Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.
• Developing, overseeing, and enhancing the content and functionality of research center websites.
• Aiding in the management, matching, and allocation of student group projects.
• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.
• Assisting in the compilation and preparation of reports.
• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.
• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.
• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.
• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.
• Good communication and interpersonal skills.
• Self-driven, resourceful and excellent team player.

• Prepare and submit tender quotations in a timely and accurate manner.

• Collaborate with relevant departments to gather necessary information for tender submissions.

• Prepare comprehensive tender documents, ensuring accuracy and compliance with specifications.

• Develop and maintain clear and comprehensive terms and conditions within contracts, covering scope of work, deliverables, timelines, and payment terms.

• Monitor market trends and propose adjustments to pricing when necessary.

• Conduct thorough analysis of factors influencing cost fluctuations and propose justifiable price increments when necessary, taking into account market conditions and project requirements.

• Track and manage employee attendance and overtime hours.

• Ensure compliance with labor laws and company policies regarding overtime.

• Manage the submission and processing of entry pass applications for employees

• Ensure all required documentation is complete and accurate.

• Maintain an organized and up-to-date database of entry pass holders.

• Oversee sourcing and purchasing activities, ensuring cost-effectiveness and quality.

• Build and maintain relationships with key suppliers.

• Coordinate the shipment of goods, ensuring timely delivery and compliance with regulations.

• Work closely with logistics partners to optimize shipping processes.

• Plan and organize operational meetings to discuss strategies, challenges, and improvements.

• Document meeting minutes and follow up on action items.

• Coordinate internship programs, including recruitment, onboarding, and mentorship.

• Monitor and assess the performance of interns throughout their tenure.

• Collect and compile necessary documentation for Work Injury Compensation Act (WICA) claims.

• Liaise with injured employees to gather details about the incident, injuries sustained, and medical treatments received.

• Provide clear guidance on the WICA claims process and required documentation.

• Ensure timely submission of medical documents required for WICA claims.

Monitor the progress of claims and follow up with relevant parties to expedite the process.

LOCATION: BUONA VISTA

WORKING:OFFICE HOURS

CONTRACT JOB

• Manage registrations and inquiries for programs and events.
• Coordinate room setup, catering arrangements, and logistical support.
• Procure necessary materials, equipment, and services for program delivery.
• Handle billing matters, including invoicing and budget management.
• Administer program evaluation processes, collect feedback, and analyze data.
• Collaborate with internal teams and external partners to ensure smooth coordination.
• Review and improve processes to optimize program delivery and business operations.
• Coordinate speaker engagement, compile and analyze data, schedule meetings, and take meeting minutes as required.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON,

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Angel Lim Jing Lin | R23117395

MCI Career Services Pte Ltd | EA License No: 06C2859

Job Responsibilites:

• Manage Time Attendance System
• Perform work permit/SPass application, renewal, cancellation
• Check overtime, allowances and attendance and input into system for payroll
• Payroll processing and tax clearance
• Assist recruitment process
• Maintain employee records in HRIS system
• Administer Leave E-Portal
• Prepare employment, confirmation, salary increment and bonus letters
• Process employees' claims
• Generate reports for surveys
• Co-ordinate training courses
• Manage employee grievances and disciplinary issues
• Organize company functions, events and gifts arrangement to customers
• Ensure proper maintenance and upkeep of facilities (e.g lockers)
• Manage and liaise with vendor on office equipment maintenance
• Procurement and administer office stationeries, staff uniforms, beverages
• Any other duties as assigned

Job Requirements:

• Diploma/Certificate in Human Resource or equivalent
• Min 2 years of relevant working experience in manufacturing industry
• Knowledge of Info-Tech software will be an added advantage
• Proficient in Microsoft Office
• Bilingual in English and Chinese (this role requires to communicate with Mandarin speaking staffs)
• Maintain confidentiality at all times
• Resourceful, flexible, take initiatives and able to work independently with minimal supervision
• High level of integrity, responsibility, good team player and can-do and positive working attitude
• Ability to handle and prioritize multiple tasks simultaneously
• Meticulous and well organized
• Have a sense of urgency
• Able to work beyond working hours during payroll period or if necessary
• Able to commence work immediate or short notice
• 5 days work week, 8.30am - 5.30pm
• No quota for foreigners

A Day in the Life

• Provide administrative support to department
• Issue purchase orders/invoices
• Assist in the preparation and submission of tenders
• Handle incoming & outgoing correspondences and courier services
• Coordinate project reports, filing and updating, as required
• Handle and coordinate small shipments for the department
• Assist HOD/PMs with documentation and research for new accounts/projects
• Other ad hoc duties as and when required

Who We are Looking at

• Diploma/GCE Ó’/N level
• Minimum 2 years of relevant experience
• Good knowledge of Microsoft Office applications
• Possess excellent written and verbal communication
• Able to work with a flexible schedule to meet dead-lines
• Self-motivated & able to work with minimum supervision
• A team player and able to multi-task and thrive in a fast paced environment

1) General administrative, data entry for the company account

2) Apply/Renew Worker's permit, familiar with MOM application of work pass

3) Knowledge of the application of all safety courses for workers

4) Monthly computation of worker's timecard

5) Compilation of invoices for submission to the Accountant to do the monthly P&L

6) Prepare payment cheque to Sub-Con or suppliers

- Must be familiar with MS Office, Proficient in English, and able to speak Mandarin

- Preferably with working experience in the construction field

7) Responsibilities: Plan, develop and implement Public Relations strategies.

8) Build and maintain a positive relationship with stakeholders, authorities and the public.

9) Respond to inquiries and feedbacks and ensure all issues raised are properly addressed.

10) Updating and organizing related complaints and feedbacks from the public or residents

Reporting to the Site Security Manager and is responsible for client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.

Job Responsibilities:

• Serve as the primary point of contact for data center Management and security personnel when the Site Security Manager is unavailable.
• Train and certify all new security personnel and maintains required training documentation. Coordinates with the Training Manager and with the local supporting Securitas Branches as needed.
• Ensure all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
• Act as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
• Maintain and troubleshoots on-site security technology.
• Support other critical infrastructure sites.
• Recommend corrective actions for security staff to the Site Security Manager.
• Assist with the delivery of counseling and corrective action as directed by the Site Security Manager.
• Assist with scheduling, site equipment inspections, and audit compliance.
• Conduct recurring audits and prepares and submit critical and confidential information directly to the client management team.
• Maintain required security documentation, ensuring accuracy in accordance with established policies and procedures.
• Any other ad-hoc task assigned.

Job Requirements:

• Diploma in Business Administration or any discipline
• Knowledge of 24x7 security operations and procedures.
• Knowledge of supervisory practices and procedures.
• Skill in staff supervision, including assigning work and providing training and discipline.
• Ability to arrive at logical conclusions with input derived from multiple sources.
• Ability to determine courses of action based on detailed written instructions.
• Ability to provide positive direction and motivate performance.
• Capable of learning a variety of security and safety devices and controls.
• Ability to track and maintain scheduled assignments.
• Ability to maintain professional composure when dealing with unusual circumstances.
• Advanced computer skills are mandatory.
• Strong Oral and written communications skills. Must be able to read, write, and understand English.
• Strong customer service and service delivery orientation.
• Ability to interact effectively at various social levels and across diverse cultures.
• Ability to be an effective leader and member of project teams.
• Ability to take initiative and achieve results.
• Ability to carry out multiple assignments concurrently.
• Ability to adapt to changes in the external environment and organization.

If you are keen to be part of our team and possess the above prerequisites, kindly submit your detailed resume stating your current and expected salary.

To know more about us, please visit us at: www.securitas-singapore.com.

We regret that only shortlisted candidates will be notified.

COMPANY DESCRIPTION

Grocery Logistics Singapore (GLS) a wholly owned subsidiary of FairPrice Group Supply Chain, is a well-established logistics player in the Fast Moving Consumers Goods (FMCG) segment, incorporated since January 1993. Other than being the key logistics provider for NTUC FairPrice and its subsidiaries, we had serviced the Dairy Farm Group, Royal Ahold Group (since exited from Singapore Markets) and many small supermarket chains since our establishment.

RESPONSIBILITIES

• To ensure department expenses and billing cycles are completed timely and accurately, especially mid-month and month-end billing submission and reporting, and follow all SOPs and meet project KPIs
• To handle all department administrative work, manage resources, including office supplies and equipment, and oversee budgetary aspects related to the administrative function.
• To plan and execute daily works efficiently, and achieve high productivity and accuracy.
• Assists in purchase orders and invoicing
• Manages correspondences by answering emails and sorting mail
• To observe and give feedback on the process for optimization.
• To train and supervise subordinates (if applicable)

• A diploma in accounting, administrative or business related field.
• A minimum of 2 years' experience in supervisory role or a related field.
• Proven experience in administrative /accounting field
• Excellent documentation skills, provision knowledge of Microsoft office, G Suites
• Excellent planning, organizational, and time management skills.
• Ability to Work Without Supervision
• Strong Attention to Detail
• Ability to Handle Confidential Information
• Strong Record Keeping Skills
• Ability to Multitask
• Good Attitude and fast learner

• Work location: 37 Joo Koon Circle, Singapore 629062
• Working hours: 8.15am to 5.35pm (Monday to Friday)
• Contract duration: 4 months with chance of conversion

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Key Responsibilities:

• Assist in recruitment, including job postings, screening resumes, scheduling interviews, and onboarding new hires.
• Manage employee records, ensuring accuracy, confidentiality, and compliance with relevant laws and regulations.
• Coordinate and administer employee benefits, payroll, and performance review systems.
• Serve as a point of contact for HR-related queries from employees.
• Organise and maintain office systems, including data management and filing.
• Schedule meetings appointments and manage travel arrangements for staff.
• Prepare and edit correspondence, reports, and presentations.
• Support the development and implementation of HR policies and procedures.
• Assist with office management tasks, including but not limited to ordering supplies and maintaining a clean and enjoyable working environment.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Knowledge of labour laws and HR best practices.
• Excellent communication and interpersonal skills.
• Strong organisational and planning skills, with the ability to multitask and manage time efficiently.
• Class 3 Driving License
• High proficiency with MS Excel, especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast-paced working environment
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle sensitive information with discretion and integrity.

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet-friendly office

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Key Responsibilities:

• Assist in recruitment, including job postings, screening resumes, scheduling interviews, and onboarding new hires.
• Manage employee records, ensuring accuracy, confidentiality, and compliance with relevant laws and regulations.
• Coordinate and administer employee benefits, payroll, and performance review systems.
• Serve as a point of contact for HR-related queries from employees.
• Organise and maintain office systems, including data management and filing.
• Schedule meetings appointments and manage travel arrangements for staff.
• Prepare and edit correspondence, reports, and presentations.
• Support the development and implementation of HR policies and procedures.
• Assist with office management tasks, including but not limited to ordering supplies and maintaining a clean and enjoyable working environment.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Knowledge of labour laws and HR best practices.
• Excellent communication and interpersonal skills.
• Strong organisational and planning skills, with the ability to multitask and manage time efficiently.
• Class 3 Driving License
• High proficiency with MS Excel, especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast-paced working environment
• Proficient in MS Office (Word, Excel, PowerPoint) and HRIS systems.
• Ability to handle sensitive information with discretion and integrity.

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet-friendly office

Responsibilities include performing basic administrative tasks such as:

• Data entry
• Order Processing in SAP
• Invoicing in SAP
• Issuance of Credit Note

Requirement

• Strong in Excel
• Strong in Pivot Table / VLOOKUP
• Preferably with SAP knowledge
• At least 3 years related experience
• 5.5 days week
• Location near Boon Lay MRT Station

-contact between the executives and internal/external clients

-Receive incoming calls and emails; take messages, respond appropriately and route correspondence to the appropriate person

-Handle requests, feedback and queries quickly and professionally

-Maintain daily order, arrange delivery schedule and provide reminders as needed

-Monitor office supply levels; reorder when appropriat

-Maintain strong relationships with vendors and keep price data in order to get best pricing on supplies and services

-Develop and carry out an efficient documentation and filing system for both paper and electronic records

-Delegate tasks as appropriate to other members of the team

Minimum 3 years’ experience as an Administrative Assistant, clerk or in other position

-Knowledge of office management systemsand procedures

- Bilingual, Proficiency in English; second language a plus

-Ability to stay calm and on-task in high-stress situations

-Current in today’s office technology, and computer software including MS Office

-Ability to multitask and prioritize daily workload

Local SME is expanding and we are looking for:-

Adminstrative Support Executive

- Supporting Adminstrative & Documentation Duties

- Answering and directing phone calls

- Prepare Quotation

Our client, a well-established MNC is seeking for a Admin Officer / Admin Assistant / Administrative - Up to $ 2,900.00 + OT + AWS + Attractive Bonuses / West area / MNC

Requirements

• Min a O or N Level
• At least 1 experience providing general administrative support to office operation which include handling of inventory of office supplies, quotation, issue PO/DO, invoicing etc.
• Proficient in MS Office and meticulous with numbers
• Strong communication and interpersonal skills.
• Confident, willing to learn and perseverance.
• Independent and team player

Others

• Salary from $ 2,900.00 + OT + AWS + Attractive Bonuses
• West - Walking distance from MRT station
• Office hours, 5 days work week

Interested candidate can send in your resume (word format prefer) to [email protected]

• Typing of inspection reports/certificates.
• Printing and recording of inspection reports/certificates.
• Data entry of clients’ details for invoicing purposes.
• Sorting of reports and ensuring that all order acknowledgement, instruction to surveyors and/or instruction for laboratory analysis are in job files prior to putting it into the file cabinets.
• Preparing of invoices for approval.
• Data entry of inspectors’ overtime records.
• Dispatching of completed reports to clients and recording the dispatched details.
• Handling of phone calls and directing enquiries to the respective personnel.
• Assist in sending of fax messages and telexes.
• Liaise with affiliates on ICC invoicing matters.
• Receive, check and confirm CBA.
• Transmit CBA for local clients.
• Process inter- Affiliate invoices for payment/settlement.
• Co-ordinate with affiliate on invoice query.
• Liaise with finance dept on status of payment.
• Investigate problem invoices and report back to clients.
• Perform any other tasks when required from time to time.

Requirements:

• Min ‘O’ Level
• Proficient in Microsoft Office
• Able to coordinate and be a team member towards a common goal
• Able to work independently and to coordinate several activities simultaneously
• Able to interact with all levels of management, affiliates, suppliers and clients
• Applies judgment and acts according to the SGS standards of ethics and integrity
• Knowledge of ISO systems and procedures

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life and there it is, Sheldon Global Pte Ltd. Who would’ve thought that we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue and strive to provide affordable high-grade household items to solve your space constraints. With 7 major brands under our management, we will ensure to offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, besides answering phone calls, emails, and messages. Taking accurate and comprehensive notes at meetings, helping with daily time management, running errands as requested and performing secretarial work, and providing senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

Job Responsibilities:

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences / drawings / documents / reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy
• accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required Requirements

Job Requirements:

• Minimum GCE O level
• Minimum 3 years experience of Document Control in Construction industry
• Proficient in MS Office - Good Knowledge of Aconex & Newforma is preferred
• Good interpersonal and communication skills
• Self-motivated team player who is result oriented and independent

About us:

Our story began in 2017 with only one goal in mind – reinventing the quality of life, and there it is, Sheldon Global Pte Ltd. Who would’ve thought we’d achieve it in a few years? We did. Starting with a lean team of 7, we brought a different perspective to home revamps. With over 45 siblings in our family, we continue to strive to provide affordable, high-grade household items to solve your space constraints. With 7 major brands under our management, we will offer ample opportunities, training, and development programs that empower you to expand your skills and abilities.

Join us on our venture to become Singapore’s top retail and eCommerce enterprise. We are rapidly expanding, and if you think you have what it takes, we would like to hear from you!

Basic Function of Position:

Schedule meetings and manage calendars, in addition to answering phone calls, emails, and messages. Take accurate and comprehensive notes at meetings, help with daily time management, run errands as requested, perform secretarial work, and provide senior managers with day-to-day administrative support.

*This is not a remote working position*

Roles & Responsibilities:

• Relief Director of administrative and other routine matters, allowing GM to focus on the management of the company
• Implementing Director’s instructions to the company, in strict accordance. Managing implementation issues and reporting back to GM on the degree of adherence and other feedback
• Coordinating and solving problems that straddle departments or do not fall under specific departments
• Relief Director of distracting routine tasks (i.e. mail, bills, telephone inquiries, etc.), to allow focus on management tasks
• Answering phone calls, assisting in inquiries and directing to relevant personnel
• Occasionally will be required to assist in retail sales and stock-taking
• Plan, schedule, and remind the Director of meetings and appointments
• Record-keeping of confidential and controlled documents
• Prepare minutes of meetings and correspondences meeting
• Prepare, monitor, and compile management reports, etc
• Perform full spectrum of administrative support
• Manage documents for quotations, proposals, projects, etc
• Provide support such as following up with departments and projects
• Provide administrative support such as filing, updating, and maintaining client and policy data
• Work with various business units, government agencies, and associations on behalf of the Managing Director
• Maintain proper filing system, including data management and file sharing for managing director
• Any other general duties as assigned by the Managing Director
• Have a strong work ethic and are eager to learn, including add-on services

Requirements:

• Diploma / Degree in any discipline
• Minimum 3 years of relevant work experience in a similar role preferred
• Class 3 Driving License
• High proficiency with MS Excel especially VLOOKUP
• Meticulous and able to work independently and as a team
• Able to work in a fast pace working environment
• Positive working attitude and pleasant personality to live and work well with colleagues
• Able to start work immediately
• Good interpersonal skills
• Is proficient in English
• Maintains confidentiality and exercises discretion
• Is detail-oriented and responsible

Benefits:

• Paid MC/ Hospitalization leaves
• Annual company retreats
• Outpatient/Medical reimbursement
• Dental allowance
• Open-space concept office
• Recreational facilities
• Free beverages and snacks
• Pet friendly office

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare communications such as memos, emails, quotations, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• helps to maintain the attendance, evaluate preparation of time sheet and calculation of salary
• Expediate the phone calls to sales after received the order or related things
• coordinate with directors, supervisors, drivers and if there any

Responsibilities:

• Perform daily operational and accounting duties including AR and AP.
• Handle data entries & filling for sales invoices and supplier invoices.
• Prepare payment vouchers, statement of accounts and update banking transactions.
• Perform bank accounts reconciliation.
• Liaise with suppliers and internal departments on invoices and payments.
• Check, verify and process invoices, expense claims & reimbursements.
• Ensure accurate and assist on timely closing of accounts.
• Assist in financial audits and schedules preparation.
• Other accounting related duties as required.

Requirements:

• Professional Certificate/NiTEC/Diploma in any discipline, preferably in Business/Commerce/Accounting
• Effective communication and written skills
• Meticulous and detail-oriented person
• Diligent, responsible, and positive person
• Good competency in Microsoft office and accounting software packages (MYOB)
• Short notice or immediate availability would be an added advantage.
• Open to part time or full-time commitment

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

Responsibilities:

1. Generate and process invoices accurately and in a timely manner.
2. Assist with administrative tasks such as data entry, filing, and document preparation.
3. Collaborate with team members to streamline processes and improve efficiency.
4. Review billing data for accuracy and completeness, identifying and resolving any discrepancies.
5. Maintain billing records and documentation in accordance with company policies and procedures.
6. Respond to billing inquiries from clients in a prompt and professional manner.
7. Collaborate with other departments, such as sales and finance, to ensure accurate billing information and resolve any billing-related issues.
8. Assist in the development and implementation of billing procedures and policies to improve efficiency and accuracy.
9. Prepare reports and analysis related to billing activities as requested by management.

Qualifications:

1. Min Secondary 4 and above.
2. Proven experience in billing and administration role.
3. Proficiency in accounting software and Microsoft Office applications, particularly Excel and google sheet.
4. Strong attention to detail and accuracy in data entry and record-keeping.
5. Excellent communication and interpersonal skills, with the ability to interact effectively with clients and colleagues.
6. Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
7. Knowledge of billing regulations and compliance requirements is a plus.
8. Ability to maintain confidentiality of sensitive financial information.

Benefits

- Competitive salary with performance bonuses.

- A dynamic and supportive work environment

- 5.5 days week

- Transport pick up and drop off at nearest MRT

Job Description

• Administrative Support for the office and Management staff
• Maintain the filing system with proper backup for all files
• Perform general Reception duties for office incoming calls and emails
• Knowledge of basic computer office skills for MS Office and Outlook
• Excellent time management skills and able to multitask
• Standard written and verbal communication skills in English
• Responsible and willing to learn on the job
• Working hours: 5.5 days (alternate saturday off)
• - Monday - Friday: 9am to 6pm
• - Saturday: 9am to 1pm

Job Requirements

• Computer literate

• Proficient in MS Office

• Bilingual & good communication skills

• Meticulous and willing to learn

• Able to multitask and a team player

Job Descriptions

• Full Time - Contract Basis ( 6 Months - Renewable)
• Knowledge in MOM matters for Foreign Workers is advantageous. Eg. WP Applications, Issuance, Renewals, Cancellations
• Perform data entry and assist in HR administrative matters. Eg. Workers' Pre-Housing, Booking of MWOC, Dormitory Check In / Out and Arranging for Training Courses.
• Salary Range: $2200 - $2500

Job Requirements

• Perform ad hoc duties when required.
• Proficient in Microsoft Office.
• Team player, proactive and willing to learn.
• Possess strong interpersonal skills.
• Possess effective time management and multitasking skills.
• Able to work independently or with minimal supervision.
• Able to work in and as a team.
• Able to work in a fast-paced environment.
• Able to start work immediately or with short notice.

Job Description:

- Handle application, submission and processing of work passes.

- Work closely with site administrative staff on human resources & Administrative matters.

- Manage timesheets and e-leave portal.

- Point of contact to the administrative staff from site office.

- Liaise with training section on the registration.

- Liaise with procurement section on safety shoe, uniform etc.

- Keep proper records of employees’ personal file.

- Handle the errand movement for migrant workers at dormitory.

- Perform regular updating of migrant records on WPOL/EPOL.

- Levy computation and updating.

- Manage company vehicles.

- Update HR Invoices to the system.

- Other ad-Hoc assignments.

Requirements:

- 1 to 2 years or more years of working experience in similar capacity.

- Nitec/Diploma in business admin, social science, human resource or equivalent qualification in admin/hr environment.

- Good communication skills.

- Pleasant personality.

- Adaptable and diligence.

- Meticulous and pro-active.

- Knowledge of the local employment act, EFMA, WIC, etc.

- Able to handle difficult situation.

- Able to join with short notice

Your Role:

· Invoicing, quotation, purchasing and maintain inventory.

· Data entry and filing of documents.

· Answering and directing customer calls.

· Perform other ad-hoc admin tasks as assigned.

Job requirements:

· Candidates with at least 2 years’ experience may apply. (Senior applicants welcome)

· Have good proficiency in both English and Mandarin.

· Must have good attitude, meticulous, able to multi-task and work independently.