Roles and Responsibilities

1. Perform issue, sorting and posting of invoices.

2. Assist and coordinate with other departments on invoice processing.

3. receive and execute orders received via email, telephone, fax and etc.

4. Perform inventory adjustment and control processes.

5. Receive cash and cheque payments from customers.

6. Perform filling and other administrative duties.

7. handle other ad-hoc assignments.

Requirements

1. Minimum GCE 'O' level, ITE or equivalent qualifications.

2. Preferably with a minimum 1-year related experience.

3. Positive attitude and flexibility.

4. Able to use MS Office (Excel & Words).

5. Bilingual

6. Salary to commensurate with experience

7. Able to work on alternate Saturday

• Responsible for sales and marketing of company products to all customers.
• Assist to promote company's new products to customers.
• Prepare quotations, orders and invoices and to coordinate with other departments on these processes.
• Handle and follow up on customers' enquiries, quotations and orders.
• Responsible for cash and cheque collections from company’s drivers.
• Responsible for payment collections from customers.
• Maintain and improve sales and profit targets.
• Establish and maintain good rapport with customers.
• Perform filing and other administrative duties.
• Assist Supervisor in her daily operational process

· Responsible for sales and marketing of company products to all customers.

· Assist to promote company's new products to customers.

· Prepare quotations, orders and invoices and to coordinate with other departments on these processes.

· Handle and follow up on customers' enquiries, quotations and orders.

· Responsible for cash and cheque collections from company’s drivers.

· Responsible for payment collections from customers.

· Maintain and improve sales and profit targets.

· Establish and maintain good rapport with customers.

· Perform filing and other administrative duties.

· Assist Supervisor in her daily operational process

• Assist daily admin duties.
• Maintain proper documentation and filing
• Issue Quotation, DO, PO, Invoice and etc
• Answering phone call
• Able to work independently
• Any other adhoc duties as and when required

Job descriptions

• Assist with day-to-day administrative tasks.
• Emails (writing, distribution, follow-up)
• Analyse service reports with technicians and prepare quotations.
• Maintain a centralized filing system
• Administrative issue resolution
• Procure spare parts and component.
• Offer administrative support and assist the team.
• Co-ordination work between suppliers, clients and internal teams.

Job requirements:

• Minimum GCE "O" or "N" level or ITE qualification.
• Minimum 2 - 3 years of working experience
• Computer literacy, including proficiency in Microsoft Office Applications (Word, Excel, Outlook)
• Proactive and able to work independently.
• Good team player with positive work attitude and pleasant personality

Admin Duties broadly, would include, although not be limited to the following:
Billing (Invoicing / Statement of Accounts / Delivery Order)
Accounts assistance (AP / AR)
Customer service (Emails / Phone calls)
Create job orders for technicians
Filing Maintenance
Data Entry Duties
Office supplies maintenance
Any other related duties

Requirements
Pleasant demeanour
Meticulous
Experience in accounting software (Autocount, Million, UBS, Xero etc) a plus
Minimum Nitec

Fresh graduates welcome

Work Hours & Location
Mon - Fri: 8.30am - 6pm
Location: Penjuru Place (West side - Near Pandan Reservoir)

Administrative Assistants are often the unsung heroes of organized and efficient office environments.

Not only do you have to understand operational processes, but you also have responsibilities for helping everyone get along. From fielding questions from staff members and internal stakeholders to clients and business partners, your communication skills have to be off the chart! All of that says nothing about your tech skills, bookkeeping acumen, and problem-solving abilities.

It can be hard to incorporate everything you know how to do into a resume to land an interview. You have to get keywords and phrases from an administrative assistant job description.

By reviewing administrative assistant job description examples, you will be able to identify the technical and soft skills, credentials, and work experience that matter most to employers in your target field.

Job Responsibilities:

• Assist in office operations, i.e., day-to-day administrative and operational duties, data entry of relevant information into database, etc.
• Assist in course administration such as preparation of quotation and invoices, class enrollment, sending course confirmation emails, etc.
• Work collaboratively with Management team to support the maintenance of client databases, manage enquiries, follow up and fostering of good relationships with clients.
• Support the sales team in calling and qualifying leads.
• Respond to enquiries from interested clients via various channels (Email, WhatsApp).
• Ensure that client follow-ups are in place and completed in a timely manner.
• Manage billings.
• Provide relevant support and other ad-hoc duties when necessary.

Requirements:

• Undergraduate/Degree in any related field.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office tools and online collaboration tools.
• Self-motivated, independent and able to work in a dynamic environment.
• Students are welcomed to apply.

Working hours:

• 12-20 hours per week
• At least 4-5 hours per shift within Monday to Friday (10:00 - 19:00)

Salary:

• $10 to $15 per hour (progressive with commitment period)
• Performance bonus

Location:

• 5 minute walk from Jurong East MRT

Quick Apply:

• You may send your Resume/CV to: admin(at)sthua.edu.sg

OR

• Please fill up the application form: https://forms.gle/9ZUptTcsM19tcXMBA

Only short-listed candidates will be contacted for an interview.

The Job:

• Attends and administers to all after-sales services over WhatsApp, emails and incoming calls. Verifies truck status and co-ordinate with workshop in-charge to dispatch jobs to technicians and update status to customers.
• To administer internal and external administrative matters e.g. internal liaising with service admins on ops administrative matters, personnel administrative matters, etc. External: Daily status update to customers, Airfield vehicle permit application etc.
• To assist workshop in-charge to liaise with vendors on ops required items/parts and other engineering jobs
• To co-ordinate with workshop in-charge in planning of PM schedules and dispatching to customers

The person:

• GCE N or O level
• 3 years’ working experience
• MS Excel, Word and PowerPoint
• Basic IT skills and knowledge
• Administration support to the department, assisting in document processing
• Works well under pressure
• Team player

Responsibilities:

• Assist with daily administrative tasks on-site
• Maintain accurate records and documentation
• Liaise with project teams and clients as needed
• Ensure compliance with company policies and procedures

Requirements:

• Previous experience in an administrative role is preferred
• Strong organizational and communication skills
• Proficiency in MS Office
• Transport provided from the nearest MRT station
• Opportunity to work in a supportive and collaborative environment

Job Description & Requirements

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

Job Description & Responsibilities:

We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office and deliver high-quality assistance to management and employees.

Key Responsibilities:

• Office Management:
  • Perform general office tasks such as filing documents, organizing reports, and creating presentations.
  • Reorder office supplies and maintain an organized work environment.
  • Assist in setting up for meetings and ensuring all equipment and materials are ready.
• Email Support:
  • Monitor email inbox regularly throughout the day.
  • Respond to incoming emails in a timely and professional manner.
  • Ensure emails are categorized and prioritized based on urgency.
  • Forward or escalate emails to appropriate team members when necessary
  • General Administrative Support:
  • Provide support for various tasks and projects to ensure smooth office operations.
  • Handle confidential and sensitive information with discretion.
  • Regularly check the system or emails for incoming forms and invoices.
• Download forms and invoices from various sources.
• Ensure all documents are properly saved, categorized, organized, and sent to the concern department.
• Scheduling and Calendar Management:
  • Provide real-time scheduling support, including booking appointments and preventing scheduling conflicts.
  • Coordinate meetings, including managing attendee invitations and necessary follow-ups.
• Communication Management:
  • Answer and screen phone calls, and direct them to the appropriate person or department.
  • Greet and assist visitors professionally, ensuring a positive experience.
  • Maintain professional communication through phone, email, and mail.
• Technical Support:
  • Use computers and software to generate reports, transcribe minutes from meetings, and create presentations.
  • Conduct research when required to support the team or specific projects.
• Customer/Visitor Interaction:
  • Greet and welcome visitors, ensuring they feel comfortable and are directed appropriately.
  • Anticipate the needs of colleagues and visitors to ensure a seamless experience.

Job Requirements:

• Experience: Proven experience as an Administrative Assistant or similar role.
• Skills:
  • Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
  • Strong written and verbal communication skills.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and manage time effectively.
  • Strong problem-solving abilities and a proactive approach.
• Education: High school diploma or equivalent (Associate's degree preferred).
• Other: Professional demeanor, with a positive attitude and customer service mindset.

Working Hours: 9:00 am to 2:30 pm with 30 Minutes Break

• Responsible for simple full set of accounts
• Responsible for monthly accounting reconciliation
• Data entry for maintenance of proper filing system, ensuring all records are in proper order
• Prepare monthly statement claims, GST, CPF and related bills
• Liaise with auditor and tax agent
• HR duties to include work pass application, payroll
• processing, CPF submission staff leave record, S -Pass and E-Pass application
• Banking matters - cheque deposits, token application etc
• Perform training grant application
• Responsible for ensuring clients payment is paid on time
• Photocopying, arrangement and filing of vouchers
• Perform admin related duties and ad-hoc duties

Job Description & Requirements

• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Update and maintain year to date and monthly payroll records for annual audit.
• Maintaining and tracking of training record in compliance to established ISO requirement.
• Drafting of HR Documents, Such as employment contracts and certification letters.
• End to end recruitment and selection activities such as posting of job adverts and shortlisting of candidates and initial screening of candidates vis phone interview.
• On boarding of new hires (fulfillment of pre-employment requirement like medical) and off-boarding of employee leaving the org. (exit interview, processing final payment, organize exit interview)
• Participate and prepare materials for career fair held in vocational institutes.
• Creation/updating & maintenance of employee and payroll records in adaptive payroll software.
• End of year tabulation of income date for tax submission purpose
• Application/renewal/cancellation of work passes in the MOM’s work permit and employment pass online portal.
• Track and renew the employee’s work injury compensation insurance.
• In charge of workers dormitory allocation and maintenance of tenant listing.
• Assist in human resource functions, operations and admin matters in the department.
• Attend to and assist to resolve any grievances and complaints that may arise from any level of the workforce. Provide guidance and counselling where necessary.

Job Description & Requirements

Handle Payroll process and government claims

· Manage work pass applications and renewal of passes

· Assess training needs to apply and monitor training programs

· Conducts new-employee orientations and employee relations counseling

· Establishes and maintains department records and reports.

· Employee relations, including managing absence, disciplinary, grievances and sickness

· Policy and procedures implementation of new HR policies, procedures and processes

· Competence to build and effectively manage interpersonal relationships at all levels of the company

· Handle MOM, CPF, IRAS and related government agencies on HR matters

· Liaison with clients on the HR and work permit documentations.

· Assist in all other department activities.

· Adhere to all company policies, procedures and business ethics codes.

• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain contact lists
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

• Handle daily administrative duties such as answering phone calls and managing emails.
• Checking purchases and sales orders.
• Filing and Documentation and Stock management.
• Organize and maintain physical and digital filing systems for financial and administrative documents.
• Ensure proper filing and archiving of invoices, receipts, contracts, and other important records.
• Provide administrative support to various subsidiaries as needed.
• Maintain accurate financial records by entering accounting data in Quickbooks accounting system.
• Prepare and process journal entries when necessary.
• Track and verify company expenses, ensuring proper documentation and approval.
• Assist in preparing expense reports and expense Tracking
• Assist in Month-End and Year-End Closures:
• Help prepare documents and reports needed for monthly, quarterly, and annual financial closing.

Job Purpose:

• To provide administrative support to the vendor management team in managing and coordinating FPSO projects P80 and P83, ensuring timely delivery and efficient project management.

Key Responsibilities:

• Updating Procurement Map: Maintain and update procurement details for projects P80 and P83, ensuring data accuracy and timely reporting.
• Coordinating inspections: Liaise with package leads, logistics, QA, and commissioning teams to coordinate shipping schedules and track shipments.
• Data Entry: Accurately perform data entry tasks in systems such as SISPEN and PIMS, ensuring data integrity and timeliness.
• Monitoring Vendor Documents: Track and review vendor documents, ensuring compliance with project standards and timely communication with the project team.
• Punch List Management: Manage and update punch lists, tracking issues and resolutions, and ensuring timely completion.

Qualifications and Skills:

• Diploma or Degree in Business Administration, Project Management, or related field.
• Proven experience in administrative roles, preferably in project management or engineering environments.
• Strong proficiency in MS Office and familiarity with project management tools like Power BI.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Detail-oriented with a keen eye for accuracy.
• Ability to work independently and as part of a team.

Job Description & Requirements

• To follow up closely with the team’s work progress and update the management as and when required.
• Be responsible for data entry, documentation, prepare printed materials and report compilation.
• Take meeting minutes and follow up as per recorded.
• Assist to prepare reports and analysis as required.
• Be responsible for documents translation, in between English and Chinese.
• Be administrative support in bidding process preparation.
• Ad-hoc duties

Job Description & Requirements

• To follow up closely with the team’s work progress and update the management as and when required.
• Be responsible for data entry, documentation, prepare printed materials and report compilation.
• Take meeting minutes and follow up as per recorded.
• Assist to prepare reports and analysis as required.
• Be responsible for documents translation, in between English and Chinese.
• Be administrative support in bidding process preparation.
• Ad-hoc duties

Responsibilities

• Handle all data entry using ERP system and excel.
• Generate quotations, delivery orders and invoices.
• Issuance of work orders to production.
• Handle emails and phone calls.
• Manage and purchase office stationery and inventory.
• Ensure proper filing of all documents.
• Fulfill any ad-hoc tasks assigned.

Requirements

• 2 years experience in administrative roles, preferably with engineering firms.
• Proficient in ERP system,MS Excel and Word.
• Able to write proper emails in English.
• Bilingual in English and Mandarin to handle customers.
• Ability to plan and prioritize workload and handle multiple tasks.
• Have good team-work spirit, willing to help out in other departments.
• Possess the flexibility and willingness to learn new things to gain skills, especially interpreting simple sheet metal drawings, needed for promotion opportunities.

-Working with sales and purchase ledgers and journal.

-preparing checks, calculating billing statements, preparing and submitting tax forms, coding documents, compiling financial records and managing inventory records are also completed-

-sorting out incoming and outgoing daily post and answering of queries

-controlling credit and chasing payment

- 1 to two years at admin experience

-5.5 working days per week-able to work on sunday and public holiday

About Korls Arts and Tech Innovation

At Korls Arts and Tech Innovation, we're passionate about revolutionizing the event industry in Singapore. We create sustainable and unforgettable experiences, blending creativity with a uniquely Singaporean spirit. Our team is dedicated to excellence, innovation, and environmental responsibility.

About the Role

We are seeking a highly organized and enthusiastic individual to fill the role of Personal Assistant on a maternity cover contract from November 2024 to May 2025. You will be an integral part of our dynamic team, providing essential support to our management and ensuring the smooth operation of our office and events. This is a fantastic opportunity to contribute to a company that is making a positive impact on Singapore's event landscape.

Responsibilities:

• Administrative Support:Manage emails, calendars, and appointments for the management team.
  Prepare reports, presentations, and correspondence.
  Coordinate travel arrangements and accommodations.
  Maintain an organized filing system.
  
• Event Coordination:Assist in the planning and execution of events.
  Liaise with clients, vendors, and team members.
  Manage event budgets and track expenses.
  Respond to event-related inquiries.
  
• Sustainability Initiatives:Support the implementation of our sustainability practices.
  Research and source eco-friendly materials and suppliers.
  Assist in sustainability reporting.
  
• Communication and Team Support:Facilitate communication between management and team members.
  Assist with internal and external communications.
  Contribute to a positive and inclusive work environment.
  

Qualifications:

• Proven experience as a Personal Assistant or Administrative Executive.
• Excellent organizational and multitasking skills.
• Strong written and spoken English communication skills. Proficiency in Chinese is a plus.
• Proficiency in Microsoft Office Suite and Google Workspace.
• A passion for sustainability and a commitment to eco-conscious practices.
• Ability to thrive in a fast-paced and creative environment.
• A proactive and positive attitude with a strong work ethic.
• High sense of initiative with a track record of self-started (and completed) projects.

Benefits:

• Join a dynamic and passionate team dedicated to sustainability and innovation.
• Be part of a company that is shaping the future of events in Singapore.
• Enjoy a fun, inclusive, and supportive workplace culture.
• Contribute to meaningful sustainability initiatives.
• Gain valuable experience in the event industry.

Note:

Possibility to convert to a full time role at the end of coverage

To Apply:

If you are excited about this opportunity and meet the qualifications, please submit your resume and a cover letter highlighting your relevant experience and passion for sustainability.

We look forward to hearing from you!

Main Responsibilities:

1. Office Setup and Operations: Responsible for leasing, decorating, and arranging the office to ensure a comfortable and efficient working environment.
2. Administrative Management: Formulate and implement daily administrative management systems and processes for the company; arrange the CEO's schedule; handle company registration and annual audit-related matters.
3. Human Resource Management: Conduct local staff recruitment and allocation; purchase Central Provident Fund, work injury insurance, and medical insurance; handle payroll matters.
4. Tax Management: Declare Skills Development Levy and handle other tax-related matters.
5. Complete other tasks assigned by supervisors.

Job Requirements:

1. Major in Human Resource Management, Administrative Management, Financial Management, or related fields.
2. Possess over 3 years of working experience, with comprehensive experience in human resources, administration, and finance being a plus.
3. Excellent organizational and coordination skills, capable of independently completing multiple tasks and challenges.
4. Fluent in both Chinese and English, able to use them as working languages.
5. Singaporean citizen or permanent resident.