Job Scope:

• General administratives duties with management board meeting
• Assist with preparation and organisation of meetings
• Write minutes for meetings
• Assist with PDPA and Risk Management related responsibilty
• Ensure good time management skills and problem solving skills
• work closely with corporate affairs department and CEO

Job Requirements:

• Singaporeans Only
• 5 years relevant work experience
• Secretarial experience will be considered
• Strong interpersonal skills
• Proficient in Microsoft Office skills

Check out www.abercare.sg for more details

Interested applicants may send in your resume to [email protected]

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Overview

Each year, we as Oldendorff, carry about 380 million tons of bulk and unitized cargo around the world. We perform 15,000 port calls in 118 countries. On average, we operate 700 chartered and owned ships at any one time. Being with us, means working in a continuously changing internationally environment, where reliability is appreciated as is team spirit. Combined with a healthy driver to keep seeking for areas to develop you and your company to reach higher goals – we welcome you to set sail with us.

To strengthen our local team in Singapore we are looking for a Receptionist & Admin Assistant

Essential Functions:

• Acting as first point of contact for the office, greeting and welcoming visitors creating a positive first impression
• Serving beverage and managing meeting room bookings
• Responsible for daily distribution of mails/reports/lists to the respective departments
• Courier services arrangement for local and overseas documents/parcels
• Prepare meeting rooms for video conferencing and perform general upkeep of the rooms after use
• Making lunch/dinner reservations as required
• Responsible for order of office stationery, name cards, pantry supplies and maintenance of pantry/office equipment
• Corporate mobile assistance and reporting
• Charter party documentation
• Fire warden / First aid assistance
• Other ad hoc duties as and when assigned by the Admin Manager

Skill Requirements:

• Good interpersonal and verbal & written communication skills
• Ability to work independently with minimal supervision, as well as being a strong team player
• Having a sense of urgency and the skill to prioritize/multitask
• Feeling comfortable in an international environment
• Possessing a cheerful countenance, positive working attitude and a proactive approach

Required / Preferred Education and Experience:

• GCE ‘N’ or ‘O’ Level and above
• At least 1 or 2 years of receptionist/ customer care experience

Event Coordination:

• Assist in the planning and execution of various events, including courses, activities, workshops and celebrations.
• Coordinate with internal and external stakeholders to ensure event logistics run smoothly.
• Manage event budgets, timelines, and resources.

Administrative Support:

• Handle general office tasks such as filing, data entry, and document management.
• Maintain accurate records and databases related to events and projects.
• Prepare and distribute meeting materials, agendas, and minutes.

Communication:

• Liaise with vendors, suppliers, and participants to co-ordinate event details.
• Respond to inquiries and provide information to event attendees.

Project Management:

• Assist in the development and implementation of project plans.
• Track project progress and report on key milestones.

Qualifications and Skills

• Proven experience in an administrative or event coordination role.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• A passion for event planning and coordination.

Note: This is a contract-based position. The duration and specific responsibilities may vary depending on the needs of the events team.

Administrative staff

• Location: Lentor
• Working Days: 5.5 days alternate
• Working hours : 9am - 6pm ; 9am-1pm (after probation can work from home on Sat)
• Salary : Up to S$2,500

Job Scope

• Handle simple bookkeeping
• Update system, simple emails & phone calls
• Data entries and financial records
• Provide insurance administrative support and tasks as assigned

Requirement

• Minimum Diploma holder
• Preferably min 1-year relevant experience ; bookkeeping knowledge and good at administrative work
• Able to start work at short notice

☎️ Whatsapp +6588278652 (Hym)

Goh Hym Yien Reg No: R24121939

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Healthcare settings recruiting Human Resource and Admin Executive.

Job Scope:

• Manage full spectrum of recruitment process.
• Responsible for full spectrum of HR functions:
• Recruitment, interviewing, appointment, resignation/termination training and development
• Performance management, compensation and benefits
• Work Permit and pass applications
• Good understanding of Singapore employment act.

Job Requirements:

• Singaporeans Only
• 3 years relevant work experience
• Work location: Central
• 5-day work week
• Strong interpersonal skills

Check out Aber Care Website for more details.

Interested applicants please email your detailed resume to [email protected]

Abercare.sg | EA License No. 18C9070 | Ong Beng Wah | Registration No. R1872190

Responsibilities:

• Perform administrative duties for staff and supervisors, and handle telephone and walk-in enquiries / requests on events etc
• Responsible for general office tasks such as printing, filing, distributing, documenting notes and etc
• Adhoc tasks assigned by Admin Manager

Requirements:

• Able to commit for a period of one-year (2025)
• Relevant work experience in general administration and proficient in MS Office

❗❗Apply Now❗❗

WhatsApp: https://wa.me/6569089602

Foong Sue Lee (Sophia)
Registration Number: R24119357

Email: [email protected]

EA License No: 18C9027

Responsibilities:

Sales Advisory

• Enhance sales document (e.g. FHR, FIR, and Sales Advisory Manual) for the Agency Force.
• Enhance the sales process and controls in iPoS+.
• Develop the standards relating to sales advisory and liaise with the stakeholders.
• Work with relevant stakeholders to develop and improve on controls in iPoS+ system, endorsement system etc.

Close Monitoring

• To mitigate the risk on onboarding new candidates with adverse records. Work with the relevant stakeholders in the onboarding of agents with adverse records and ensure that the team follow up on the close monitoring imposed.
• Review the quality of Close Monitoring requirements conducted for selected agents that are onboarded and follow up where there are lapses in the processes and/or documentation.

Welcome Call

• Review the results of the assigned welcome calls surveys that are conducted post sales and follow up where there are lapses in the processes and/or documentation.

Communications

• Review and ensure that the deliverables of dissemination and communication are achieved and updated in iKnow Sharepoint. (Eg BSC quarterly communication, adhoc communications)
• Performs other responsibilities and duties periodically assigned by Manager in order to meet operational and/or other requirements.

Requirements:

• Education – Tertiary education
• Experience – 1-3 experience in life insurance industry would be advantageous
• Preferred Certifications/licenses –
• Capital Markets and Financial Advisory Examinations – Module 5 (Rules & Regulations for Financial Advisory Services)
• Capital Markets and Financial Advisory Examinations – Module 9 (Life Insurance & Investment Linked Policies)
• Health Insurance Module
• Communication skills, Problem Solving skills, Influencing skills, Strategic Thinking, Coaching, Presentation skills and Facilitation skills.

Job Description

• Responsible for handling telephone and walk-in

enquires/requests on school events and general schoolrelated questions

• Perform administrative duties for teaching staff and

supervisors

• Responsible for printing, filing, distributing and documenting

notes, circulars and correspondence

• Taking care of students at sickbay

• Any other work assigned by the Administration Manager

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries.

[6 months contract]

Job Responsibilities:

• Responsible for upkeep of vehicle inspection and vehicle servicing records
• In charge of managing and monitoring of monthly road tax due
• Managing and allocating parking locations for vehicles
• Responsible for monitoring of drivers' downtime payout
• To assist with generation of reports and data entries
• Collating and submitting invoices through the system

Job Requirement:

• GCE “A/O” level/Diploma holder
• Advance in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Attention to details
• Good interpersonal &communication skills

Data assistant to work closely with our officers to support administrative duties and another other ad-hoc task assigned.

• Assist in administrative duties & data entry.
• Data-Digitalisation
• Any Ad-hoc duties assigned

Requirement:

• Proficient In Excel
• Attention to detail and ability to work independently
• 4 months contract
• 5 days work week
• Location: Central
• Salary up to $2,5k

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO. <https://go.persolkelly.com/job/apply/8220>

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use

https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg No: R1982883 (Koh Wei Ling, Gao Weiling)

Job Description

• Industry/ Organization Type: Logistics/ Production
• Position Title: Technical Administrator/ Administrative Support Coordinator
• Working Location: Jurong Island (Company Transportation Provided)
• Working Hours: Monday to Friday, 8 am – 5.45 pm
• Salary Package: Basic Salary + Allowances + OT + Incentive + AWS + Bonus
• Duration: Permanent Role

Key Responsibilities

• System Administration
• Prepares purchase orders by verifying specifications and price
• Enquire quotations from Vendors
• Upkeep and arrange certification for equipment/machinery
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from the requisitioning department
• Stock controlling

APPLY NOW!!!

• At least GCE “O” level with a minimum 1 year of experience
• PC literate with proficiency in Microsoft Office
• Candidates with knowledge of technical/ spare parts will have an advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67931 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• Industry/ Organization Type: Manufacturing/Oil & Gas
• Position Title: Accounting & Administrative Assistant (Part time)
• Working Location: Tuas
• Working Hours: 5 days (Monday–Friday, 8:00 AM–12:00 PM)
• Salary: Basic + OT + AWS
• Duration: Permanent Role

Key Responsibilities

• Record accounts payable invoices.
• Process payments for accounts payable.
• Assist with administrative tasks including updating medical and training records.
• Provide general office support, such as managing couriers and office supplies.
• Handle other ad-hoc duties as assigned.
• Undertake additional tasks as required.

APPLY NOW!!!

• Minimum diploma with experience in accounting
• Good knowledge of Microsoft Office

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #68468 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Contract Period: 1 Jan 2025 to 31 Dec 2025

Working Hours:

• Mondays to Fridays: 8:00am to 2:00pm
• Service not required on Saturdays, Sundays, gazetted public holidays, School Holidays and School Closures

Job Description:

• Handle telephone and walk-in enquires/requests on school events and general school-related questions
• Perform administrative duties for teaching staff and supervisors
• Printing, filing, distributing and documenting notes, circulars and correspondence
• Take care of students at sick bay
• Any other work assigned by the Administration Manager

Job Requirements:

• Experienced in working in primary schools
• Experienced in general administration and taking care of primary school students
• Familiar with Microsoft Office applications
• Conversant in English and Mandarin
• Able to provide good customer service to stakeholders

Interested candidates please submit your resume/CV and include the

following details:

1. Full name as per NRIC

2. Residential address (for job matching by location)

3. Minimum expected salary

4. Relevant education/qualification certificates and testimonials

Job Description

General Duties:

Reception:

· Frontline customer service - Assist in handling calls and walk-inquiries.

· Perform data entry.

· Assist in data collation for report preparation.

· Collate surveys administered by the school.

· Collecting forms from pupils for enrichment programmes.

· Attend to pupils reporting to the Sick Bay.

· Assist in processing financial aid applications received from pupils.

· Printing of students worksheets.

· Assist in school events, annual P1 registration and Orientation.

Others Duties:

· Other administrative duties assigned by the school.

Requirements

· NITEC, ‘O’ Level certificate or ESS Workplace Literacy and Numeracy (WPLN) Level 5; those without qualifications and with relevant experience and expertise may also apply.

· Relevant ICT skills essential for office administration.

· Able to multi-task.

· Able to work in a fast- paced environment and under pressure.

· A team player with good communication and inter-personal skills.

· Able to interact with young children.

· Exudes a warm and caring personality.

· Relevant work experience in general administration and frontline services.

· Previous working experience in non-tertiary educational institution(s) would be an added advantage.

Working hours

· Mondays to Fridays: 8.00am to 5.00pm, inclusive of 1/2 hour lunch break.

· Early shift hours from 7.00am to 4.00pm (occasionally).

· Service not required on Saturdays, Sundays and gazetted public holidays.

Working locations

· (School environment)

Additional info:

· Contract Period: From 1 September 2024 to 31 December 2025

· With option to extend (Discretion)

· This is an outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Fadhilah at [email protected] / Nadiah at [email protected] | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.”

Norfadhilah Awang

EA License No. 93C4403

EA Regn. No. R24120699

COMPANY DESCRIPTION

RESPONSIBILITIES

• Managing incoming indent and event orders form
• HANA/SAP which includes creating of quotation, creation and upload of sales order, create purchase requisition order, buyer portal ordering
• Manage and liaise with contractor on the servicing and upkeeping of kitchen equipments, exhuast, pest control, grease trap etc.
• Updating weekly sales and foodcost on excel spreadsheet
• Preparing of slides for weekly meeting
• Updating HSE bi-weekly report
• Checking and ensuring that the monthly GTO report is correct
• Printing and updating of all event order sales and indent
• Compliation of billing summary and purchase orders
• Attend weekly coordination meeting
• Liaising with internal and external client and maintaing a good relationship with them
• Any other duties assigned by superior

• SAP experience is a plus

• Work location: 1 Orchid Club Rd, #01-34 Orchid Country Club, Singapore 769162
• Working hours: 5 days per week, 8.30am - 5.30pm

Position Overview:

We are seeking a highly organized and versatile Administrative Coordinator to join our team. This role will be responsible for managing and coordinating a wide range of administrative, financial, and human resources tasks to ensure the smooth and efficient operation of our office. The ideal candidate will have excellent multitasking abilities, strong attention to detail, and the capacity to handle sensitive information with discretion. Proficiency in both Chinese and English is required.

Key Responsibilities:

Administrative Duties: (40%)

• Manage day-to-day office operations, including maintaining office supplies.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Organize and maintain physical and digital files and records.

Finance Duties: (40%)

• Process and record accounts payable and receivable transactions.
• Reconcile bank statements and manage petty cash.
• Prepare and process payroll, ensuring accuracy and compliance.
• Monitor and manage expense reports and reimbursements.
• Liaise with external accountants and auditors as needed.

Human Resources Duties: (20%)

• Maintain employee records and ensure compliance with HR policies and regulations.
• Handle employee inquiries and provide support on HR-related matters.
• Monitor and manage employee attendance, leave records, and benefits administration.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills in both Chinese and English.

• Responsible in providing full spectrum of administrative support to the Management Office.

• Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and supporting documents, drafting minutes of meeting and provide support in the follow-up and tracking of matters arising.

• Conduct data collation, data analysis and preparation of presentation slides, reports and documents.

• Assist the department in the planning and executing strategic and operational high impact projects.

• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.

• Prepare and submit all expense claims and records for the department.

• Handle in-coming and out-going correspondences.

• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.

• Responsible in organizing and managing calendar schedule including meetings, clinical work and events for all his roles.

• Responsible in the arrangement of overseas travel schedule and itineraries.

• Other duties as assigned by Reporting Officer

For interested candidates, please send your updated resume:

Email: [email protected]

Whatsapp: 96503173

Telegram: @jesswongie

Jessie Wong Yuan Si

R2197171

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

• Manage and inspire our administrative team

• In charge of overall company order department (including customer invoice, DO, PO, update recording to system)

• Manage and coordinate administrative tasks to ensure smooth operations department.

• Spearhead initiatives that enhance productivity and refine process / procedures.

• Maintain and manage the corporate calendar and execute events

• Collaborate with our internal programmers ensuring smooth operations for our systems.

• Manage content and communication channels, ensuring the department stays informed and connected.

• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.

• Work closely with other department and HQ, playing a key role in supporting company-wide initiatives.

• Supervise administrative staff to ensure tasks are completed in a timely and efficient manner.

• Develop and implement policies and procedures to improve office functionality.

Requirements:

• Experience in office administration, with at least 2-3 year in a supervisory role, including remote team.

• Dynamic and able to adapt to an ever-changing environment

• Excellent written and verbal communication skills.

• Ability to plan, manage, and organize tasks and projects effectively.

• Ability to build strong working relationships.

• Proficiency in office software and Autocount systems, with the ability to liaise with other teams.

Working Hours

Mondays - Fridays 8:00am - 5:00pm

Saturdays 8:00am - 12:00pm

The Administrative Executive will provide administrative support to the Operations and Administration Team, and be responsible for ensuring the smooth day-to-day operations of the office, providing support for meetings and events, and assisting with general and HR administrative tasks.

• Handle general emails and phone calls, ensuring timely follow-up and responses.
• Provide general office and administrative support, including ensuring the availability of office supplies, coordinating the maintenance of office equipment, etc.
• Assist with the booking of rooms and facilities for meetings and events, including catering arrangements.
• Support HR administrative tasks in the following areas of hiring, on-boarding, benefits, employee record keeping, training, performance management process, etc. Tasks include preparing paperwork, arranging schedules and preparing documentation packs, and filing, etc.
• Assist and support the Operations and Administration Manager in assigned tasks, including assisting in project co-ordination.
• Support the National Council (NC) Secretary in executing workflows for document administration, including filing and updating of records, schedules and calendars.
• Maintain accurate and complete filing of documents, including NC minutes and membership records.
• Assist in the administration of membership data in the Society’s databases and systems, e.g. Salesforce (only for SSVP membership).

Requirements

• At least 3-years of experience in administration or a related field.
• Good organisational and communication skills
• Attention to detail and ability to maintain confidentiality.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office.

Nice to have

• Knowledge of HR administrative processes
• Events co-ordination

Job Descriptions of Senior Accounts and Administrative Executive

· To assist in maintaining full set of accounts;

· To assist in GST and CPF submission;

· To assist in CPF and GST submission;

· To assist in procurement

· To assist in Human Resources tasks when instructed to;

· To assist in monitoring the aging of receivables and follow-up on collections;

· Perform monthly reconciliation of vendor statements of accounts and ensure payments are processed timely;

· Other accounts and administrative related works as instructed;

· Maintains an organized workplace;

· To work as part of a team;

· Administrative tasks such as photocopying, scanning, answering of phone calls, filling & documentation, etc.;

· To ensure you maintain a clean and safe workplace;

· To undertake any other such tasks as may be assigned from time to time by your immediate supervisor.

Our client is a global MNC in real estate and investment management. Due to business needs, they are now recruiting an Administrative Coordinator to be part of their Admin Team for ongoing transformation projects. They are located in the Central - easily accessible.

Duties of Administrative Coordinator:

• Track and record all incoming and outgoing mail and emails.
• Manage key register and record key movements.
• Maintain and organize filing systems in the office.
• Update records for fixed assets, drawings, and contact information.
• Handle security access card requests and update the access register.
• Process season parking requests and manage carpark collections.
• Provide administrative support including calls, typing, and meeting arrangements.
• Track office inventory such as stamps, stationery, and refreshments.
• Oversee IT system maintenance and updates.
• Manage OMS portal updates, customer requests, and purchase orders.

Requirements:

• Diploma / Degree in related field
• Relevant experience
• Comfortable to work 5.5 days

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Responsibilities :

Administration

- Handle administration of Important documents & database

- Handle upkeeping of documents by arranging storage to warehouse & ensure documents are disposed periodically in accordance to regulations

- Handle Company car & driver matters such as booking platforms, checking of related expenses incurred, support in contract renewal etc

- Maintain Corporates rates (airlines, travel agencies, hotels) & liaising with vendors

- Handle Asset Listings & record and conduct yearly check

- Procurement & maintenance of office equipment, stationery, access card, name card, gantry access

- Procurement & maintenance of Corporate mobile phones & lines, upkeep of phone directory

- Support in office leasing & related matters and upkeep of office premises

- Handle employees’ lockers & cabinet allocation

- Support for crisis management such as Business Continuity Plan & Emergency Response Management as well as handling of emergency kits & stockpile

- Fire drill preparation & arrangement & support in safety confirmation exercise

- Handle of courier service related work

- Other ad-hoc administrative duties as assigned

Human Resource

- Support in onboarding & offboarding of new staff

- Organise & coordinate company’s events & activities • Other ad-hoc administrative duties as assigned

Job Requirement :

- Diploma / GCE ‘O’ Level or relevant

- 5 years of relevant experience

- Experience in handling related corporate affairs matters would be added advantage

- Proficient in MS Office

- Good interpersonal skills & friendly disposition

- Detailed-oriented & meticulous, able to multi-task

- Able to work independently as well as a team player

Key Responsibilities:

· General

• Attend to all incoming phone calls and transfer them accordingly to the respective personnel
• Ensure all daily routines such as collection, checking receiving of mails are done
• To attend to visitors and interviewees
• To perform data entry for logs and records
• Filing of records and documents in an organized manner
• Prepare meeting minutes and documentation required from time to time
• Provide and responsible for full spectrum of administrative support for various departments
• Overall responsibility to manage and execute a range of administrative functions for the smooth and safe operations in the office, making contingency plans to avoid disruption to office services
• Ensure appropriate follow-through on administrative and support actions, decisions and commitments made by Management by working with parties responsible for implementation
• Ensure all administrative records and logs are up to date
• Ensure all administrative reports are done and submitted on time

· Business Development

• Preparation of quotations, work orders and client contracts
• Liaison with clients, attending to their requests and answering enquiries
• Ensuring client contracts are up to date and following up with clients 3 months prior to contract expiry for renewal purpose
• Ensure Company Profile is updated
• Ensuring all certifications and licenses of the Company are up to date and renewed on time
• Ensure that all sales enquiries; tenders; quotations to customers; pre-contractual customer services; contract agreement; sales-related appointments; as well as sales and contract-related complaints are attended to
• Manage and document important sales and contract related correspondence
• Monitor information relating to customer perception and customer satisfaction as to whether the company has fulfilled customer requirements. In the said aspects, obtain feedback from customer on successful completion of each service encounter
• Ensure that updating and maintenance of the department’s file systems and documentation is carried out effectively

· Human Resource

• Maintain and update all employee database (iREP)
• Designate UIN to each freelancer and employee
• Organize a filing system for important and confidential employee documents (e-file & p-file)
• Attend to security applicants and liaise with Operations Team / HR with regards to offer and deployment
• Responsible for gathering necessary paperwork with the new hires before their start date (all documentation)
• Ensure PLRD notification and cessation for employment are done in accordance to PSIA time frame
• Ensure inactive staff are removed from the active list in PLRD
• Ensuring the OJT-Induction Form is returned within 14 days of deployment
• Monitor, record and report updating of particulars and site movement
• Monitor staff emplacement and update contracts and PLRD accordingly
• Ensure all HR related records and logs are up to date
• Ensure all HR related reports are done and submitted on time

· Logistics

• Ensure that new employees are issued with relevant logistics and ceased employees have returned all Company issued items
• Attend to all logistics requisitions from Sites and HQ Staff
• Sourcing and maintaining inventory management for all items in the office and all sites. Ensuring all inventory records are up to date
• Sourcing, engaging and liaising with vendors / suppliers / contractors as needed
• Resolve supply, quality, service, and delivery issues with supplier / vendor / contractor
• Responsible for daily operational purchasing needs such as planning, issuing and receiving
• Ensure all logistics records and logs are up to date
• Ensure all logistics reports are done and submitted on time

Key Requirements:

· Proven admin experience preferred, preferably in security or related industries.

· Candidates without prior experiences are welcome to apply.

· Knowledge of office management systems and procedures.

· Result and service-oriented individual who possesses initiative and good communication skills.

· A proactive team player but with the ability to work independently in challenging projects and timelines.

· Enthusiastic with a “can-do” attitude