The National Institute of Education invites suitable applications for the position of Research Assistant on a 24-month contract at the Visual and Performing Arts Academic Group.

Project Title: Developing Collective Free Music Improvisation Pedagogy to Engage Diverse Learners in the 21st Century

Project Introduction: This research project seeks to explore and develop Collective Free Music Improvisation (CFMI) pedagogy that aligns with 21st CC and the Primary and Lower Secondary (PLS) Music Syllabus outcomes, as well as engage diverse students in Singapore’s PLS Music Programme.

In this classroom intervention project, Ministry of Education (MOE) music teachers will first develop CFMI skills and pedagogy in a professional development workshop, and then craft and implement suitable CFMI pedagogies for their classes. The project will have two phases. In the first phase, up to 18 MOE music teacher volunteers will first learn CFMI skills and pedagogies in a CFMI workshop the PI conducts. In the second phase, up to five teacher volunteers from the workshop will create and implement a CFMI course for their respective classes to explore ways CFMI may be effectively delivered in various music classroom contexts in MOE schools.

These exploratory case studies will address the following research questions:

1) How do teachers design and conduct the CFMI programme to engage students and meet the PLS Music Syllabus outcomes and the 21st CC?

2) How do students learn to improvise in the CFMI programme designed by the teachers?

3) What are the learnings gained from the CFMI programme from the teachers’ and students’ perspectives?

4) What are the responses of the teachers and students to the CFMI programme?

5) How do teachers’ experiences implementing the CFMI programme inform the professional development needed to support the implementation?

Requirements:

• At least a good honours degree in the relevant fields (social science, music, education/music education)
• Proficient knowledge in qualitative analysis
• Relevant skills in academic research (e.g., conducting literature review, interviews)
• Prior experience in research either at the undergraduate or postgraduate levels
• Technologically competent: able to exploit hardware and software for qualitative data analysis
• Good communication and interpersonal skills
• Ability to relate to children /teenagers
• Ability to work independently

Responsibilities:

• Conduct literature review in the relevant fields
• Obtain consent from research participants
• Conduct field work at MOE sites
• Administer student/teacher/parent survey forms
• Conduct interviews with selected research participants
• Analyse all qualitative data
• Code, organise, analyse, and present the respective data
• Assist with the final report on the findings

Application

Applicants (external and internal) will apply via Workday. We regret that only shortlisted candidates will be notified.

Workday Job Requisition ID: R00016471

(https://ntu.wd3.myworkdayjobs.com/Careers/job/NTU-Main-Campus-Singapore/Research-Assistant--Visual-and-Performing-Arts-Academic-Group---NIE-_R00016471)

Closing Date

Closing date for advertisements will be set to 14 calendar days from date of posting.

Job Responsibilities:

Oversee the day-to-day manufacturing operations to meet production targets and quality standards.

Ensuring GMP standards & safety regulations are met; overseeing Housekeeping

Determining Quality Control standards

Overseeing Production processes to ensure high productivity and minimises material wastage

Manage & Evaluate machine resources to ensure Productivity & minimal downtime

Maintenance of Production equipment / Organising repair & maintenance

Schedules Planning for employees to ensure optimum staffing level

Provide timely & accurate Production Report

Establish workflow policies that enhance speed & efficiency without compromising product safety or integrity

Supervising the work of Junior Staff / Organising relevant training sessions • Any other duties assigned by Management

Requirement

• Degree / Diploma in Supply Chain Management or related field and / or equivalent combination of education and experience

• Highly motivated, self-driven and able to work in a team

• Meticulous, Independent with good communication skills, interpersonal and leadership capabilities • Problem solver with a strong analytical mindset

• Able to multi-task

Responsibilities:

• Assist in the pre and post contract administration of projects.
• Ensure timely and accurate updating of project monitoring files.
• Assist in proper documentation and filing system.
• Work closely with QS in charge to ensure all documents flow to and from all necessary parties and all work done are recorded and bill on time.
• Other duties as and when assigned.

Requirements:

• GCE “O” levels or above
• 2 years of relevant working experience in document management
• Has good document control & administrative skills
• Good working knowledge of MS Office, and adept at spreadsheets and file management systems.

Responsibilities include planning and optimizing workflow, managing resources such as manpower and equipment, maintaining strict quality control standards, interacting with customers to understand their needs, and providing estimates.

The Workshop Manager leads the overall bus maintenance operations, and works with other teams such as the Depot and Interchange Management

Job Descriptions:

Warehouse Operation :

• Lead and drive the daily logistics operations at the Ambient and cold chain distribution centres (DC)
• Lead and coach the respective operations team to set directions towards effective and efficient management of the logistic operations and any related changes
• Ensure that all necessary stock management processes/tools and operation setups are in place to ensure no stock is lost in the DC, stock counts are accurate and any variances are fully investigated 
• Resolve business issues and challenges with operation, seeking best practices to achieve a solution without adding further complexity to processes or systems operation and escalate to management team when needed
• Coach, motivate and lead direct reports, provides feedback to enhance/develop skills, knowledge and work performance
• Guide and supervise operations related projects such as warehouse migration, automation implementation, etc
• Plan, organise and direct the respective operation team to assure operational effectiveness, adherence to WSH guidelines and statutory compliances, attain quality certifications and drive a culture of safety across the workplace
• Continuously review, identify opportunities and drive initiatives to improve operational processes, risk mitigation, enhance quality and to improve the overall productivity of the DC 
• To achieve cost, process efficiency, productivity and ensuring that perishable or temperature-sensitive products at the cold room meet the required quality standards 
• Manage the Profit & Loss, budgeting, cost controls and ensuring the operations is on track financially through the development and effective management of the distribution strategies, policies and processes to enhance productivity, optimizing warehouse capacity and minimizing cost
• Achieve cost efficiency through effective business negotiations with third party providers and/or contractors for the contractual rates and services
• Collaborate with cross functional teams to drive growth and continuous development of the DC
• To operate day to day fulfilment, last mile deliveries, and achieve the optimum productivity level and KPIs set for transport operations
• Oversee relationship management with our contractors ensuring there is service and quality alignment cross our businesses
• Manage commercial relationships with key vendors such as truck leasing companies and other service
• Others ad hoc duties as assigned

Qualifications:

• Bachelor’s Degree in Logistics, Supply Chain Management or related field
• Minimally 5 years of Logistics/Supply Chain experience food grade warehouse and/or cold chain environment
• Strong knowledge and proven experience in managing Distribution Center and Cold Chain operations and last-mile logistics
• Excellent understanding and experience in warehouse and product quality management / standards and audits
• Strong understanding and experience in lean management / six sigma, continuous improvement programs and tools 
• Result oriented, equally comfortable with strategic planning and execution
• Excellent leadership and communication skills, with the ability to influence and collaborate effectively across business units and cross-functional teams
• Possess strong business acumen with demonstrated understanding of the financial aspects of operations and supply chain 
• Past proven achievements in people management and driving cost effectiveness for CAPEX & OPEX 
• Strong analytical and problem solving skills
• Ability to manage multiple projects and has effective change management skills

Job Descriptions:

• Ensure correctness of build-up according to construction plans and drawing.

• To coordinate with engineering team to prepare engineering drawings and sketches.

• Design drawings including layouts, elevations and details.

• To provide drawing modifications and advice on altering design changes to suit site condition under the guidance of Engineers.

• Participate in management and implementation of design and various technical data, responsible for compilation of construction operation instructions and technology summary and report to Managers.

• Prepare detailed monthly and weekly progress plans to project team according to monthly/annually progress targets as assigned.

• Communicate with government personnel/owner/developer to coordinate existing site issue as necessary.

• Ensures timely, safe, and cost-effective design and implementation throughout the project lifecycle from conception to client satisfaction.

• Maintain, drive, supervise and implement robust technical standards, systems and processes

• Influence technology strategies and decisions with a high-level of expertise and knowledge

• Provide direction and support to ensure compliance with relevant legislative specifications and standards

• Lead a team of workes developing, and address training needs when necessary

• Coordinate the regular testing of to address faults, and provide evaluations in order to improve

• Act as a key contact with customers who have technical issues

• Write and prepare several construction technical plan as for backup

• Compile schedule plan and personnel mechanical allocation table as report for managers

• Management of all site engineers on using machine at work for coordination matters

• Supervising work for the safety and the efficiency of production on technical progress at site

• Advice and propose based on - Mixing plant construction, Windproof and sandproof construction, Construction of steel cofferdam in water, Underwater mass concrete cracking prevention construction, Underwater rock-socketed pile construction

Job Requirements:

• Degree in Construction Field Engineering.

• Minimum 10 year(s) of working experience in the construction projects and Marine Project Experience

• Team Facilitator, effective in negotiation skill

• Ability to clearly particulate expectations

• Working knowledge of STAR*NET software.

• Proficient in AutoCAD, Revit & Civil 3D BIM application.

• Able to supervise and lead the survey team for handling all survey related issues.

• Able to provide design and shop drawings.

• Able to provide advices on altering design changes to suit site condition.

• Comprehensive problem-solving abilities.

• Knowledge on Underwater Construction Site exp: Cofferdam Construction, Underwater Concrete Construction.

Job Responsibilities:

• To manage all documents for the project(s)
• Perform all works which include filing, typing, photocopying, fax and other works being assigned from time to time
• Maintaining and updating the database
• Ensure all incoming and outgoing correspondences / drawings / documents / reports are organized according to Project Filing Code
• Receiving and checking all incoming correspondence
• Dealing with other staff or visitors, on phone or in person.
• Review each document for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy
• accessibility to specific records and projects
• Ensures delivery and receipt of all documents by deadlines Makes sure that controlled copies of latest approved documents are given to the appropriate staffs
• Maintains an updated records of all approved documents and their distribution clearly
• Generate various document control reports as required Requirements

Job Requirements:

• Minimum GCE O level
• Minimum 3 years experience of Document Control in Construction industry
• Proficient in MS Office - Good Knowledge of Aconex & Newforma is preferred
• Good interpersonal and communication skills
• Self-motivated team player who is result oriented and independent

Job Purpose : Overseeing the vehicle recovery operations to ensure departmental KPIs are being met.The Operations Manager shall also represent the Company to handle public feedback and to liaise with various governmental authorities for all expressway vehicle recovery operations and activities including crisis, emergency exercises and other major national incidents or events.

Core Duties

• Develop and document standard and emergency operating procedures for Towing and Vehicle Recovery operations. Identify gaps and relevant correction actions to improve departmental KPI
• Oversees Fleet and Manpower status to ensure optimized utilization rate during daily operations
• Resolve problems concerning towing, vehicle recovery, or members of public issues unsolved by supervisory personnel
• Analyze the operational impact of proposed changes, such as routing and vehicle standby locations
• Interview, select and train supervisory and operational personnel. Conduct disciplinary investigations and hearings when required
• Prepare, vet and submit required reports to relevant stakeholders within the stipulated deadline
• Represent the Company as key personnel in dealings with key partners and governmental agencies

Job Specification

• Degree in transportation management or related disciplines
• Possess at least a Class 3 driving licence
• Preferably with working experience in emergency response agencies
• Must be able to communicate verbally concisely and effectively
• Able to write reports in English
• Shall be courteous and tactful when dealing with the public or customers
• Shall remain calm and in control when facing disaster-grade environments
• Prior knowledge and experience in executing and directing large-scale vehicle recovery operations such as chain collisions, vehicle recovery and craning and multiple heavy vehicle overturning is an advantage
• Familiar with rules under the LTA Act and RTA is an advantage

Accountabilities

• Manages all activities of month-end and year-end closing activities and prepare P&L, Balance sheet, Cash Flow statement and Bank reconciliation
• Lead month-end closing activities, review and post journals and prepare balance sheet schedule, AP/AR aging reports
• Prepare month-end closing journals for vendor cost, prepayment, corporate tax, forex, FDs, IFRS16 and ad-hoc JVs
• Review and sign-off monthly bank account and reconciliation statement.
• Responsible to lead statutory audit, tax audit and other audits as required and liaise with internal and external auditors
• GST return submission
• Responsible in fixed asset management and monitoring of lease contract and monitoring loan & hire purchase agreement
• Responsible for P&L forecast and 12 month rolling Cashflow projection
• Performance reporting: Responsible for preparing and submitting various financial reports
• Monitor customer revenue and vendor cost for pass through contracts
• Manage ad-hoc projects and process improvements
• Identify continuous improvement & automation initiatives: Collaborate with internal stakeholders (project managers & offshore team) as well as external stakeholders to improve processes.

Requirement

• Graduate holder in accounting or equivalent with 5+ years of relevant working experience
• Strong knowledge of IFRS accounting standards
• Good command over IFS solution financial systems and processes
• Proficiency in Microsoft Excel and Powerpoint is a must. Power BI is good to have.
• Conscientious, analytical and attention to details
• Ability to prioritize and manage expectations in a fast-paced environment.
• Can-do attitude and takes initiatives to improve processes.
• Ability to communicate articulately and efficiently with other people within the Company.

Account Receivable Job Role

• Preparing daily invoices to customers
• Issuing quotation or proforma invoice in accordance with project team
• Monitoring on bank receipts from customers
• Generating monthly statement of accounts
• Performing monthly bank reconciliations
• Liaising with customers for any outstanding payments
• Liaising with banker for incoming fund
• Updating billing status to project master list
• Performing office tasks such as filling, data entry, answering phones and etc
• Performing any adhoc duties as assigned

Account Payable Job Role

• Timely recording vendors invoices
• Preparing payment and performing online banking transactions
• Updating bank balances in daily basis
• Handling for staffs claims
• Liaising with vendors and internal operation team for AP related queries
• Performing office tasks such as filling, data entry, answering phones and etc
• Performing any adhoc duties as assigned

DRIVER / BUKIT BATOK / 5 DAYS / UP TO $2.6K - NO OT NEEDED

Responsibilities:

• Sending of bathroom accessories / sanitaryware products to customer and showroom at Jalan Besar
• Assist in store / warehouse duties

Requirements:

• Min GCE 'O' Level
• Min 1 year of relevant working experience
• Possess valid class 3 driving license

____________________________________________________________

HOW TO APPLY :

Interested candidates, please submit your resume by clicking on “Apply Now” or contact 6566 5498 for more details

Please provide following information in the resume for immediate processing

1) Reasons for leaving current and/or last employment

2) Last drawn and/or current salary

3) Expected salary

4) Date of availability and/or Notice Period

All applications will be treated in strictest confidence and only shortlisted candidates will be notified

Joni

EA License No : 03C5391

EA Reg No : R1106641

• Able to lead a team of foreign workers
• Identifying and resolving workplace problems with all the main contractors, subcontractors & suppliers
• Ensure compliance of WSH Regulation & Safety Procedures and maintain good house-keeping
• Monitor, coordinate, and keep track of the site work progress to ensure quality and efficient manner
• Supervise, manager & coordinate the activities at project site.
• Control and maintain the safe and smooth progress of work.
• Handle project documentation, monitoring of site activities, material requisition, cost control, project supervision and schedule of works;
• Manage the site progress which includes attending site meeting and discussion;
• Undertake any ad-hoc project assignments as and when assigned.

Responsible for oversees and coordinates construction projects, planning, organizing, and managing all aspects of the construction process, from project initiation to completion. To work closely with project stakeholders, such as clients, architects, engineers, contractors, and subcontractors, to ensure that projects are executed efficiently and meet the desired objectives. Analyse tender documents and understand the needs of the client, plan and coordinate bid preparation to ensure deadlines are met and review the overall pricing of tenders and ensure the correctness of costing. Manage to handle tasks such as scheduling, budgeting, resource allocation, and risk management to ensure that construction projects are completed on time, within budget, and to the required quality standards and also monitor and supervise on-site activities, ensuring that the work is carried out safely and in compliance with building codes and regulations. In addition to project management, serve as effective communicators and problem solvers, facilitate collaboration among project team members, resolve conflicts, and address any issues or challenges that arise during construction and maintain regular communication with stakeholders, providing updates on project progress, addressing concerns, and ensuring that everyone involved is well-informed.

JOB DESCRIPTION

• Assist with the day-to-day operations of NDT dept by doing tasks such as filing paperworks, answering phone calls, preparing documents, time sheet recording for workers, and managing the calendar of their supervisors, managers and director.
• Maintain daily schedules of employees. Organize and provide documents, reports and information. Coordinate work space, computer, and supplies for new employees within the department.
• Attends meetings and takes meeting notes.
• Support the accounts team for payroll and invoicing within the dept
• Support HR dept for new join within the dept.

JOB REQUIREMENTS

• Minimum GCE N-Level or equivalent.
• Proficient in Microsoft Office Excel, Word and PowerPoint.
• Independent with good interpersonal and communication skills.
• Candidate who can commence work immediately preferred.
• Working Location: Pioneer Junction

Job Responsibilities:

• Assist with day-to-day administrative tasks such as answering enquiries, phone calls and emails
• Assist with hotel reservations
• Assist with flight reservations
• Monitor the work schedule of CEO
• To contact personnel as required by CEO
• Other adhoc tasks as assigned

Job Requirements:

• Ability to communicate effectively in English (written and verbal)
• Detail oriented and meticulous in the work
• Ability to work independently with minimal supervision
• Ability to complete tasks in a timely and efficient manner
• Proficient in Microsoft Word, Excel and Powerpoint

Job Profile:

· Assist in HR matters

· Support in recruitment

· Assist in Candidate Sourcing

· Coordinate with candidate for arranging interviews

· Enhancement HR processes

· Market intelligence

· Prepare marketing report

· Enhance company’s HR documents

· Able to work in IT automated environment

· Post on social media and monitor the post to improve company image

Requirements:

· Candidate must possess at least a Degree/ Diploma

· At least 0-2 years of hands-on experience in HR domain in IT consulting industry

· Excellent communications, presentation, organizational and planning skills.

· Excellent interpersonal skills to work as team member and have positive attitude towards work.

· Individual should be able to work independently under guidance

· Candidate should be result oriented.

Singaporean will be preferred

Job Responsibilites:

• Requisition fulfilment for raw materials, workshop tools and office supplies
• Generate purchase orders, oversea delivery schedules and maintain purchase records
• Manage suppliers, resolve discrepancies or quality issues on purchases
• Inventory management with workshop/storeman

Job Requirement:

• NTC/ Diploma preferably in Mechanical/Precision engineering
• Min. 2 years of experience preferably in Oil & Gas/engineering
• Excellent communication, negotiation and interpersonal skills
• Proficient in Microsoft Excel, SAP knowledge will be an added advantage

KEY JOB PURPOSE

The successful candidate will be part of our company and contribute to administrative, accounting and HR activities. He/she will provide assistance to the corporate lab enabling the company and R&D staff to accomplish their R&D activities effectively and efficiently.

HR Role

- Conduct hiring process which include job posting, sourcing, screening, and interviewing potential candidate

- Assist with onboarding of candidates including paperwork and orientation

- Able to prepare employment related letters such as offer letters, employment contract, confirmation letters, resignation acceptance letter and off boarding procedures.

- Manage work pass renewal, applications, cancellations, and levy waiver request

- Handle submissions and processing of statutory payment and claims, including CPF, IR21, IR8A, NS claims and Government Paid Leave

- Prepare monthly Payroll

- Database management in maintaining staff records including personal information, attendance, salary slip and performance evaluation

- Facilitating team bonding activities and organizing events and initiatives to foster a positive work culture

- Administer employee benefits programs and assist employees with benefits-related inquiries

- Liaise with MOM, MOH, CPF Board and ICA if there is a need

- Any Ad Hoc duties assign by management

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites applicants for the position of Assistant Head (Research) in the Finance Department. This is a 3-year contract position.

Assistant Head (Research) - Finance Department (3-Year Contract) [NIE]

Responsibilities

Reporting to Head/Finance, you will be responsible for the following functions:

• Administration of Research grant and projects of NIE.
• Administration of the financial project (WBS) modules in SAP and Research management system.
• Collaborate with internal stakeholders and management on grant budget, grant usage, reporting and cashflow.
• Plan/oversee internal administrative processes in research grant management, grant usage and grant reporting to ensure compliance with terms and conditions of funding agencies and University's policies.
• Collaborate with external funders and external auditors on grant matters.
• Identify and implement opportunities for continuous improvements to enhance the financial management processes and procedures; through streamlining and automation.
• Supervision of staff.

Requirements

• A University Degree in Accountancy or in Accounting major.
• At least 5 years of accounting and managerial experience.
• Must be a member of the ISCA (The Institute of Singapore Chartered Accountants).
• Strong interpersonal, organizational, communication and writing skills.
• Strong conceptualization and analytical skills.
• Highly Proficient in Microsoft Office Applications.
• Self-motivated, able to work independently and as a team player.
• Knowledge of SAP Hana S4 and SAP Concur would be an advantage.

Closing Date

The closing date of the advertisement is 25 March 2024.

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.

• Perform quality control checks and generate QA reports for incoming and outgoing products to ensure that they meet quality and safety standards in accordance to SFA's regulations

• Provide technical and quality related assistance to other departments when required

• Perform regular internal and external product quality control and monitor their quality so as to provide timely feedback to category/supplier for improvement

• Compile QA report related documents

• Assist to maintain, source and purchase QA equipment and consumables when required

• Assist in product development or product improvement evaluation preparations when required

• Assist central kitchen or other departments with product specification, certification and quality related document requests

• Assist in tasks as and when required by superior/management

• Able to manage and complete ISO requirement

Job Description & Requirements

Job Description

• Source, qualify and manage new business leads and opportunities.
• Establish, develop and maintain positive relationships with potential and existing clients – including both offline and online.
• Assesses product market data by calling on customers with field salespeople and evaluating sales call results.
• Acts as a main liaison with client by maintaining regular contact and ensuring communication flows effectively and in a timely manner.
• Develop and manage sales opportunities, converting prospects to sales to achieve regional targets.
• Ensure progress of each lead (new and potential) is captured and recorded.
• Participate in weekly sales meeting and work towards achieving sales goals of the organization.
• Assist the team in the development of the overall digital marketing strategy
• Implement digital marketing activities across a broad range of digital marketing channels (SEO, SEM, Social Media, Email, Mobile, Display)
• Manage and maintain the company’s owned media including websites, mobile apps, and email/CRM software
• Manage the creation of relevant and engaging digital content for publishing onto various digital platforms
• Manage social media marketing campaigns
• Manage digital advertising campaigns (SEM, Display, Social, Programmatic)
• Manage SEO campaigns
• Set up conversion, pixel, and event tracking on the website and across various digital platforms
• Conduct research on market trends, brand’s audiences and competitors, and end-to-end consumer journey to drive engagements and conversions
• Analyze digital marketing analytics reports and share insights with the team to develop optimization plans
• Stay abreast of emerging digital tools and platforms, digital marketing trends, new technologies, and share insights with the rest of the team
• Other ad-hoc duties as assigned

Job Descriptions:

• Control and manage stock / consignment inventory including stock take.
• Generate various key reports monthly and periodically including stock / consignment inventory reports.
• Generate export / domestic documents for both local and overseas sales of parts.
• Generally to assist in the smooth operation of the department including shipment and taking delivery.
• Any other tasks that may be assigned from time to time.

Requirements :

• Entry level are welcome to apply and job training will be provided.
• Required to liaise with freight forwarder/delivery agent/customers (Chinese/English speaking), proficiency in English and Chinese is a must.
• Min "O" level.
• Proficient in Microsoft Office such as Excel and Word preferred.
• Experience in SAP will be added advantage.
• Able to work in fast pace environment.
• Salary will be commensurate based on experience.

We regret that only shortlisted candidates will be notified.

This position holder supports the Deputy Dean and College Management of Nanyang Business School (NBS) to lead the School’s overall External Relations stakeholder engagement strategies and initiatives. He or she will drive engagement events/activities to raise the visibility of the College as the nexus for innovation, research and business education, both locally and internationally.

The responsibilities include:

External Relations Engagement and Partnership Development

• Promote and elevate the awareness of College of Business/Nanyang Business School (NBS) as a premier business school in a leading technological university, involved in world-class innovation, research, and business education.
• Spearhead and execute appropriate strategies to advance the College’s external relations agenda
• Cultivate partnerships for the College for a wide spectrum of initiatives for teaching and research.
• Identify new opportunities for external engagement, partnerships and collaborations.
• Formulate action plans for establishing relations and forging partnerships with industry.
• Drive integrated and coordinated external relations programmes and activities across units within the College.
• Support networking at relevant industry/research forums and business meetings.
• Act as the primary administrative contact for external engagements and corporate partners.

Event Management and Operations

• Develop and implement comprehensive event plans, considering objectives, timelines, and budgets for partner events and collaborative initiatives with industry.
• Lead and coordinate with various teams within the College (college-level) and NTU (school-level) and external vendors to effectively plan and execute partner events and engagement activities
• Select suitable event venues and negotiate contracts to achieve cost-effective solutions.
• Coordinate with NTU Events Office for selected events.
• Manage and host visits to the College by external parties, visitors and guests.
• Manage the College’s external relations budget which includes budget planning and accounts management to ensure adherence to guidelines and policies.
• Develop and manage event budgets, ensuring cost-effectiveness without compromising quality. Track expenses, reconcile invoices, and provide regular financial updates to stakeholders.
• Collaborate with the marketing team to create promotional materials and strategies for events. Utilising various channels to increase event visibility and attendance.
• Conduct post-event evaluations to gather feedback and assess the success of each event, preparing relevant reports for management where applicable.
• Streamline work processes and workflows (where applicable) to enhance the Dept’s efficiency and effectiveness.

Support to leadership and strategy development

• Take the lead, in consultation with the College Management, in strategising, strengthening and establishing industry links and partnership engagements.
• Support the formulation of the College’s external relations strategies and related implementation plans.
• Support College management in building relationships with local, regional, and international partners.

Requirements

• Degree from a recognized university
• At least 8 years of relevant work experience in events management and partnership engagement
• Able to connect with people at all levels, establish and maintain a network of relationships and partnerships
• Experienced in developing and managing partnerships and stakeholder engagements
• Digitally savvy, with experience in managing in-person, virtual and hybrid events; and engaging online communities
• Resourceful and driven, with the ability to think strategically, creatively and analytically
• Good team player, with excellent presentation and communication (both verbal and written) skills
• Strong interpersonal skills, with good liaison and networking skills
• Able to influence and engage internal and external stakeholders
• Adaptable and detail-oriented with strong planning and organizational skills
• Able to work as a team; and independently to meet tight deadlines
• Highly service-centric and customer-oriented

A key member to serve as the liaison between HODs and executives to Senior Executive Assistant and Managing Director.

Responsible for assisting Senior Executive Assistant with communication, coordination, scheduling, organization and administrative tasks day-to-day functions and operations.

Calendar and email management

· Manage the MD’s calendar, scheduling appointments, meetings, and travel arrangements.

· Monitor and prioritise emails, drafting responses or redirecting as necessary.

· Screen and direct phone calls and distribute correspondence

· Advised of time-sensitive and priority issues, ensuring appropriate follow-up with action on matters which fall within the MD and Senior Executive Assistant’s responsibility.

· Manage office Communication

· Manage a variety of information, use appropriate office communication tools to prepare and maintain the information accurately either on paper or electronic files.

· Handle sensitive and confidential information with the utmost discretion and professionalism.

Meeting coordination

· Prepare agendas, materials, and presentations for meetings, ensuring that all relevant documents are distributed in a timely manner.

· Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Follow up on action items.

· Maintain confidentiality regarding business strategies, financial information, and personnel matters.

Communication liaison

· Serve as the primary point of contact for internal and external stakeholders, screening calls and inquiries, and providing information or redirecting as appropriate.

· Coordinate communication between the Senior Executive Assistant and MD with other departments, ensuring timely dissemination of information.

Document management

· Organise and maintain electronic and physical filing systems, ensuring that documents are easily accessible and up-to-date.

Prepare and proofread correspondence, reports, and presentations as needed.

Project support

· Assist the MD and Senior Executive Assistant in tracking and monitoring project timelines, milestones, and deliverables.

· Coordinate with cross-functional teams to gather information, compile data, and facilitate project progress.

Educational & Professional Qualifications

· Diploma in Business Administration, Office Management, or related field.

Relevant Experience

· Proven experience as an Executive Assistant or similar role, supporting senior executives or managers.

· Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.

· Familiarity with online collaboration tools, project management software, and cloud storage platforms.

Personal Characteristics & Behaviours

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

· Strong written and verbal communication skills, with a keen eye for detail and accuracy.

· Ability to maintain professionalism and composure under pressure, while handling multiple tasks simultaneously.

· Discretion and integrity in handling confidential information.

· Flexibility and adaptability to changing priorities and business needs.

· Resourcefulness and creativity in finding solutions to challenges or obstacles.

· Ability to anticipate potential problems and proactively address them.

· Diplomacy and tact in handling sensitive situations or difficult conversations.

· Collaborative mindset to work effectively as part of a team.

· Flexibility to handle unexpected tasks or assignments as they arise.

· Ability to work effectively in a dynamic and fast-paced environment.

Professional demeanour and appearance in representing the MD and Senior Executive Assistant, and the company.

Job Responsibilites:

• Requisition fulfilment for raw materials, workshop tools and office supplies
• Generate purchase orders, oversea delivery schedules and maintain purchase records
• Manage suppliers, resolve discrepancies or quality issues on purchases
• Inventory management with workshop/storeman

Job Requirement:

• NTC/ Diploma preferably in Mechanical/Precision engineering
• Min. 2 years of experience preferably in Oil & Gas/engineering
• Excellent communication, negotiation and interpersonal skills
• Proficient in Microsoft Excel, SAP knowledge will be an added advantage