A Construction Company in Woodlands is expanding and have vacancy for Administrator cum Purchaser

Roles & Responsibilities

· Responsible for administrative and procurement functions

· Liaising with customer on scheduling of Air Con Servicing

· Perform data entry and update servicing report.

· Maintain office equipment and supplies

· Sourcing for suppliers and parts

· Co-ordinate with the operations team for purchase requisition

· Inventory and bookkeeping

· Any other ad-hoc duties as assigned

Job Requirements

· Min. 2 years of experience in administrator work.

· Min. N Level.

· Knowledge in Microsoft Office.

· A team player and possess problem-solving, coordination skills.

Overview:

We are seeking a detail-oriented and organized individual to join our team as an Accounts and HR Administrator. This role involves handling various administrative tasks related to both accounting and human resources functions within the organization. The ideal candidate will have a strong aptitude for numbers, excellent communication skills, and the ability to manage multiple tasks efficiently.

Responsibilities:

1. Accounting:

Manage accounts payable and receivable functions.

Process invoices, payments, remittances and expense reports accurately and in a timely manner.

Reconcile bank statements and credit card transactions.

Assist with month-end and year-end financial closing procedures.

Prepare financial reports and assist with budgeting as needed.

Maintain accurate and up-to-date financial records using accounting software.

2. Human Resources:

Assist in recruitment efforts by posting job openings, scheduling interviews, and coordinating candidate communications.

Maintain employee records, including personal information, attendance, and performance evaluations.

Administer employee benefits programs and assist employees with benefit-related inquiries.

Assist in the on boarding process for new hires, including paperwork and orientation.

Handle employee inquiries and provide support on HR-related matters.

Assist in organizing employee events and initiatives to foster a positive work culture.

3. General Administrative Support:

Manage office supplies inventory and place orders as needed.

Coordinate meetings and appointments, including scheduling and preparing necessary materials.

Assist with travel arrangements and accommodations for staff when necessary.

Handle incoming calls and emails, directing them to the appropriate departments.

Assist in maintaining a clean and organized office environment.

Requirements:

- Diploma or Bachelor's degree in Accounting, Human Resources, Business Administration, or related field.

- Proven experience in accounting and/or human resources administration preferred.

- Strong understanding of accounting principles and practices.

- Proficiency in Microsoft Office Suite and accounting software (e.g., QuickBooks).

- Excellent communication and interpersonal skills.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong organizational and multitasking abilities.

- Attention to detail and accuracy in all tasks.

- Ability to work effectively both independently and as part of a team.

Benefits:

- Competitive salary.

- Paid time off and holidays.

- Opportunities for professional development and advancement within the organization.

please contact Lynn : [email protected]

Office address :

7 TEMASEK BOULEVARD #12-02

SUNTEC TOWER ONE

SINGAPORE 038987

• Responsible for taking off quantitates,evaluation of price comparison, and costing summary
• Source for sub-contractors and suppliers, quantity measurement, costing and estimation for both pre-contract and post contract.
• Participate in special projects as needed
• Manage and finalize project accounts in collaboration with stakeholders.
• Familiar with using office software (Eg: Outlook, Excel, Word, PowerPoint)
• Able to speak Mandarin as you are required to assist and work with Mandarin speaking customers and colleagues.
• Other ad-hoc duties as assigned by superior.
• Please send your resume through whatsapp +65 81618286 or email [email protected]

• Responsible for taking off quantitates,evaluation of price comparison, and costing summary
• Source for sub-contractors and suppliers, quantity measurement, costing and estimation for both pre-contract and post contract.
• Participate in special projects as needed
• Manage and finalize project accounts in collaboration with stakeholders.
• Familiar with using office software (Eg: Outlook, Excel, Word, PowerPoint)
• Able to speak Mandarin as you are required to assist and work with Mandarin speaking customers and colleagues.
• Other ad-hoc duties as assigned by superior.
• Please send your resume through whatsapp +65 81618286 or email [email protected]

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Able to work at least one weekend
• Semi-retirees, returning to workforce moms are welcome
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Bilingual with proficiency in mandarin preferred to liaise with mandarin speaking parents

Centre Operation Hours

• Weekdays: 3pm to 9pm
• Weekends: 9am to 5pm

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Able to work at least one weekend
• Semi-retirees, returning to workforce moms are welcome
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Able to converse in Mandarin and English

Centre Operation Hours

• Weekdays: 3pm to 9pm
• Weekends: 9am to 5pm

Main Duties and Responsibilities

The Culinary Administrator will support the Director of Culinary and the Culinary team in managing administrative functions, coordinating with various departments, and ensuring smooth operations within the culinary department. Equipped with a strong background in food service administration and excellent service skills, the incumbent will provide support to assist the Director of Culinary and the team in the execution of their responsibilities.

Key Responsibilities

Administrative Support:

• Manage the scheduling and coordination for culinary team members.
• Handle correspondence and communication between the culinary department and other hotel departments.
• Maintain and update culinary inventory records, including tracking supplies and placing orders as needed.

Event and Menu Support:

• Provide administrative support for special events and private dining functions, including coordinating menus, staffing, and logistics.
• Assist in the creation and management of menu changes, ensuring accurate and timely updates in collaboration with the Chefs.

Financial Management:

• Assist in budgeting and financial planning for the culinary department.
• Monitor and report on expenditures, ensuring adherence to budgetary constraints.
• Process invoices and track payments related to culinary supplies and services.

Operational and Team Coordination:

• Coordinate with vendors and suppliers to ensure timely delivery of high-quality ingredients and materials.
• Oversee and manage culinary department documentation, including health and safety compliance records.
• Assist in the development and implementation of standard operating procedures and policies.
• Facilitate communication and collaboration within the culinary team to ensure efficient workflow and high standards of service.

Job Requirements

• Diploma or Professional qualification in Culinary, Hospitality Management or a related field
• 2 to 3 years’ experience in culinary administration or similar, in a luxury hotel or resort setting.
• Advantageous to have pre-opening experience.
• Strong interpersonal, communication and organizational skills.
• Strong knowledge of food safety standards and health regulations.
• Attention to detail and work well under pressure.
• Able to handle matters independently, and able to exercise self-motivation to enroll and complete projects.

We seek a Training Administrator (3-month contract) to support Wave 3 of Project Horizon. In the role, you will organize and maintain training schedules, manage participant communications, report end-user training attendance, and certification for Wave 3 of Project Horizon.

Main Roles and Responsibilities

• Coordinate event logistics, including booking meeting rooms, arranging lunches, coordinating participants, and preparing materials. Track attendance and progress and generate training program reports.

Requirements

• Minimum Higher Nitec or Diploma in Business Administration or with 1 - 2 years of relevant working experience.
• Proficiency in Microsoft Excel and PowerPoint for reporting.
• Strong communication and interpersonal skills for liaising with trainers and participants.
• Resourceful, collaborative, independent, and able to make quick decisions.
• Able to commit to 3 months contract.

Work scope, duties and responsibilities

· Assist in carrying out sales and shipping activities

· Perform incoming, in-process and outgoing quality control activities

· Liaise with customers pertaining product specifications and quality issues

· Update quality standards regularly in order to conform to customer’s requirements

· Data entry into system pertaining to QA

· To monitor on time delivery performance of customers' parts

· Notify QA team about any major repairs and maintenances on company truck by driver

· Perform administrative duties including data entry, document management

· Coordinate & assist in sorting, filing, faxing, and copying documents

· Responsible to monitor deadline of each work order and report up for missed shipment items

· Any other duties and responsibilities assigned by the Company from time to time

Monday to Sunday

Working Hours - Min 4 hrs - 8.30am to 12.30pm or 1.30pm to 5.30pm

• Perform daily administrative functions such as answering calls and emails, writing multiple reports and other forms requested by management or clients.
• Prepare work schedules, managed calendars and arranged appointments.
• Review files, records and other documents to obtain information to respond clients' or management request.
• Prepare and record monthly site cash expenses.
• Prepare quotations and invoices to submit to clients. Follow-up on outstanding payment to ensure the collection received upon job completion.
• Checking the stock on a regular basis for maintaining the inventory level, and placing orders when necessary.
• Download tender documents and tender details from respective portals, prepare and submit the responses accordingly.
• Manage with e-service report system and prepare the documents accordingly.
• Any ad-hoc duties assigned

We are looking for Office Administrator.

Whose responsibilities include:

· Answering phone calls

· Payroll process / generate Payslip base on timesheet

· Assist for WP/PP renewal, related document update

· Coordinate for Training arrange and follow up

· Other duties in office administration matters and ad hoc as per request

· Proactive and able to work independent

Requirement:

Prefer candidate with relevant experience.

FNP, world’s largest florist chain and leading online gifting portal with its delivery services in India, UAE and is now in Singapore. Having pioneered in the concept of social expression through flowers and gifts in India, it has become a name synonymous with love, emotions and celebrations. As top-rated online cake shop in Singapore, FNP Cakes brings you a delectable assortment of flavours that will tantalise taste buds and warm hearts. With rich chocolates to luscious fruits, our cakes are baked to perfection.

The successful candidate will define and execute efficient operational performance that will maximise performance and quality control of products from order to post delivery. This is a central kitchen. He or she will report to the Head Chef or Sous Chef.

About the Job

• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Check orders for accuracy, confirm quality, quantity and specifications
• Ensure employees are following all food safety and basic hygiene standards.
• Filling out and maintaining proper paperwork.
• Complying with any and all standards, internal policies and legal regulations that apply to the finished product.
• Comparing finished products to original patents.
• Ensure compliance with HACCP and ISO22000 standards.
• Able to work within tight timelines and be responsive to Company matters

The Ideal Candidate

• Good level of understanding and spoken English
• Knowledge of health and safety compliance.
• Preferably with experience working in hotel or tourism industry
• Strong computer literacy on Microsoft Office Excel
• Manage internal and external contractors for equipment maintenance.
• Comfortable in a fast-paced and rapid-growth environment
• Good time management skills
• Proactive and highly organised, able to work unsupervised

• Assist with the Reception desk as required and other associated tasks, including directing incoming calls and visitor arrival/departure
• Using the in-house database and other systems effectively to ensure maximum efficiency
• Ability to work flexibly in a busy environment with an established team and processes
• Maintain filing system
• Prepare mail
• Arrange correspondence for overseas deliveries

• Ensure preparation of project document in accordance with customer expectation.
• Take ownership of allocated project documentation work
• Proactive communication with vendors for projects/ MRO documentation support request.
• Understanding customers businesses and processes.
• Prompt resolution of customers concerns and inquiries. Including QA documentation. (Customer maybe direct or indirect)
• Driven to close final documentation request
• Prompt attention to incoming calls / emails.
• May be required to make customer calls with MRC Global Regional Sales Managers, Key Account Managers, Sales Representatives and Sales Managers.
• SAP reporting requirements (If applicable).
• Other Ad-hoc duties as assigned

(a) Warehousing and inventory management

• Warehouse worker skills that should be included on a resume include organization, planning, time management, inventory control, equipment maintenance, teamwork, documentation, and data entry, and attributes listed should include dependability.

(b) Sales Admin

provide clerical support to staff by preparing sales and purchase contracts, correspond and arrange with customers and forwarding agents to ensure smooth and timely cargo delivery, invoicing and customer service.

(c) Provide sales support on eCommerce platforms.

Requirements :

- A levels or Diploma preferred

- At least 1-3 years working experience in preparing documents especially documentation work

- Good team player

- Multi-task as when required

- Computer literate in MS Word, Excel & PowerPoint.

- Able to start work immediately or at very short notice

Salary will commensurate with experience and qualifications

Job Description

• Preparing and consolidating sales reports.
• Perform administrative support to Sales Team
• Other ad-hoc duties as assigned by the Management

Requirements

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Proficiency in MS Office Suite, particularly Excel and PowerPoint
• Ability to work independently and collaboratively in a team
• 5.5 days
• Only Singaporeans may apply

JOB DESCRIPTION:

• Answer phone calls and coordinate simple customer purchases
• Carry out clerical duties, including answering phones and preparing documents
• Liaise and work with forwarders to arrange shipment
• Track and update customer and management on order status
• Office administrative matters for the team
• Support Director on emails and coordination
• External vendors liaison
• Manage company vehicles renewal and servicing
• Any other ad-hoc duties assigned

JOB REQUIREMENTS:

• Candidate must possess at least O-level/A-Level/ITE/Diploma/Advanced/Higher/Graduate Diploma in Business Administration or equivalent.
• No working experience in the related field is required for this position.
• Higher NITEC with 5 years experience will be considered as well
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent.

JOB BENEFITS:

• Transport to and fro from Yew Tee MRT provided
• Lunch provided
• Job site: Sungei Kadut, 5 days work week
• Working Hours : 9.00am - 5.30pm

We are looking for Office Administrator.

Whose responsibilities include:

· Answering phone call

· Payroll process / generate Payslip base on timesheet

· Laise with office suppliers

· Assist for WP/PP renewal

· Coordinate for Training arrange and follow up

· Other duties in office administration matters and ad hoc as per request

· Proactive and able to work independent

Requirement:

Prefer candidate with relevant experience.

• Prepare delivery order
• Perform administrative duties including documentation collection, distribution and filling
• Update and compile logistics related daily and monthly reports
• Maintain and update stock inventory and location
• Assist to answer phone calls and message taking
• Other logistics related duties as assigned
• Experience in administrative duties and data entry
• Knowledge of MS office and MS outlook
• Able to work under fast pace environment and perform overtimes when required

Working Day : 5.5 days

Working Time : 8.30am to 6pm, 8.30am to 12.30pm

Summary:

We're looking for a driven and organized Sales Administrator to join our dynamic team! You'll play a vital role in supporting our sales & business development engineers by ensuring a seamless customer experience, from initial inquiries to order fulfillment and beyond.

Responsibilities:

Sales Coordination & Order Management:

• Process customer inquiries, quotes, and orders efficiently.
• Collaborate with logistics & warehousing for accurate and timely order deliveries.
• Proactively manage customer order progress and address inquiries promptly.

Customer Success & Relationship Building:

• Understand customer needs and recommend solutions that meet their technical specs, budget, and delivery requirements.
• Assist in creating competitive quotes, proposals, and technical documents.
• Follow up on quotes to convert them into profitable sales.
• Provide after-sales support to foster long-term customer relationships.

Supplier Management & Procurement:

• Liaise with suppliers, issue purchase orders, and coordinate purchases.
• Research and identify new suppliers when needed, obtaining quotes and comparing pricing/specifications.

You'll be a great fit if you have:

• Diploma in Engineering, Business, or Science (or relevant experience and ITE/ GCE N/O/A Levels).
• Proficiency in IT productivity software (e.g., Google Workspace).
• Excellent teamwork and communication skills (written & verbal) at all levels.
• A conscientious, reliable, and eager-to-learn attitude.
• Experience in the engineering industry (a plus).
• Experience with SAP (a plus).

Benefits of working with us:

• Work-life balance: Enjoy flexible work arrangements (including part-time options) and a supportive family-oriented culture.
• Make a real impact: We're a growing SME with a flat hierarchy, so you'll have the opportunity to learn directly from our entrepreneurial leader and contribute to our success.
• Rewarding career: We offer competitive salaries, performance bonuses, and the chance to develop your expertise with ongoing training. Be part of a team that values integrity, initiative, and mutual respect.

As the Operations Administrator, you are expected to perform the following key responsibilities:

1. Perform day-to-day operations duties such as invoicing and warehouse operations administrative support.
2. Generate data from the system and ensure return sales invoices contain customer signatures and company stamps.
3. Resolve issues with missing sales invoices and provide feedback to the respective departments on such cases.
4. Sort sales invoices according to the running numbers and scan them into the system.
5. Retrieve invoices when requested by the finance department.
6. Post sales invoices into the customer’s order system.
7. Receive phone calls and direct them to the respective personnel.
8. Other operations ad-hoc duty as assigned by the Operation Manager.

Job Requirements

1. Candidates should possess at least a GCE O Level.
2. Candidates should have 1 year of experience in administrative or operations support roles.
3. Candidates with experience in Food Trading industry will have an added advantage.
4. Proficiency in MS Office is essential.
5. Meticulous in data entry and monitoring status.
6. Possesses strong organisational skills and can work independently with minimum supervision.
7. Customer service oriented, good interpersonal and communication skills.
8. Keen and willing to learn spirit.
9. Willing to work 5.5 days per week, with off on alternate Saturdays.

About Our Group

Contributes to the overall success of the Human Resources (HR) in Singapore ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures. The incumbent is part of the HR Shared Services team and contributes to the HR department success in achieving business objectives by building and maintaining a capable workforce that will be committed to delivering Seagate’s strategies. Our team operates within a highly diverse and inclusive HR shared service environment. We are committed to creating an excellent employee experience throughout the entire employee life cycle.

About the Role - You will:

· Collaborate with the regional HR Shared Service team and stakeholders to ensure a positive employee experience across various stages of the employee life cycle (Recruiting, Onboarding, Development, Retention, Separation)

· Collect, input, and maintain employee data in SAP SuccessFactors and other HR databases with a high level of accuracy and confidentiality

· Ensure data integrity by conducting regular audits, resolving discrepancies, and updating records as needed

· Supports Internal / External / audits, HR compliance testing as well as Regulatory Inspections

· Facilitate the onboarding process, including conducting new hire orientations either face-to-face or remotely

· Participate in Global and Asia HR projects aimed at streamlining and digitalizing HR business processes to drive operational excellence

· Provide consultation to employees and managers, particularly regarding employee documents, HR data management, benefits, transactions, and related fields

· Advise employees and managers on HR policies, procedures, and relevant legislative processes specifically to Singapore

· Manage employee personnel files and data within the HRMS and Government portal (MOM)

· Handle complex and straightforward issues, challenges, and problems within your specialized field

· Actively contribute to HR processes related to business and compliance requirements

· Coordinate with work pass agencies to manage the administration processes and consult with the Ministry of Manpower on escalation cases

About you:

· Strong team player with good interpersonal skills

· Positive work attitude with high level of initiatives, meticulous, detail-orientated with quality mindset

· Strong communications, written and interpersonal skills to manage diverse range of stakeholders

· Knowledge of local labour legislation and experience in work pass topics

· Maybe required to travel within Singapore sites (on needs basis)

Your experience includes:

· Prior experience in SAP HRMS or shared service environment is an added advantage

· IT savvy and comfortable with the use of Microsoft Office applications including Pivot tables, VLOOKUP, Power Automate

· Managing high-volume activities and handle data confidentiality

· Working under tight timeline and respond to changing priorities

Requirements:

• Minimum qualification in Diploma/Degree in Business/HR or its equivalent.
• At least 2 years working experience in related role.
• Proficient in Microsoft Office Applications.
• Able to prioritize and have good organizational skills.
• Strong interpersonal and communication skills.
• Flexible and adaptable to new challenges.
• Able to work in multitasking environment & independently.
• Team player and willing to learn.

Responsibilities:

• Handling HR matters and Admin duties.
• In-charge of work pass application/renewal and other MOM related administrative matters.
• Update and maintain employee records.
• Prepare and post Job advertisement.
• Recruitment, familiar with employment act and employment related legislation.
• Maintain and distribute HR documentations including employee handbook and memo.
• Execution of company policy and related issues.
• Manage full spectrum of HR operation to ensure smooth & efficient Support.
• Organize and participate in company-wide events.
• Assist in other ad-hoc duties as assigned by the management.

Remarks:

Interested candidates, please send your updated resume in MS Word format including the followings:-

(1) Current & expected salary

(2) Reason(S) for leaving

(3) Date of availability

(We regret that only shortlisted candidates will be notified)

Job Scope:

1. Financial Management:
   • Manage accounts payable and accounts receivable processes.
   • Ensure accurate and timely processing of invoices, payments, and receipts.
   • Prepare financial statements, reports, and budgets.
   • Monitor cash flow and maintain financial records.
2. Taxation and Compliance:
   • Ensure compliance with tax regulations and filing requirements.
   • Prepare and submit tax returns, including GST returns.
   • Liaise with external auditors for annual audit processes.
3. Administrative Support:
   • Handle general administrative tasks such as filing, data entry, and record keeping.
   • Assist in coordinating meetings, appointments, and travel arrangements.
   • Manage office supplies and equipment maintenance.
4. Human Resources Support:
   • Assist in HR functions such as payroll processing, leave management, and employee records maintenance.
   • Coordinate recruitment processes and onboard new employees.
5. Communication and Correspondence:
   • Manage email correspondence and phone inquiries.
   • Communicate effectively with internal teams, clients, and vendors.
   • Draft and proofread business correspondence and documents.
6. Software Proficiency:
   • Proficiency in accounting software (e.g., QuickBooks, Xero) for financial management.
   • Familiarity with Microsoft Office Suite (Word, Excel, Outlook) for administrative tasks.
   • Ability to learn and adapt to company-specific software systems.
7. Marine Industry Knowledge:
   • Basic understanding of marine industry terminology and operations preferred.
   • Willingness to learn and adapt to industry-specific requirements.
8. Team Collaboration:
   • Work collaboratively with colleagues and departments to achieve organizational goals.

Provide support and assistance as needed in a dynamic work environment

• Ensure preparation of project document in accordance with customer expectation and timeline.
• Proactive communication with vendors and customers to follow-up action on timely manner.
• Prompt attention to incoming calls / emails.
• Other Ad-hoc duties and administrative work as assigned.

Job Requirements:

• Minimum Tertiary educational level.
• Able to read procedure and follow instructions/steps for documentation compilation or preparation.
• Proficiency with software skills (especially Adobe Acrobat Standard) and having no difficulty in assessing web base platform system for documentation submission/retrieval work.
• Able to work in a fast-paced environment and able to maneuver the computer mouse quickly.
• Desk bound job with full day screen time.
• High level of accuracy and attention to detail.