About Statrys
Statrys is an international online payment services provider on a mission to empower the growth and success of businesses in the global marketplace. We fuel SMEs with innovative financial solutions, including business accounts in multiple currencies, invoice software, and company registration services in Hong Kong and Singapore, where you'll be actively involved.

Founded in Hong Kong, we're rapidly expanding across Asia and Europe, ensuring our clients receive seamless and efficient financial services wherever they operate.

Learn more about us at https://statrys.com.


Job Summary

As the Company Secretary at Statrys, you will play a pivotal role in shaping the future of businesses in Singapore. This position offers you the unique opportunity to work with a global specialized team dedicated to company incorporation services, a cornerstone of our firm's offerings. Your expertise will ensure that our clients navigate the complexities of setting up a company seamlessly and that they do so in full compliance with all legal and regulatory requirements.

This role is tailored for a registered, qualified individual with 4-8 years of hands-on experience in company incorporation services.

At Statrys, we are committed to exceeding client expectations and setting new standards in the corporate services industry. As the Company Secretary Lead, you will be at the forefront of this mission, driving excellence and innovation in service delivery.

Key Responsibilities:

Company Incorporation Services: Handle the full spectrum of corporate secretarial duties, including company incorporations, registration of foreign branches & representation offices, striking-off of companies, preparation of directors/shareholders resolutions for ongoing corporate secretarial matters for clients, application of employment passes, opening bank accounts and change of signatories, etc

Client Consultation and Onboarding: Provide expert advice to clients on the most suitable type of company structure based on their business needs, and manage the onboarding process, including due diligence and Know Your Customer (KYC) procedures.

Nominee Director Services: Act as a nominee director for client companies, fulfilling all legal and fiduciary responsibilities.

Compliance Oversight: Ensure all company incorporations comply with the relevant statutory and regulatory requirements. Conduct periodic reviews of KYC and CDD information of existing relationships, including but not limited to higher-risk relationships, to ensure their profile remains updated. Ensure compliance with relevant statutory and regulatory requirements by both the company and clients.

Stakeholder Communication: Manage and control the communications with clients and the regulatory bodies (e.g., ACRA/IRAS)

Quality Assurance: Implement and maintain quality control procedures to ensure the highest service standards.

Business Development: Work closely with the sales and marketing teams to develop strategies for attracting new clients.

Requirements:

Qualified individual to be local/nominee director

Senior: 4-8 years of hands-on experience in company incorporation
services

Strong understanding of local and international business laws and regulations

Excellent communication and written skills in English.

Proficiency in using company incorporation software and tools

Ability to work independently, multitask and efficiently with the different business units and support teams.

Demonstrated ability to liaise with government agencies and other regulatory bodies

Strong problem-solving skills, meticulous, detailed and deadline-oriented

High level of integrity and discretion

Demonstrate the ability to build and maintain relationships with various entities, such as banks and accountants, and improve different partnerships to better serve our clients.

How to Apply:

Interested candidates should send their resume to Nestor GARCIA – [email protected]

About Statrys
Statrys is an international online payment services provider on a mission to empower the growth and success of businesses in the global marketplace. We fuel SMEs with innovative financial solutions, including business accounts in multiple currencies, invoice software, and company registration services in Hong Kong and Singapore, where you'll be actively involved.

Founded in Hong Kong, we're rapidly expanding across Asia and Europe, ensuring our clients receive seamless and efficient financial services wherever they operate.

Learn more about us at https://statrys.com.

Job Summary

As the Company Secretary Executive at Statrys, you will play a pivotal role in shaping the future of businesses in Singapore. This position offers you the unique opportunity to work with a global specialized team dedicated to company incorporation services, a cornerstone of our firm's offerings. Your expertise will ensure that our clients navigate the complexities of setting up a company seamlessly and that they do so in full compliance with all legal and regulatory requirements.

This role is tailored for a registered, qualified individual with 1-4 years of hands-on experience in company incorporation services.

At Statrys, we are committed to exceeding client expectations and setting new corporate service standards. As the Company Secretary Lead, you will be at the forefront of this mission, driving excellence and innovation in service delivery.

Key Responsibilities:

1. Company Incorporation Services: Work with the full spectrum of corporate secretarial duties, including company incorporations, registrations, and ongoing client matters.
2. Client Consultation and Onboarding: Support the onboarding process for new clients, assisting with due diligence and Know Your Customer (KYC) procedures.
3. Nominee Director Services: Act as a nominee director for client companies, fulfilling all legal and fiduciary responsibilities.
4. Compliance Oversight: Ensure compliance with all statutory and regulatory requirements for company incorporations. Assist with maintaining accurate and up-to-date KYC/CDD information for client relationships.
5. Stakeholder Communication: Contribute to effective communication with clients and regulatory bodies (e.g., ACRA/IRAS) under the guidance of the senior team.
6. Business Development: Assist the sales and marketing teams with tasks related to attracting new clients for company incorporation services.

Requirements:

• Qualified individual to be local/nominee director
• 1-4 years of hands-on experience in company incorporation
  services
• Understanding of local and international business laws and regulations
• Good communication and written skills in English.
• Ability to work with a team and work in a fast-paced environment
• Proficiency in using company incorporation software and tools
• Ability to liaise with government agencies and other regulatory bodies
• Strong problem-solving skills, meticulous, detailed and deadline-oriented
• High level of integrity and discretion

Demonstrate the ability to build and maintain relationships with various entities, such as banks and accountants, and improve different partnerships to serve our clients better.

How to Apply:

Interested candidates should send their resume to Nestor GARCIA – [email protected]

• Report to CMO
• Enhances effectiveness by providing information management support.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Finance background
• Organizes work by reading and routing correspondence; collecting information; and initiating telecommunications.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Keeps equipment operational by following manufacturer instructions and established procedures.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops and reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed.

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Benefits:

• Basic salary up to $4000
• 5 days work
• Multiple headcount: Central

Job Scope:

• Provide administrative and secretarial support to the Director, including call screening, calendar management, meeting scheduling, minute-taking, and appointment reminders.
• Assist in relaying messages and work tasks to internal/external parties, ensuring accuracy and timely follow-up.
• Handle travel arrangements, correspondence, and drafting of replies, as well as greeting and assisting guests and visitors.
• Prepare meeting materials and presentations, ensuring their timely distribution.
• Maintain organized filing system, proper record keeping, and undertake any other ad-hoc assignments/projects assigned by the Director.

Job Requirement:

• Relevant secretary / personal assistant experience is an added advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Khor Wan Ying (R22109948)

• Position : Conveyancing Executive/Secretary (Property/Real Estate/Legal)
• Location : Cecil Street (Central)
• Working hours : Monday - Friday 9:30am to 6:30pm
• Salary (commensurate with experience) : Up to $5500 + Performance Bonus + 14 Days Annual Leave
• Duration : Permanent
• Industry : Law/Legal

Main Responsibilities:

• Handle full range of conveyancing matters (e.g. purchase & sales, development projects)
• Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc.
• Communicate with clients, banks and related parties relating to the conveyancing process.
• Provide administrative support in legal documentation and secretarial work, conducting searches, billing, opening and closing files, managing and keeping deadlines.
• Ensure smooth completion of conveyancing transactions.
• Other secretarial duties assigned by lawyers, you may be called upon to assist the lawyers in other matters undertaken by the Firm such as probate matters.

Requirements:

• At least 1 year’s work experience in a law firm or an in-house legal department is preferred
• Experience in litigation work is an advantage
• Bilingual in English and Mandarin to converse with Mandarin speaking associates

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Roles & Responsibilities

The position's main focus will be to provide administrative and operational support to the senior
management and other team members of the company.

The Executive Assistant/Secretary will report to the senior management/director and work on a day-to-day
basis alongside the other team members This position also allows the candidate to participate in some business-related activities, with the position acting as a bridge between senior management/director and other team members in the company.

Since the company provides services to clients in and operates business in mostly the construction project and the position duty including in traveling to India,China and Bangladesh for staff training ,experience in construction company and another recruitment agency will be a plus.

The candidate shall be detail-driven and willing to thrive with the company.

Responsibilities

Manage senior management's calendar & support leadership team meetings planning to efficiently
balance time demands

Manage and support the logistics of the whole company and the office

Coordinate the virtual and physical processing of document signatures, such as contracts, annual audit
and corporate legal documents

Support visiting guests or business partners

Accompany the company's management team on overseas trips for employee recruitment, assist with preparing meeting documents, and arrange travel arrangements.

Preferred Skills/Qualifications

Operational experience in construction or recruitment agency company.

Good communication skills.

Fluent in both English and Mandarin speaking and writing.

Leadership and self-motivation, willing to take responsibilities.

• Digitization of physical files and upload to HR systems and sharepoint; Ensuring all filings are up to date.
• Provide administrative support to daily HR operations such as Creation, regular filing and closing of physical files;
• Arrange for pre-employment checkup with appointed clinics;
• Printing of staff pass;
• Preparation of new joiner welcome pack;
• Sorting and distribution of incoming physical mails;

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

Job Description

-Provide professional secretarial support and admin support including travel, hotel and visa application arrangements to the team and senior management

- Diary management

-Prepare correspondences

- Coordinate meetings and conference calls

-Screen and field calls and emails

-Maintain confidentiality

-Event support

-Other adhoc duties as assigned

Job Requirements

• At least 10-12 years of secretarial experience within banks or asset management firm
• Excellent communication and interpersonal skills
• Immediately available

Qualified candidates may submit a copy of detailed resume in MS Word Format to [email protected]

Charissa Ong Zimin (R1104659)

Email address: [email protected]

Recruit Express Pte Ltd

EA License No.: 99C4599

Our client is seeking a highly organized and detail-oriented Legal Secretary to join their reputable law firm. The successful candidate will provide comprehensive administrative and clerical support to their legal team, ensuring smooth and efficient operations. This role requires excellent communication skills, the ability to manage multiple tasks, and a strong understanding of legal procedures and documentation.

Key Responsibilities:

• Administrative Support:Manage and organize legal documents, correspondence, and case files.
  Prepare and format legal documents, including briefs, pleadings, and contracts.
  Schedule appointments, meetings, and court appearances for attorneys.
  Handle incoming and outgoing mail, faxes, and emails.
  Maintain and update physical and electronic filing systems.
  
• Client Interaction:Serve as a point of contact for clients, answering phone calls and responding to inquiries.
  Coordinate client meetings and ensure all necessary documents are prepared.
  Assist in client onboarding processes, including gathering and organizing client information.
  
• Legal Research and Documentation:Conduct basic legal research and compile information for attorney review.
  Proofread and edit legal documents for accuracy and compliance with legal standards.
  Ensure all documents are filed with the appropriate courts or regulatory bodies in a timely manner.
  
• Office Management:Order and maintain office supplies and equipment.
  Coordinate with vendors and service providers for office maintenance and repairs.
  Assist in the preparation of billing statements and tracking client payments.
  

Qualifications:

• Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and legal practice management software.
• Strong knowledge of legal terminology, procedures, and documentation.
• Excellent organizational skills and attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High school diploma or equivalent; additional legal or administrative training is a plus.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV or email to [email protected]

CEI Registration Number: R1985071

EA License Number: 21C0661

Company Registration Number: 201127615M

KEY RESPONSIBILITIES

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements (flight, hotel bookings, etc.)
• Handle incoming and outgoing mail (courier arrangement)
• Maintain contract database
• Letter and email writing
• Other ad-hoc admin duties from commercial/operations team.

KEY COMPETENCIES/ SKILL SETS

• Able to demonstrate high level of trust, integrity and team work
• Highly efficient and well-organized working habits
• Proficient in Microsoft Office Applications
• Proficient in English and Mandarin language skills (verbal and written communication skills)

EDUCATION AND EXPERIENCE REQUIREMENTS

• Relevant training or qualification required
• Knowledge of administrative and clerical procedures

COMPENSATION

Salary will commensurate with education/ experience.

Working Days: 5 days

Location: Jurong Town Hall

Responsibilities:

• Responsible for arranging and coordinating daily office affairs, including document handling, filing, meeting arrangements, and office equipment management.
• Handle internal and external company documents, letters, and emails, ensuring they are processed and distributed on time. The secretary may also need to prepare documents and materials for meetings.
• Write, edit, and publish content on the company's public account and website. This may include writing articles, editing images and videos, updating website information, and more.
• Arrange the leader's schedule, including meeting arrangements, booking conference rooms, sending invitations, etc.
• Receive visiting clients, partners, and other visitors, and provide necessary support and assistance. This includes answering phone calls, registering visitors, providing information, etc.
• Handle various emergencies and urgent situations to ensure the normal operation of the office.
• Assist leaders and teams with various tasks, such as helping to write reports and prepare presentations.

Requirements:

• Diploma or higher in Business Administration, Secretarial Studies, or a related field.
• Proven experience as a secretary or in a similar administrative role.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to handle a range of different tasks and work environments.

For interested applicants, please email your UPDATED CV in Microsoft Word format to [email protected].

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Company: Trading Company

Location: Downtown Core (Near MRT Station)

Position: Executive Secretary (Job ID: 19099)

Our client, a Japanese MNC, is looking for an Executive Secretary to support their C-Suite level executive. This role will require high levels of Japanese proficiency to liaise with internal and external stakeholders situated in Singapore and in Japan headquarters. This is a sole contributor role but will receive support from a seasoned secretary in the company.

Key Responsibilities

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) in his daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters.
• Manage department assets and office miscellaneous items for the Management’s Office.
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential
  premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirements

• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in English language and Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with the head offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies.
• Proficient in MS Office applications and accounting systems such as SAP preferred

Interested applicants please send your resume to grace at pasona.com.sg with email subject header "Job Application for Executive Secretary (Japanese speaking, C-suite, business travel support) (Job ID: 19099)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions, EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link. http://www.pasona.com.sg/privacy.html

Teo Su-Yin Grace

EA Registration No: R2199510
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
Direct: +65 6239-4223 | General: +65 6732-6933 | Fax: +65 6733-2761
Email: [email protected]
URL: www.pasona.com.sg

EA License No:90C4069

Salary: up to $4500

Duration: 4 months contract

Working Days & Hours: Mon-Fri Office Hours

Location: Promenade

Job Description:

1. Front-of-House Management

• Welcome visitors to Reception area. Offer refreshments and settle visitors into meeting rooms.

• Operate Teams Call and answer caller enquiries in a timely manner directing them to appropriate employees, including pre-screen calls for Senior/Middle Management before transferring.

• Ensure reception area, break-out areas, and meeting rooms are kept clean and well presented at all times.

• Ensure the Dining Room/kitchen area is clean, tidy and stocked at all times, including stacking/unstacking dishwasher, replenishing pantry/fridge items, and basic maintenance of the beverage machine with the help of the office cleaning lady.

• Perform other clerical receptionist duties such as filing, photocopying.

• Assist with business meeting catering as required.

• Manage meeting rooms as requested; assist internal customers with bookings.

• Set up meeting rooms with the required seating arrangements and resources as requested by the meeting organiser.

2. Facilities Management – Services & Maintenance

• Be responsible for all services relating to the running of the tenancy as detailed below. Some of these services require the use of web portals:

• Security access passes
• Plant hire.
• Ensure the recycling, secure bins are collected on a periodic basis.
• Manage incoming and outgoing mail and courier deliveries & services.
• Replenishing stationery items.
• Any other services relating to the facilities as required.

• Manage all scheduled & unscheduled maintenance of the office including sourcing of trades, obtaining quotes, overseeing the work, and processing the invoices.

• Maintain the relationship with regular contractors including the electrician, plumber, mechanical service, cleaning services, fire consultants & building management.

• Be the expert on the physical office and how it works.

• Assist in office upgrades, sourcing quotes & overseeing installation as required.

• Carry out weekly walk-through and identifying any tenancy issues requiring rectification and action accordingly.

• Any other ad hoc activities associated with these services.

3. Travel Arrangement and Expense Claims

• Managing travel arrangements, including flights, hotels, and ground transportation.

• Filing of expense claims.

4. General

• Perform ad-hoc administrative duties as approved by your manager.

• Assist in onboarding and offboarding of employee.

Job Requirements: Min Diploma in Secretarial / Business or similar w min 3 yrs of relevant experience in travel arrangements, preferably in pharmaceutical industry

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Manage and book flights for stakeholders, re-arrange if necessary
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

Requirements and skills

• Proven work experience as a secretary or Administrative Assistant or Executive Admin
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office, especially Microsoft EXCEL
• Academic Qualifications: Preferably a Diploma or at least an A level with relevant secretary experience.

Others
Location: client has a hot desking office in somewhere around Suntec area. This position is required to support 3 company directors.

Interested Candidates, please email your resume to [email protected] (Elvin Law)

Recruit Inc

EA License: 14C7334 | EA Personnel No: R1109210

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

Responsibilities:

• Coordinate and record the minutes of meeting
• Support department manager in admin functions as assigned from time to time.
• Track and maintain an electronic directory and file of all circulars and advisories from MOH, AIC, MOM and other relevant authorities.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance of all our procedures and processes for handling personal data and to alert the manager of any gaps in the handling of personal data.
• Foster a data protection culture among the department's colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist the manager in collating Medifund claims from various departments.
• Assist the Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of the department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Act as an Emergency Warden, capable of handling a fire extinguisher and walking down the stairs. Able to remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min Degree in any field of study from a recognized institution
• Additional qualifications in healthcare services are advantageous
• Min. 3 years of related administration work experience from healthcare industry preferred
• Prior knowledge of healthcare operations and service processes would be good
• Prior experience taking meeting minutes
• Possess strong communication and interpersonal skills, and be able to relate well with colleagues and external partners
• Adequate IT knowledge is essential as the hospital transitions to an electronic records environment.

Interested applicants, please email your updated CV to [email protected] or WA 91792208 for more information.

We regret to inform that only shortlisted applications will be contacted.

Recruiter's Ref Code: #HHM

EA Personnel No: R21103938

EA Personnel Name: Reina Ng Hwee Min

Company Registration Number: Recruit Express Pte Ltd (99C4599)

Job Description:

We are looking for a Corporate Secretary with experience in preparing establishment, registration, annual review, and change documents for our clients. This role involves meticulous attention to detail and a thorough understanding of corporate compliance requirements.

· Prepare establishment, registration, annual review, and change documents for clients.

· File necessary documents with government authorities.

· Maintain accurate statutory registers and records.

· Ensure timely submission of annual statements.

Job Requirements:

· Degree holder with more than 2 years of relevant experience in corporate secretarial work.

· Strong organizational skills and meticulous attention to detail.

· Proactive approach to compliance matters.

· Excellent teamwork and communication skills.

Location: Raffles Place

Salary: up to $5000 + Allowance + AWS

Flexibility to work from home after 6 months

Please kindly send in your updated CV (please include your current salary package with full breakdown and expected salary) to [email protected]. Your interest will be treated in strict confidence.

People Profilers Pte Ltd
DID: 6950 9738
http://www.peopleprofilers.com

Lim Yi Tian, Candy
EA License No. 02C4944
Registration No. R1109829

• Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by manager and record minutes of the meetings.
• Assist manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting

1. Management Committee Meetings
2. Senior Management Meetings
3. Hospital Management Meetings
4. Medifund Committee Meetings
5. Allied Health & Operations Meetings
6. Project meetings

• Support AHO manager in her admin functions as assigned from time to time.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist manager in collating Medifund claims from various departments.
• Assist Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min degree in any courses
• Min 3 years of admin / secretary experience
• Experience in healthcare / medical device / pharma industry will be an advantage

Salary range: Up to $4.5K

Healthcare Industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

• Well Known Organization
• Office Working Hours:
• 8am – 5.15pm Monday – Thursday
• 8am – 4.30pm Friday
• 2 years contract

Job Scope:

• Handle admin and logistic for departments meetings & events, Working closely on engagement task & team activities.
• Supporting with managements (memo making, scheduling etc).
• Ensure confidential and sensitive information and calendar management & schedule itineraries.
• Coordinating international travel arrangements such as flights ,car etc.
• Filing of documents approvals & reimbursement & other stakeholder duties.

Requirements:

• Minimum 4 years similar working experience in oil & gas/ shipyard/ marine industry.
• Excellent communication skills in English.
• Ability to work independently combined with excellent interpersonal skills.
• Strong organization, problem solving and time management skills
• Proficient in Microsoft office skills.
• Ability to handle sensitive business data and other information with confidentiality and discretion.

Job Reference ID: QVX83498

Please submit your updated resume in word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

Alternatively, you may email the updated resume to [email protected]

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705

http://peopleprofilers.com

EA Licence Number: 02C4944

Registration Number: R1215110

EA Personnel: Maggie Ye Kai

Job Description

1. Assist in corporate secretary work and update ACRA

2.Understand corporate secretary duties and responsibilities

3. Working closely with BizFile filing system

4. Handling sensitive or confidential information with honesty and integrity.

5. Taking on additional tasks or projects to learn more about office operations.

Requirements

1.Prefer have at least 3 years of corporate secretary experiences

2.Willing to learn and good problem solving skills

3.Handling sensitive or confidential information with honesty and integrity

4. Good team player and willing to support teammates

5. Excellent verbal and written communication skills in both English and Chinese (to be able to communicate with Chinese-speaking clients)

6. Able to follow up on the job assign to them and prompt update to the supervisor

7.No SP quota, please don't apply if you need Spass

Position: Associate Partner

Jobscope: Accountant, Book-keeping and Corporate Secretary

Location: Singapore

Zenith Corporate Advisory is on the pathway of massive growth!

https://zenith-advisory.com/

We are now seeking an experienced Accountant and Corporate Secretary to join our team as an Associate Partner with a career journey to become a full-fletch Partner and Director.

Job Overview:

As a Corporate Secretary, you will play a crucial role in ensuring compliance with the regulatory requirements of the Accounting and Corporate Regulatory Authority (ACRA) and other relevant authorities in Singapore. You will be responsible for managing corporate governance matters, maintaining statutory records, and facilitating board meetings and resolutions.

Responsibilities:

1. Compliance Management: Ensure compliance with the Companies Act, ACRA regulations, and other relevant legislation applicable to the company.
2. Statutory Compliance: Maintain and update statutory registers, including the register of members, directors, and shareholders.
   Prepare and file statutory documents with ACRA, such as annual returns, resolutions, and other required filings.
3. Board Support: Coordinate and prepare board meeting agendas, notices, and minutes in accordance with regulatory requirements and best practices.
4. Communication and Disclosure: Serve as a primary point of contact for shareholders, regulatory authorities, and other stakeholders on corporate governance and compliance matters.
5. Corporate Secretarial Support: Provide support to the company's directors and management on corporate secretarial matters, including drafting resolutions, powers of attorney, and other corporate documents.

As Accountant,

1. Prepare and review financial statements, including balance sheets, income statements, and cash flow statements
2. Ensure compliance with accounting standards, laws, and regulations
3. Manage and reconcile general ledger accounts, including accounts payable, accounts receivable, and payroll
4. Collaborate with external auditors and financial institutions
5. Stay up-to-date with changes in accounting principles and regulations
6. Be comfortable using Xero, Wave..etc

Qualifications:

1. Bachelor's degree in Law, Business Administration, Corporate Governance, or a related field.
2. Accredited or qualified with Minimum of 2-years of relevant experience in corporate secretarial practice in Singapore.
3. Strong knowledge of Singapore company law, corporate governance principles, and regulatory requirements.
4. Excellent communication and interpersonal skills, with the ability to interact effectively with stakeholders at all levels.
5. Detail-oriented and highly organized, with the ability to manage multiple tasks and deadlines effectively.
6. Proficiency in corporate secretarial software and Microsoft Office applications

Join our team and earn unlimited income from commission and Team over-riding fees.

If you are a motivated and experienced Corporate Secretary looking for a rewarding career opportunity, we invite you to apply.

To apply, kindly fill up the form here: https://forms.gle/SHB9LjVrxnYhZDx79

We look forward to hearing from you!

Job Description

• Industry/Organization Type: Fiduciary Services
• Position Title: Corporate Secretarial Associate/Corporate Secretary
• Working Location: Raffles Place
• Working Hours: Monday – Friday, 9 am – 6 pm
• Salary Package: Up to $3,500 + VB
• Duration: Permanent

Key Responsibilities

• Assist in managing corporate secretarial duties for a diverse set of international clients.
• Prepare and maintain statutory records such as board resolutions, share transfer forms and registers.
• Track and monitor requirements/deadlines to ensure compliance with statutory and regulatory requirements.
• Electronic filing of corporate documents with various Companies Registry.
• Respond to client inquiries via emails.
• Perform Know Your Client functions (i.e. reviewing Application Form)
• Conduct due diligence checks on new and existing clients.
• Perform any other ad-hoc assignments as assigned.

APPLY NOW!!!

• Minimum Diploma/ICSA or currently pursuing ICSA course.
• Candidates with 2 years of relevant experience will be advantageous.
• Candidates without experience are welcome to join as training will be provided.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Kindly indicate #67120 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Norman Wee | EA Reg No.: R23115114

• Provide admin and operational support to the manager and help to maintain CEO and COO calendars.
• Coordinate the meetings assigned by manager and record minutes of the meetings.
• Assist manager in staff engagement and hospitality matters.

Roles and Responsibilities:

• Coordinate the followings and record the minutes of meeting

1. Management Committee Meetings
2. Senior Management Meetings
3. Hospital Management Meetings
4. Medifund Committee Meetings
5. Allied Health & Operations Meetings
6. Project meetings

• Support AHO manager in her admin functions as assigned from time to time.
• Maintain a current manual of policies and procedures for reference in the day to day operations.
• To be familiar with operations of department and the PDPA compliance to the PDPA in all our procedures and processes for handling personal data and to alert manager may arise due to gaps in the handling of personal data.
• Foster a data protection culture among the department colleagues through department audit.
• Assist in the co-ordination for staff engagement event and hospital visits in terms of scheduling, room booking, preparing refreshment, planning hospital tour, participating in the welcome team, etc.
• Assist manager in collating Medifund claims from various departments.
• Assist Manager in the co-ordination for the internal and external audits and inspection.
• Participate in quality improvement initiatives and projects.
• Cover the duties of department colleagues in their absence.
• Assist in operating the pandemic and business continuity plans in connection with the hospital-wide response plan in the event such plans need to be activated.
• Nominate as an Emergency Warden someone who is physically capable of handling a fire extinguisher and walking down the stairs. The individual should remain calm during emergencies and stressful situations..
• Assume other responsibilities relevant to position as delegated from time to time, including work relating to the expansion of services and development of new services or new projects.

Requirements:

• Min degree in any courses
• Min 3 years of admin / secretary experience
• Experience in healthcare / medical device / pharma industry will be an advantage

Salary range: Up to $4.5K

Healthcare Industry

Interested candidates, please forward your resume to [email protected]

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Corporate Secretary Executive (Junior)

• Salary: $2500 - $3000
• Near Marymount MRT
• 5 days (9am to 6pm)
  

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• Prior relevant corporate secretarial experience will be an advantage

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Interested personnel kindly contact WhatsApp: https://wa.me/6582281721 (Marcus)

Tan Meng Liang Reg No: R23115923

The Supreme HR Advisory Pte Ltd EA No: 14C7279