DRIVING CONNECTIVITY

Senior Executive, Finance

Guoco Midtown, Singapore

Chart your Course with PIL

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career.

We are seeking a highly motivated and experienced Senior Executive, Finance (1-year contract) to join our dynamic team at PIL. The successful candidate will play a crucial role to support the Financial Assurance function and to facilitate monthly reporting process covering for Group Commercial Agency Management for all shipping and non-shipping agents.

Key Responsibilities:

• Engage in the review of agents’ monthly management reports for completeness, accuracy and quality of variance commentaries
• Prepare and maintain Financial Assurance checklists and activity trackers for period close activities, balance sheet accounts reconciliation, dividends declaration/remittance and others
• Develop/maintain various Power BI dashboards, includes data preparation
• Assist with agency forecasting and budgeting exercise
• Design, set up and maintain SharePoint folders for various Commercial & Agency Controlling functions and activities
• Communicate effectively with stakeholders to gather any necessary information and ensure accurate reporting
• Ad-hoc support to agency network management business unit

MUST HAVE:

• Bachelor’s Degree or relevant qualifications in Accounting, Finance, Commerce or related field
• Experience in ERP systems (e.g., Oracle) and data analytics software like Tableau and Power BI, MS Excel and functions such as Power Pivot (data modelling and DAX) and Power Query (data cleansing)
• Demonstrate strong analytical skills with attention to details
• Have good communication skills and interpersonal skills for effective collaboration

WE VALUE:

• Self-driven and has a proactive approach in driving process improvements
• Able to work independently and display high adaptability while working in a dynamic environment
• Works well as a team player and able to collaborate and work across departments

Why Join Us:

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Opportunities for professional growth and development.

About Us

Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world’s top container shipping lines and is also the largest home-grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.

Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi-purpose vessels.

Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.

PIL strives to meet the needs of its customers by providing value-adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on “Driving Connectivity” and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future-ready shipping line.

For more information, visit www.pilship.com

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

• With a total of 8-10 years of experience; min 2 years in Business Partnering
• Individual contributor role covers APAC
• Experience in US GAAP, SOX and work with global stakeholders is a must
• A mixture of Big 4/Big 10 background and commercial environment added advantage
• Salary: $10,000 - 11,000

Overview

Seek a strategic business partner and finance expert to build an effective control environment and foster a quality-based culture. The goal is to deliver accurate, timely, and compliant regulatory, tax, financial, and management reports and analysis for Asia Pacific countries.

Key Responsibilities:

• Month-End Close Management: Lead and manage the month-end close process, reviewing full legal entity transactions, including accounts payable, general ledger, P&L, balance sheet, accruals, and flux analysis for Asia Pacific countries.
• Financial Reporting: Ensure the timely preparation of reporting packages and financial statements in accordance with US GAAP and Local GAAP.
• Tax and Regulatory Compliance: Oversee country tax and regulatory compliance, ensuring adherence to regulations across multiple jurisdictions in APJ.
• Audit and Compliance: Manage internal audits, SOX compliance, and risk mitigation, as well as external audits and treasury functions.
• Business Support: Provide support to Go-to-Market, operational, and functional department heads to identify cost drivers and achieve P&L targets.
• Financial Analysis: Conduct flux analysis on actuals vs. budgets and provide financial insights for business decisions.
• Financial Dashboards: Initiate and lead the development of financial dashboards for business stakeholders.
• Revenue Accounting: Oversee revenue accounting, billing, and revenue operations.
• Outsource Management: Lead and manage outsourced service providers on accounting, tax, and regulatory compliance.
• Policy Guidance: Provide guidance to business stakeholders on policies and procedures.
• Stakeholder Collaboration: Work closely with senior management, finance teams, and business stakeholders in Asia Pacific and globally.
• Process Improvement: Lead and implement improvements to streamline, standardize, scale, and automate processes, procedures, and controls.
• Team Mentorship: Act as a subject matter expert to mentor and nurture a growing team of accountants.

Qualifications:

• Degree in Accounting or equivalent; CPA, CIMA, CA, or ACCA certification added advantage.
• 10-15 years of experience, with at least 4 years in a Big 4 audit firm and at least 5 years in general accounting and FP&A in a complex, multi-country global organization.
• Experience managing internal and outsourced teams.
• Strong understanding of accounting outcomes and ability to explain accounting treatment.
• Proficiency in US GAAP and Local GAAP, with experience in preparing financial statements.
• Knowledge of tax compliance and familiarity with local tax laws and statutory requirements in Asia Pacific countries.
• Strong business acumen and FP&A business support experience, with the ability to translate financial numbers into business insights.
• Excellent interpersonal skills, with the ability to work effectively in a team-oriented environment across different countries and cultures.
• Ability to manage multiple and shifting priorities in a dynamic environment.

Interested candidates please apply online or send your latest CV to [email protected]

Kindly note that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

Primary Objectives;

• Acquire new Middle Market Enterprise (MME) customers & deepen relationships with existing customers. Manages a portfolio of borrowing & non-borrowing customers to grow both Loan AUM and Deposit AUM, and to generate increased revenue for the bank
• Perform credit review to proactively monitor credit quality through early problem loan recognition & implement appropriate strategies to prevent or minimize loan default or NPL.
• Perform client servicing, so as to meet customer service standards set by the department & to achieve good customer satisfaction rating.

Key Responsibilities;

• Acquire new MME customers & deepen relationships with existing customers. Promote MME loan products to these customers to meet annual targets set. Cross sell and up-sell to meet RHB SG’s overall annual targets set.
• Perform credit review to proactively monitor credit quality through early problem loan
  recognition & implement appropriate strategies to prevent or minimize loan default or
  NPL.
• Perform client servicing, so as to meet customer service standards set by the department & to achieve good customer satisfaction rating.
• Increase facility utilization rate in current MME customers to enhance the Bank’s share of wallet.

Financial & Accounting

• Provide direct financial support to both Programming & Producing Department, in particular Venue Programming and Marketing and Communications departments. Including agreements, invoicing, payment, purchase orders, license applications, and venue bookings for VP; Monitoring and financial file management for P&P Marketing and Communications departments.
• Ensure that all administrative & financial matters within P&P and Marketing and Communications are delivered in a timely and professional manner. Including financial correspondence with our service, maintenance & equipment providers, if any, e.g. Cultural Medallion showcase.
• Retain and file all P&P and Marketing and Communications documentation relating to P&P and
• Marketing and Communications procurement process- such as approval papers, procurement, payment, licensing and all supporting documentation.
• Retain and file all contract, Finance & procurement documentation, etc for audit purposes.
• Track & monitor budgets and expenses for P&P and Marketing and Communications departments to ensure good financial governance and audit compliance.
• Generate purchase orders, maintain, track and improve financial and budgetary progress reports within P&P and Marketing and Communications.
• Assist the respective Department Managers in the preparation and documentation relating to long term financial planning within P&P and Marketing and Communications.
• To a contact point between the P&P, Marketing and Communications and AHL finance dept.
• Keep up to date with AHL procurement policies and actively disseminate this information throughout the P&P and Marketing and Communications departments.
• Monitor and administer P&P and Marketing and Communications dept. actual costs and expenditure.

Administrative Support

• Assist in producing and monitoring any departmental documentation and paperwork required for any internal or external auditing for P&P and Marketing and Communications.
• To ensure all P&P and Marketing and Communications departmental documentation is archived and stored in a systematic manner.
• Assist the respective Department Managers in the review and upkeep of all departmental resource documentation such as production coordinators handbook and departmental SOPs.
• Liaise with HR to recruit year-round interns for P&P and Marketing and Communications.

General duties

• Coordinate P&P and Marketing and Communications office requirements and liaise with HR, IT & Admin department with office requests, new staff orientation and workstation planning.
• Monitor and manage the booking of any communal P&P and Marketing and Communications office equipment such as laptops.
• To assist in the collation of a P&P and Marketing and Communications resource library and archiving of Marketing and Communications materials (physical and digital).

Others

• To carry out and assume any other duties and responsibilities as and when assigned by the Reporting Officer and HOD/Programming & Producing and Marketing and Communications.

Requirement

Education

Diploma in Finance, Accounting, Administration or equivalent

Skills and Qualifications

• Minimum 3 years of experience in administrative role or prior experience working in public sector or fast pace industry is a plus
• Knowledge in bookkeeping/accounting and administrative work
• Excellent organisational and time management skills
• Proficiency in Microsoft Office Suite and other relevant software programs
• Ability to work independently and as part of a team
• Strong problem-solving skills and the ability to prioritise tasks effectively
• Experience with project management methodologies a plus
• Attention to detail and a strong work ethic

*Note – this is a 2 year contract role.

The Finance Executive AP plays a pivotal role—acting as the nexus between financial discipline and Business. She / He will not just process transactions but surely highly contribute to the financial statements’ quality of the organization with a steady hand through meticulous management of Purchase Orders & Area recharges. Please find the further detailed job description as follows:

1. PO Management

• To create Purchase Requisition / Purchase Orders OPEX and CAPEX over the whole PCD TR APAC scope: through MyRequest for LFCS, Hainan Esker for the Hainan entity, and Macau Esker for our Macau Four Season Boutique concept.
• To make sure the internal validation rules are well applied before PO creation.
• To ensure the PO amounts are aligned with the latest commitments (VM expenses file, CAPEX file) else apply the proper internal validation.
• To validate invoice via Webcycle for the PR/PO created in SAP.
• To perform MIGO / PO reception over the PO scope mentioned above.
• To analyze PO with discrepancies, follow up on outstanding PO, and follow the yearly PO closing cycles.
• To perform monthly reconciliation between PO listing and General Ledger.
• To provide an accrual file of pending PO.

2. Recharge management

• To coordinate the reception of the monthly recharge through the whole APAC region and to make sure those are booked in a timely manner, within the month in question.
• To make sure the recharge items are justified, respect the accounting, purchasing, and internal control rules.
• To make sure the recharged items are properly affected and aligned with the areas’ commitments.
• To seek final validation and further pass the recharge to the finance team for booking.

3. SAP Internal Order Management.

• To create SAP Internal Order for new employees.
• To create SAP Internal Order for counters when it is the first time we collaborate with a specific customer.
• To create SAP Internal Order for specific items like BC seminar.
• To make sure our internal order library is up to date and allocations are proper.

4. Other Account Payable, reporting and ad-hoc tasks

• To submit the deposit/Advance invoice request via the related SharePoint (Dior TR & Asia Agent)
• To provide to controlling Team the monthly extraction of the P&L actual report on closing day
• To check supporting documents and create new Staff code in SAP
• To prepare local spending for Purchasing
• Liaise with Controllers to follow up on all open POs (all brands)
• Amex Report & Invoice Extraction, provide posting details and accrual file with pending items.
• Invite & guide existing vendors to join e-portal
• Work with AP Assistant Manager and PCD TR controlling Team on any ad-hoc duties. 

Primary Objective:

• Supervise and guide Clerical Staff in the daily operations end to end
• Ensuring efficient and error free processing of trade transactions in line with international standards
• Ensuring compliance with the Bank’s credit policy, to equip with in-depth knowledge of the trade product and services to meet customers’ needs
• Monitor and review the outstanding bills ensuring no back log and long outstanding bill items
• Ensure checks and searches relating to AML and CFT obtained prior to processing of new trade bills received

Key Responsibilities:

Strategy and Planning

• Ensure smooth daily operational flow and error free processing of trade transactions in line with international standards
• Follow-up on outstanding trade transactions
• Provide guidance to officers and staff under his/her supervision
• Adherence and compliance with the Bank’s credit policy and guideline

Business Performance

• Contribute to the trade business utilization to achieve trade fee, fund and asset growth
• Motivate and guide the team with relevant skills and product knowledge to improve operational skills in trade to enable them to excel in their job.

Operations and Process Flow

• Regular monitoring of outstanding and overdue bills in accordance with the guideline and policy
• Supervise staff under his/her purview to provide efficient, error free processing meeting and compliant to internal and external regulations, policies and procedures
• Ensure checks conducted prior to processing of transactions

• Oversee daily accounting operations, supervising the accounts payable, receivable, income audit, fixed assets, and general ledger functions.
• Ensure all Finance Operations comply with policies and procedures.
• Review, prepare and post journal entries, ensuring efficient and timely completion of month-end process.
• Prepare the trial balance and financial reports.
• Review and analyze all accounts before issuing final monthly financial statements.
• Responsible for preparation of the various monthly reports as required by Management
• Perform bank reconciliation and month-end reconciliation of all general ledger balances.
• Ensure that sub-ledgers and supporting evidence are in order and properly maintained to support the General Ledger.
• Ensure that all monthly balance sheets are balanced and all bank reconciliations are up-to-date.
• Ensure that relevant day to day transactions are completed and have been verified for the Director of Finance and General Manager to review and sign.
• Review the daily revenue report and Income Journal prepared by the Income Auditor.
• Manage prepaid and accrued expense monthly allocations as well as other allocated expense calculations and make sure that they are properly accounted for.
• Ensure timely updates to Fixed Assets Register and conduct periodic Fixed Assets counts.
• Review and submit quarterly GST reports
• Maintain close communication with the auditors and to communicate instructions for the preparation of internal and external audits, preparing all necessary data and documents, in conjunction with the Director of Finance.
• Assist the Director of Finance in compiling budgets and forecasts and to aid Department Heads by providing historical data or support details.
• Assist the Director of Finance in the preparation of cash flow projections and review/finalize capital budget for the Hotel.
• Assist in the implementation of the Hotel annual budgets.
• Ensure that all tax matters are treated in a proper manner and in compliance with related legislation.
• Be thoroughly familiar with the duties and responsibilities of all the Finance personnel under his/her supervision.
• Oversee the operations of the department during the Director of Finance’s absence and therefore, to be fully acquainted with the Director of Finance’s job descriptions in order to carry out those responsibilities.
• Be fully acquainted with the established financial standards and procedures set by the Hotel and in line with the Uniform System of Account for Hotels.

Roles and Responsibilities
Finance:

• Handle day-to-day operational transactions, including data entry and bookkeeping into the accounting system, and complete the posting process for accounts payable and receivable
• Handle the petty cash payment and prepare the monthly petty cash report
• Prepare and update debtor and vendor aging reports monthly
• Process staff personal claims and operational costs, check and classify expense items for payment preparation, and enter transactions into the accounting system.
• Verify invoices and reconcile with supplier’s Statement of Accounts
• Prepare monthly bank reconciliation
• Assist in the preparation of monthly adjusting entries, including depreciation, prepayments
• Assist in month-end and year-end closing activities
• Maintain filling, scanning & documents tracking
• Other ad hoc assigned by superior and management from time to time

Administrative:

• Process customer orders
• Handle customer complaints & liaise with warehouse to ensure smooth packing of goods
• To handle variety of administrative tasks relevant to office decorations and maintenance
• To perform procurements of general office supplies including maintenance of office equipment’s etc
• Coordinate, facilitate and provide support for company events and welfare
• Assist in answering miscellaneous phone calls and walk in guest
• Manage the pantry and other office supplies

Job Requirements

• Tech savvy
• Minimum 2 years’ experience in Finance & Admin
• Bachelor’s degree or Diploma in Finance, Accounting, Business Administration or a related field
• Meticulous with a good level of accuracy and attention to detail
• Able to work independently under stress within the deadlines in a fast-paced environment and to be able to multi task
• Excellent communication and people skills
• Attitude in problem-solving
• Willingness to be open in learning and adapting
• A hands-on person who is positive, proactive and driven
• Able to start work immediately or within short notice

My client is a statutory board and they are looking for a high calibre Finance Business Partner (FBP) to foster strong financial partnerships within specific units of the organization. This role is integral to ensuring efficient financial planning including manage budgeting, forecasting, reporting, and operational management in accordance with the institution’s policies and guidelines. You will be a key business partner to support strategic decision-making and financial operations.

Requirements:

• Degree in Accountancy, Finance, or with relevant professional qualifications with at lesst 5-8 years of relevant experience.
• Highly adaptable with excellent time management and problem-solving skills.

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Joey Chen (R1878026)

Shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: R1878026

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

#LI-JC1

We are seeking a Finance Executive for our client ST Engineering.

Job Title: Finance Executive (Arrears Management), 2 year contract, up to $3800

Job Scope

You will undertake a supervisory role and be expected to manage a team of assistants. The primary responsibilities will include but not limited to:

I. Overseeing the revenue collection and account receivables function and to work with stakeholders on arrears recovery

II. Validate the completeness and accuracy of transactions by ensuring that all transactions are authorised, comply with prevailing policies and supporting documents are in order.

III. Monitor integrity of system processes by conducting sampling of transactions to ensure payments are in order.

IV. Ensure timely and accurate posting of transactions in accordance with documented processes.

V. Ensure that transactional accounting postings to general ledgers are accurate for the purpose of charging to the correct accounts.

VI. Conduct training to a team of financial appointment holders on procedures for managing and controlling resources and expenditure so as to carry out procurement, payment and reimbursement activities on the finance systems.

VII. Assess and propose changes to the processes, procedures and systems to achieve high level of efficiency and effectiveness.

VIII. Participate in system designs and conduct user acceptance test to ensure that system design meets the operational requirements.

IX. Work closely with IT & relevant parties to resolve payment related issues and ensure payment timeliness.

X. Develop, coach and motivate members of the team to deliver effective, responsive and customer-centric service to customers.

Requirements:

EDUCATION

Bachelor degree in Business Administration, Economics or Accountancy, and/or professional certifications or other equivalent qualifications.

EXPERIENCE

Candidates with 2 years of experience with Accounts background or equivalent professional qualifications will have an advantage.

Diploma holder with a minimum of 3 years of relevant experience may also apply.

On the job training will be provided.

Singaporeans only

PERSONAL ATTRIBUTES / SKILLS

A positive attitude with initiative is essential.

A team player with leadership attribute and good interpersonal skills.

Possess strong oral and written communication skills with good public speaking skills and ability to train and coach.

Must be able to review and respond to changes and able to adapt to dynamic, quickly changing service environment.

Strong organizational, administrative and time management skills.

Meticulous, with an eye for details.

Knowledge of SAP and other accounting software is an added advantage.

Working Location: Depot Road

Please click apply, or submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

Goh Kwan Way Marc

EA License No : 06C4642

EA Reg No : R24120754

We regret that only shortlisted candidates will be notified.

The Grains and Oilseeds (G&O) Platforms are two of LDCs longest standing business. The Platforms have an international presence in the world’s major producing and consuming regions and originate, handle, store, transform and merchandize products across the spectrum of Grains and Oilseeds products.

As an Operational Controlling Analyst, your primary responsibility will be to produce and monitor the Positions, FX Exposures and Weekly P&Ls for the G&O business in SEA which currently includes Trading, Marketing and Distribution activity primarily in Singapore, Malaysia, Vietnam and Australia.  You will be required to understand various trade flows, trading strategies and to produce high quality commentary and margin analysis as required.  You will also be responsible for ensuring some elements of the monthly closing process, working closely with Accounting.

You will also play an important role from a business operations perspective, supporting the SEA G&O Operational Controller and collaborating closely with Commercial and Execution teams.  You will actively contribute in areas such as Commercial Margin, Net Interest, Working Capital and Secondary Cost analysis. You may also be involved in IT and Process Improvement/Efficiency projects.

Main Responsibilities:

• Prepare, monitor and understand the Trading Positions, Weekly P&Ls and FX Exposures for the SEA G&O businesses
• Provide Commentary and analysis on Desk/Platform performance
• Ensure an accurate monthly closing in accordance with internal deadlines and reporting requirements. 
• Produce Ad-hoc Reports and analysis as required by the Platform, Region or Central Reporting
• Liaise and communicate with other Departments including Trading, Execution and Accounting
• Propose/Champion/Participate/Collaborate with colleagues in other Departments in business process improvement initiatives or global projects to align/streamline processes in line with LDC’s Trade to Cash Principles

Experiences:

• 2 years of experience in Product Control/Business Analysis/Management Accounting/Audit
• Working knowledge of Financial Markets, in particular Commodity and Foreign Exchange Markets
• Strong verbal and written communication skills, ability and willingness to interact effectively with all levels of employees & management
• Ability to handle multiple responsibilities and to prioritize.
• Self-starter with ability to work independently and to take initiative; proactive attitude toward problems and issues
• Ability to work in a high-pressure atmosphere.  Flexibility on working time during periodic closings.
• High level vision with attention to detail.
• Ability to identify/control weaknesses and implement process improvements.
• Strong analytical skills.
• Highly proficient with Microsoft Excel.
• Knowledge of SQL and PowerBI is a plus

Academics:

•  Degree in Business/Accounting/Economics or similar field.

1. General Accounting

• Full set of accounts

• GL, AR, AP accounting

• Handle accounts payable and receivable duties

• Preparation of Invoices

• Receiving invoices for preparation of payment, issuing cheque payments, filing, bookkeeping

• Cashflow tracking and cashflow management

• Banking matters and reconciliation

• Perform general filing duties, updating of records

• Preparing all annual documents ready for IRAS filing through an external accountant

• Assist in preparation of monthly, quarterly and annual customised management reports to Directors and Shareholders

• Prepare monthly, quarterly and annual cash and financial statement forecast budgets

• GST reporting

• Corporate compliance

2. Project Accounting

• Timesheet management

• Tracking of project P&Ls

3. Procurement

• Management of clients’ monies

• Generating invoices for drawdowns

• Shipping coordination, rates, tracking

• Storage matters (policing ins and outs)

4. HR Administration & Payroll

• Payroll

• MOM matters (work passes, job postings, etc)

• Salaries tax filing

• Leave tracking

• Administration of benefits (insurance, flex-spend)

• Contracts

• New hire procedures (set up of computers, rights access, software purchases)

5. Office Administration

• Handle all general administrative duties, e.g.:

• Receptionist duties, answering and directing phone calls / emails

• Attending to visitors/clients, serving refreshments

• Making office travel arrangements

• Managing stationery, office supplies, pantry supplies, and other office-related vendors

• Handling local and international courier arrangements and mailbox

• Organising and maintaining files, records and contact list management

• Organising physical assets of the firm (books, files, stationery, etc) and keeping the office organised

• Setup and maintain administrative systems

• Assist finance on filing and tracking records

• Office Maintenance

• Responsibility over office cleanliness

• Arrange for office equipment and periodic maintenance

• Organisation and maintain material library & storage

• Purchase and send out of festive gifts etc

• Arranging couriers/Lalamoves for pick ups and deliveries

• Other ad-hoc duties that may arise from time to time

6. Executive Assistance

• Travel arrangements for family

• Flight bookings, redemptions, paid bookings

• Hotel arrangements

• Visa applications

• Insurance applications, renewals, plan comparisons s

• Other ad-hoc EA duties

Requirements:

·  University or Professional Certificate/Diploma/Graduate Diploma in Accountancy/Finance or equivalent with relevant working experience

·  Accounting experience in a professional services company preferred

·  Independent and reliable with a high sense of integrity and work ethic

·  Entrepreneurial spirit, and comfortable working in a dynamic office environment

·  Experience with MYOB. Other accounting software in addition will be beneficial.

·  Excellent Excel skills

·  Excellent spoken and written English

·  Excellent organizational skills

·  Ability to multitask

·  Flexible and adaptable

·  Good energy and attitude, with clear, organized, efficient and logical mind

Interested candidates please email your CV addressed to Victor Teoh (R1218406) to [email protected]

We are looking for an enthusiastic and meticulous Finance Manager to join our team. This role involves assisting and supporting the Senior Finance Manager in the timely and accurate submission of management reports, as well as overseeing the daily financial operations of the organisation.

Full Spectrum of Finance Operations:

• Review the team’s output periodically and ensure timely, accurate submission of management reports and schedules.
• Maintain bi-weekly cash balances and borrowings schedules to the CFO. Plan and estimate overall funding requirements for each payment cycle.
• Part of the team to prepare monthly payroll processing.
• Ensure contracts for sales and purchases are properly entered, recorded and filed.
• Manage key customers and vendors on their respective billings, and accounting treatments and ensure timely payments/receipts.
• Attend and respond to customers, vendors, and internal emails after internal deliberation.
• Review PR and ascertain reasonableness for approval, instruct team to raise PO accordingly after PR is duly executed.

Overseas Entities and Financial Reporting:

• Review overseas subsidiaries' management reports and schedules for reasonableness. Ensure proper and accurate recording of transactions in accordance to accounting standards.
• Monthly review of sales and cost of sales, analyzed the gross profit margins by segments, projects, and customers.
• Support quarterly group consolidation, schedules, and analysis.
• Prepare quarterly GST submission/reconciliation and income tax computation.
• Support and attend to yearly audits and other statutory filings. i.e. preparation of financial statements.

Additional Responsibilities:

• Review of intercompany matrix and reconciliations of the group.
• Set up finance manual and update standard operating processes.
• Support in ad-hoc finance functions and projects as assigned.

Desirable Skills/ Qualities

• Strong verbal and written communication skills
• Hands-on, meticulous, with great attention to detail.
• Good leader and team player with strong interpersonal skills.
• Ability to multi-task and prioritise in a fast-paced and dynamic environment.
• Very organised, highly motivated and willing to accept changes and challenges.

Requirements

• Bachelor’s Degree in Accountancy, with CPA/CA or equivalent.
• Minimum 10 years of relevant experience and with at least 5 years in managerial roles.
• Well-versed in accounting standards and tax basics. Strong workflow process with a compliance mindset.
• Proficiency in Excel and Microsoft Office; knowledge of SAP B1 and/or Oracle is an advantage.

The Finance Controller – Sales Operations is a key role responsible for managing the financial and operational aspects of sales operations within smaller countries or regions without dedicated headcount. This position supports central risk management, ensures compliance, and handles a range of financial and operational tasks to drive efficiency and support business objectives.

Key Responsibilities:

• Act as the Deputy for Country Business Directors (CBD), supporting central risk management on controls and collaborating on local audits.

Local Governance:

• Champion and lead initiatives to enhance risk management and strengthen internal controls within the organization.
• Collaborate with central teams to conduct audits and ensure compliance with all relevant regulations and standards.
• Conduct thorough Global Corruption Risk Analyses to identify and mitigate potential corruption risks.
• Ensure all local operations are in full compliance with regulatory standards, maintaining the highest levels of integrity and accountability.

Credit Management:

• Skillfully resolve customer disputes, ensuring satisfaction and maintaining strong business relationships.
• Oversee and manage the review of orders on credit blocks, ensuring timely and accurate processing.
• Maintain healthy receivables by monitoring and managing overdue accounts, implementing strategies to reduce delinquency and improve cash flow.

Direct Purchasing:

• Oversee and manage purchasing activities for countries without dedicated staff, ensuring seamless procurement processes.
• Handle Local-for-Local transactions, demo goods, and indirect purchasing, ensuring cost-effectiveness and efficiency.
• Efficiently assign FI invoices in APM, ensuring accurate and timely financial processing.

Customer Escalation Support:

• Provide top-tier support for resolving customer escalations, ensuring a high level of customer satisfaction.
• Address delivery complaints, payment issues, warranty cases, and contractual concerns with urgency and attention to detail, maintaining positive customer relationships.

Pricing & Contract Management Support:

• Assist in the development, review, and negotiation of customer contracts to ensure favorable terms and compliance.
• Support the creation and maintenance of pricelists, ensuring they are up-to-date and accurate.
• Ensure accurate net pricing for selective customers, maintaining competitive and fair pricing strategies.
• Administer performance criteria and partner level discounts in SAP, optimizing financial performance and partner relations.
• Effectively manage rebate programs, ensuring timely and accurate execution.

Comprehensive Reporting:

• Prepare insightful Monthly Sales Associate Performance Reports to track and analyze individual and team performance.
• Conduct detailed Point of Sales (Tier2) Reporting, providing valuable data insights for strategic decision-making.
• Perform ad-hoc sales analytics to gain deeper customer insights and support sales strategies.
• Handle essential external reporting requirements for government, customers, and regulators, ensuring compliance and accuracy.

Cost Controlling:

• Lead cost center controlling activities, including Monthly End Close (MEC), Year-End Close (YEC), Business Planning (BP), and Financial Controlling (FC).
• Implement and monitor cost-saving measures to enhance financial efficiency and reduce expenses.
• Manage intercompany charges for all Service Level Agreements (SLAs) and additional costs, ensuring accurate and timely allocation.

Legal Entity Management:

• Calculate transfer pricing in accordance with guidelines from BT/FC to ensure compliance and accuracy.
• Oversee Year-End Close (YEC) reporting, income statements, and tax documentation, ensuring all financial records are accurate and complete.
• Coordinate audits of local GAAP and IFRS accounts, ensuring thorough preparation and compliance with auditing standards.
• Record and manage leasing cases for both tangible and intangible assets, maintaining detailed and accurate records.
• Serve as the primary interface to Business Process Outsourcing (BPO) partners, ensuring effective communication and collaboration.

Office Administration:

• Oversee daily office operations, including travel arrangements, management of company cars, IT coordination, and HR tasks.
• Efficiently coordinate payroll processes, including the calculation and distribution of commissions and bonuses.

Treasury Management:

• Oversee liquidity management and manage banking affairs to ensure optimal cash flow and financial stability.

Main Responsibilities:

· Manage the company's financial records and ensure accuracy and completeness

· Prepare financial statements and reports

· Manage the accounts payable and accounts receivable functions

· Ensure compliance with financial regulations and laws

· Assist with budget preparation and management

· Conduct financial analyses to identify trends and make recommendations for improvement

· Develop and implement internal controls to minimize financial risk

· Collaborate with other departments such as HR and operations to ensure accurate financial reporting

Qualifications:

· Diploma or Bachelor's degree in accounting or related field

· Relevant professional certification such as the Certified Public Accountant (CPA)

· Extensive experience in accounting or finance

· Strong analytical and communication skills

· Ability to work collaboratively with other departments

· Experience managing and coordinating audits

· Experience in setting up new accounting systems and processes

· Pass the fit and proper criteria set by MAS

Skills:

· Accounting and bookkeeping skills

· Financial management skills

· Attention to detail

· Analytical and problem-solving skills

· Communication skills

· Interpersonal skills

· Time management skills

· Knowledge of accounting regulations and laws

What We Offer

· Competitive salary and benefits package

· Opportunity to work in a dynamic and growing environment

· Professional development and career growth opportunities

· 5-day work week

· Meal provided

Responsibilities:

• Prepare internal management report such as daily monitoring and report calculation, daily regulatory data base calculation.
• Prepare Head Office reports and schedules required by Head Office auditors.
• Prepare MAS regulatory reports, such as mas 610, mas 649, mas 758, mas 640, mas 75 etc, and respond to the inquiries related to MAS reports.
• Communicate with the company’s tax agent, provide relevant tax information, and verify the tax agent’s submitted data to ensure accurate and compliant tax filings.
• Communicate with external auditors, provide the necessary data for the audit, and ensure the company’s annual report is properly disclosed.
• Process for staff claims and payment for daily operating expenses.
• Prepare accounting schedules such as Fixed Assets Register and Listing of OPEX.
• Prepare and posting of Journal Entries.
• Other administrative supports.

Requirements:

• Degree in accountancy or related accounting qualifications.
• Minimum 3 years relevant accounting experience in banks.
• Basic understanding of financial products and services.
• Proficient in MS Excel is essential as incumbent need to harness data on daily basis.
• Meticulous and attention to details.
• Proficiency in written and spoken English and Chinese as incumbent is required to liaise with colleagues in from mainland China.
• A good team player with good attitude.
• Self-driven with a keen interest to constantly upgrade.

COMPANY DESCRIPTION

THKMC was incorporated on 13 October 2011 as a charity to provide multiple social and welfare services to the community at large, and achieved an Institute of Public Character (IPC) status on 18 November 2011. THKMC is the charitable arm of Thye Hua Kwan Moral Society, which lives by the mission To Serve Mankind to help anyone who needs help regardless of their race, religion, colour, language, creed and culture. THKMC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy.

RESPONSIBILITIES

We are seeking a highly skilled and strategic Finance Manager (FM) to lead our organisation's budgeting and financial planning process. Reporting to the Chief Financial Officer (CFO), the FM will lead the organisation's budgeting process and provide critical financial insight to senior management and the Board. The FM will also provide guidance and support to departments across the organisation.

Core responsibilities

Budget Development and Management:

• Lead the medium to long term planning of capital and operational budgets in collaboration with Corporate Service Chiefs and Department Heads
• Prepare the annual budget proposal and oversee the budgeting process for all services, ensuring accuracy and compliance with financial guidelines and budget assumptions
• Collaborate with department heads to understand their financial needs and constraints
• Liaise with team members to identify and resolve budget-related issues
• Lead the review and enhancement of budgeting methodology and management

Financial Reporting and Analysis:

• Conduct quarterly budget variance analysis and provide explanations for significant variances to senior management and Board members
• Monitor budget utilisation throughout the year, ensuring that expenditure is within approved budget limits, identifying variances and recommending corrective action
• Conduct budget reviews and forecasts to assess financial health and identify potential risks or opportunities
• Prepare comprehensive financial reports for presentation to the Finance Committee and Board members
• Provide financial analysis to support strategic initiatives and business decisions

Treasury Management:

• Implement strategies to optimise the return on idle cash while maintaining necessary liquidity
• Record all investment transactions in the accounting system, including purchases, sales, interest, and dividends
• Perform monthly reconciliations between investment statements and the general ledger
• Ensure proper classification of investments in accordance with accounting standards and proper disclosure of investments in the financial statements
• Manage relationships with banks and other financial institutions

Grant Management (Matching Grants):

• Develop and implement strategies to maximise matching grant opportunities
• Create and maintain systems to track matching grant requirements and deadlines
• Oversee accounting for all matching grant transactions
• Maintain thorough documentation of all matching grant transactions and decisions
• Ensure compliance with matching grant regulations and reporting requirements and liaise with relevant government agencies as required
• Coordinate with external auditors for any grant-specific audits or reviews

Team Leadership and Development:

• Ensure that established financial policies, guidelines and procedures are adhered to and consistently applied
• Provide financial guidance and support to departments across the organisation
• Supervise and mentor finance staff
• Facilitate training workshops to disseminate knowledge to internal team members and external stakeholders

Other duties:

• Participate in internal and external audits
• Identify areas for process improvement and make recommendations to management
• Participate in system implementations and enhancements
• Participate in organisation-wide activities such as internal committees or task forces as assigned
• Perform any other duties as assigned from time to time

• Bachelor's degree in accounting, finance or a related field
• CPA or equivalent certification is an advantage
• Experience in a similar sized organisation. Experience in a local non-profit / Social Service Agency (SSA) or government agency would be an advantage
• At least 5 years' experience in financial management with a strong knowledge of budgeting principles and practices
• Proven ability to manage complex budgets and financial models

• Excellent analytical and problem-solving skills
• Strong communication and presentation skills, with the ability to articulate complex financial information to non-financial audiences
• A team player with good interpersonal skills
• Ability to work independently and as part of a team
• Ability to produce quality deliverables and meet competing deadlines
• Take initiative and ownership of work
• IT savvy with advanced proficiency in financial software applications e.g. Dynamics 365 Business Central, budgeting and forecasting tools
• Well versed in Excel (e.g. VLOOKUP, Pivot Table) and PowerPoint
• Thrives well in a "paperless" environment

Job Title: SEA Finance Director

Company: Chagee SEA

Location: Southeast Asia (Specific location flexible within the region)

Position Type: Full-time, Leadership Position

Job Overview

The SEA Finance Director will oversee the financial operations of Chagee SEA across Southeast Asia. This leadership role involves managing the finance departments in various countries within the region. The ideal candidate will provide strategic financial guidance, ensure compliance with financial regulations, and support the company's financial objectives.

Key Responsibilities

• Financial Strategy: Develop and implement financial strategies to support the company’s goals and objectives in the Southeast Asia region.
• Budgeting and Forecasting: Oversee the preparation of regional budgets and financial forecasts, ensuring accuracy and alignment with company targets.
• Financial Reporting: Ensure timely and accurate financial reporting, including monthly, quarterly, and annual reports.
• Compliance: Ensure compliance with local and international financial regulations and standards.
• Risk Management: Identify and manage financial risks, developing strategies to mitigate these risks.
• Cost Management: Monitor and control costs, identifying opportunities for cost reduction and efficiency improvements.
• Team Leadership: Directly manage and lead the finance departments in various countries, providing guidance and support to finance teams.
• Internal Controls: Develop and maintain robust internal controls to safeguard company assets and ensure financial integrity.
• Stakeholder Management: Collaborate with senior management, external auditors, and regulatory authorities as needed.
• Financial Analysis: Provide financial analysis and insights to support strategic decision-making and business planning.

Preferred Skills

• Strong knowledge of financial management, accounting principles, and financial regulations.
• Excellent analytical and problem-solving skills.
• Outstanding communication and leadership skills.
• High degree of professional ethics, integrity, and responsibility.
• Proven ability to manage multiple stakeholders and complex financial matters.
• Experience in managing finance operations in multiple Southeast Asian countries.
• Strong network within the finance and regulatory sectors in the region.
• Demonstrated leadership abilities and experience in a senior finance role.

Nearest MRT: Botanic Gardens
Contract Duration: 12 Months

Working Hours: Monday – Thursday: 8.30am – 6pm, Friday: 8.30am – 5.30pm
Basic Salary: Up to $6,250 per month

Responsibilities:

· Manage the Fixed Asset and system related matters such as role access etc.

· Prepare reports and returns to Management and Ministry.

· Review and implement policies and processes, including system enhancements, to improve the efficiency and controls of the accounting workflow.

· Liaise with internal and external auditor on audit matters.

· Ad hoc projects may be assigned from time to time

Requirements:

· Bachelor’s Degree in Accountancy or other relevant professional qualifications (e.g. ACCA)

· Possess 3 years of relevant experience in the public sector, preferably in Fixed Assets and Policies.

· Proficient in Workday is preferred.

· Immediate Starters are preferred (Not serving notice)

· Only Singaporeans

Interested candidates, please forward a copy of your resume to: [email protected].

We regret to inform that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License: 14C7275

We are seeking a Finance Executive for our client ST Engineering.

Job Title: Finance Executive (Arrears Management), 2 year contract, up to $3800

Job Scope

You will undertake a supervisory role and be expected to manage a team of assistants. The primary responsibilities will include but not limited to:

I. Overseeing the revenue collection and account receivables function and to work with stakeholders on arrears recovery

II. Validate the completeness and accuracy of transactions by ensuring that all transactions are authorised, comply with prevailing policies and supporting documents are in order.

III. Monitor integrity of system processes by conducting sampling of transactions to ensure payments are in order.

IV. Ensure timely and accurate posting of transactions in accordance with documented processes.

V. Ensure that transactional accounting postings to general ledgers are accurate for the purpose of charging to the correct accounts.

VI. Conduct training to a team of financial appointment holders on procedures for managing and controlling resources and expenditure so as to carry out procurement, payment and reimbursement activities on the finance systems.

VII. Assess and propose changes to the processes, procedures and systems to achieve high level of efficiency and effectiveness.

VIII. Participate in system designs and conduct user acceptance test to ensure that system design meets the operational requirements.

IX. Work closely with IT & relevant parties to resolve payment related issues and ensure payment timeliness.

X. Develop, coach and motivate members of the team to deliver effective, responsive and customer-centric service to customers.

Requirements:

EDUCATION

Bachelor degree in Business Administration, Economics or Accountancy, and/or professional certifications or other equivalent qualifications.

EXPERIENCE

Candidates with 2 years of experience with Accounts background or equivalent professional qualifications will have an advantage.

Diploma holder with a minimum of 3 years of relevant experience may also apply.

On the job training will be provided.

Singaporeans only

PERSONAL ATTRIBUTES / SKILLS

A positive attitude with initiative is essential.

A team player with leadership attribute and good interpersonal skills.

Possess strong oral and written communication skills with good public speaking skills and ability to train and coach.

Must be able to review and respond to changes and able to adapt to dynamic, quickly changing service environment.

Strong organizational, administrative and time management skills.

Meticulous, with an eye for details.

Knowledge of SAP and other accounting software is an added advantage.

Working Location: Depot Road

Please click apply, or submit resumes to [email protected] with the following details in MS Word format:

- Position applying for

- Current remuneration

- Expected remuneration

- Notice period

Goh Kwan Way Marc

EA License No : 06C4642

EA Reg No : R24120754

We regret that only shortlisted candidates will be notified.

As an Associated Finance Manager, this position has to supervise all accounting matters in the company including Month end closing, Quarter end closing, and Year end closing. Also, has to deal with GST filing and Annual Tax filing by closely work with the Corporate Tax preparer. In addition, s/he has to manage all request from external auditor and has to support the country manager.

1. Overall responsible for Monthly and Yearly closing and reporting including:
   • Manage AR, AP, Fixed asset, and GL
   • Manage the full set of accounts
   • Manage Intercompany accounts and do reconciliation
   • Manage Revenue and GST|VAT Tax filing
2. Coordinate Annual Tax Return by providing the accounting data timely and work closely with corporate secretary.
3. Has to manage External audit and Corporate tax return with the help from Finance Director.
4. Assist for Planning & Forecasting process for COST.
5. Support Corporate Initiative projects as local contact person.
6. Development of work flow for local office according to HQ work process.
7. Has to maintain the most updated Travel and Expense policy.
8. Has to support the country manager by generating the ad-hoc sales and COGS report.
9. Supervising Office admin.

Seeking a mid to senior Executive to join the Payroll & Claims team.

Responsibilities

• Payroll processing and administration using SAP system
• Maintain and update payroll records, including employee data, attendance, and leave balances.
• Ensure compliance, integrity and confidentiality of payroll information. Ensure that appropriate certification and approvals are in place
• Support employees, provide assistance with payroll-related issues and concerns.
• Collaborate with the HR department on employee changes, such as new hires, terminations, and salary adjustments.
• Assist in the implementation and maintenance of payroll systems and software updates.
  

Requirements:

• At least 1 year experience in payroll processing including computation/payment of salary, annual increment, bonus, allowances and statutory contributions
• Has experience processing of at least 50 headcounts
• Have intermediate knowledge in Excel including common formulas such as Vlookup, pivot table
• Preferred Course of Studies in Business Administration or Human Resource or Accountancy or Finance
• IT savvy with excellent grasp of Microsoft Office and strong appreciation for current and upcoming technologies such as Robotic Process Automation (RPA), data analytics, artificial intelligence and other tools (e.g. Access, Macros, Power Query, VBA, Tableu, PowerBI) will be advantageous
• Knowledge of HR/Payroll software (SAP) will be advantageous

If you think you meet the above requirements and would like to apply, please send a short cover note and your resume in MS Word format to [email protected] with the following details :

• Position applying for
• Current remuneration
• Expected remuneration
• Notice period

EA License No : 06C4642 | EA Reg No : R23118801 Grace Tam

Kindly note that only shortlisted candidates will be notified.

• Perm
• Must have 10-15 years of regional/APAC experience, including 4+ years in a big 4 audit firm and 5+ years in general accounting and FP&A in a complex, multi-country global organization. Tech industry preferred.
• Experience managing internal and outsourced teams.
• Expertise in US GAAP and SOX and have worked with global senior stakeholders.

This newly created role in Singapore requires a strategic business partner and finance expert to establish a robust controls environment and a quality-driven culture. You will ensure accurate, timely, and compliant regulatory, tax, financial, and management reporting and analysis for Asia Pacific countries.

Key Responsibilities:

• Lead month-end close, overseeing accounts payable, general ledger, P&L, balance sheet, accruals, and flux analysis in Asia Pacific countries.
• Prepare financial statements and reporting packages per US GAAP and Local GAAP.
• Ensure tax and regulatory compliance across APJ.
• Manage internal audits, SOX compliance, risk mitigation, external audits, and treasury.
• Support business units to identify cost drivers and achieve P&L targets.
• Conduct flux analysis on actuals vs. budgets and provide financial insights.
• Develop financial dashboards for stakeholders.
• Oversee revenue accounting, billing, and revenue operations.
• Manage outsourced accounting, tax, and regulatory services.
• Advise on policies and procedures.
• Collaborate with senior management, finance teams, and stakeholders in Asia Pacific and globally.
• Implement accounting policies, standards, processes, internal controls, and corporate projects.
• Drive process improvements to streamline, standardize, scale, and automate.
• Be the Subject Matter expert to mentor team.

• Degree in Accounting or equivalent (CPA, CIMA, CA, ACCA).
• 10-15 years of experience, including 4+ years in a big 4 audit firm and 5+ years in general accounting and FP&A in a complex, multi-country global organization.
• Experience managing internal and outsourced teams.
• Strong understanding of accounting outcomes and treatments.
• Expertise in US GAAP and Local GAAP.
• Proficiency in tax compliance and familiarity with local tax laws and regulations in Asia Pacific countries.
• Strong business acumen and FP&A experience.
• Excellent interpersonal skills and ability to work in a multicultural team environment.
• Ability to manage multiple priorities in a dynamic environment.

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661

• Perm
• Bonus
• Medical & Insurance Coverage

Pan Pacific Hotels Group is a young and dynamic company comprising three well-established and trusted brands; Pan Pacific®, PARKROYAL COLLECTION® and PARKROYAL®. We have aggressive expansion plans and as such, we are looking for motivated and energetic people to be part of our growing team. If you have a passion for the industry and are driven by the desire to create Service Excellence Culture, Pan Pacific Hotels Group is able to offer you great opportunities as we continue to strengthen our global footprint.

Based in Singapore Corporate Office, we are looking for a passionate and energetic individual to join us as Senior Manager / Manager, Finance.

Job Responsibilities:

The key responsibilities are to provide guidance to the finance teams at all properties and business support to PPHG management team, whilst continuing to improve the quality of the financial and management reporting, treasury, banking and corporate governance functions in PPHG.

Financial Accounting and Control

• Provide guidance to properties to ensure compliance to PPHG’s P&P and SOP, and conduct periodic control self-assessment checks on properties control procedures.
• Liaise and work with internal auditors. Ensure that follow up on corrective action arising from audit findings are promptly taken where required.
• Ensure adequate insurances are procured and maintained for all PPHG entities.
• Liaise and work with internal and external stakeholders to consolidate and provide disclosures required in compliance with the International Sustainability Standards and International Accounting Standards.

Treasury and banking

• Work with Corporate Secretarial department to update bank signatories and prepare/review required documents by the bank.
• Assist in due diligence and compliance requirements from banks.
• Involve in cash flow planning for PPHG Group of companies.
• Undertake bank administrator role and administer updates of bank users in e-banking platform.

Information Technology and Systems

• Support business and operation initiatives on automation, e.g. implementation of e-banking platform for overseas properties.

Compliance and Governance

• Work closely with UOL ERM team to ensure timely and accurate ERM reporting to ARMSC and coordinate any ERM related initiatives and training within PPHG.
• Manage Business Continuity Plan for PPHG and create awareness through review of policies and procedures, training, BCP simulation exercises and etc.
• Align PPHG’s processes with UOL privacy directives, and support data protection initiatives and programmes to ensure they are in compliance with data protection regulations including Singapore, UK, Australia, China and etc.

The Person:

• Minimum 7 years of experience in a similar capacity in the hospitality industry or related
• Degree in Accountancy
• Sound business acumen
• Excellent problem solving skills
• Strong analytical skills
• Excellent oral and written communication skills
• Good interpersonal skills
• Knowledge of SAP ERP will be an added advantage

Pan Pacific Hotels Group is dedicated to providing equal employment opportunities, including individuals with disabilities. We regret that only shortlisted candidates will be notified.

Financial & Accounting

• Provide direct financial support to both Programming & Producing Department, in particular Venue Programming and Marketing and Communications departments. Including agreements, invoicing, payment, purchase orders, license applications, and venue bookings for VP; Monitoring and financial file management for P&P Marketing and Communications departments.
• Ensure that all administrative & financial matters within P&P and Marketing and Communications are delivered in a timely and professional manner. Including financial correspondence with our service, maintenance & equipment providers, if any, e.g. Cultural Medallion showcase.
• Retain and file all P&P and Marketing and Communications documentation relating to P&P and
• Marketing and Communications procurement process- such as approval papers, procurement, payment, licensing and all supporting documentation.
• Retain and file all contract, Finance & procurement documentation, etc for audit purposes.
• Track & monitor budgets and expenses for P&P and Marketing and Communications departments to ensure good financial governance and audit compliance.
• Generate purchase orders, maintain, track and improve financial and budgetary progress reports within P&P and Marketing and Communications.
• Assist the respective Department Managers in the preparation and documentation relating to long term financial planning within P&P and Marketing and Communications.
• To a contact point between the P&P, Marketing and Communications and AHL finance dept.
• Keep up to date with AHL procurement policies and actively disseminate this information throughout the P&P and Marketing and Communications departments.
• Monitor and administer P&P and Marketing and Communications dept. actual costs and expenditure.

Administrative Support

• Assist in producing and monitoring any departmental documentation and paperwork required for any internal or external auditing for P&P and Marketing and Communications.
• To ensure all P&P and Marketing and Communications departmental documentation is archived and stored in a systematic manner.
• Assist the respective Department Managers in the review and upkeep of all departmental resource documentation such as production coordinators handbook and departmental SOPs.
• Liaise with HR to recruit year-round interns for P&P and Marketing and Communications.

General duties

• Coordinate P&P and Marketing and Communications office requirements and liaise with HR, IT & Admin department with office requests, new staff orientation and workstation planning.
• Monitor and manage the booking of any communal P&P and Marketing and Communications office equipment such as laptops.
• To assist in the collation of a P&P and Marketing and Communications resource library and archiving of Marketing and Communications materials (physical and digital).

Others

• To carry out and assume any other duties and responsibilities as and when assigned by the Reporting Officer and HOD/Programming & Producing and Marketing and Communications.

Requirement

Education

Diploma in Finance, Accounting, Administration or equivalent

Skills and Qualifications

• Minimum 3 years of experience in administrative role or prior experience working in public sector or fast pace industry is a plus
• Knowledge in bookkeeping/accounting and administrative work
• Excellent organisational and time management skills
• Proficiency in Microsoft Office Suite and other relevant software programs
• Ability to work independently and as part of a team
• Strong problem-solving skills and the ability to prioritise tasks effectively
• Experience with project management methodologies a plus
• Attention to detail and a strong work ethic

*Note – this is a 2 year contract role.