feedback and resolving issues.
• Familiarity with health and safety regulations within the food and beverage industry.
• A track record of managing budgets, costs, and restaurant operations successfully.
• Creative and innovative thinker in marketing and event planning.

Teacher Apprentice

XCL American Academy is seeking to recruit an experienced Teacher Assistant (Teacher Apprentice) to join our international school community. This is a full-time 2-year contract position commencing from 1 August 2024.

Teacher Apprentice will directly work with students, support the instructional program, and assist teachers in the classrooms.

Main Responsibilities

• Work with students and support teachers daily with the educational program, lead classroom duties such as assisting with homework, organizing folders, sharing various updates with parents, and assisting students during activities and breaks.
• Manage and interact with children in a positive and supportive manner and assist in the execution of instructional plans by supporting children individually or in groups in their classrooms.
• Pick up and drop off students with class teachers for lessons and bring them to the library, cafeteria, bus bay, nurse station, or other facilities.
• Undertake playground supervision and lunch duties according to the schedule.
• Involved in the preparation, organization and execution of school events such as carnivals, special events and festivals celebrated by the school.
• Ensure sufficient basic supplies, e.g., stationery, art, and craft materials are available and easily accessible and maintain the storage of materials in a tidy and organized manner.
• Assist in preparing and creating teaching aids, e.g., games, work cards, flashcards, etc.
• Act as a person in charge of bulletin boards and displays items in respective areas (creating, putting up, removing, etc.).
• Maintain student data and portfolios and update student data in various school systems.
• Manage the daily record of student attendance and dismissals.
• Maintain and build positive relationships with staff, teachers, and students to work effectively and collaboratively in the school.
• Manage any other ad hoc administrative duties assigned, such as filing, photocopying, purchasing of items, payment processing of purchased items, conducting material inventory, assisting with the publishing of student photos, and other administrative duties as assigned by the line manager.

Person Specifications

• Minimum Advanced Certification/Diploma in Early Childhood Courses or relevant courses.
• Preferably 2 years of Teacher Assistant working experience in other international schools.
• Candidates with excellent attendance records will be preferred.
• Certified to work with children aged 18 - 36 months will be preferred.
• Registered with the Early Childhood Development Agency (ECDA) would have an added advantage.
• Preferably Certified in Child First Aid.
• Provides excellent customer service to parents, students, teachers, and school leaders.
• Promotes the school to relevant stakeholders where appropriate.
• Possesses strong interpersonal skills and the ability to build relationships with various stakeholders (staff, parents, students, and the wider school community).
• This is a 2-year contract position until the end of July 2026. The contract can be renewed based on the employee’s performance and operational needs.
• Due to the nature of the role and remuneration package, this role would not qualify for a work pass.
• Applicants must be comfortable sharing their vaccination reports and should meet the vaccination requirement in Singapore. Refer to https://www.mom.gov.sg/covid-19/vaccination-requirements-as-a-condition-for-mom-passes for the latest requirements.

Application

Qualified candidates are welcome to apply for the position by 21 March 2024.

About Us

XCL American Academy (XAA) is an international school in Singapore, offering high-quality, rigorous, and accessible American education for children aged 4 – 14. Our school is dedicated to providing an authentic learning environment deeply rooted in American values and personal character development.

We aspire to recruit employees who share and understand our mission to harness, guide, and ignite the ‘Pioneering Spirit’ in every student and encourage them to develop a challenger mindset.

At XAA, we are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes, such as interviews, employment reference checks, and identity and criminal record checks.

Job descriptions:

• Answering of calls, attend to customers enquiry
• Receiving and processing purchase orders
• Issuing sales transaction invoices
• Verifying orders
• Perform other adhoc duties as assigned by management

Requirement:

Able to start ASAP

Working hours : Sunday to Friday (10am - 7pm)

Position Description

Perform & responsible for full spectrum of HR functions including employee life cycle, recruitment and

selection, C&B, staff relations, performance management, training and development, training and

development, talent management and development, succession planning, performance management and HR

operations

Job Responsibilities

Talent Management

• Maintain the work structure by updating job requirements and job descriptions for all

positions

• Take part and manage the Employee Life Cycle

• Support organization by establishing, a recruiting, testing, and interviewing program;

counselling mangers on candidate selection; conducting and analyzing exit interviews;

and recommending changes

• Execute New Employee Orientation process

• Oversee the performance management review process to ensure consistency, fairness

and timeliness

• Support to regularly review the company’s talent management process and succession

Planning

Compensation and Benefit

• Manage a pay plan by conducting periodic pay surveys; scheduling and conducting job

evaluations; preparing pay budgets; monitoring and scheduling individual pay actions;

and recommending, planning, and implementing pay structure revisions

• Implement employee benefit programs and reward management and inform employee

of benefit by studying and assessing benefit needs and trends; design and recommend

benefit programs to management; obtain and evaluate benefit contract bids

• Administer payroll and maintaining employee records

• Participate salary survey and undertake regular salary reviews

Training and Development

• Support to identify and assess the training needs of the organization through job analysis,

career paths and consultation with managers

• Assist with plan, develop, and provide training and staff development programs

• Support training needs analysis to develop training programs or modify and improve

existing program

HR Planning and Policy Development

• Support the organization’s by planning, implementing, and evaluating employee

relations and human resources polices, programs, and practice

• Review and update human resources policies, procedures, and program to align with

company’s goals and objectives

• Maintain knowledge of legal requirements and government reporting regulations

impacting HR functions and comply with policies and procedures

HRIS

• Establish and maintain appropriate HRIS and scorecard for measuring metrics that

support the achievement of business goals, necessary aspect of HR development

Employee Relations

• Dealing with grievances and implementing disciplinary procedures

• Support and coach the managers on all people leadership matters, including business

change and transformation. Support the line managers to be able to challenge and coach

in a high-performance environment

• Foster and cultivate core value and harmonized culture

• Support and nurture Employer Branding

• Improve employee experience

Project Administartion Responsibilities:

• Provide project team with necessary administrative support to enable the team to function effectively & efficiently.
• Fully support project team on purchasing requests, submit tax invoices, delivery orders, back charges, material delivery summary
• Perform clerical / administrative duties; typing, filing, data entry, prepare reports.
• Set up & maintain proper filing system for documents/records (hard and /soft copy format)
• Manage, keep record and update all submission document and liaise internally with Project Engineer & external Document Controller
• Overall, in charge for all administrative works for the project team and various departments
• Liaise & co-ordinate with all administrative matters
• Communicate with consultants and site staff via phone, email for project related matters

Requirements:

• 1 to 3 years’ experience in Project Admin
• Experience in Construction industry is preferred
• Proficient in both spoken and written English
• Proficient in Microsoft office /excel
• Good communication and interpersonal skills
• Working Hours : 8: 45 am – 5:45 pm ( Monday – Friday )
• Location : Ark@Gambas – Sembawang /woodland

Well established tuition center in a shopping Mall, looking for full time admin to handle general office administrative works.

• Individual who are self-driven, meticulous & independent as well as computer literate.
• Individual who likes to interact with children.
• Preferably bilingual (English/Mandarin)5 working days.
• Able to commit on weekdays at 1-9.30pm, weekend at 9.00-7.00pm.
• May required to work beyond stipulated hours if needs arises.

You will support the Medical Social Workers in acute setting by conducting basic screening and triaging. You will also perform frontline counter duties on rotation basis, provide financial counselling to patients & assess their financial situation. Other responsibilities include assisting in casework and discharge care planning for patients, fieldwork and home visits, administering various subsidies and claims such as Medifund, IDAPE, Eldershield, MFEC, PA, other financial and social assistance.

• Diploma in Social Sciences / Social Work / Applied Psychology
• 2 to 3 years of relevant experience in local social or community work setting.

Job Description:

1. Work with external parties and customers to plan, organize, and direct activities concerned with assigned projects
2. Develop project schedules in compliance with customer requirements, deadlines, and/or milestones; develop mechanisms to track schedule progress in the field; and update the schedule regularly
3. Responsible for site activities, coordination and supervision works related to engineering and systems design
4. Ensure timely completion of all projects particularly the T/C schedules
5. Responsible for project management including attending meetings, coordination, supervision, submission of shop drawing including design & planning and submission of documentation & claims
6. Prepare and review project scope of work and cost estimation for procurement of hardware and services. Manage vendors and review their performance
7. Manage sub-contractors including planning and site activity
8. Assist project managers in drafting quotations, contracts and agreements
9. Liaise with consultants, contractors and handle all technical matters

Requirements:

1. Degree / Diploma in Engineering equivalent
2. Minimum 1 year of relevant working experience
3. Relevant experience in ELV system (Security Access Control System, PA, Fire Alarm System, Structure cabling, & etc.) is preferred
4. Have strong knowledge in designing a system for ELV security system
5. Able to manage an ELV engineering projects cycle independently with minimum supervision

Job Description:

1. To write and prepare technical documents such as control strategies, control diagram, system write up and SICD (system interfacing control documents)
2. To conduct technical presentation to the consultants and clients
3. To ensure that the documents for technical specification and purpose solution are comply with the required regulations
4. To perform the lead role for engineering and the duties are as follows:

• a. BMS system designing
• b. Security System Design
• c. Engineering works planning
• d. Testing and commissioning planning

1. To provide know-how related to the engineering and technical supports to the team
2. To attend technical meetings and conduct system presentation for project requirements
3. Any other duties as assigned

Requirements:

1. Diploma / Degree in Engineering or equivalent
2. Minimum 3 years of relevant experience as an Application Engineer
3. Strong knowledge in DDC & PLC Programming
4. Experience in SCADA software and strong knowledge of Industrial Control and Building Management System
5. Excellent presentation skills
6. Experience in the software(s) which related in the following:

• a. Building Management System
• b. Energy Management System
• c. Maintenance Management System
• d. Alarm Notification System
• e. Crystal Report System

Job Description:

1. Responsible for maintenance & add-on related activities including attending meetings, coordination and supervision works.

2. Plan the maintenance schedule and ensure that the work schedules are executed as planned.

3. Review and check the service reports and ensure the information is accurate for the purposes of quotation submission or invoicing for completed works or following up action if required rectification works.

4. Assign tasks to the team when there are breakdown calls from the clients.

5. Monitor and follow up on procurement of parts.

6. Ensure the sub-con workers follow proper work processes.

7. Perform price negotiation to meet the budget.

8. Ensure the spare parts / equipment are always maintaining at the minimum stock inventory level.

9. Provide supervision to the Engineers and Technicians for day-to-day work activities.

10. Follow up payment from the customers.

11. Forecast future manpower needs to ensure there is sufficient manpower to perform the assigned tasks.

12. Co-ordinate with the project teams for projects handover.

13. Arrange and conduct training for the staff.

14. Other duties as assigned,

Job Requirements:

1. Diploma / Degree in Engineering.

2. At least 5 years of work experience in the related field.

3. Experience in one or more of the following fields will be an added advantage:

· Building Management System

· Security, Access Control, CCTV System

· Fire Alarm System

4. Good management Skills.

5. Pleasant personality, excellent customer service skills and able to build and maintain a positive relationship with customer satisfaction.

Job Description:

1. Perform day-to-day administrative duties and maintain all the project files

2. Responsible for procurement of construction material and hardware

3. Handle all general admin tasks such as manage the Whatsapp group chat, backup data/document, purchase of stationery, office maintenance matters, check employees’ attendance records are tally with the time management system

4. Provide clerical & administrative supports to the project team

5. Perform and maintain an efficient and systematic control of all records to enable fast and intuitive retrieval of electronic/hardcopy record

6. Maintain and ensure all the records are up-to-date

7. Update and maintain accurate database of stock control records

8. Prepare project reports and submit to the customers on time

9. Other ad hoc duties as assigned

Requirements:

1. Diploma in any discipline

2. At least 2 years’ experience in construction industry

3. Proficient in Microsoft Office

4. Able to communicate proficiently in English

5. Excellent interpersonal communication ability

6. Possess positive attitude towards work and team oriented

7. Able to multi-tasks

8. Able to work independently

Job Description:

• To carry out schedule maintenance and attend breakdown service call for installed BMS/Security/ELV System
• To carry out A&A work
• To provide technical and engineering support
• To co-ordinate with relevant parties to ensure the work is carried smoothly
• Ad-hoc duties as assigned

Job Requirements:

• ITE/Diploma/Degree in Mechanical or Electrical/Electronics Engineering
• Candidates without experience will be considered
• Preferably with experience in one or more of the following fields:
• Building Management System/Building Automation System
• PLC System
• Security, Access Control, CCTV System

The podiatrist assistant is an integral part of the podiatry unit and perform various basic podiatry care and podiatry treatment I procedures in order to meet the needs of patients under supervision. These include diabetic foot screening, basic foot

care, community outreach and assisting the podiatrists in their roles and responsibilities.

As a Podiatrist Assistant, job scope will perform clinical care and direct patient management under the supervision of the podiatrists.

Major Duties and Responsibilities

A. Clinical Competencies & duties

• In podiatry services, the Podiatrist Assistant will function alongside podiatrists t provide services to the patients. The Podiatrist Assistant can perform certain procedures under supervision.
• Assists podiatrists in day-to-day operations, in patients, outpatients and in the community
• Assists podiatrists in clinic operations, manufacture, and modification of products for dispensation to patients
• Assist podiatrists in nail surgery procedures in outpatients
• Assist in transfer of patients to treatment couch and escorting patients in and out of treatment room.

B. Administrative duties:

• Assist podiatrists in patient appointment scheduling and re-scheduling.
• Maintain and ensure general tidiness and cleanliness of all treatment rooms and plaster rooms, as well as all equipment and devices.
• Manage enquiries from public and internal staff.
• Engage in relevant continuing education and training on regular basis to maintain his / her competency.
• Participate in corporate activities and events.
• Adhere to all policies of the department in upholding quality service in patient care.
• Participate in departmental process and quality improvement efforts (E.g. kaizen projects, 5S etc)
• Support podiatrists in specific department al portfolios (E.g.: equipment and instrument management, continuing education, 5S champion, Kaizen champions, JCl compliance etc).
• Work as an effective team player within the department and also outside the department.
• Embrace continuous improvements as our way of life by improving and refining work performance on a daily basis.
• Assist HOD in administrative duties when assigned.
• Undertake all duties when assigned.

JOB REQUIREMENTS

EDUCATION TRAINING AND EXPERIENCE

• Minimum GCE 'N', '0' Levels, ITE or equivalent and I or
• Skills in word processing software (E. g. : Microsoft word)
• Related on the job-training by the hospital

PROFESSIONAL LICENCE

• Lifting of patients
• Exposure to infectious diseases
• Risk of pricks from needles and cuts from sharps

Duties and Responsibilities

• Loading, unloading, storage, picking and refilling of merchandise in the warehouse

• Checks, inspection and administering of new goods received into warehouse

• Adhering to standard operating procedures to ensure efficient good flow and inventory control procedures to ensure accurate inventory count

• Maintaining a clean, organized work area

• Basic administration duties

• Ad-hoc duties assigned by the Management Skills / Attributes

Requirement

• Min Secondary School qualification

• Min 1-2 years relevant experience in Warehouse

• Posses of PSA Forklift license

• Physically fit and hardworking

• Strong team player with a positive attitude and a strong sense of responsibility.

• Able to work independently

• Able to read & write simple English.

• 6 work day week

We are seeking a highly organized and efficient Personal Assistant to support our Managing Director (MD) and Chief Operating Officer (COO). The ideal candidate will be proactive, detail-oriented, and able to manage a variety of tasks to ensure the smooth operation of the executive team's schedules.

1. Calendar and Travel Management:

· Schedule and coordinate meetings, appointments, and events for the MD/COO.

· Plan and coordinate travel arrangements for the MD/COO and other company representatives.

· Manage hotel accommodations for business trips for the entire company, ensuring preferences and requirements are met.

· Coordinate hotel reservations, cancellations, and changes as needed.

· Arrange flights, ground transportation, and other logistics.

2. Communication and Documentation:

· Act as a liaison between the MD/COO and internal/external stakeholders.

· Handle incoming calls, emails, and correspondence on behalf of the executives, ensuring timely responses.

· Organize and maintain confidential files and documents for the executives.

· Prepare and edit reports, presentations, and other materials as required.

3. Meeting and Event Coordination:

· Assist in preparing agendas, documents, and materials for meetings.

· Attend meetings as required, take minutes, and follow up on action items.

· Prepare PowerPoint slides for MD/COO presentations, ensuring a professional and polished appearance.

· Help out in supporting company events, such as Dinner and Dance (D&D), by coordinating logistics and providing assistance as needed.

4. Expense and Time Management:

· Manage and reconcile expense reports for the MD/COO in a timely manner.

· Handle correspondence and assignments independently and professionally, meeting tight deadlines and schedules.

5. Specialized Tasks:

· Assist in arranging production tours and food tastings for customers.

· Liaise with brand managers, in-house chef, production manager, and other relevant parties to ensure smooth execution.

· Assist in arranging in-house lunches for MD’s guests.

Qualifications

· Proven experience as a Personal Assistant or Executive Assistant.

· Excellent organizational and time-management skills.

· Strong written and verbal communication skills.

· Speaking & reading Thai language will be an added advantage

· Proficient in Microsoft Office Suite and scheduling tools.

· Experience in creating professional PowerPoint presentations.

· Discretion and confidentiality in handling sensitive information.

· Ability to work independently and collaborate effectively within a team.

· Flexibility to adapt to changing priorities and schedules.

· Preferably process at least Diploma in any field

1) Manage the store inventory

2) Issue stores items

3) Receive new store items

4) Stock check

5) Maintain the housekeeping of the store

6) Team worker

7) Knowledge of Computer

8) Must be Singaporean

Looking for candidates who can work at least every Saturday or Sunday.

We are a Medical Clinic in Yishun where you need to take a shuttle bus from Yishun Interchange. Patients’ satisfaction is of upmost importance to us hence we hope to find like-minded people to join us :)

Do apply for this position if you have what we are looking for!

• Register patients for consultation

• Prepare and dispense medications

• Collect payment, advise on various modes of payment

• Handle phone/walk-in queries

• Arrange appointments for patients

• Top up/pack/order medications and supplies

• Submit medical claims to government agencies (e.g. CHAS/PG, HSG, Medisave)

• Assist doctors in simple clinic procedures (e.g. Chaperone, setting up of clinic equipment, perform urine test, taking height/weight/temperature/blood pressure, vision test, prepare lab tubes/forms)

• Maintain general cleanliness of the clinic

• Maintain filing system

• Any other duties assigned by the Clinic Manger and/or the Doctor

Requirements:

• Able to work shifts (including weekday nights, Saturday/Sunday mornings) and to cover colleagues’ absence at short notice

• Min GCE “O”/ “A” levels or diploma holders

• No experience needed as training will be provided

• Good in using computer and Internet

• Good interpersonal and customer service skills

• Humble, hardworking and responsible

Job description:

The purchaser will integrate an experienced Team managing the Equipment Maintenance and Logistic Purchase for the different projects ongoing for VSL Singapore (Heavy Lifting, Repairs works, Bridge erection…). Within this team, the role will be mainly to manage, coordinate and liaise with the different Project Manager for all internal & external purchase but also all internal equipment.

Assignment

1. The Admin Assistant (Purchaser) reports to the EMU Department Manager

2. The Admin Assistant (Purchaser) is based in Singapore

Experience and skills requirements

2 to 3 years relevant working experience in Logistic & Purchasing,

Diploma or Degree in Logistic is a plus.

MS Office especially Excel

Good understanding of IT system such SAP is a plus.

Receive and process with shipment management for purchase done (mainly customs clearance)

Provide quotation for internal and external products for the different projects.

Establish Purchase Order based on quotation and approval from Project Manager and Department Manager

Liaise with the different transport & Forwarder and collect/issue proper documentation.

Ability to analyse situation and coordinate with different parties.

English will be the commonly used language and the candidate needs to have an advanced level of English both written and oral.

Knowledge in Maintenance/Mechanical/Construction will be a plus.

Essential Duties and Responsibilities:

• Learns to conduct routine analyses in compliance with applicable methods, protocols, SOPs, and regulatory agency guidelines.
• Learns how to document work and maintain study documentation and laboratory records.
• Learns how to use laboratory equipment and software appropriate for assigned tasks.
• Learns to carry out testing on all aspects of work and calibration of equipment in the respective section when necessary.
• Learns to highlight abnormalities and discrepancies in the testing, calibration, and results.
• Learns to perform the duties of a Quality Officer for the section.
• Attends and participates in project meetings.
• Learns to perform peer review of data.
• Learns to highlight abnormalities and discrepancies in the testing, calibration, and results.
• Contributes to a cohesive team environment. Plans individual workload in coordination with team members.
• General laboratory work like sample receipt and registration, preparation of sample bottles and helping to maintain cleanliness of laboratory, equipment, and apparatus.
• Maintains a clean and safe laboratory work environment.
• Conducts all activities in a safe and efficient manner.
• Assist the Laboratory Manager/Senior Chemist in all aspects of work in the respective section.
• Demonstrate and promotes the company vision.
• Perform other duties as assigned.

Job Requirement:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Chemical Engineering, Chemistry or equivalent
• Interacts with operational personnel, scientific personnel, and department management.
• May work with potentially hazardous materials.
• Overtime and weekend work as required.
• Work requires some standing and sitting for long periods of time, including working within a laboratory hood and standing at a bench top.
• Work requires use of PPE (personal protective equipment).
• Entry level are welcome

Responsibilities:

• Attend to customer inquiries and feedback through phones / emails / walk-ins
• Processing customer orders, prepare sales quotation, issue sales invoice creation in NAVISION
• Coordinate with logistics and schedule for orders delivery
• Provides support to the sales team and coordinate well with other departments
• Assist in general administration duties and Ad-hoc duties assigned by superior

Requirements:

• Only open to Singaporeans or PR
• Minimum Professional Certification, Higher NITEC or Diploma in Business Administration
• Bilingual in English and Mandarin to liaise with Mandarin speaking clients in view of business communications
• Min 1 year in sales support or a related administrative role
• Availability to start work within short notice will be ideal

Additional Information:

• Working Location: Woodlands
• Working Hours: 8:30 am to 5:30pm (Mon – Fri) ; 8.30 am to 1.30pm (Alternate Saturday)

Please visit our corporate website at www.estron.com.sg

Role and Responsibilities

• Responsible for the effective operation of the Mechem Sample and OPS Management group. Plans, schedules, and organizes necessary resources to ensure appropriate effectiveness of sample/sample kit logistical challenge in but not limited to: receiving, sample entry, and client service representation. Implements department policies to maintain facilities and equipment.
• Schedules logistic and/or sampling team, assign and optimize resources, identifies needed resources and coordinates the appropriate acquisition of facilities resources as applicable.
• Ensures that all entries into eLIMS are accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Assist in data entries into eLIMS; Accurately completed and documented according to appropriate client requirements, client specifications, and other regulatory guidelines.
• Develops appropriate training plans, assures that staff is trained and proficient in all phases of Sample Receiving, Sample Entry, Client Services Representation, eLIMS utilization and any other Client Service applicable function as needed. Generates training modules, as needed.
• Provides metrics analysis and updates for distribution to staff and leadership.
• Carries out process improvements to continually maximize the efficiency of the personnel and Sample Management areas, recommend solutions and implementation of action plans.
• Perform general human resources responsibilities including recruitment activities, performance evaluations, and progressive disciplinary processes, enforces Affirmative Action department goals.
• Provides for safety and welfare of staff and supports/enforces Environmental Health and Safety Policies.
• Act as a mentor to other staff and is looked on as an expert on Operational/eLIMS problems for Sample Management related issues.
• Proactive interaction with internal and external clients, troubleshooting client issues
• Maintains appropriate shipping and receiving permits, including hosting appropriate approval audits.
• Resolves problems and notifies manager of resolution when job is within scope of own ability. Assists in meeting project goals within technical, time and budgetary constraints.
• Develop working relationship with internal clients/suppliers – particularly laboratory personnel and operations. Recommends approach and carries out solution as directed for more complicated problems.
• Able to lead project teams using management and leadership skills

Qualifications

• Minimum Diploma and 1-3 working experience on OPS planning.
• Knowledge and ability to interpret regulatory agency guidelines
• Ability to perform at an advanced level with minimal supervision.
• Ability to accurately interpret and communicate scientific and organization information with internal and external clients.
• Ability to negotiate issues, ideas and suggestions.
• Ability to effectively interact with clients and regulatory personnel.
• Requires strong customer service skills.
• Ability to perform intermediate/advanced computer skills (eg. Word, Excel, PowerPoint, Visio, Minitab). Working knowledge of eLIMS system, preferred.