• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients’ documents for submissions.
• Preparation of monthly performance reports, data entry.
• Book meeting rooms. Coordinate monthly meetings and online conferences.
• Preparation of meeting slides and minutes.
• Procurement of office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Assist in coordinating for events, trainings when needed.
• General administrative support for Associate Directors and Managers when required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Position Overview:

We are seeking a highly organized and versatile Administrative Coordinator to join our team. This role will be responsible for managing and coordinating a wide range of administrative, financial, and human resources tasks to ensure the smooth and efficient operation of our office. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and the capacity to handle sensitive information with discretion. Proficiency in both Chinese and English is required.

Key Responsibilities:

Administrative Duties: (40%)

• Manage day-to-day office operations, including maintaining office supplies.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital files and records.

Finance Duties: (40%)

• Process and record accounts payable and receivable transactions.
• Reconcile bank statements and manage petty cash.
• Prepare and process payroll, ensuring accuracy and compliance.
• Monitor and manage expense reports and reimbursements.
• Liaise with external accountants and auditors as needed.

Human Resources Duties: (20%)

• Maintain employee records and ensure compliance with HR policies and regulations.
• Handle employee inquiries and provide support on HR-related matters.
• Monitor and manage employee attendance, leave records, and benefits administration.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in both Chinese and English.

• Manage and inspire our administrative team

• In charge of overall company order department (including customer invoice, DO, PO, update recording to system)

• Manage and coordinate administrative tasks to ensure smooth operations department.

• Spearhead initiatives that enhance productivity and refine process / procedures.

• Maintain and manage the corporate calendar and execute events

• Collaborate with our internal programmers ensuring smooth operations for our systems.

• Manage content and communication channels, ensuring the department stays informed and connected.

• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.

• Work closely with other department and HQ, playing a key role in supporting company-wide initiatives.

• Supervise administrative staff to ensure tasks are completed in a timely and efficient manner.

• Develop and implement policies and procedures to improve office functionality.

Requirements:

• Experience in office administration, with at least 2-3 year in a supervisory role, including remote team.

• Dynamic and able to adapt to an ever-changing environment

• Excellent written and verbal communication skills.

• Ability to plan, manage, and organize tasks and projects effectively.

• Ability to build strong working relationships.

• Proficiency in office software and Autocount systems, with the ability to liaise with other teams.

Working Hours

Mondays - Fridays 8:00am - 5:00pm

Saturdays 8:00am - 12:00pm

Administrative Coordinator

DM NDT, a leading I.R.M. services company in the Marine, Oil and Gas and Petrochemical industries and part of DM Group Services, is currently looking for Administrative Coordinator to join their team on a full time basis.

JOB RESPONSIBILITIES

• Accurately record, distribute, and manage follow-up actions from key meetings.
• Organize and manage training courses, including scheduling, participant registration, and certification tracking on the technician database.
• Manage Central Provident Fund (CPF) contributions and related documentation.
• Oversee applications, renewals, and compliance for Work Permits and Employment Passes.
• Process and manage government claims, including childcare leave and National Service (NS) obligations, IR8A forms and quarterly submissions to the (IRAS).
• Maintain organized and secure hardcopy filing systems for all necessary documents.
• Coordinate the scheduling, maintenance, and records for company lorries and other vehicles.
• Oversee dormitory assignments, maintenance, and compliance with housing standards.

REQUIREMENTS / QUALIFICATIONS (must haves/essentials to be in bold, others in regular font)

• Proficiency in Microsoft Office, Excel, Word, PowerPoint
• Good written and spoken English
• Min. N/O Level or equivalent (suitable for fresh graduates)
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Good communication skills and a proactive attitude.
• Detail-oriented, strong organizational skills, possess a basic understanding of accounting principles, and be familiar with HR processes
• Preferably those able to start work immediately or within short notice.

WHAT WE OFFER

• Opportunity to start a new career
• Opportunity to expand capabilities and gain experience in a niche industry
• Opportunities for further training and great career advancements
• Varied and challenging projects and work scope

Administrative Coordinator

Salary : $3,000 - $3,300

Working hour : 9am to 6pm Mon to Fri

Location : Boon Keng

Job Description:

Our client is a media company which has more than 200 staffs locally.

* Overseeing day-to-day operations to ensure smooth functioning of the office.

* Managing and coordinating administrative activities。

* Supervising the receptionist and two cleaners, ensuring a clean and welcoming environment.

* Handling communication within the office and with external parties.

* Managing office supplies, equipment, and maintenance.

* Coordinating events, meetings, and appointments.

Requirements:

* Proven experience in office administration or a similar role.

* Strong organizational and multitasking skills.

* Excellent communication and interpersonal abilities.

* Proficient in office software.

* Ability to manage and lead a small team effectively.

* Problem-solving and decision-making skills.

Company Name: Nala Employment Pte Ltd | License No.: 16C8302
Contact Person: Soo Yee Hui
Regisration No.: R24120810

Overview

.Salary

$1,800 - $2,300

Industry:

Engineering Consultancy

At BTE Consultants, we pride ourselves on our relentless pursuit of excellence and our unwavering commitment to our clients. As a Administrative Assistant, you will be at the forefront of this mission, ensuring that our clients' needs are met with unparalleled dedication. We're looking for someone who thrives under pressure, is comfortable with a dynamic work environment, and is willing to go the extra mile, no matter the hour.

Responsibilities:

1. Act as the primary point of contact for all client inquiries, concerns, and feedback.
2. Address and resolve client issues in a timely and efficient manner, liaising with relevant departments when necessary.
3. Coordinate and schedule meetings, consultations, and site visits between clients and our engineering teams.
4. Gather client feedback and relay it to the relevant departments to improve our services and offerings.
5. Maintain accurate and up-to-date records of all client interactions, ensuring all communication is logged and tracked.
6. Work closely with the sales, engineering, and project management teams to ensure seamless service delivery.
7. Stay updated with the latest in engineering consultancy practices to provide accurate information to clients.
8. Dedicate yourself to continuous learning, even if it means personal time investment.

Qualifications:

1. Bachelor's degree/Diploma in Business Administration, Communications, or a related field.
2. Previous experience in a customer service or client-facing role sector.
3. Communication and interpersonal skills.
4. Proficiency in using CRM software and other relevant tools.
5. Ability to multitask and handle multiple client accounts simultaneously..\
6. Problem-solving skills and a proactive approach to issue resolution.
7. Someone who thrives under pressure, is comfortable with a dynamic work environment, and is willing to go the extra mile, no matter the hour.

DM NDT, a leading I.R.M. services company in the Marine, Oil and Gas and Petrochemical industries and part of DM Group Services, is currently looking for Administrative / Operations Executive to join their team on a full time basis.

JOB RESPONSIBILITIES

• Handle the preparation, submission, and follow-up of quotations to clients.
• Manage the registration process for vendors, ensuring compliance with company and industry standards.
• Oversee the technician database, ensuring it is up-to-date and accurate.
• Organize and manage training courses for staff, including scheduling, registration, and certification tracking.
• Coordinate the scheduling, maintenance, and records for company lorries and other vehicles.
• Oversee dormitory assignments, maintenance, and compliance with housing standards.
• Handle all aspects of WP/SP applications, renewals, and compliance.
• Accurately record, distribute, and follow up on minutes from key meetings.
• Monitor and manage the renewal process for contracts and agreements, ensuring timely submissions and negotiations.

REQUIREMENTS / QUALIFICATIONS (must haves/essentials to be in bold, others in regular font)

• Proficiency in Microsoft Office, Excel, Word, PowerPoint
• Good written and spoken English
• Min. N/O Level or equivalent (suitable for fresh graduates)
• Detail-oriented, strong organizational skills, possess a basic understanding of accounting principles, and be familiar with HR processes
• Preferably those able to start work immediately or within short notice.

WHAT WE OFFER

• Opportunity to start a new career
• Opportunity to expand capabilities and gain experience in a niche industry
• Opportunities for further training and great career advancements
• Varied and challenging projects and work scope

Job Description

• Provide administrative support duties to Manager
• Maintan updated staff database. Liasie with Government Agencies
• Respond to customers’ inquiries/ feedback
• Other ad-hoc as assigned by management

Requirements

• Responsible and meticulous team player, able to work in a fast-paced environment
• Proficient in Microsoft Office
• Possess good written/communication skills to communicate with customers and colleagues

Job Description & Requirements

Key Responsibilities:

1. Registration for Coretrade Courses: Efficiently handle the registration process for Coretrade courses, ensuring accuracy and completeness of all documentation.
2. Enquiry Management: Respond to inquiries promptly and professionally via phone and email, providing clear and accurate information to clients and stakeholders.
3. Online CET Class Administration: Serve as the administrator for online Continuous Education and Training (CET) classes, managing registrations, access, and technical support as needed.
4. Invoicing and Fee Collection: Generate invoices for course fees, monitor payments, and follow up on outstanding balances to ensure timely collection.
5. General Administration: Assist with general administrative tasks as required, including filing, data entry, and maintaining records.
6. Ad-hoc Duties: Support various ad-hoc tasks and projects as assigned by management, demonstrating flexibility and willingness to contribute to team objectives.

Qualifications & Experience:

• Minimum of 1-year of administrative experience, preferably in a similar role.
• GCE 'O' Level qualification or equivalent.
• Proficiency in Microsoft Office, particularly Excel, for data management and reporting.
• Detail-oriented with strong organizational skills, able to multitask and prioritize workload effectively.
• Excellent interpersonal skills with the ability to communicate clearly and professionally.
• Proactive attitude with a willingness to learn and adapt in a dynamic work environment.

To apply, please submit your resume and cover letter detailing your relevant experience and why you are interested in joining our team. We look forward to reviewing your application.

Application conditions:

1)Experience in management and microsoft office.

2) Develop and maintain a filing system.

3) Basic office duties.

4) Work 5 and a half days a week.

The location is in Tuas. if you are interested, Please come to the company for an interview.

We are looking for an experienced Administration assitant manager to supervise daily support operations of our company and plan the most efficient administrative procedures. You will lead a team of professionals to complete a range of administrative duties in different departments.

A great administration assitant manager has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.

Administration assitant Manager Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

• Perform any other duties assigned by the director.

Administration assitant Manager Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• BSc/BA in business administration or relative field

• The ability to work under pressure.

• Availability to work within opening hours (e.g. evenings, holidays, weekends).

1. Administrative Tasks:Managing office operations: Handling correspondence, emails, phone calls, and other communications.
   Organizing and scheduling meetings, appointments, and travel arrangements for executives or other staff members.
   Coordinating with other departments or external parties for various administrative needs.
   Assisting with the onboarding process for new employees, including paperwork and orientation.
   
2. Accounting Responsibilities:Accounts Receivable: Invoicing customers, tracking payments, and following up on overdue accounts.
   Accounts Payable: Processing vendor invoices, preparing payments, and reconciling accounts.
   Payroll Processing: Calculating and disbursing salaries, taxes, and benefits to employees.
   Financial Reporting: Generating financial statements, such as balance sheets, income statements, and cash flow statements.
   Budgeting and Forecasting: Assisting in the preparation and monitoring of budgets, as well as forecasting future financial performance.
   Bank Reconciliation: Ensuring that bank statements align with internal records and investigating any discrepancies.
   Maintaining financial records and documentation in compliance with relevant regulations and standards.
   
3. Data Entry and Record Keeping:Accurately inputting financial data into accounting software or spreadsheets.
   Maintaining organized and up-to-date records of financial transactions, invoices, receipts, and other documentation.

4.General Support:Providing support to other team members or departments as needed.

Collaborating with colleagues to achieve organizational goals and objectives.

Handling ad-hoc tasks and projects as assigned by supervisors or management.

Exciting opportunity for 11 months Contract with a Statutory Board for Urban Planning

Job Responsibilities:

• Extracting and interpreting approved building/floor plans and decisions in various formats, including Building Information Modelling (BIM), CAD, and PDF environment.
• Data entry on property information via Microsoft Suites (e.g. Excel) and other appropriate software.
• Operating GIS software (ArcGIS Pro) for data linking and cleaning as and when needed.
• Filing and organising documents in an electronic database.
• Maintaining the accuracy of database.
• Reporting and liaising with supervisor(s) for progress tracking.
• Working and discussing in a team environment.

Looking for:

• Singaporeans only
• Min. A Level / Diploma holder in Architecture, Urban and Regional Planning, Building, Civil Engineering, or Real Estate related fields
• Strong desire to learn (e.g. software such as ArcMap, BIM) and quick to understand agencies’ processes.
• Experience in GIS software (e.g. ArcGIS Pro) and navigating BIM plans (i.e. Autodesk Revit/Design Review, ArchiCAD, Bentley, etc.) will be an advantage. Ability to read and interpret building and floor plans is preferred (e.g. BIM, PDF and CAD drawings).
• Good knowledge of architecture, building and real estate is preferred.
• Proficient in Microsoft Suites software, especially Microsoft Excel.
• Able to comply with SOPs to ensure integrity of processes and data.

Interested candidate may apply via email to [email protected]. All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Chloe Chew (R1768631)

ScienTec Consulting (ScienTec Personnel) - 11C5781

You will be responsible to manage and coordinate administrative tasks, ensuring efficient office operations, and to provide support to senior management by handling communication, scheduling, and documentation.

RESPONSIBILITIES & EXPECTATIONS

• Perform full spectrum of administrative tasks to the Director.
• Overseeing day-to-day office admin operations including handling emails, incoming phone calls, and inquiries.
• Maintaining the documentation accurate and up-to-date records.
• Maintain a detailed tracking and filing system for all documents.
• Submit applications for new services / renewal.
• Create, match and follow up on Purchase Requisition and POs.
• Coordinating and managing projects as assigned by Management.
• Any other tasks as and when assigned by Director.

REQUIREMENTS

• At least 1 years experience in an administrative role will be added advantage.
• Proficient in using basic MS Office (eg. MS Outlook, MS Excel, MS Word, MS Powerpoint.
• Meticulous with strong attention to detail.
• Able to multi-task, meticulous, committed and good team player.
• Willing to work in the West.

Department: Parts Solutions/Spare Parts

The Sales Administration Analyst is responsible for the order fulfilment process, which includes handling point of sales inquiries, order processing, shipment and delivery of orders to the customer. He/She is also responsible for engaging customers, distributors, sales offices to ensure work targets and deadlines are being met. He or she will assist the Manager on work improvements to meet the department's business targets. Systematic and logical, he/she is required to assist customers in fulfilling orders and understand customer needs.

Basic Responsibilities

• Coordinate and process internal and external parts purchase orders
• Handle AR collections related tasks
• Handle customer registration and changes to credit facilities extended
• Ensure customers' requests and orders are fulfilled timely and accurately to achieve department's targets
• Support sales administration operations by maintaining database of customers
• Perform business administration tasks and apply operational policies, standards and procedures
• Handle enquiries, quotations and orders of products and services
• Provide good service to customers in fulfilling orders and also to understand customer needs
• Execute logistics services that meet customer requirements

Requirements:

• Diploma in any discipline, or relevant experience
• IT literacy, with proficiency in Microsoft Excel
• Good team-player and able to work in a fast-paced environment

Island-wide company transport provided

5-day work week

Work in Tuas

• Handle full set of accounts - P&L, balance sheet, GL, budgeting and other accounting reports and other accounts related duties
• Handle month end closing of fixed assets, inventory costing, GST submission.
• Inventory, costing and GL modules
• Maintain company's transactions records as per standard procedures/forms.
• Liaise and negotiate with vendor, clients and etc
• Data entry of AP & AR invoice / payments and prepares checks (Projecting monthly payment)
• Coordinate month end closing of accounts payable receivable, handle month end closing of fixed assets
• In charge of cash flow management and bank reconciliation
• Prepare statements for management – budgets (monthly/ annual), cash flow forecast and tax returns
• Allocate work to subordinates and supervises their performance
• Other ad-hoc duties as assigned by the management

Kinetica Pte. Ltd. is a professional services firm providing corporate secretarial, immigration, payroll, book-keeping, accounting, tax and other advisory services to a variety of clients, including those of Kelvin Chia Partnership, the regional law firm with which we are associated.

We are looking for a dynamic and motivated individual to join us as Administrative Assistant.

Job Description:

• Provide administrative support to the Corporate Secretarial team.
• Independently handle inbound/outbound mails and local/international couriers.
• Arrange delivery/collection of documents to/from embassies/clients.
• Assist with online and physical filing of documents and ensuring the filing system is always organized and updated.
• Maintaining and updating the document storage inventory list and common seal inventory list.
• Assisting the Corporate Secretarial team with ACRA filings and other corporate secretarial tasks (training will be provided).
• Perform other ad-hoc administrative/support tasks as assigned by the manager.

Job Requirements:

• Minimum GCE ‘O’ Levels / Diploma.
• Good MS Office skills.
• Good communication skills and fluent in English.
• Meticulous and good organizational skills.
• Ability to multi-task and manage voluminous workload without compromising on work quality.
• Good time management.
• Team player who is able to handle instructions from different team members.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Kinetica Pte. Ltd. is a professional services firm providing corporate secretarial, immigration, payroll, book-keeping, accounting, tax and other advisory services to a variety of clients, including those of Kelvin Chia Partnership, the regional law firm with which we are associated.

We are looking for a dynamic and motivated individuals to join us as Administrative Assistant.

Job Description:

• Provide administrative support to the Corporate Secretarial team.
• Independently handle inbound/outbound mails and local/international couriers.
• Arrange delivery/collection of documents to/from embassies/clients.
• Assist with online and physical filing of documents and ensuring the filing system is always organized and updated.
• Maintaining and updating the document storage inventory list and common seal inventory list.
• Assisting the Corporate Secretarial team with ACRA filings and other corporate secretarial tasks (training will be provided).
• Perform other ad-hoc administrative/support tasks as assigned by the manager.

Job Requirements:

• Minimum GCE ‘O’ Levels / Diploma.
• Good MS Office skills.
• Good communication skills and fluent in English.
• Meticulous and good organizational skills.
• Ability to multi-task and manage voluminous workload without compromising on work quality.
• Good time management.
• Team player who is able to handle instructions from different team members.

Interested applicants are invited to email their resume stating current and expected salaries to [email protected].

Only shortlisted candidates will be notified.

Benefits - Phone allowances, transport allowances, annual leave + birthday leave. Flexible working arrangements after 1 year.

Roles & Resposibilities

* Daily administration job

* Accounting, tracking of sales and expenses.

* Generating quotations, invoices

* Placing orders or handling general enquiries

* Communicating with Main contractors, sub-contractors and suppliers.

Requirements :

* At least three (3) years of relevant admin/account experience

* Strong analytical, communication and interpersonal skills

* Able to work under fast paced environment with minimum supervision

* Familiar and experienced with MS Office and accounting systems

* Experience in working with construction/building maintenance company will be an added advantage

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

Job Description:

• Answering customer inquiries, and following up with customers about their order status
• Creating and processing orders in a timely manner, sales quotation, processing requests for rush orders, and reviewing pending orders and customer requests to ensure customer satisfaction
• Performing data entry and updating databases
• Developing and maintaining filing systems
• Assisting in phone calls and correspondence
• Booking meetings and events
• Managing the front desk, greeting clients and attending to office visitors
• Scheduling appointments and preparing documents for meetings
• Organising and sorting corporate mail, parcels and deliveries to and from employees
• Maintaining and managing inventory.
• Keeping stock of office and pantry supplies and making orders to make sure they are always in supply
• Handling administrative duties for the company and its executives and management teams.
• Ad-Hoc Related Task maybe assigned

Job Requirement:

• At least 1 years Admin Executive experience
• Analytical, organizational, and communication skills
• Team player, meticulous, details-oriented
• Ability to multitask, prioritize, and manage time efficiently

JOB DESCRIPTION

• Assist with the day-to-day operations of NDT dept by doing tasks such as filing paperworks, answering phone calls, preparing documents, time sheet recording for workers, and managing the calendar of their supervisors, managers and director.
• Maintain daily schedules of employees. Organize and provide documents, reports and information. Coordinate work space, computer, and supplies for new employees within the department.
• Attends meetings and takes meeting notes.
• Support the accounts team for payroll and invoicing within the dept
• Support HR dept for new join within the dept.

JOB REQUIREMENTS

• Minimum GCE N-Level or equivalent.
• Proficient in Microsoft Office Excel, Word and PowerPoint.
• Independent with good interpersonal and communication skills.
• Candidate who can commence work immediately preferred.
• Working Location: Pioneer Junction
• Working days : 5 days per week

Hiring for my client who is a Chemical Plant located in Jurong Island. Candidate must be willing to work in Jurong Island on a 5 days work week, bus transport is provided at Jurong East Mrt.

Responsibilities

• Oversee comprehensive administrative duties, including but not limited to:
• Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed

Job Requirements:

- At least 5 years of comprehensive Admin/General Affairs experience; supervisory experience is advantageous

- Proficiency in MS Office (Word & Excel)

- Able to communicate and build good relationship with both internal and external stakeholders

- Able to work under pressure with the ability to prioritize tasks effectively

Kris Lam (R1983356)

Director

Recruitmatic Pte. Ltd. (22S1186)

2 Venture Drive #14-02

Vision Exchange S608526

[email protected]

1) Daily inbound and outbound order handling

2) Updating of Warehouse Management System data

3) Communicate effectively with customer on issue arise on order and inventory

4) Weekly and monthly operation billing and KPI report/data preparation

5) Inbound/outbound document sorting, checking and filing

Job Summary: This incumbent report to Senior Manager of General Affairs.
Primarily responsible for administrative related duties include supporting corporate admin and secretarial work as determined by superior.

Responsibilities:

1. Administrative Duties
• Issuance of non-trade purchase order.
• Issue, control and manage office stationery, printing supplies and
office equipment
• In charge of office sundries, meeting room management & toilets
supplies, Source/negotiate/review with suppliers on quotations
pertaining to HOD’s approval.
• Liaise with technician, vendor or contractor for repair and
maintenance of equipment, facility and building maintenance e.g.
Air-con, copier machines, water dispenser, snack dispenser
machine, air purifier, toilet air-fresher/sanitizer, lightings, doors,
facility management, etc.
• In charge of company fleet vehicles upkeep, diesel usage and
maintenance including renewal of road tax, insurance and COE.
• Pest control administration
• Good filing management of agreements, licenses, safety & sales
certificates (E-filing in GAD Shared Point at Pokka Connect).
• Renewal of PK Group (Singapore) General Insurance.
• Expatriate Accommodation, Private Cars Management.
• Supervision of dispatch rider’s roles and duties.
• Company transport arrangement
• Building Facility Maintenance upkeep
• Fixed Assets Registry.
• Replenishment of first aid box & Maintenance of AED Defibrillators.
• Other ad-hoc duties as and when assigned by HOD
• Issuance all non-trade
PO follow the approval
matrix and compliance
protocol, issue non
urgent PO within 2-5
days and urgent PO
within 1-2 days.
• Ensure uninterrupted office supplies

2. Support Reception Duties (Contactless Reception)
• Handle all incoming calls
• Mails managements including distribution and record maintenance
of all incoming and outgoing mails to relevant departments,
postage, courier services and etc.
• Floral & Gifts Ordering – assist to contact floral & gift company for
company related Floral & gifts orders as approved by HR.
• Ensure schedule cleaning routine by contractors are kept on time
and done within company’s cleaning standards & set protocols

3) Support in Corporate Admin/Secretariat duties
• Office Contract Management & Filing
• Manage Pokka Connect – GA Department’s Administration
• Facilitate ECM / BDM in the absence of Department Head.
• Liaison with Corporate Sec Filing Agent as assigned.
• Prepare DRIW, Extract DRIW & Etc.
• Handling Air-tickets, hotel accommodation bookings and Visa /
Permit application.

- Able to start work immediately or at short notice would be preferred

We regret that only shortlisted candidates will be contacted.