PROJECT ADMINISTRATOR

Responsibilities:

• Assist project team in all administration functions and processes
• Prepare, organize, and distribute all necessary project materials
• Acting as the contact point for all project participants
• Maintain proper project documentation and filing.
• Coordinate with the project team on relevant document submission (Catalogue ,Operation& Maintenance Manual and Account opening)
• Undertake any other ad-hoc tasks / Project related administrative work assigned by the Project team

Requirements:

• Minimum Diploma or equivalent.
• Minimum 2 years of experience as a project Administrator or similar role
• Proficiency in Microsoft Suite (Word & Excel)
• Ability to work in a fast-paced team environment
• Good interpersonal, communication, multi-tasking and presentation skills
• Able to start work immediately or within short notice

Job Overview:

We are a dynamic fintech company seeking a skilled Administrator to support our back-end operations. The ideal candidate will play a crucial role in supporting our accounting department as well as managing HR-related administrative duties. This role demands a high level of organizational skills, attention to detail, and the ability to handle sensitive information confidentially.

Key elements of the role will include but are not limited to:

Key Responsibilities:

1. Accounting

· Provide support to the accounting department, including data entry, invoice processing, and preparation of financial statements.

· Assist in monthly, quarterly, and annual financial close processes.

· Help maintain accurate financial records and documentation.

2. HR Administration:

· Manage employee records, ensuring accuracy and confidentiality.

· Implement and monitor HR policies and procedures.

· Assist in drafting an employment contract.

· Coordinate employee onboarding and offboarding processes.

· Administer benefits programs and manage leave applications.

3. Payroll and Benefits Administration:

· Assist in processing payroll in a timely manner.

· Ensure compliance with relevant laws and payroll tax obligations.

· Administer employee benefits plans, including enrollments and terminations.

4. Compliance and Reporting

· Ensure compliance with legal and regulatory requirements in HR and financial operations.

· Assist in the preparation of HR and financial reports as required.

5. Other Duties:

· Participate in special projects and perform other duties as assigned.

Requirements:

· Min diploma in Accountancy, Business Administration, or a related field.

· Proven experience in HR administration, with knowledge of HR functions and best practices.

· Experience in accounting or financial support roles is highly desirable.

· Excellent organizational and time-management skills.

· Strong communication and interpersonal abilities.

· Proficiency in HR and accounting software.

· Knowledge of employment laws and payroll practices.

· Ability to handle confidential information with discretion.

What we offer:

· Exciting experience with a fast-paced company

· Opportunity to harness your full potential as well as exposure to the international environment

· Multicultural work environment

· Flexible work environment

· Medical and dental

Oversee the daily operations of the Centre

Liaising with tutors, parents and students

Provide quality customer service through understanding of customers’ queries and needs

Ensure that all customer enquiries are satisfactorily managed, resolved and closed within agreed timeframe

Ensure that student resources, stationery and merchandise are well stocked in the Centre

Monitor and escalate any urgent/complex issues to management

Counter sales of tuition packages

Coordinating marketing and sales activities at branchCommunicating with parents on the new tuition schedules for every start of the semesters or academic year

Administer daily and monthly reports

Periodic preparation for new academic year as well as semesters

Must be energetic and have a business mindset

Able to work both weekends.

Responsibilities:

• Support day-to-day administrative and coordination work to the department
• In charge of filing, data entry and administrative duties
• Preparation and submission of Management reports
• Provide support to ensure effective information flow and communication among various internal and external stakeholders
• Outreach to vendors for business procurement related matters
• Forecast business related budgeting and costings
• Ensure that the company's objectives and sales targets are met
• Any other ad-hoc tasks as assigned

Requirements:

• Candidates must have a minimum of 1 - 2 years relevant office support / business operations / administrative experience
• IT savvy and good in Microsoft Office
• Able to work independently in a fast paced environment
• Able to communicate effectively with various departments

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

The National Robotics Programme Office (NRPO) is responsible for catalysing differentiated robotics R&D capabilities at our Institutes of Higher Learning (IHLs) and Research Institutes (RIs) for the benefit of our economy and society. NRPO also works to foster public-private partnerships to ensure robotics technologies and IPs developed with public funding are relevant for industry and are commercialised into useful products, services and solutions that are adopted in Singapore and around the world.

A key role of NRPO is to bring together end-users across different industries, robotics & automation companies, and our IHLs/RIs to identify use cases and technology gaps that public-private partnerships can help to address. In so doing, we enhance Singapore’s robotics R&D capabilities and help Singapore-based robotics & automation companies to innovate and differentiate themselves in the market.

Another key role of NRPO is to work together with partner agencies to grow our robotics (supply-side) industry comprising system integrators, robot vendors, software and component suppliers. A strong and vibrant robotics (supply-side) industry with companies developing and making robotics products and solutions here for export will help to support our end-user industries and act as vehicles for the commercialisation of technologies and IPs developed by our IHLs/RIs.

We are looking for a self-motivated person with a keen interest in robotics, to join NRPO and lead a team to perform the following:

• Assist Director/DD Industry & Partnerships to develop and implement strategies and initiatives to fulfil NRPO's objectives.
• Conduct industry scans and market studies to identify focus sectors and applications with economic potential for Singapore's new (to build) and existing robotics R&D capabilities.
• Lead a team to establish and manage robotics innovation clusters aligned with the focus sectors and applications.
• Work together with internal and external partners to engage and secure collaboration with international and private sector end-users and robotics & automation companies for translation and commercialisation.
• Explore and implement appropriate models & mechanisms including consortiums for collaboration between industry and IHLs/RIs.
• Work to enhance systems engineering capabilities for industry to develop innovative robotics systems for commercial deployment.
• Lead a team to establish and manage a focal point in our ecosystem to accelerate the growth of SG-based robotics start-ups and SMEs.
• Engage and on-board relevant internal and external partners to support the focal point with their initiatives and programmes.
• Conduct scans to identify promising SG-based robotics start-ups and SMEs.
• Establish and enhance NRPO's network with robotics seasoned entrepreneurs, industry veterans and experts that would add value to the focal point.
• Develop and manage the process of identifying and selecting promising SG-based robotics start-ups and SMEs and matching them to the initiatives and programmes that would accelerate their growth.
• Catalyse the development of standards by obtaining feedback from industry on sector/application best practices for robotics, and initiating standards development work with the relevant partners.
• Plan and execute events that showcase Singapore's robotics innovation ecosystem and that helps to foster connections and collaborations amongst end-users, robotics & automation companies and IHLs/RIs. Such events could be organised, co-organised or participated by NRPO and could be local or overseas.

Requirements:

• 8-10 years of relevant working experience, preferably with a background in robotics industry.
• Familiarity with robotics standards and systems engineering practice are an added advantage.
• Good interpersonal skills to engage and partner diverse internal and external stakeholders.
• Excellent communication skills, both written and oral.
• Good listener with keen eye for industry's needs.
• Strong analytical and problem-solving skills
• Able to think ahead to plan and execute with team.

OFFICE / ADMINISTRATIVE CLERK

MONDAY TO FRIDAY

0900AM TO 0600PM

ABLE TO PREPARE INVOICES, QUOTATIONS AND ALL OFFICE DOCUMENTS

SUPPORTING OPERATIONS WORK.

MUST HAVE COMPUTER SKILLS , I.E MICROSOFT OFFICE, EXCEL, WORD AND POWER POINT.

MAKING PHONE CALLS AND EMAIL TO CUSTOMERS.

UNDERSTAND ACCOUNTING WORK

EXPERIENCE ABOUT 10 YEARS.

SINGAPOREAN OR PR.

Job Description:

• Registration of patient’s visit, issuance of queue ticket, retrieves or create patient records and assist in any administrative work required at front counter
• Billing enquiries and cashiering duties
• Schedule follow-up appointments for patients and advice on the necessary tests / investigations
• Assist in preparing clinic reports
• Liaise with doctors, nurses and internal departments on any clarifications for patient matters
• Assist in counter closing

Job Description

• Min N/O/A levels/ Diploma
• No Experience needed/ Full training and guidance will be provided during work
• Must be able to commit to a minimum of 3 months
• Able to start work immediately as positions are urgent

If you are interested in any of the positions, do kindly drop your most updated resume to [email protected] (Attn: Clinic Assistant)

Thank You.

Leon Leong De Cong

R1551708

Recruiter's Ref Code: #HDC

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)

EA License: 99C4599

Responsibilities:

• Ensure reception area is neat and in order
• Receive guests and connect them with the appropriate party
• Answer calls & Assisting colleagues for room reservation
• Ensuring pantry is kept clean and tidy at all time
• Replenishment of pantry supplies
• Check & Tracking of stocks for stationary
• Arrange printing of business cards
• Recording & filing of invoices
• Issue Purchase Order for rental fee of office premises in system
• Filing & matching of consignment notes
• Keep all the warranty cards (new item purchased) in the folder
• Preventive Maintenance

Requirements:

• Min Diploma in any field
• Min 2-3 years of working experience
• Prior experience working in a MNC will be an advantage

Interested candidates please send your updated resume to:

[email protected]
Attn: Office Administrator (Lifescience MNC/ Central, Up to $4000) #HKA

or call 6736 3280 to look for Kayley
We regret to inform that only shortlisted candidates will be contacted

EA Personnel: Kayley Ng Yin Yi (R1762843)
Company EA Registration Number: Recruit Express Pte Ltd (99C4599)

Responsibilities:

1. Enrollment Management:Process student registrations, withdrawals, and transfers.
   Maintain accurate and up-to-date enrollment records.
   
2. Communication:Liaise with students, instructors, and other stakeholders regarding course details, schedules, and any changes.
   Respond promptly to inquiries and provide support through various communication channels.
   
3. Support Services:Assist students with course-related inquiries, technical issues, and general support.
   Organize and facilitate help sessions or tutorials as needed.
   
4. Record Keeping:Maintain organized records of student enrolments, attendance and assessments. Archieving of all records on a timely and organised manner.
   Generate reports for management and regulatory purposes.
   
5. Logistics:Coordinate logistical aspects of in-person courses, including room assignments, materials distribution, and scheduling.
   Ensure all necessary resources are available for successful course delivery.
   
6. Scheduling:Plan and coordinate course schedules, considering instructor availability, student needs, and any external constraints.
   Manage any changes to the schedule and communicate updates effectively.
   
7. Technology Management:Oversee technical aspects of course delivery, including the learning management system (LMS) and other online platforms.
   Collaborate with IT to address technical issues and ensure a smooth learning experience.
   

Qualifications:

• Proven experience in course administration and operations within an educational or training environment.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in using learning management systems and other relevant technologies.
• Detail-oriented with a focus on accuracy and quality.

Our Industry:

Omnia Office, offers fully equipped and furnished workspaces designed for optimal productivity. From state-of-the-art facilities to personalized services, we prioritize your professional needs. What sets us apart is our commitment to flexibility, providing scalable solutions for businesses of all sizes. On the flip side, subpar service offices may lack essential amenities, hindering your work experience. Omnia Office prioritized excellence office solution that aligns with your business’s need.

About our humans:

Our employee is not just an employee but our Om-family and everyone in our team is a key player in our team. We're all about teamwork, and every idea, no matter where it comes from, is a big deal here. Despite the distinct role each one of us take, plays a big part in the company.

Here in Omnia, Learning is a journey we take together. We've got structure training to help you grow in your career, and every one of us here plays a big part to become the best version of ourselves.

Work isn't just work; it's like being part of a family. We're all in this journey together, making the road less daunting and more fun.

Join us if you are a dynamic and goal-oriented individual with excellence communication skills!

Your superior:
This position reports to the Serviced Office Manager

Roles and Responsibilities:

• Overseeing and ensuring that office units operations run smoothly.
• Be updated in the serviced office sector, understanding on client’s expectations, and changing needs relating to serviced offices, services, and facilities.
• Conduct market research to identify potential clients and business opportunities in the service office sector.
• Analyze market trends and competitor activities to stay ahead of industry changes.
• Handle all leasing activities including the conduct of site inspections and the closure of unit lease as required.
• Build and maintain strong relationships with existing clients, understanding their evolving needs.
• Ensure client satisfaction through effective communication and addressing concerns promptly.
• Perform other ad-hoc duties as assigned

Requirements:

• Local Polytechnic Diploma and above or whichever is higher.
• Goal Oriented
• Excellent communication, written & PR skills are a plus point.
• Strong characteristics with positive attitude and initiative
• Ability to build and maintain relationships with potential clients, brokers, and industry partners.
• Strong networking skills to expand the client base and establish a robust business network.

Heads up!!:

Interview will be conducted at the office :)

This is a full-time, on-site position based in Singapore.

Roles & Responsibilities

• Responsible for the maintenance, configuration, and reliable operation of computer systems (PC, MAC, Linux), network access points, network servers, and virtualisation.
• Install and upgrade computer components (display adapters, network adapters, disk array) and software, manage virtual servers, and integrate automation processes.
• Troubleshoot hardware and software errors by running diagnostics, documenting problems and resolutions, prioritizing problems, and assessing the impact of issues.
• Inventory of all IT-related equipment, including allocations and assignments, for the company.
• Perform or delegate regular backup operations and implement appropriate processes for data protection, disaster recovery, and failover procedures.
• Lead desktop and helpdesk support efforts, making sure all desktop applications, workstations, and related equipment problems are resolved promptly with limited disruptions.
• Installation of our software products at the customer site or remotely.

Requirements

• SG citizen or PR
• IT-related education background.
• 3+ years of database, network administration, or system administration experience.
• System administration and IT certifications in Linux, Microsoft, or other network-related fields are a plus.
• Working knowledge of virtualisation, VMWare, or equivalent.
• Strong knowledge of systems and networking software, hardware, and networking protocols.
• Experience with scripting and automation tools.
• A proven track record of developing and implementing IT strategy and plans.
• Strong knowledge of implementing and effectively developing helpdesk and IT operations best practices, including expert knowledge of security, storage, data protection, and disaster recovery protocols.
• Good oral and written English

Benefits & Work Environment

• Medical, and dental insurance.
• Marriage leave, Compassionate leave, etc.
• Employee stock option (performance-based)
• English-speaking environment.
• A fun, multicultural and energetic team!

Job Requirements:

· Diploma/Degree in Information Technology or equivalent

· Must have minimum 3-5 years of working experience as ICT administrator and AV Specialist

· Must have experience in technical troubleshooting of ICT equipment including PC/Laptop/IPads

· Minimum 2 years of experience in setup, operation and management of AV equipment’s

· Experience in Education/School Industry is Mandatory

· Excellent written and verbal communications skills

Job Description & Requirements

Main Purpose:

Ensure the seamless and efficient operation of IT functions across Apex Singapore and Hong Kong, with a specific emphasis on managing and optimizing Salesforce applications, general IT systems, and support services. This role involves overseeing the maintenance, security, and performance of IT hardware, software, and network infrastructure to enhance organizational productivity and enable informed decision-making through timely and accurate business report generation.

The Salesforce Administrator - IT Operations Specialist will collaborate with cross-functional teams, external vendors, and end-users to address IT needs, implement technological advancements, and ensure compliance with industry standards. The goal is to drive a reliable, secure, and technologically advanced IT environment aligned with the organization's strategic goals, supporting business growth and success.

Roles and Responsibilities

Salesforce Administrator:

1. Manage and enhance the existing Salesforce application, including troubleshooting and reviewing functionalities.
2. Generate comprehensive business reports and develop new reports as required.
3. Liaise with external Salesforce vendors for all related needs.

General IT:

1. Oversee and maintain all IT systems, covering hardware, software, and network infrastructure.
2. Provide technical assistance to retail outlets, addressing computer and software concerns, conducting troubleshooting, and swiftly resolving technical issues.
3. Collaborate with internal teams to understand and address IT needs and specifications, ensuring seamless operations across all sites.
4. Generate business reports using Salesforce and NOVA POS systems, presenting pertinent data and insights to stakeholders.
5. Stay abreast of the latest technological advancements and suggest relevant solutions to enhance IT infrastructure and operations.
6. Regularly perform system audits to detect potential problems and implement necessary upgrades or enhancements for optimized performance.
7. Oversee data security and backup systems, ensuring the safeguarding of sensitive information.
8. Support other departments in setting up and maintaining domains and websites.
9. Provide training and assistance to end-users on IT systems, imparting essential guidance and knowledge for efficient technology utilization.
10. Liaise with external vendors and service providers to resolve technical issues, manage contracts/subscriptions, and maintain peak performance of IT systems.
11. Stay informed about industry trends and advancements, proposing and implementing best practices to elevate IT operations.

Requirements:

1. Possession of at least a Diploma in Computer Science, Information Technology, or a related field.
2. Salesforce Administrator certification is mandatory.
3. Demonstrated experience in an IT Manager role or a comparable position, preferably within a multi-location retail setting.
4. Proficient in computer systems, hardware, software, and network infrastructure.
5. Familiarity with NOVA POS systems is advantageous.
6. Effective problem-solving and troubleshooting aptitude, efficiently handling technical challenges.
7. Strong communication and interpersonal skills, facilitating effective collaboration with teams and stakeholders.
8. Ability to work both independently and in a team-oriented setting, adeptly managing multiple tasks and priorities.
9. Prior experience in the retail industry is highly desirable.
10. Proficient in English speaking and writing.

Senior Operation Manager

Working Location: Warehouse – Woodland
HQ location: Central
Working Day : Monday – Friday ( office hour )
Salary : $4,000 - $5,000

Responsibilities:

Warehouse Management:

• Oversee all aspects of warehouse operations, including inventory control, receiving and dispatching goods, and maintaining accurate records.
• Implement and refine warehouse processes to optimize efficiency and productivity.
• Ensure proper storage and handling of materials and finished products, adhering to safety regulations.
• Conduct regular inventory audits and reconcile discrepancies.
• Liaise with global suppliers and retailers to ensure orders are delivered in a timely manner

Production Operations:

• Lead a team and overlook fragrance assembly and packing following established procedures and ensuring quality control.
• Perform routine maintenance and troubleshoot minor production issues.
• Maintain detailed production records and ensure compliance with safety regulations.
• Coordinate with other departments (purchasing, quality control) to ensure smooth production operations.

General Responsibilities:

• Lead and motivate warehouse and production staff, fostering a positive and collaborative work environment.
• Develop and implement cost-saving initiatives to optimize operational efficiency.
• Contribute to continuous improvement projects, identifying and implementing process improvements.
• Maintain accurate documentation and reports for all operational activities.
• Conduct routine inspections and preventive maintenance tasks to identify and address potential issues before they disrupt production.
• Maintain accurate records of production data, equipment performance, and maintenance logs.
• Assist with troubleshooting and resolving production line issues, working collaboratively with team members and supervisors.
• Maintain inventory of supplies
• Liaise with component suppliers for stock of goods
• Ensure maintenance for stock of finished products
• Liaise with logistics / shipping company to ensure timely shipping and clearing customs for delivery of goods

Qualifications:

• Minimum of 3 years of experience in a warehouse or production management role.
• Possesses a Diploma or Degree in business or project management equivalent
• Experience operating fragrance production machinery (a plus) and/or be able to understand basic machinery mechanics.
• Proficient in Microsoft Office Suite and warehouse management software (a plus).

WhatsApp: https://wa.me/6596112291 (Kyra)

Email: [email protected]