Responsibilities:

• Responsible for sourcing, comparison, selection and negotiation with existing/potential new suppliers
• Handle procurement and vendor management
• Handling purchase requisition, quotation and issue PO
• Prepare invoice to customer
• Staff claims checking and reimbursement
• Leave record keeping
• Update records and maintain proper and effective filing systems
• Assisting with general office admin and maintaining a clean and organized workspace
• Ensure proper maintenance of office equipment/facility
• Make necessary travel arrangements for employees/Director
• Assisting with financial data entry and maintaining accurate records
• Provide relevant support as necessary and other ad-hoc works assigned

Tipsy Collective is a multi-concept holding group led by a team of passionate individuals who seek to present hospitality uniquely through a series of thoughtful concepts. Crafting experiences is what drives us at Tipsy Collective, we do so with carefully curated elements through Live Entertainment, Gourmet Food and Premium Drinks. More importantly, each concept has a convivial core and an element of fun.

Responsibilities:

• Handle daily market list ordering. Receives P.R list from the end user via system on a daily basis and arranges for delivery of those items daily.
• Coordinate with end user for the products specification required and work with suppliers to ensure daily requirements are met and timely delivery.
• Ensure all F&B products order are listed in the approved items & approved vendor list.
• Arrange any urgent items required in case of emergency requirements. May be as cash purchase depending upon requirement urgency level.
• Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Monitor vendors for quality, service and price meeting all Tipsy’s guidelines and quality specifications.
• Obtain competitive quotations for Tipsy’s requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for any items costing more than a certain amount (As per company DAL policy) and inquire into prices from various suppliers. A minimum of three independent genuine quotations must be obtained.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Conduct market surveys of all items to be purchased for the purpose of cost savings.
• Liaises and co-operates with all Department Heads to ensure that every department in the Tipsy’s receives goods and services as they required on a timely basis.
• Keep a track of open purchase orders & follow up with vendors for timely supply and closure of orders.
• Assist the Assistant Purchasing Manager on tender process, supplier selection etc.
• Assist the Assistant Purchasing Manager for the food/material supplier audits to confirm compliance with food safety standards. Understand, assist, and update food supplier’s audit files and documents to ensure food safety compliance.
• Coordinate with end user departments for quality control to ensure the receiving of standard quality of product.
• Coordinates all administrative matters within the department and other departments on purchases. Maintains all documents, files and listings up to date.
• Assist Store & Receiving in receiving of items ordered and store functions as and when required.
• Complies with all the Tipsy's Policy & Procedures, Accounting Standards, Safety and Security standards and requirements.
• Perform any other duties as assigned by the Assistant Procurement Manager and / or management.

Requirements:

• Holds a Diploma or equivalent.
• Passionate about the F&B industry.
• At least 2 years’ experience in similar role.
• Proficient in computer literate, particularly skilled in Microsoft Excel and Word.
• Enjoys working in a dynamic, fast-paced environment, team player attitude, and a proactive can-do attitude.
• Ability to work under pressure to meet deadlines.

Roles & Responsibilities:

• Collaborate with stake holders to meet parts requisition timeline.

• Build relationships with suppliers and negotiate for best value.

• Process requisitions and update management on status of orders.

• Creating and managing purchase orders (POs), ensuring accuracy, and coordinating delivery schedules to meet operational needs.

• Monitoring inventory levels, optimizing stock levels to minimize costs while maintaining sufficient supply.

• Analyzing costs, comparing prices from different 3 suppliers, and making decisions that optimize cost-effectiveness while maintaining quality standards.

• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.

• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.

• Collaborating with quality assurance teams to ensure purchased goods and services meet required standards and specifications.

• Build, maintain and manage supplier relationships and keep up good communications.

• Ensure that a professional and consistent approach is taken in relation to all supplier relationships.

• Ensure compliance to company guidelines, purchasing policies and procedures and guidance during supplier negotiations and contracts award process

Qualifications

• Preferably with 3-5 Year(s) of working experience in Manufacturing industry and/or any other related field/industry is required for this position.

• Candidate must possess at least Diploma / Bachelor's Degree and/or equivalent, preferably in relevant course of study.

• Relevant experience preferred.

Skillset(s) Requirement:

• Excellent computer skills (Excel, Microsoft Word, PowerPoint).
• Familiarity with integrated Enterprise Resource Planning (ERP) system would be beneficial

Job Description:

• Optimise procurement and vendor management activities to support sourcing efforts.

• Collaborate with stakeholders to develop IT sourcing strategies that maximise value for the organisation.

• Manage supplier relationships and negotiate critical/high value contracts, evaluating supply alternatives, developing negotiation strategies, and conducting key supplier business reviews.

• Execute sourcing action plans and assist in optimising sourcing procedures to attain maximum efficiency and optimal outcomes.

• Maintain business relationships with suppliers while continually scouting for new suppliers.

• In addition to strategic sourcing, you will also support vendor management activities by implementing new vendor onboarding, renewal, and offboarding processes, ensuring compliance activities are performed, and conducting regular risk reviews on all vendors to ensure the suitability of ongoing business engagements.

• Work collaboratively with a cross-functional team to provide solutions.

Requirement:

• Bachelor or Diploma in Business Administration or Supply Chain Management or equivalent from a recognized tertiary institution.

• Demonstrated ability to negotiate and influence internal and external stakeholders to deliver results.

• Solid analytical skills demonstrated in performing bid analysis, cost analysis, fair-value analysis, and scenario modelling.

• Excellent understanding of 3rd party risk management and corporate compliance.

• Effective written and verbal communication skills.

• Able to interface with multiple levels of management.

• High level of integrity and dependability with a strong sense of urgency.

• Minimum 5 year and above relevant experience in the IT industry is an added advantage.

Responsibilities:

· Reviews and processes purchase orders

· Maintains records of goods ordered and received

· Evaluates vendors based on quality, timeliness, and price to meet high quality standards

· Schedules deliveries and proactively ensures timely fulfilment of orders within strict deadlines

· Collaborates with fellow Store managers/executive to monitor inventory and determine supply needs

· Ensures quality of procured items and addresses problems when they arise.

· Stays ahead of trends in procurement

· Executes and collates documents for billing and payment

· Generate monthly costing report

· Prepares and presents monthly WIP meeting minutes

· Effectively handles ad hoc assignments or tasks as required

Requirements:

· Diploma/NITEC or equivalent in a relevant field, such as Logistics/Supply Chain Management

· Highly motivated and eager to learn

· Initiative, independent, self-driven, responsible and result oriented, and takes ownership of tasks

· Team player with excellent communication and collaboration skills, and able to work in a fast-paced environment

· Fresh graduates welcome to apply

We are seeking a proactive and results-driven Procurement Executive to join our team. As a Procurement Executive, your primary responsibility will be to facilitate the procurement, and development of products in collaboration with our product designers, print designers, and suppliers. You will play a crucial role in ensuring the successful execution of our product development initiatives by maintaining strong relationships with suppliers and overseeing the entire product lifecycle. This position requires excellent communication, negotiation, and project management skills.

Responsibilities:

• Negotiate prices, coordinate activities, and ensure timely delivery from Chinese suppliers.
• Conduct daily follow-ups with suppliers to ensure adherence to timelines and specifications.
• Assist in product development by communicating specifications, coordinating resources, and maintaining documentation.
• Oversee the management of product samples, including requesting, tracking, and evaluating samples.
• Establish and maintain strong relationships with vendors, stakeholders, and suppliers.
• Closely monitor and update product status.
• Manage purchase orders and oversee the ordering process.
• Perform various administrative and ad-hoc duties as assigned within the department.

Job Requirements:

• Minimum of 1 year of relevant experience preferred; training will be provided.
• Strong planning, organizational, and time management skills.
• Excellent interpersonal and communication skills.
• Self-motivated, proactive, and able to work independently as well as in a team.
• Comfortable in a fast-paced environment.
• Proficiency in English is required; Mandarin proficiency is advantageous.

Responsibilities:

• Report to Procurement Manager
• Perform full spectrum of procurement activities
• Negotiate with vendors on commerical Purchase Order terms and conditions, pricing and delivery date to meet project schedule
• Assist in process of procurement, generate, validate and maintain change of Purchase Order System according to project needs
• Reviewing, comparing, analyzing and approving products and services to be purchased
• Input and maintain data in procurement related tools and applications
• Source and on-board potential suppliers where required and to follow correct procedures and documentation when engaging suppliers
• Ensure that all assigned supplier contracts are up to date and all records are save appropriately
• Support and maintain quality management system (ISO 9001)
• Assist of the office IT co-ordination matters with external technical support for troubleshooting, all PC hardware and software assets management, email set-ups
• Any ad-hoc duties as assigned by the superior or procurement manager

Requirements:

• Diploma in purchasing
• With 3-5 years of procurement experience
• Knowledge of procurement processes, policies and procedures
• Excellent communication and negotiation skills
• Commitment and initiatives to complete any urgent tasks timely

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R23119309 | EA License 16C7883

Roles & Responsibilities

The role will work independently to source for new suppliers according to Direct & Indirect requirements.

Candidates should possess knowledge and experience in:

· Identify potential suppliers, conduct supplier evaluations, and negotiate T & C of Purchase with suppliers.

· Evaluate quotations, create competitive advantage for best price, lead time and delivery terms

· Prepare and execute contracts as well as perform post-award administration

· Coordinate with internal stakeholders to ensure alignment with project timelines and budget constraints.

· Ensure compliance with relevant laws, regulations, company’s guidelines and policies

· Collaborate with legal and compliance teams to address any contractual or regulatory issues.

· Identify cost savings opportunities and manages cost reduction activities to achieve annual cost reduction

· Monitor and evaluate supplier performance based on key performance indicators

· Implement corrective actions as needed to address any performance issues.

· Understand the concept of Purchase Requisition, Sourcing, quotation evaluation, till Purchase order placement to Supplier.

· Provide regular updates to management on procurement metrics and performance.

Requirements:

· At least 3 years experience in a Strategic Sourcing in Direct and / or Indirect procurement business environment, knowledge in Construction & Engineering industry Sourcing and Procurement.

· Deliverable-focused, self-motivated with a mindset to excel in a multi-stakeholder environment.

· Good written, verbal and presentation skills

· Self-motivated and open to changes.

· Excellent communicator able to demonstrate communicating effectively with senior management, supplier, and internal stakeholder.

Responsibilities:

• Monitor of delivery of orders and ensure timely delivery; liaise with operations and suppliers on products delivery issues, quality issue (defects) and take corrective actions (replacement etc) to rectify issues, in accordance to the company’s standards and procedures.
• Sorting of invoices and relevant documents
• Liaise with operations and suppliers to ensure proper procurement procedures are carried out so that invoices are processed timely
• To perform timely verification and processing of Invoices in the ordering system; check and verify pricing as per agreement with supplier
• Process requisition from outlets and arrange for delivery and maintain inventory list; monitor stock level
• Tabulate data and generate timely procurement and price evaluation reports to Management for review
• Maintain updated records on suppliers pricing, terms and contact correspondence
• Maintain proper filing an documentation of Purchase Orders, Invoices, Contracts and Agreements
• Other administrative and ad-hoc duties relating to purchasing functions

Perform any other tasks as assigned when necessary.

· Liaison and Coordinator with supplier and project teams.

· Maintain, source, and procurement of material.

· Issue purchase orders and data entry.

· Participate in strategic planning of procurement for the company.

· In charge of the centralized purchases for the company.

· In charge of the store and purchase of the materials.

· To do stock inventory within a year.

· In charge of creditor invoices, delivery orders, and pricing.

· ISO preparation for internal and external audits.

~ Analyse, monitor, and forecast inventory levels.

~ Initiate and lead cost-saving initiatives.

~ Liaise with local suppliers.

~ Maintain and update the approved supplier list.

~ Monitor and keep optimal inventory levels.

~ Source, evaluate, and qualify suppliers.

Job Description

• Report to Procurement Manager and Sales Director
• Perform full spectrum of procurement activities
• Handle all projects ordering which will include price negotiation, arrangement of shipments and all matters related
• To follow up on all projects procured status with suppliers and liaise with clients on delivery, pricing matters (for both local and overseas)
• Have regular discussions/meeting with sales and project teams to understand the progress of all projects.
• Able to communicate with clients and suppliers independently
• Generate Project Procurement Report, costing report, delivery forecast and present to upper management for all procured projects
• Lead and manage the logistics team members in terms of goods receiving, allocation of stocks and keep track of stock inventory
• Conduct monthly stock taking with logistics team
• Any ad-hoc duties as assigned by Superior, Procurement Manager and Sales Director

Requirements

• Preferred Advanced Diploma in Business Management or equivalent
• Minimum 5 years of relevant working experience
• Attentive to details and figures
• Good interpersonal skills
• Proficient in MS Office Skills (Excel, Words, PowerPoint)
• Adapt to fast paced working environment
• 5.5 days work

Purchasing & Logistics Assistant

Roles & Responsibilities

• Liaise with Vendors on purchase.
• Negotiating credit terms and pricing.
• Processing of purchase request
• Build and maintain relationships with key principles and suppliers.
• Co-ordinate with staff involved in procurement and purchasing.
• Coordinate with suppliers on delivery lead time, monitor & expedite delivery schedules.
• Ensure quality, shipping documentation and other logistics processes are in order.
• Liaise with sales team for sales forecast and project team for planning of stock.
• Responsible to maintain and keep inventory data up to date, to reduce out of stock and ageing stocks.
• Coordinate and receive incoming equipment and machine parts.
• Ensure proper housekeeping, safety, security and layout of stock in the store.
• Complete necessary paperwork associated with receipt and delivery order of goods.
• Participate in inventory stock checking.
• Any ad-hoc duties assigned by manager.

Requirements

• Candidate must possess at least ITE Certificate.
• Proficiency in MS Office.
• Min.3 year of logistics & warehousing experience preferred.
• Proactive, positive and responsible individual.
• Possess a forklift license (preferred)
• A team player with good interpersonal and able to communicate effectively in English is essential.

Position Overview:

Procurement & Supply Chain Manager optimizes logistic operations and resources by utilising warehouse management process system, ERP and space capacity to ensure timely receiving of incoming and delivery of outgoing.

To lead key strategic initiatives and projects with the goal to fine-tune order fulfilment and supply chain processes, improve internal procurement and accuracy and meet budget expectations.

The role also needs to communicate and work well with all stakeholders and good team worker and collaborate cross-functionally to align business objectives and optimize operational synergies.

Main Functions & Responsibilities:

LEADERSHIP TEAM MEMBERS OF HST

· Contribute actively in Leadership teams meetings, decision making and activities

· Proactively and positively participate in cross-company projects and initiatives

· Ensure employee engagement and employees development and upskilling

· Collaborate with other key members in Leadership team

MANAGEMENT ROLE

· Fulfil all the responsibilities of line management to the employees reporting direct into the role

· Foster a working culture in alignment with the company Vision and Mission, fostering an environment that is respectful and psychologically safe

· Lead or participate as a project team member to any cross-company projects as requested

· Mentor, coach, provide feedback and learning opportunities to employees in your organisation

PURCHASING

· Timely replenishment of stock to ensure optimal stock level is maintained

· Continuously assess cost reduction opportunities and ensure goods are sourced and procured at competitive prices, delivering optimal value for the business

· Perform inventory forecasting by coordinating with sales and marketing

· Analyze sales trends and other market factors, incorporating this analysis into forecasting and inventory planning

· Review and recommend strategic policies and procedures

· Initiate activities for clearing obsolete stock

· Review and negotiate existing contracts terms and conditions with vendors to ensure on-going feasibility. Performing risk assessments on potential contracts and agreements

· Close cooperation with the Warehouse team on the arrival of goods to ensure efficient space management

· Stay informed about Import/Export regulations and ensure compliance

SUPPLY CHAIN

· Supervise day-to-day operations of the warehouse operations including storage, distribution of goods, logistics and adhere to all safety practices

· Inventory management and control to ensure high stock accuracy

· Order fulfilments are completed on-time and with high order accuracy. To resolve any operational issues whenever it arises

· Provide guidance, mentorship to Warehouse & Production team members to ensure team effectiveness

· To foster a collaborative and positive work environment, encourage teamwork and resolve conflicts within the department

· Drive continuous improvement with the team to identify potential areas for improvement through regular team meeting and evaluate process efficiency

· Collaborate with cross-functional department to implement best practices and process improvement to save cost

· Manage the overall logistics budget

· Lead and execute the tender management for all general hardware supplies. This includes seeking approval, contract management and resolve any issues whenever required.

· Ensure and continuously seek to improve optimal production yield

Requirements:

· Degree/Diploma in Marketing, Business, Supply Chain preferred

· Min 3 - 5 years of experience in Procurement, Warehouse &/OR Production role in Healthcare and FMCG

· Result oriented, analytical and creative in solving problems

· Proficient in Microsoft Excel, Powerpoint and ERP will be an added advantage

· Attention to details and highly self-motivated

· Highly organized and detail-oriented

· Strong collaboration and communication skills and capacity to influence and build relationships with internal and external stakeholders

· Analytical skills with Business and Financial acumen

· Dynamic team player with strategic and creative mindset

· Good initiator with strong multi-task and time management skills

Job Description:-

- Process Material Requisitions from sites
- Ensure proper and complete closure of all Materials Requisitions
- Support projects team and contracts dept in sourcing for specify materials and equipment

- Negotiate & secure best prices and payment terms with supplier
- Verify delivery order / invoice quantity and rate with Purchase Order
- Maintain and update the approved supplier list in accordance to company's ISO procedure
- Monitor, maintain and update status and allocation of assets (machinery and equipment)
- Monitor maintenance schedule, servicing, calibration for machinery or equipment
- Monitor and update material, rental price

- Provide administrative support

- Others duties as assigned

Requirement:-

- Diploma / Certificate in Purchasing Management

- Good in communication and negotiation skills

- Min 2 years relevant work experience, preferably in construction field

JOB TITLE: SENIOR PURCHASING EXECUTIVE

Links to: Assistant Finance Manager

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open, and innovative community with our learners, parents, and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognized as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

The job-holder is responsible for administering the purchasing activities and ensuring that all purchases are made and delivered as per stakeholders' requirements.

ROLE AND RESPONSIBILITIES

Operational Management

• Enter and process Purchase Request and Orders
• Support in any new system implementation and migration of Purchase Request & Orders as and when required
• Ensure data accuracy and integrity are maintained in the system
• Process the purchase orders by liaising with suppliers and stakeholders
• Track the status of requisitions, contracts, and orders
• Submit advance payment/deposit request to Accounts Payable in SAP
• Manage credit card purchases and payment
• Ensure all stakeholders and/or suppliers pertaining to queries about order status, changes, or cancellations are responded
• Lead in the sourcing process locally and overseas for new goods not supplied by regular principals/suppliers
• Manage the air and sea freight and liaise with forwarders on services and costs
• Check shipments when they arrive to ensure that orders have been fulfilled correctly and that goods meet specifications
• Manage the local and overseas purchase inquiries from stakeholders
• Lead process improvement initiatives for the purchasing function
• Manage the Purchasing Executive to meet stakeholders' requests
• Reviewing and reconciling all of the transactions related to procurement activities for month-end closing/year-end closing with Accounts Payable.

Procurement and Control

• Ensure all purchase requests are approved within mandated guidelines
• Review requisition orders to verify accuracy and specifications
• Monitor contractor performance, recommending contract modifications when necessary
• Analyse and reporting of purchasing activities and budget balances

Administrative

• Generate RFQ proposals, requirements documentation, and tender documents if needed
• Submit administrative reports as requested by the Manager or Senior Management
• Support school activities when required
• Perform any other duties as assigned by the Manager/Senior Management

QUALIFICATIONS AND SKILLS

• Minimum Diploma qualification
• More than 5 years of relevant purchasing/administration working experience
• Required lifting, moving, and pushing of heavy/bulky goods from time to time
• Working experience in the education industry is preferred
• Knowledge of procurement methods and procedures of a centralized purchasing function
• Knowledge of the ERP system SAP S4 Hana is preferred
• Possess good IT skills and knowledge. Proficient in Google Workspace and Microsoft (MS) Applications.

Nexus International School (Singapore) is committed to the safety and well-being of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal-opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills, and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

Interested candidates may apply here: https://careers.taylors.edu.my/job-invite/3654/

Job Description:-

- Process Material Requisitions from sites
- Ensure proper and complete closure of all Materials Requisitions
- Support projects team and contracts dept in sourcing for specify materials and equipment

- Negotiate & secure best prices and payment terms with supplier
- Verify delivery order / invoice quantity and rate with Purchase Order
- Maintain and update the approved supplier list in accordance to company's ISO procedure
- Monitor, maintain and update status and allocation of assets (machinery and equipment)
- Monitor maintenance schedule, servicing, calibration for machinery or equipment
- Monitor and update material, rental price

- Provide administrative support

- Others duties as assigned

Requirement:-

- Diploma / Certificate in Purchasing Management

- Good in communication and negotiation skills

- Min 2 years relevant work experience, preferably in construction field

• Overseeing and supervising employees and all activities of the purchasing department.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.

Job responsibilities:

Develop and maintain strong relationships with suppliers

Conduct market research

Monitor market trends

Collaborate with cross-functional teams

Requirement:

Diploma/ Degree with 5 years related experience

Demonstrated experience in negotiating contracts, managing vendor relationships

Good communication and interpersonal skills

Ability to multitask

Strong negotiation and contract management skills.

Familiarity with EV Industry

Job Salary: 3200 to 3600

Job Description: We are looking for a passionate and motivated Sales/Procurement Executive to join us.

Main Responsibilities:

* Handle full spectrum of procurement related activities.

* Support daily operational purchasing needs

* Responsible for sourcing, negotiation and purchasing activities.

* Assess local and overseas supplier’s products to ensure that they comply with specifications and meet the company’s required quality standards.

* Seek and partner with reliable vendors and suppliers

* Continuous improvement to source for most competitive/alternate materials and manage supplier performance.

* Implement inventory control measures to minimise stockouts and overstock situations.

* Conduct regular inventory audits to ensure accuracy.

* Prepare regular reports on procurement activities, costs and performance metrics for management review.

* Identify and drive process improvements to increase efficiencies and effectiveness.

* Ensure all procurement activities adhere to company policies, ethical standards and relevant regulations.

* Maintain accurate procurement records and documentations.

* Follow-up the status of purchase orders with suppliers to ensure timely delivery; and communicate status of orders with internal stakeholders.

* Maintain and develop good vendor relationships.

* Ensure procured products are received accurately and in a good condition; and to feedback to suppliers should there be quality issues.

* Monitor the inventory aging and maintain healthy stock level.

* Undertake any other tasks assigned from time to time as maybe required in his/her role

Support Sales in preparing of Quotation

* Arrange incoming and outgoing shipment / Liaise with shipping company for import details

* Monthly update of customer's blanket orders

* To raise Sales Order and Invoices

* To attend to customer enquiry through email and phone calls Involved in customer order fulfilment activities; provide administrative and operational support to ensure on-time delivery

* Responsible for preparing documents/labels to meet customers’ requirement, as required

* Coordinating of shipments for export orders

* Coordinate with operation team to ensure delivery runs smoothly

* Assist with sales quotation to customers for standard items

* Attend to sales calls and follow-up with customers

* Involved in ensuring that inventory level is sufficient

* Coordinate on product replenishment with warehouse and production team

* Preparation and submission of invoices for timely billing

* Upkeep and maintain proper filing

* Perform any other ad hoc assignments assigned

Requirements:

* Immediate starter is preferred

* Min 3 years' experience

* Competent in MS Office applications. Familiarity with Quickbooks software is an added advantage

* Good communication and interpersonal skills

* Detail oriented and able to multi-task.

* Demonstrates sense of initiative with the ability to work independently and as a team player.

* Results-oriented and able to abide by tight deadlines with a strong sense of responsibility.

* Able to start work within short notice/immediately.

6 day work week. Monday-Saturday 9am - 7pm

Job Types: Full-time, Permanent

Company Overview

4Fingers is a premier Quick Service Restaurant (QSR) renowned for our signature crispy fried chicken, committed to serving high-quality, delicious meals in a fast-paced setting. We are committed to exceptional customer service and innovative menu offerings; we aim to delight our customers and exceed their expectations at every visit.

Job Descriptions:

• To source and evaluate suppliers based on price, quality, reliability, and delivery speed.
• Negotiate contracts, terms, and pricing with suppliers to achieve cost savings and favourable terms.
• Conduct market research to stay informed about industry trends, supplier offerings, and pricing fluctuations.
• Coordinate with internal stakeholders to understand procurement needs and requirements.
• Process purchase orders and ensure timely delivery of goods to meet operational demands.
• Monitor inventory levels and manage inventory control to optimize stock levels and minimize wastage.
• Maintain accurate records of procurement activities, contracts, and supplier information.
• Resolve any issues or disputes with suppliers regarding quality, delivery, or invoicing.
• Ensure compliance with company policies, procurement procedures, and regulatory.
• Provide administrative support such as handling correspondence, assisting with data entry and generating reports.

Requirements:

• Bachelor’s degree in business administration, Supply Chain Management or equivalent
• Min 1 -2 years of relevant experience.
• Experience in procurement, sourcing, or supply chain management, preferably in the F&B industry.
• Ability to build and maintain relationship with suppliers.
• Possess good communication and interpersonal skills.
• Proficiency in Microsoft Office suite
• Detail-oriented with a focus on accuracy and quality.
• Ability to work independently and collaboratively in a fast-paced environment.

Purchasing and Admin Executive

The Procurement Executive will be in charge of daily procurement activities such as sourcing, reviewing and purchasing the most cost-effective materials/items needed. The incumbent must be able to multitask and work in a fast-paced environment.

RESPONSIBLITIES

· Source and evaluate new vendors for supply of identified materials for company’s portfolio of business.

· Able to negotiate with existing and new vendors to ensure timely delivery in most cost-efficient manner within agreed budget.

· Track and monitor delivery of purchased items within agreed schedule and confirm delivery of items per agreed specifications by respective vendors.

· Continuously refresh strategies to adapt to evolving business needs and external factors, ensuring a resilient and sustainable supply chain.

· Identify and develop relationships with potential new suppliers,
including startups, to enhance supplier diversity and innovation. Stay abreast of market trends and technological advancements to drive continuous improvement and competitiveness.

· Oversee warehouse and inventory management processes to optimize stock levels, minimize carrying costs, and ensure timely availability of materials and equipment for project requirements.

· Conduct periodic review of existing vendors, provide and execute recommendations to ensure vendor performance on pricing, quality and delivery.

· Provide support to management in reviewing and recommending procurement policies including use of appropriate tools to meet company’s evolving business needs.

· Answer phone calls

REQUIREMENTS

· Minimum 5 years of experience in procurement position

· Able to manage a multitude of projects and/ or vendors simultaneously

· Meticulous and strong attention to details to ensure correct capture and issuing of orders

· Work experience in similar position within construction industry

Job Responsibilities

• Responsible for assisting in checking requisitions, obtaining quotes, examining bids and purchasing vehicles.
• It required to monitor the cost, schedule, and scope of assigned purchases to ensure best quality at best value.
• Assist potential customers by matching their desires, needs, and budget to the appropriate car.
• Understanding the characteristics, capabilities, and features of all cars, and providing the potential customer with detailed information, including comparing different competitive models.

Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level in any field
• English & Mandarin to communicate with mandarin speaking customer
• Mature with excellent communication and interpersonal skill
• Can-do attitude and self-motivated, be a good team player
• Energetic, enthusiastic character with passion
• With positive mind to adapt dynamic environment

Responsibilities:

• Responsible to source, negotiate and purchase materials from approved local & overseas vendors.
• Take lead in sourcing for new goods not supplied by regular principals/vendors with the aim to reduce cost whilst maintaining quality and requirements.
• Ensure all purchase request are approved within mandated guidelines.
• Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications required for the project.
• Process the purchase orders correctly by liaising with suppliers, stakeholders and purchasing admin.
• Manage the daily operational purchasing needs such as following up on Purchase Orders delivery and shipment schedules.
• To effectively manage the air and sea freight costs by optimizing the relevant use of incoterms.
• Resolve supply, quality, service and invoices issues with vendors and or other stakeholders.
• Evaluate supplier performance based on quality standards, delivery time & best competitive prices accordingly to criteria and Company’s requirements.
• Responsible for implementing procurement strategies on urgent deliveries and long lead time items to meet project timeline.
• Undertake any other assigned ad-hoc duties.

Requirements:

• Minimum Diploma in Procurement/ Supply Chain/ /Marine/ Engineering or equivalent certifications.
• Preferred 3 years relevant working experience in a similar capacity preferably in Construction/Marine/Offshore industry.
• Good negotiation, communication and interpersonal skills.
• Able to work well under stress in a fast pace environment
• Proficient in the use of MS Office Application (Words, Excel) and an acceptable understanding of ERP.
• An organized team player with sense of priority & close attention to details.

Responsibilities

· Seek to minimize project costs and risks while achieving required legal standards and statutory building regulations

· Prepare project estimates and costs and keep track of variations to the contract

· Preparing reports, analyses, contracts, budgets, risk assessment, and other documents.

· Solicit competitive quotations per project requirements with negotiation with suppliers for contracts, favorable commercial terms and conditions and pricing

· Prepare purchase documents, quotation, tender agreement and contracts if necessary (client’s asset list, project costing sheets, vendor’s monthly progress claim, tracking progress claims from clients and vendors)

· Participate in meetings for claims, arbitration and dispute resolution

· Collaborate with requestors and suppliers to resolve issues related to requirements, substitutions, priorities, damages, quality delivery and other important terms and conditions

· Follow up with vendors to ensure prompt delivery and fulfilment of customers’ order

· Perform RFQ and total cost analysis

· Handle miscellaneous projects as and when necessary

Requirements

· Diploma/Degree with at least 3 years relevant experience

· Operational experience in the construction industry and having QS skillset will be an advantage

· Must be versatile, responsive and able to adapt to changes as required

· Strong negotiation skills and able to work independently or/and as a team player

· Good interpersonal and communication skill

Job description

Responsibilities:

• General administrative duties
• Handling, sorting, updating and filing of documents
• Request for Quotation, Follow up Purchase Order/Site Order
• Match invoice, DO and PO, ensure correct billing prices
• Maintain and update purchasing document/records

Requirements:

• Candidate must possess at least Primary/Secondary School/"O" Level in any field.
• At least 1 Year(s) of working experience in the related field is required for this position.
• Proficient in MS Office Applications
• Meticulous and willing to learn
• Familar Plumbing & Fitting as well
• Autocount system knowledge

Please include these into your resume:

• Last drawn salary
• Expected salary
• Reasons for leaving (past and current employment)
• Notice period